7. Apply a Range of Table Features
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- Clarence Adams
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1 Word Processing 5N Apply a Range of Table Features Contents Apply a Range of Table Features Including: 1. Creating Tables Resizing Merging Cells Inserting or Deleting columns and Rows Aligning Text Applying Borders and Shading to Tables Sorting Table Content Decimal Tabs... 7 Monaghan Institute
2 APPLY A RANGE OF TABLE FEATURES INCLUDING: 1. CREATING TABLES There are several ways of creating tables in Microsoft Word. First go to: Insert Table from here there are six methods to choose from. Hover to Select Table Size 1. First hover over the empty cells and choose the number of rows and columns required. When the required amount of columns and rows are highlighted click on the last cell and the table is automatically created. In this example the table the table created will be 6 columns wide by 4 rows tall. Insert Table 2. The next option is to select the Insert Table button. This will open the Insert Tablewindow; here enter the number of columns and rows required. In this example the table will have 3 columns and 5 rows. Draw a Table 3. The next option is to Draw Table this will display a pen icon which allows the user to draw the table according to the number of rows and columns required. Drawn lines can be added to any table and can be drawn at angles and in any colour or line style (change the options in the Draw Bordersgroupon the Design toolbar). To turn off the drawing tool click on the Draw Table button as shown above. Any unwanted lines can be erased using the Eraser tool on the toolbar. NOTE: To turn on the Table toolbars click into a table and the Design and Layout toolbars will become available. Page 1
3 Convert Text to Table 4. To use the Convert Text to Table method, first type the text and separate it by a delimiter (this is important). In this example we will use the Tab button as the delimiter. The data shown here are different types of fruit, their variety, the cost price and selling price. All the data is separated by tabs which can be seen using the Show/Hide button. Highlight the data and select the Convert Text to Table option on the Table menu. Previously this option was grey and not available because the correct type of data was not highlighted. The Convert Text to Table window will open and suggest the number of columns and rows it has detected. If there is an error at this point it may be because there are not enough tab delimiters used or there are too many. Ensure there is one tab delimiter between cell content. From here select the number of columns and rows needed for the table. Select the AutoFit behaviour of the table. Select OK and the table will be created. Page 2
4 Excel Spreadsheet 5. This method allows you to work on a table as if it is in Microsoft Excel. The Excel table appears embedded in the Word document and the tab menus convert to the Excel menu options. Enter the data into the table and format as required. LO7: Apply a Range of Table Features To exit from the Excel options, double click on the page in the margins and you will return to Word. To return the table to Excel to allow further editing, double click in the table area. Quick Tables 6. Quick tables are a selection of pre-designed tables which can be selected and automatically added to a document. These are set in a table (usually with invisible borders) and can be edited using the Table Toolbarsof Design and Layout as mentioned previously. Page 3
5 2. RESIZING Resize Tables There are several ways of resizing tables: 1. One method to resize the column or row in a table, is to hover over the line of the column or row until the mouse appears as shown below. Then click on the line and drag to the left or to the right to move the column or row width. This will resize selected row or column. 2. Another method is to distribute all column to a set length, to do this first drag the tables outer border to the desired overall width the go to: Layout Cell Size Distribute Columns. 3. First highlight the required column or row width, this can be precisely set according to the measurement required by going to: Table Layout Cell Size and typing the exact measurement of each column. Practise Tables: Word Processing Irene O Reilly page 101 Page 4
6 3. MERGING CELLS Merge and split cells To split any cell, row or column into separate cells go to the Tables and Borders toolbar. Choose the style of the border you wish to add and draw in the additional required border with the pencil icon. Cells can also be split by going to: Table > Split Cells. For this to work ensure the cells to be split are highlighted before you select the option. MERGE CELLS To merge cells highlight the cells to be merged and go to: Table > Merge Cells. This option is also available on the Tables and Borders toolbar. To Merge Cells you join several cells in one single cell. To merge two or more cells into one cell you need to highlight the cells you are going to merge. Then go to: Table > Merge Cells Alternatively you can highlight the cells and right click to select Merge Cells. 4. INSERTING OR DELETING COLUMNS AND ROWS Delete, add rows and columns Highlight the row or column where a new row or column is to be added, right click and select the required option. Alternatively, go to: Table > Insert > and then select the correct option. 5. ALIGNING TEXT Align text within cells Cell Alignment relates to the information contained within a cell and how it is aligned to the borders of that cell. To align text within a cell highlight the cell and on the Tables and Borders toolbar, use the alignment tool to choose the required alignment. Page 5
7 Another method is to highlighted the cells, right click on the selection and choose the cell alignment option from the shortcut menu. ORIENTATION To change the orientation of text within a cell go to: Format > Text Direction. From here the text can be set Left, Right or Horizontal. This option can also be found on the Tables and Borders toolbar. 6. APPLYING BORDERS AND SHADING TO TABLES Borders To apply Borders to a Table use the Borders Tools on the Tables and Borders toolbar. Borders can be selected according to Colour, Size and Line Style. They can then be applied using the paint brush tool. SHADING Shading can be applied using the colour fill tool on the Tables and Borders toolbar. The degree of shading in grey is shown when the mouse is hovered over the grey colours. 7. SORTING TABLE CONTENT Sort Data Data can be sorted in ascending or descending order within a table. To sort data click on the table and select the table icon in the top corner, this will highlight the whole table as shown (or highlight the data in the table). Page 6
8 On the Layout toolbar select the Sort tool and the From here select the column the information will be sorted by and the type of sort which will be applied. When the correct options have been selected click ok. This option can also be found on the Tables and Borders toolbar. To use this button select the column to be sorted and click on Sort Ascending or Sort Descending. 8. DECIMAL TABS 9. ADDITIONAL RESOURCES ONLINE GCF Learn Free - Page 7
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