9 Tables Part I. Session 45: Creating Tables Session 46: Modifying the Layout of Tables Session 47: Formatting the Design of Tables. Unit.

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2 Unit 9 Tables Part I Session 45: Creating Tables Session 46: Modifying the Layout of Tables Session 47: Formatting the Design of Tables 2

3 45 Creating Tables Session Objectives Create a table Enter data into a table Use a table to compare data in a document Write a statement that discusses tabular data 3

4 45 Creating Tables Columns are vertical and rows are horizontal The number of columns and rows are ideally determined before producing a table The segments of a table that contain information are called cells The lines that form the cells of the table are called borders 4

5 45 Creating Tables continued 5

6 45 Inserting a Table Insert a table in a document by clicking the Insert tab and then clicking the Table button in the Tables group Click the Table button to display a dropdown menu 6

7 45 Checkpoint Question The segments of a table that contain information are called a. columns. b. rows. c. cells. d. borders. 7

8 45 Entering Text in a Table Cell When you create a table, the insertion point displays in cell A1 Move the insertion point to other cells with the mouse by clicking in the desired cell or by using the arrow keys to move from cell to cell You can also press the Tab key to move to the next cell or press Shift + Tab to move to the previous cell 8

9 45 Entering Text in a Table Cell continued If the text you key in a cell does not fit on one line, the text will wrap to the next line within the same cell If you press the Enter key within a cell, the insertion point moves to the next line within the same cell 9

10 45 Entering Text in a Table Cell continued To edit text within a cell, double-click to select a single word or triple-click to select the entire cell content if the cell contains more than one word 10

11 45 Adding a Row to an Existing Table If you place the insertion point to the immediate right of the last row of a table and press Enter, a new row will be inserted at the end of the table You can undo this action by pressing Ctrl + Z or clicking the Undo button on the Quick Access toolbar 11

12 45 Checkpoint Question When you create a table, the insertion point displays in cell a. A1. b. 1A. c. AA. d

13 45 Reinforcing Writing Skills Tables provide details that are not always evident in graphs because the reader sees the actual alphabetic or numeric values A table can be used effectively where a series of items are compared A table can be used to reinforce information that appears in text where conclusions have been made 13

14 46 Modifying the Layout of Tables Session Objectives Insert and delete table rows and columns Delete a table Merge and split cells Select cells, rows, columns, and tables Cut and paste row, column, and cell contents Change column width and height Format a table for improved readability Include a table in a memo 14

15 46 Using the Table Tools Layout Tab When the insertion point is in any cell in a table, the Table Tools Design and Table Tools Layout tabs are available 15

16 46 Changing the Layout of a Table Insert or delete rows or columns in a table by clicking the Table Tools Layout tab and then clicking the appropriate button in the Rows & Columns group Click the Delete button to display options to delete a cell, a column, or a row in a table, or to delete the entire table 16

17 46 Changing the Layout of a Table continued To merge two or more adjacent cells, select the cells and then click the Merge Cells button in the Merge group To split a cell, place the insertion point in the cell that you want to split and then click the Split Cells button in the Merge group to open the Split Cells dialog box At this dialog box, indicate how many columns or rows you want the cell to be split into and then click OK 17

18 46 Selecting Cells, Columns, and Rows To select a cell, a column, a row, or an entire table, use the Select button in the Table group on the Table Tools Layout tab 18

19 46 Selecting Cells, Columns, and Rows continued You can also use the mouse pointer to select columns, cells, and rows in a table To select nonadjacent columns, hold down the Ctrl key while selecting columns 19

20 46 Checkpoint Question To select nonadjacent columns, hold down this key while selecting columns. a. Shift b. Alt c. Ctrl d. Enter 20

21 46 Cutting and Pasting Row, Column, and Cell Contents You can move a row by selecting it, cutting it using Ctrl + X, selecting the row directly below where you want the cut row to be pasted, and then pressing Ctrl + V The cut row will appear above the selected row Similarly, after selecting and cutting a column, select the column directly to the right of where you want the cut column to be pasted and then press Ctrl + V The cut column will appear to the left of the selected column 21

22 46 Changing Column Width and Row Height The Cell Size group on the Table Tools Layout tab provides several tools for adjusting the height or width of a row or column in a table 22

23 46 Changing Column Width and Row Height continued After keying text into the inserted table, place the insertion point in one of the cells in the table, click the AutoFit button in the Cell Size group on the Table Tools Layout tab, and then click the AutoFit Contents option This action will automatically adjust the column widths based on the size of the content of each column 23

24 46 Changing Column Width and Row Height continued If you want to distribute space evenly between more than one row or one column, select the rows or columns and then click either the Distribute Rows button or the Distribute Columns button in the Cell Size group To set a specific row height or column width, use the Table Row Height and Table Column Width measurement boxes in the Cell Size group on the Table Tools Layout tab 24

25 46 Checkpoint Question Press these keys to cut a selected table row. a. Ctrl + X b. Ctrl + K c. Ctrl + V d. Ctrl + C 25

26 46 Reinforcing Writing Skills Tables are ideal for presenting numerical data or related items in a compact, easy-to-comprehend way 26

27 47 Formatting the Design of Tables Session Objectives Use table styles Apply shading to tables Format table borders Create a table in a memo for distribution 27

28 47 Using the Table Tools Design Tab The Table Tools Design tab contains three groups: the Table Style Options group, the Table Styles group, and the Draw Borders group 28

29 47 Using Table Styles There are 98 style options available in the Table Styles group Once a table is created, you can apply one of these styles to it Click the More button to open the style gallery Click a style to apply it to the table 29

30 47 Applying Shading To apply shading, select the portion of the table you want to shade and then click the Shading button arrow in the Table Styles group on the Table Tools Design tab to display the palette of color options that are available Click a color to apply it 30

31 47 Applying Shading continued If you find that the color choices are too limited on the color palette, click the More Colors option to open the Colors dialog box 31

32 47 Checkpoint Question Click this button to open the style gallery. a. Extra b. Extend c. More d. Match 32

33 47 Formatting Table Borders Select the cells in the table and then click the Line Style button in the Draw Borders group on the Table Tools Design tab Select the line style from the drop-down list 33

34 47 Formatting Table Borders continued Choose the line weight by clicking an option from the Line Weight button drop-down list Choose the color of the line by clicking the Pen Color button arrow 34

35 47 Checkpoint Question The Line Style button is located in this group on the Table Tools Design tab. a. Draw Borders b. Insert Borders c. Draw Line d. Insert Line 35

36 47 Reinforcing Writing Skills In business or academic reports or letters, tables are commonly used to provide details that reinforce or support discussion in the text of a document 36