Mission Statement The Monroe County Library System enriches the equality of life for all residents of the

Transcription

1 Mission Statement The Monroe County Library System enriches the equality of life for all residents of the county by providing free access to informational, education and recreational resources.

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3 Contents Pathways Camp & Canoe Table... 4 Worksheet # Table Design... 5 Change Column Width... 5 Merge and Center... 5 Format Non-contiguous Cells... 6 Fill Cells... 6 Format Numbers... 6 Cell Borders... 7 Worksheet # Add New Sheet... 8 Using Sum Function for Columns... 8 Autofill Function... 8 Using Sum Function for Rows... 8 Autofill Function... 8 Table Filters Sparklines Insert Full Size Chart Edit Worksheet Tabs

4 Pathways Camp & Canoe Table Worksheet #1 1. Type in cell 1A: Pathways Camp & Canoe 2. Type in cell A3: Cabins 3. Type in cell C3: Cabin Rates 4. Type in cell B4: Occupants 5. Type in cell C4: Daily 6. Type in cell D4: Weekend 7. Type in cell E4: Weekly 8. Type in cell A5: Pine 9. Type in cell A6: Oak 10. Type in cell A7: Spruce 11. Type in cell A8: Cedar 12. Type in cell A9: Maple 13. Type in cell B5: Type in cell B6: Type in cell B7: Type in cell B8: Type in cell B9: Type in cell C5: Type in cell C6: Type in cell C7: Type in cell C8: Type in cell C9: 600. Add and Edit Spreadsheet Data Cell is a single box on the spreadsheet. Cell reference is named by Column letter then Row number. (Ex. A1) Click in a cell to type. Changing width and height of a cell is described later, so don t worry if there doesn t seem to be enough room in a cell. Type numbers as they are presented so you can have exact replica of totals. It makes it easier to know if you are using tools properly. To edit a cell, click in it and type new data. If you want to change a portion of information in a cell, double click in the cell where you want to edit to see the blinking insertion point and delete only specific character(s). 33. Name a worksheet tab - Cabin Rates (located on toolbar below the worksheet) Double click the Sheet 1 tab and type Cabin Rates. Then Press the Enter key to save it. 23. Type in cell D5: Type in cell D6: Type in cell D7: Type in cell D8: Type in cell D9: Type in cell E5: Type in cell E6: Type in cell E7: Type in cell E8: Type in cell E9:

5 Table Design Change Column Width To make columns wider to accommodate data: 1. Place pointer over the Column header letter A 2. When you see the heavy arrow pointing down, drag across to and include column E a. All cells in those columns will be selected 3. Place pointer on line between two of the selected columns to see the left/right arrow with line in the middle 4. Click and drag to right to expand the cell until you see all the data in the cells a. Note: If you cannot see all the letters in a cell it means the column is too narrow b. Note: If you are seeing a row of ### in a cell, it means the column is too narrow for all the numbers to show c. Note: You can drag left to reduce the size of a column d. Note: To change width for only one column, no selection is needed. Click on the right side of column and drag to size e. Note: Height is change by placing pointer over the row number and drag up or down to select multiple rows. Then point to separator line between numbers to drag up or down to increase or decrease row height 5. On the Home tab, click on the Font Color tool A to choose a text color 6. Select cells C3-D3 7. Click on Merge & Center 8. Click on Bold font tool one time Black arrow turns to a white as you drag across the columns. Merge and Center 1. Select cells A1 through E1. a. When you select multiple cells, the first one will be white, the rest will be blue 2. On the Home tab, Click on the Merge and Center tool in the Alignment group a. Cells will be merged into one cell and text will move to the center 3. On the Home tab, Click one time on the Bold text tool B in the Font group 4. On the Home tab, Click the Grow Font tool, larger A two times to grow font to size

6 Format Non-contiguous Cells Non-contiguous cells mean selection includes cells that are not next to each other or selected cells are horizontal (row) and vertical (column). Hold the CTRL key down while clicking on various cells or groups of cells. 1. Select cells A3-A9, hold CTRL key down and select cells B4-E4 2. On the Home tab, click on the Bold font B tool one time 3. On the Home tab, click on the Center tool to center column headings and occupants allowed numbers 4. Click in a blank cell to deselect cells 1. Select 2. Select fill tool menu 3. Select color Single Non- Contiguous cells Format Numbers The default setting for numbers you typed in do not have decimals added. To add decimals: Non- Contiguous groups of cells 1. Select cells C5-E9. (Click in cell C5 and drag at an angle down to E9) 2. On the Home tab, click on the Comma button to add two decimal places a. Note: Click on the Increase decimal tool to add one decimal place each click b. Note: Click on the Decrease decimal tool to decrease one decimal place each click Fill Cells 1. Select cell A1 2. On the Home tab, click the Color Fill menu arrow, then click on the color you like 3. On the Home tab, click on the Text Color menu and choose a color for Table Title 4. Select cells A3-A9 (drag down), hold CTRL key down and select cells B3-E3 (drag) 5. Click on Color Fill menu and choose preferred color 6. Select cells B4-B9 and C4-E4 7. Click on Color Fill menu and choose preferred color Increase/Decrease decimals Comma 6

