Features of ESSENTIALS INTRANET

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1 Features of ESSENTIALS INTRANET Prepared for: Issued Date: The Aircraft Factory, 100 Cambridge Grove, London, W6 0LE +44 (0) Essentials Registered Intranet in England, Feature Company List No All rights reserved ClearPeople Ltd.

2 Contents 1 Essential for employee engagement What is Essentials? Why Essentials? How does it work? 2 Essentials feature set Communication Collaboration Search Document Management Content Management

3 1Essential for employee engagement

4 What is the Essentials Intranet? The Essential Communications Intranet is just that essential. Having worked on hundreds of intranet projects over the past 14 years, we understand the essential building blocks that make solutions work for our customers. Bespoke tools for your organisation Essentials Building Blocks Essentials Framework Vanilla Office 365 (SharePoint) The Essentials Intranet is a solution that provides clients with a framework that takes advantage of core SharePoint elements and our years of experience knowing exactly what works best. Built on SharePoint in Office 365, our digital workspace provides teams with an engaging user experience as well as some familiar features that are easy to use for communication. Essentials is scalable, easy to deploy and simplifies using your intranet.

5 Why Essentials? We have developed a solution that is proven to effectively transform business productivity, improve efficiency and optimise employee engagement for our clients. Because we ve lovingly crafted these features and defined a project process to implement them, we re able to deliver these on a tight time frame. Our expert Consultagents will work closely with you to get to the root of your business challenges. Then, we will recommend a solution taken from our essential features menu which is guaranteed to engage your employees and customers alike. Is Essentials a technology product? No, we don t make off-the-shelf products. What we do instead is offer a refined framework which allows us to create a solution from pre-defined tools, feature sets and best practice.

6 2Essentials feature set

7 Communication and Interaction Having good communication is the key to a successful business. It s not only useful for your employees to be aware of what is going on, but for your customers to understand what it is you are trying to achieve. The Essential Communications Intranet is the platform that holds all significant information in one area. Personalisation Global News Module Essentials is based on SharePoint that has a set of options that can be added, depending on your requirements. In addition the Essentials features are flexible within our framework and can be prioritised to suit your requirements. We will then apply your company style settings to the intranet design. This module shows a news feed of organisation-wide related news, chronologically ordered from the most recently published. It provides high level communication of organisation news in an effective way, while taking pressure off communicating news via and other less efficient channels. The global news feature also contains a link to a central news area where users can see all historic news posted. Global News Module

8 Local News Module Local news is tailored to a particular audience, either pertaining to their location or business role. It helps distribute the right content to the right people, which will increase efficiency and foster effective communication. The local news feature contains a link to a central news area where users can see all historic news. Local News Module Related News Module Carousel The related news module dynamically serves up a set of news referencing to a page that a user is viewing. This is achieved by tagging the news in question and allows users to have visibility of related news associated with content without having to search or browse for them. Allowing a user to see key announcements and campaigns in a visually engaging and stimulating way is what the carousel is for. With the use of images and teaser content, this module entices users to absorb the content and main communication messages within an organisation. Carousel

9 Launchpad Launchpad is an app that will allow users to have quick and easy access to a range of tools centralised in one place. Tools can be within the intranet itself or external web application tools. The launchpad feature consists of a number of key links to items that users frequently access. Global Events Launchpad The global events module permits users to see a feed of upcoming events at an organisation wide level. It allows marketing and communications teams specially to keep employees informed as to what events are coming up. Users will be able to see high-level event information which will guide them to click through to an event page showing more detail. Global Events

10 Global Alerts Global Alerts A global alerts component can be made available on the homepage and consists of up to 3 alert items within a rotating carousel control. These items may be used to bring information to the user s attention e.g. a critical system update. If more than one alert is showing simultaneously, the alert items will be able to be rotated manually or automatically. Feedback Link Related Events Module Feedback Related events dynamically serve up a set of events pertaining to a page that a user is viewing based on tagging the event in question, allowing users to have visibility of related events associated with content without having to search or browse for them. A user will be able to give their feedback to the site administrator through clicking on a link available in the footer area. The feedback feature enables users to provide feedback on inaccurate or out of date content. It will also give users the opportunity to share their opinions and ideas about the intranet. Poll Having polls is a great way of allowing people to contribute because they can vote on a specific topic. The poll offers the intranet users with a few choices but they are restricted to selecting only one option. Poll

11 Sharing and Directory and Search Collaboration Employees are often required to work together to achieve a common goal or on a specific project. By leveraging SharePoint functionality, we provide an accessible, secure location for people to share ideas, collaborate on documents and manage projects. Landing Page These pages are perfect for departments or internal communities who need their own page on the intranet. A pre-defined set of web parts from the Essentials range will be available for site owners to create their own engaging area. Landing Page

12 Yammer Feed Yammer Feed Social Feed The Yammer feed keeps users informed of the social and collaborative aspects of an organisation. Up to date company information or other relevant information is accessible for users to communicate with each other. This is particularly helpful when the time comes to consider unifying communication channels and to provide joined up visibility. Social media is everywhere in today s world and can also be implemented n your intranet. The twitter feed module displays information from a single specific account so they can be styled in tune with the organisations brand. The Facebook and Twitter feed module will allow users to view the organisation s public Facebook/Twitter timeline within the intranet solution. It will allow for greater visibility of external social media to the employees.

