How to Request a Site

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1 Contribute Outline: How to request a site Connection Key Browse to page Edit Page View in Browser Formatting (text, photos ) Undo Insert horizontal line Publish, Save for Later, Cancel Rollback to Previous Version Links Document Website Address Insert Microsoft Office Document Images Tables Insert Merge Cells Split Cells Borders Page Properties Key Words and descriptions Spell-check Create a New page Anchors

2 How to Request a Site Requesting a UMC web site is made through the UMC Intranet. Prior to requesting a new or updated web site, there is some information that will be required. Below is a list of the required information needed to request a new or upgraded Website: Contact information including name, address and phone number of the person requesting the site. Is this a New or Existing site The URL Address this is usually the department or division name, the shorter the better Example: DIS.umc.edu, Alumni.umc.edu Header Name this is the department/division name Picture to be used in the Header It is recommended this photo not be a department group photo. Public Affairs can provide you with an acceptable photo if needed Name of the side buttons A minimum of four (4) and a maximum of six (6) are allowed Once you have this information: 1. Access the UMC Intranet 2. Move your cursor to Support 3. Select Web site, (Request Update) 4. Enter the required information 5. Select Submit Request For Web Site 2

3 Connection Key A Connection Key for Contribute is required to use the software. Prior to requesting the connection key, verify that Contribute has been installed and you are able to open the software. To verify the software is installed: 1. Locate the Contribute icon on your PC 2. Double click the Contribute icon to open the program 3. When the program has opened, close the program and request the Connection Key from the Web Team via 4. Once you have received the from the Web Team, double click the Connection Key that is attached in the 5. Enter your name, your address and the Connection Key Password provided in the 6. Select OK Note: Once you have entered this information, and selected OK, Contribute will open and you are ready to begin. From this point forward, you can double-click the Contribute icon to begin using Contribute. 3

4 Browse to a page To begin working with Contribute you must Browse to the page you want to make changes to. To browse to a page using Contribute, navigate the web site within Contribute the same way you do when viewing the web site through Internet Explorer. All the pop-up menus and links will continue to work in Contribute. Note: If there is a link within your site that will open a page that is outside of your site, you will not be able to make any changes to the page outside of your site. View Sidebar The sidebar will give you a glance at the pages you have saved but not published. Also included in the sidebar is a How To section. To remove the sidebar: 1. Click View/Sidebar You can also click the small arrow in the center, right side of the sidebar. 4

5 Edit Page The Edit Page feature is used to make changes to a web site page using Contribute. To Begin: 1. Browse to the page you wish to make changes to 2. Select the Edit Page button 3. If the Edit Page button has changed to Publish, you are in Edit mode. Notable items: If the Edit Page button is grayed out (unavailable) someone could have the page in Edit mode. Contact the person listed and have them publish or cancel their changes. If the Edit Page button has changed to a Create Connection button, you have browsed to a page that is not within your web site. View in Browser After you have made changes you can press the F12 key on your keyboard to see how the changes would look in Internet Explorer. 5

6 Formatting The Formatting toolbar in Contribute is used to change the font, alignment and color of text. It is also used to add bullets to text and adjust the alignment of text. The Outdent and Indent options are also listed within the Formatting toolbar. To format text: Note: 2. Click Edit Page 3. Select the text you want to modify 4. Select the format change you want Example: Bold, Center Justify You can Undo any changes that have not been saved (Published) by selecting Edit, Undo You can also press the Ctrl and the Z keys together to undo a change. Another option is to click the cancel button. By pressing the Cancel button all changes made since the last time the Publish button was selected will be voided. You can also copy text from another document and paste in your web page. Insert Horizontal Line A horizontal line can be inserted to give a break in the screen. This is useful when a definite separation is needed. To insert a horizontal line: 2. Click Edit Page 3. Place the cursor where you want the horizontal line 4. Select Insert, Horizontal Rule 6

