YOUR QUICK START GUIDE TO CREATING A DOMESTIC WIRE

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1 YOUR QUICK START GUIDE TO CREATING A DOMESTIC WIRE Domestic Wire functions can be accessed through the Services g Payments menu in Intellix. Your access to different options and information within Intellix Payments is based on your organization s entitlements and your permissions. As a result, you may only have access to some of the functions and information outlined in this guide. This quick start guide reviews a few of the functions available within Intellix Payments to help you get started; please refer to the Domestic Wire Transfer Reference Guide for more detailed instructions. NOTE: After minutes of inactivity, a Session Expiration Warning will display in a separate window allowing you to extend the Intellix session. All information not submitted will be lost and you will be logged off Intellix unless the session is extended. Viewing the Payment Management list The Payment Management list is the central screen for managing payments. Once payments have been created, they will display in the Payment Management list. To access this list within the Services g Payments menu, select Payment Management. The View menu allows you to select which payments are shown in the list, such as Approved Payments. You can also create your own views. Filter: Allows you to specify criteria to refine the payments shown in the list. View Commands: Allow you to export, print and manage the different aspects of the current view. Payments List: Payments shown based on the view and filter selections. Columns can be added, modified, or moved. Payments can be viewed, modified, approved, rejected or deleted. Command Buttons: Allow you to perform actions against selected payments. Command Links: Allow you to create or import new payments and templates. Creating a Domestic Wire

2 Creating a New Freeform Domestic Wire Transfer Click Create Payment under the Services g Payments menu or from the bottom of the Payment Management screen. Select the Wire-Domestic Payment Type and click Continue. Complete the Debit Account section. Select or enter the Benefi ciary Information for the payment. NOTE: You may add the beneficiary to the Beneficiary Address Book for future use by selecting the Add Benefi ciary Record radio button and click the Commit Changes link. Complete the By Order of Information section. If this wire is being made on behalf of a third party, select Yes and complete the additional fields that display; if not, select No. Creating a Domestic Wire

3 6 7 8 In the Amounts and Dates section, enter the Payment Amount and the Value Date (effective date). Add optional information as needed, including: Payment Details: To send additional information to the beneficiary (e.g. invoice number). Bank to Bank Instructions: To send additional information to the receiving bank. Click Submit. See page 8 for details on approving this payment Creating a Domestic Wire

4 Creating a Domestic Wire Template Templates store payment data and allow you to quickly create new wires based on the details specified in the template. Click Create Template under the Services g Payments menu or from the bottom of the Payment Management screen. Select the Wire-Domestic Payment Type, enter a name and description for the template, and click Continue. NOTE: If required, check the Restrict checkbox. This will allow you to restrict this template for use only by select users. Complete the details regarding the payment origin (Debit Account section). Creating a Domestic Wire

5 6 Select or enter the Beneficiary Information for the template. NOTE: You may add the beneficiary to the Beneficiary Address Book for future use by selecting the Add Beneficiary Record radio button and click the Commit Changes link. Complete the By Order of Information section. If this wire is being made on behalf of a third party, select Yes and complete the additional fields that display; if not, select No. In the Amounts and Dates section, enter the Payment Amount. 7 Add optional information as needed, including: Payment Details: To send additional information to the beneficiary (e.g. invoice number) Bank to Bank Instructions: To send additional information to the receiving bank. 8 Click Submit. See page 8 for details on approving this template Creating a Domestic Wire

6 Creating a Domestic Wire Transfer from a Template Payments can be created based on a predefined template, but you can only change the Value Date (effective date) and amounts for the beneficiary. Click Maintain Templates under the Services g Paymentsg Templates menu. Click on the Actions drop-down menu button next to the template you wish to use, and select Copy as Payment. Change the payment Payment Amount and Value Date if needed. Submit the payment. See page 8 for details on the approval process. Creating a Domestic Wire 6

7 Importing a File as a Domestic Wire Transfer Click Import Payments from the Services g Payments g Manage & Initiate Payments menu. On the Import File screen click the radio button to select the correct Import format for the file being imported. Select the Import Method: A. Individual Payments (default) imports each payment as an individual line item and allows you to modify these payments after import. B. File imports the payments as a single line item and does not allow for modification of individual payments after import. Click the Choose File button to select the file to be imported. Click the Import button to begin the import process. 6 7 The File Import In Progress window displays. Close this window. The import will continue in the background and you can proceed with other work in Intellix while the import concludes. If the import is successful, the payment will appear in Payment Management in Entered status. The payment must be approved by an authorized approver. See page 8 for details on approvals. If the import fails, a message will appear in the messages window on the Intellix menu bar. 6 Creating a Domestic Wire 7

8 Repairing an Imported File If the file imports in a Needs Repair status, this means that data such as the ABA or Value Date are missing or invalid. In this case, the file can be repaired directly in Intellix. Select Modify from the Actions menu. Make changes to the data as needed. Click Submit. The payment will now appear in Entered status and must be approved by an authorized approver. See below for details on approvals. Approving or Rejecting a Payment or Template After submitting a payment or template, depending on your organization s approval policy, it may need to be approved as a second step. For more information about Intellix approvals, refer to the Payments Reference Guide. For approving payments: Select Payment Management from the Services g Payments g Manage and Initiate Payments menu. For approving templates: Select Maintain Templates from the Services g Payments g Templates menu. Locate the payment or template. Click on the payment or template record to open the item. Review the item for accuracy and completeness. If the item is acceptable, click the Approve button at the bottom of the screen. 6 For payments, enter your Password and Tokencode to complete the approval. Creating a Domestic Wire 8

9 Scheduling Recurring Domestic Wire Transfers From the Services g Payments g Templates menu, select Maintain Templates. Click the Actions drop-down menu button next to the template you would like to use. Click Schedule. The Schedule Payment screen displays. Creating a Domestic Wire 9

10 A. Set the Recurrence Pattern: Daily, weekly, monthly, yearly, etc., and complete the additional detail (e.g., Weekly Tuesday). B. Set the Range of Recurrence. Schedule Starting Date: This is not the first Value Date; it is the date on which Intellix begins looking for the first payment in the recurrence cycle. To set this for Daily recurrences: Enter a Schedule Starting Date that is exactly two business days prior to the first desired payment Value Date If you want the first Value Date to be: Friday, June You must enter this Schedule Starting Date: Wednesday, June NOTE: You must enter this date prior to the actual Schedule starting date in the example above, enter this information prior to the th. End Date: Set the date you wish the sequence to end, if applicable. C. Payment Settings: The Creation Time will be prefilled with the default time. Select what the system should do when the Effective Date falls on a non-business day. Click Save. Creating a Domestic Wire

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