PAC Bank Functions. Page 1 of 17

Transcription

1 PAC Bank Functions Page 1 of 17

2 PAC Bank Functions This section includes instructions on performing banking functions like bank reports, fund transfers, checks, etc. Table of Contents Create Bank Report... 3 Bank Reconciliation Report... 9 Cleared Checks Funds Transfer Bank Transactions Page 2 of 17

3 Create Bank Report 1. Mouse over PAC Admin and click PAC Details. 2. From the list of PACs, click the Edit icon to select the PAC. 3. From the PAC Detail screen, click the Create Report button. Page 3 of 17

4 4. Click the Bank Report tab. 5. Complete the Bank Report General Information. 6. View the Bank Account Name and the Bank Name. 7. Select the Report Options to include in the Bank Report. 8. Type the Adjustment Amount, Adjustment Description and Balance Comparison. 9. Click the Generate Report button. Page 4 of 17

5 10. View the PAC Bank Report General Information. Click the Arrow icons to move to the next page. 11. View the Bank Report containing a summary of the financial transactions during the period. Page 5 of 17

6 12. View the Bank Report with the Report Summary. Click the arrow icons to move to the next page. 13. View the Check Ledger and continue to use the arrow icons to move to the next page. Page 6 of 17

7 14. View the Check Ledger; continue to use the arrow icons to move to the next page. 15. View the Itemized Receipts report, including the Grand Total; continue to use the arrow icons to move to the next page. Page 7 of 17

8 16. View the Itemized Disbursements report, including the Grand Total. 17. Click the Printer icon to print the PAC Bank Report. 18. Click the Export icon to save the PAC Bank Report information to PDF format, Microsoft Excel or Microsoft Word. Page 8 of 17

9 Bank Reconciliation Report 1. Mouse over Reports/Analysis and click Bank Reconciliation. 2. View the Statement Manager, and click Add Reconciliation Period. Page 9 of 17

10 3. Use your Monthly Bank Statement from your bank to complete the Statement Detail fields. a. Enter the Statement Period of your bank statement. b. Enter the Ending Balance. c. Enter the Deposit total for the bank statement period. d. Enter the Interest total during the bank statement period. e. Enter the Withdrawal total for the bank statement period. f. Enter the Bank Fees total for the bank statement period. 4. Click the Create button. 5. View the Transaction Details Page. a. View the list of Receipts. b. View the list of Disbursements. c. Check the Status box for any transaction that appears on your bank statement. Leave the Status box unchecked if the transaction has not cleared the bank statement. d. View the Summary box to track any Statement Differences. e. Click the Edit Statement Detail to return to the Statement Detail Screen. f. When the Statement Difference equals zero then the Summary will read Reconciled. g. Click the Return to Statement Manager when you have completed reconciling the bank statement for that period. Page 10 of 17

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12 Cleared Checks 1. Mouse over PAC Admin, then Disbursements, and click Find. 2. From the Find Disbursement window, define the search criteria. 3. Select from the tabs to further define the search criteria. 4. Click the Search button to display the search results. 5. Use the Select Action dropdown menu and choose Batch Update. 6. Click the Execute button. Page 12 of 17

13 7. From the Batch Disbursement Update screen, enter or modify the disbursement date. 8. Enter or modify the check clear date. 9. View, enter or modify the check date. 10. View, enter or modify the check number. 11. Click the Save button. Page 13 of 17

14 Funds Transfer 1. Mouse over PAC Admin and click PAC Details. 2. From the list of PACs, click the Edit icon to select the PAC. 3. From the PAC Detail screen, select the Bank Transfer button. Page 14 of 17

15 4. From the Bank Transfer section of the dialogue box select the From Account, To PAC and To Account. 5. By default, you are creating an External transfer, which is reportable. Mark the box Check this box to mark as Internal. 6. From the Transfer Details section of the dialogue box complete the appropriate fields: a. Type the Amount. b. Select the Issue Date. c. Type the Check Number (optional). d. Type the Description. e. Select the Disbursement Date. f. Select the Clear Date (optional). 7. Click the Save button to accept the transfer. Page 15 of 17

16 Bank Transactions 1. Mouse over PAC Admin and click PAC Details. 2. From the List of PACs, click the Edit icon to select the PAC. 3. From the PAC Details screen, click the Bank Account tab. 4. Click the View icon. Page 16 of 17

17 5. Click the Add Receipt button to add receipt information, such as Interest. 6. Click the Add Disbursement button to add expenditure information, such as Bank Fees. Page 17 of 17