7 Publish, Save for Later, Cancel The Save for Later button will save the page and any changes made for access at a later time. An important note, when you have a page saved for later, no one can access the page and make any changes. The Cancel button will cancel all changes made since the last time you selected Publish. Publish The Publish button will send the changes made to the Test system for review. Once reviewed, the page is ready to be moved to Production for the entire Internet and/or Intranet community to view. You can view changes on the Test system by accessing your web site and adding test after umc and before the period. Example: To view the test site for DIS, the address would be Save for Later The Save for Later button will save the page and any Changes made for access at a later time. An important note, when you have a page saved for later, no one can access the page and make any changes. Note: To access a saved page, select File, Drafts. Cancel The Cancel button will cancel all changes made since the last time you selected Publish. Note: If you have published a page you can Roll Back to Previous Version and the page content and format will return to the way it was on a specific date. To Roll Back to Previous Version : 1. Browse to the page you want to roll back 2. Select File, Actions, Roll Back to Previous Version 3. Select the Published On Date you want to roll back to 4. Select Roll Back 7

8 Links A link creates a connection from one web page to another or to a file or an address. In a web page, the text link is usually a different color and is underlined. Link to a web site: 1. Browse to the page to add the link 2. Select Edit Page 3. Highlight the area on the page where the link will be 4. You now have three (3) options: Select Insert/Link/Browse to Webpage Click the Link button and select Browse to Webpage Right-click on the mouse and select Insert Link and choose the Browse to Web Page button 5. Enter the Web Address for the page you want to link to You may also use the Browse feature to locate the page or you can copy and paste from your Internet Explorer 6. Select OK Note: If you are unable to see the Advanced features at the bottom of the Insert Link screen, click the Advanced button on the bottom. To remove a link: 1. Highlight the link 2. Right-click 3. Select Remove Link 8

9 Links (Continued) Link to a file on your computer: 1. Browse to the page to add the link 2. Select Edit Page 3. Highlight the area on the page where the link will be 4. You now have three (3) options: Select Insert/Link/File on my Computer Click the Link button and select File on my Computer Right-click on the mouse and select Insert Link and choose the File on my Computer button 5. Click the Browse Button to locate the file on your computer 6. Once you locate the file, click Select 7. Click OK Note: You can not edit a Microsoft Office or PDF document using Contribute. Link to an address: 1. Browse to the page to add the link 2. Select Edit Page 3. Highlight the area on the page where the link will be 4. You now have three (3) options: Select Insert/Link/ Address Click the Link button and select Address Right-click on the mouse and select Insert Link and choose the Address button 5. Enter the address 6. Click OK Note: If you want the , which is received by this link to have a specific subject line, enter?subject=aaaaaa after the address. The Subject of the s received from this web link will contain the text listed after the equals sign. If the text after the equals sign contains more that one word, you must put it in single quotes. 9

10 Insert Microsoft Office Document The Insert Microsoft Office Document is a tool used to insert a document without having to re-type the document. To insert a Microsoft Office Document: 2. Click Edit Page 3. Place the cursor where you want to insert the document 4. Select Insert/Microsoft Office Document 5. Browse to the document you want to insert 6. Select Open 7. Select Insert the contents of the document into this page 8. Select OK Note: You can insert a Microsoft Word, Excel or Powerpoint document; however large file sizes can not be inserted. 10

11 Images The standard image to insert into a web page is.jpg or.gif. Once the image has been inserted onto your web page, you can then adjust to size and location of the image. To insert an image: 2. Click Edit Page 3. Place the cursor where you want to insert the image 4. You now have two (2) options: Select Insert/Image/From My Computer Click the Image button and select From My Computer 5. Browse to and select the image 6. Click Select To resize an image: 1. Right-click on the image 2. Select Edit Image/Resize 3. Left-click on the blue corner box and drag the image to the desire size Note: Within the Edit Image section you can also: Rotate clockwise or counter clockwise Crop the image Sharpen the image Adjust the brightness and contrast Within Image Properties you can: Add space to the side of the image (padding) Align the image 11