13 Directory and Search Being able to find the right information and people is crucial for an effective intranet. We will work with you to understand what is important for you so we can prioritise this in your intranet. People Directory Expertise Search The purpose of the people directory is for users to search and browse a comprehensive list of employees which is displayed in a user-friendly way. Expertise search is important for users looking for relevant colleagues to collaborate on projects with. The expertise search includes an attractive and easily digestible layout view flanked by a set of custom refiners in the people directory. This allows users to refine the full list of employees by certain parameters. Office Directory A listing page, office directories is a comprehensive list of all offices within a company. It gives users the ability to refine the listing by a set of parameters, allowing users to quickly find an office location and contact information they seek. Office Directory

14 Global Search Users interact with the search feature via the search component. The search results are displayed intuitively and there are multiple filters which are available in case a more refined search is needed. Global Search People Search Much like the global search platform, the people search enables clients and employees alike to find the people they are looking for within the company. The results are displayed in a listings page. Listing page Personal Quick Links In addition to the core functionality of the quick links module, the personal edition will allow users to define and store their own set of day-to-day links that they use frequently, allowing them to quickly and easily return to content that is important to them Personal Quick Links

15 Document Management Every organisation has information which needs to be stored and managed. By having documents properly organised, a lot of time and effort can be saved which ultimately affects your bottom line. We harness the best of Microsoft s document management capabilities and enhance it with custom features to make it easier and smarter. Recent Documents The recent documents module surfaces a set of recently created or modified documents to the users, allowing them visibility of updated content. Recent Documents Related Documents Mandatory Read Having a related documents module will dynamically serve up a set of documents pertaining to the page a user is viewing based on tagging the documents in question. It also allows users to have visibility of related documentation associated with content without having to search or browse for them. The mandatory read documents has the purpose to assign documents to users. For example, as a team leader, you can decide when a document must be read before a certain date by your team members. As a result, your team members will see the document in the web part and they would need to read it in order for it to disappear from their feed.

16 Content Management Content management aides in findability of content and intuitive use of your intranet. It helps the user find where they are going and where they have been. Mobile Menu Display Local Nav Menu The main and secondary navigation will display as a traditional hamburger menu. This is standard practice in mobile phone display. When the user clicks on this menu, the navigation expands to display the primary options stacked one on top of the other. The secondary options will display if the user chooses to expand the list within the primary item, usually by means of an arrow. The local navigation menu, also known as the Quick Launch in SharePoint, is displayed in a vertical structure, positioned vertically on the left-hand side of the page, adjacent to the page content. The local navigation menu will normally display the third and fourth level hierarchy of information. Breadcrumb Menu The breadcrumb menu consists of links leading the user back to the site collection s homepage (based on the architectural path of the content tree). The last item of the breadcrumb, the current page, does not behave as a link. Breadcrumb Menu

17 Header Area 1. Intranet Name The intranet may be named, which can aid with the adoption of the system. 2. Organisation Logo When a user clicks on the organisation logo, the user is taken to the intranet homepage. Header Area Global Navigation Secondary Nav Menu A navigation structure that is common to user-centered systems, the main navigation menu, or global navigation is typically displayed in a horizontal structure positioned across the top of the page. The main navigation menu contains entries for the highest level of Information Architecture (IA) that is contained in the system. The secondary navigation menu will consist of a drop-down menu. Items are distributed top to bottom in columns of 8 items. The secondary navigation menu will be triggered on hover of its parent and hidden when the user s mouse cursor leaves the component element. The menu is flexible in that it will increase in columns if more than 8 items are added. If more than 16 items are added it will flex to 3 columns. Global Navigation and Secondary Navigation

18 Footer Area Office Locator This is the area which can be found on every page in the bottom section of the browser window. This area contains features such as footer links and a feedback form. The office locator module is a module very different to the office directory listing page which helps to quickly find the key office information, such as an office address and other contact details, all in one place. Quick Links Weather and Time Quick links is a set of pre-defined links created by content managers or an administrator. The main purpose of this module is to provide easy access points from the homepage or elsewhere in the intranet to frequently accessed content that may be deep within the structural hierarchy, or external links that contextually support the content. This takes place at the site collection scope. This little widget designed specially to keep track of the weather and time gives customers the opportunity to see these things depending on their location as well as others around the globe. Particularly useful for organisations who have international offices or a global customer base. Featured Quick Links Lunch Menu This component will be used to display generic links through all site collections. The purpose of this module is to provide all the departments in your company with the same links to point them to the right resources. It is at tenant scope. Lunch menus allow a user to keep track of what the menu will be on a day to day basis. This component will display the menu image with the date and a short description of what will be served. Only one item will be featured, and the content administrator will be able to add/ change/remove it.

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