7 Cell Borders 1. Select cell A1 2. On the Home tab in the Font group, click the Borders menu 3. Choose Outside border 4. On the Borders menu, go toward the bottom and click on the Line Style and choose one 5. On the Borders menu, go toward the bottom and click on the Line Color and choose one a. Because you are working with the corner cell It will only be visible on spreadsheet at the bottom and the right side. If printing, you would see the whole border. 6. Deselect cell A1 7. Select cells C5-E9 8. On Borders menu choose Outside border option 9. Select cells A3-E3 10. On Borders menu choose Top border and Right side border 11. Select cells A4-A9 12. On Border menu choose Right side border 13. Select cells B4-E4 14. Choose Top border on Border menu 15. Select E4 16. Choose Right Side border. 7

8 Worksheet #2 Add New Sheet You can view table on the next page to see placement of data that you will input and pictures of tools needed. 1. Click on the New Sheet button below the worksheet to add a new sheet tab. 2. Double click the new tab and type Cabin Rates. 3. Press Enter to save it. 4. Merge and center cells A1-G1 5. Type April Income 6. Type in cell A3: Cabins 7. Type in cell B3: Week 1 8. Type in cell C3: Week 2 9. Type in cell D3: Week Type in cell E3: Week Type in cell F3: Week Type in cell G3: Total 13. Type in cell A5: Pine 14. Type in cell A6: Oak 15. Type in cell A7: Spruce 16. Type in cell A8: Cedar 17. Type in cell A9: Maple 18. Type in cell 11: Total 19. Type in cell B5: Type in cell B6: Type in cell B7: Type in cell B8: Type in cell B9: Type in cell C5: Type in cell C6: Type in cell C7: Type in cell C8: Type in cell C9: Type in cell D5: Type in cell D6: Type in cell D7: Type in cell D8: Type in cell D9: Type in cell E5: Type in cell E6: Type in cell E7: Type in cell E8: Type in cell E9: Type in cell F5: Type in cell F6: Type in cell F7: Type in cell F8: Type in cell F9: 600. Using Sum Function for Columns 1. Click in cell B11 2. On the Home tab go to the Editing group at far right and click on the Sum tool a. Column Total is added and entered for you 3. Click away from cell B11, then click back in B11 Autofill Function 4. Point to the tiny square at the bottom right corner of the cell. Pointer will turn in to a tiny + 5. Click and drag mouse across cells C11-F11 6. Release the mouse to see totals for columns C-F Using Sum Function for Rows 1. Click in cell G5 2. On the Home tab go to the Editing group at far right and click on the Sum tool a. Cells with numbers will be selected b. Formula will be displayed c. Press Enter d. Row Total is added and entered for you 3. Click away from cell G5, then click back in G5 Autofill Function 4. Point to the tiny square at the bottom right corner of the cell G5. Pointer will turn in to a tiny + 5. Click and drag mouse down cells G6-G9 6. Release the mouse to see totals for rows

9 New Worksheet Button located below the worksheet. Sum Tool + Auto Fill Tool Tiny square changes to + when you click and drag. Example of selected row with formula when using the sum function for a row of numbers. 9

10 Table Filters 1. Select the whole table except Total column and row 2. On the Data tab click on the Filter tool 3. Filter Menus will be displayed on the Headers for each column 4. Click a Filter menu arrow to see options Sparklines Sparklines are mini-charts used to track specific data. Click in the cell where you want the Sparkline. 1. Click in cell H3 2. Click on the Insert tab 3. Click on the Column Sparkline style 4. Sparkline window will open a. If it covers your data, click on its title bar and drag to move it out of the way 5. To fill in Data Range: a. There should be a blinking insertion point in the Data Range: text box. If not click in it to see it b. Select the cells containing the data you want represented in the Sparkline. Usually a Row or Column 6. To fill in Location Range: a. Click in the text box to see insertion point b. Click on the cell where you want the Sparkline to be placed 7. Once you have added a Sparkline, click on the cell to see the Sparkline Tools Design tab if you want to change its appearance Sparkline in cell Filter Options Menu 10

11 Insert Full Size Chart 1. Using the Chart with Column Filters, select table columns and rows to be used, A1-F7 a. Do Not select the Totals 2. On the Insert Tab, click on the menu arrow for the Column/Bar chart 3. Click on the Clustered Column style chart a. When you select a chart style selection outlines on the table will change color for the various parts of the chart b. It will immediately be added to the worksheet c. Chart must be selected to view Chart Tools tabs d. You can point to the chart, click and drag it to where you want it in the worksheet e. Or, click on the Move Chart button at the top right of ribbon to put it into a new worksheet (Chart Tools Design Tab) i. A Move Chart box will open ii. Click the Radio button for New Sheet iii. You can leave the Chart# label there or click in the box to type a new label iv. Note: Worksheet tab will automatically be labeled as Chart1 or next in sequence if there are other charts v. Note: The Object In: option has a menu to open and choose an existing worksheet to add chart f. When you click on the new chart, Chart Tools Format and Design tabs will open on the ribbon. Click on one to choose tools to edit. 11

12 Edit Worksheet Tabs Double click worksheet tab located at bottom of screen. Type a new name, then Press Enter to save new name. OR for more options, Right click the worksheet tab to view menu options. Tab Menu Options Tabs Renamed and Colored Add a Tab Button 12