12 Tables A table is a very useful tool to align your web page. Text and/or images can be inserted into the cells within a table the same way you insert text or an image within the web page. To insert a table: 2. Click Edit Page 3. Click within an editable region of the webpage 4. You now have two (2) ways to insert the table: Select Insert/Table Click the table button 5. Enter the Number of rows 6. Enter the number of columns 7. Enter the optional information 8. Select OK Optional Information: Table Width in general use, the table width is set to a specific width at 100 percent. This will allow the Table to be the entire size of the editable region Border thickness this will increase or decrease the thickness of the border of the table. A border thickness of zero (0) will remove the border from the table Cell padding the number entered in this field will determine the size of the space between the cell content and the cell border Cell spacing the number entered in this field will determine the size of the space between each cell Header You can select to have a header at the left, top or both sides of your table. Generally speaking, no header is selected 12

13 Tables (Continued) Merge Table Cells: You can merge the cells of a specific row or column into one cell. For example: In the table below we have a table with three (3) columns and four (4) rows and we want to merge the fourth (4 th ) row s first two (2) columns into one cell. Before: After: To merge the cells: 1. Left-click the first cell and drag the mouse to the second cell 2. Right-click and select Merge Cells Note: You can also select the cells by pressing and holding the Ctrl on the keyboard and leftclicking the cells you want to merge. Split Table Cells: You can split the cell of a specific row or column into multiple cells. For example: Below we have a table with four (4) rows and the first three (3) rows have three (3) columns and the fourth (4 th ) row has two (2) columns. We want to split the first column in the fourth row Before: After: To split the cell: 1. Left-click the cell 2. Right-click and select Split Cell 3. Select whether you want to split the cell into rows or columns 4. Enter the number of rows or columns 5. Select OK Note: You can also select the cells by pressing and holding the Ctrl on the keyboard and leftclicking the cells you want to merge. 13

14 Page Properties Page Properties is used to give your web page a name. This name is used to identify your web page on the World Wide Web and is shown at the top of the page when it is displayed in the internet browser. It is also used by search engines to locate you page. To Access Page Properties: 2. Click Edit Page 3. Select Format/Page Properties 4. On the Title/Encoding Category, enter the name of your web page 5. Select OK Key Words and Descriptions Key Words and Descriptions are used to identify your web page in the World Wide Web and are used by search engine to locate and display your web page. To enter a Key Word or Description: 2. Click Edit Page 3. Select Format/Keywords and Description 4. Enter the Keywords and or descriptions you want Note: separate each keyword and/or description by a comma 5. Select OK 14

15 Spell Check Spell Check is used to verify the spelling on your web page. To use Spell Check: 2. Click Edit Page 3. Select Format/Check Spelling 4. The words not found in the dictionary are displayed 5. Select Close when finished New Page You can create a new web page using Contribute. To create a new page: 1. Select File/New Page 2. You now have two (2) options: a. Create a Blank Web Page b. Create a page using an existing template 3. Enter the Page Title 4. Select OK Note: The page title will be displayed at the top of the browser when your page is viewed. Blank pages do not have a header or left side buttons, a template set from the UMC Web area will have these items. 15

16 Anchors Anchors create a link from one area of your web page to another. For example: if your web page is very long and contains many categories, at the top of the page you could list the categories and create a link to that portion of the page. To create an Anchor: 2. Select Edit Page 3. Highlight the portion of the screen the anchor will display when clicked 4. Select Insert/Section Anchor 5. Enter the name of the anchor (no spaces) 6. Select OK 7. Highlight the text where the viewer will click for the anchor 8. Choose to insert a link 9. On the bottom of the Insert Link page, enter the name of the section anchor 10. Select OK 16

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