Module 2: Health Information Exchange Services

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1 Module 2: Health Information Exchange Services

2 Introduction In this module, Health Information Exchange (HIE) will be introduced. This system is designed to provide patient information for THR facilities and, THR partners (physician groups and hospitals) in the HIE. In the Results Inbox users can elect to receive live feeds of patient information in the Results Inbox, including final results of lab and x- rays, as well as transcribed data for their patients. Users can view the patient s HIE chart, as well as individual results, allergies, and medication alerts. This module will also demonstrate how to download or print a Continuity of Care Document (CCD).

3 Learning Objectives In this lesson you will learn: How to access the Health Information Exchange (HIE) System. How to search for a patient How to view a patient s encounter, results, allergies, & medication alerts How to use the Results Inbox to view patient information. How to view allergies How view, download, or print a Continuity of Care Document (CCD)

4 On the Health Information Exchange (HIE) Welcome page, enter your User Name and Password. 2/16/2017 4

5 Click Log In 2/16/2017 5

6 2/16/ Patient Search After entering your username & password, the THR HIE displays the Patient Search page. You may now begin searching for the patient.

7 2/16/ Patient Search To Perform a Search: Enter any of the following search criteria alone or in combination: patient name, medical record number, social security number, or date of birth in the search field

8 Patient Search Click Search (or press Enter) On the Patient Search Results page, the system displays records meeting the search values (see Figure below) based on the user s security rights

9 2/16/ Patient Search Select the desired patient from the Patient Search Results list In the Patient Search Results list, the THR HIE displays a + next to a patient name to indicate when there is more than one patient record for the individual in the THR HIE. When you see the + click on it (see Figure below), the record expands, displaying all matching results.

10 2/16/ Patient Search To Access Additional Records: Choose the reason for completing an expanded search from the Select your reasons pull down list Click the icon (The THR HIE refreshes the Patient Search Results page and displays additional patient records that may have previously been unavailable.) Select the desired patient from the Patient Search Results list.

11 2/16/ Patient Summary Summary Tab displays an overview of recent clinical activities for the patient

12 2/16/ Patient Face Sheets The Profile and Face sheet can be accessed by clicking the Profile & Face Sheets button in the patient header. The Demographics tab will show the latest patient demographics. The Face Sheets tab will allow you to view all of the encounter level data

13 2/16/ Patient Encounters Encounters tab displays data according to a patient s encounter visits. This data includes: The names of providers Admission & Discharge dates Results Reports

14 Patient Encounters 2/16/ Viewing the Face Sheet for an Encounter Click the View Facesheet link displaying to the right of the related record.

15 2/16/ Results Inbox A tool for managing care by displaying face sheets and results in your Results Inbox Results Inbox serves as an excellent resource for identifying recent patient activity. Viewing Results Inbox Items The THR HIE displays delivered face sheets and results in the Results Inbox List. When you select an item from this list, the THR HIE displays the result item in the Previewer panel. 1. In THR HIE Header, click on the Results Inbox. 2. Select any record from the Results Inbox List.

16 2/16/ Results Inbox Sorting Records Click a column header (such as NAME) to sort the Results Inbox List using the selected column. The THR HIE sorts the list in ascending order the first time you click the header. Click the header a second time to re-sort the list in descending order.

17 2/16/ Result Inbox Accessing the THR HIE Patient Chart from Result Inbox If you have not already displayed the desired result in the Previewer, do this first Click

18 2/16/ Results The THR HIE Chart Results tab displays result data. This includes lab and imaging results.

19 2/16/ Results Accessing a Patient Result click the Results tab to display Results (If needed, use the Filter Results fields to narrow your results search)

20 2/16/ Results Select any result that you wish to view from the Results Summary list.

21 Results Printing a Result The THR HIE displays the test result on the Result Details page. 2/16/

22 Results 2/16/2017 Click the Print icon located in the top-right corner of the Result Details tab. (The THR HIE displays a preview of the result as a PDF in a new window.) 22

23 Results Click the Save icon to save the result as a PDF 2/16/

24 Medications Accessing the Medications tab Click Medications tab located on the left hand side

25 Medications Medications tab provides clinicians with a patient s allergies.

26 Documents The Documents tab displays all Continuity of Care Documents (CCDs) contributed to the THR HIE. CCDs are XLM-based care summaries that providers can use to share patient records. CCDs can be shared and exchanged with healthcare entities or interested parties. You can use the THR HIE to generate Continuity of Care Documents (CCDs), as well as, download and print the CCD documents. Accessing a CCD Document click the Documents Tab Click the specific document you wish to view and the Continuity of Care Document is displayed 2/16/

27 Documents The Continuity of Care Document is displayed 2/16/

28 Documents Click icon to query any new CCDs Click the box to make a checkmark for the specific CCD Click icon to display the new CCD 2/16/

29 Documents Downloading (or Saving) a CCD If you have not already accessed the CCD that you that you wish to download (or save), do this first. Click the icon. (Your bowser will display a download confirmation dialog box.) 2/16/2017 Depending on your browser, do one of the following: 29

30 Documents Printing a CCD If you have not already accessed the CCD that you wish to print, do this first. Click the icon located in the top right corner of the Document Details tab. (Note the THR HIE displays the HIPPA information dialog warning) Click the Acknowledge icon Click the icon Note: If you have a PDF print generator installed on hour computer, you can select PDF option from your Select Printer options to generate a PDF. 2/16/

31 You have successfully completed this module. 2/16/

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