Acrobat X Professional

Transcription

1 Acrobat X Professional Toolbar Well Page Navigations/Page Indicator Buttons for paging through document Scroll Bar/box page indicator appears when using the scroll button to navigate. When you release your mouse, Acrobat will place you on the page displayed in the page indicator. Page Display Buttons Page View options are located in the View, Page Display menu. You may change the page view and are able to allow for scrolling. If Enable Scrolling is selected, the document will scroll like a webpage, otherwise, the document will scroll a page at a time Navigation Pane The Navigation Pane is located on the left side of the Acrobat window. To see any of these Navigation Panes, click on one of the icons. Navigate to different categories in the Navigation Pane by selecting the visible icon. Navigating Acrobat Page 1 of 15

2 Zoom Tools Magnification The current zoom level is display as a percent in the Zoom toolbar. Change the Zoom level by selecting the zoom in and/or zoom out buttons or by actually selecting the zoom percentage with the mouse and typing in a new zoom percentage. Different Zoom Levels: Fit Page (Ctrl-0) Fits page in the entire window. Actual Size (Ctrl-1) Displays at 100% Fit Width (Ctrl-2) Useful for long pages. Allows reading from left and right. The entire width will fit on the screen Fit Visible (Ctrl-3) similar to fit width. Acrobat will detect empty white margin space when using the Fit Visible space and eliminate it by zooming into the document so that you don t see the margins Tip: The zoom percent displayed in the zoom toolbar is not an accurate display of the document. Acrobat treats all pdf type files as a 72 dpi (dots per inch) image. At 100%, each pixel on a page is represented as one pixel on the screen. Depending on your screen resolution setting, the document may appear larger or smaller on the screen. Zoom in Tool The Zoom in Tool is a good tool to use when you want to zoom in on a specific area. Once the Zoom in Tool is selected you can then click on an object you want to magnify or you can take the Zoom in Tool and draw a marquee (a rectangle) around the object or text that you want to magnify. Shortcut is Ctrl + Zoom Out Tool The Zoom out Tool will zoom out or lessen the magnification of an area. Shortcut is Crtl - Navigating Acrobat Page 2 of 15

3 Other Zoom Tools More Zoom tools are located in the Tools, Select and Zoom menu. Loupe Tool The Loupe Tool is used to inspect a certain area of your document. Select the Loupe tool and click on the object you want to inspect. Adobe will insert a rectangle around the area you are inspecting and also display a separate window with zoom in and zoom out tools so that you can inspect an area more closely. Tip: Position the mouse cursor in the rectangle on the document and left-click and drag the rectangle to a different area on the document. To close the Loupe Tool, click on the X on the Loupe Tool window, then select another Tool tip, such as the Hand or the Selection Tool Pan and Zoom Window Tool The Pan and Zoom tool will display a thumbnail of the page in a separate window when turned on. The thumbnail will display a red box, a preview box, around the outer edges of the thumbnail. The red preview box can be used to zoom in/out of specific area of the document. Position the cursor inside the red preview box and left-click and drag the box to a new zoom location. A more precise zoom can be made by resizing the red preview box. Tip: The Loupe Tool can also be turned on and used when using the Pan and Zoom Window Tool. Tip: Use the Hand tool to move around the document when zoomed in at high level. Tip: Use a keyboard shortcut to switch from any tool to the Zoom In tool by pressing the Ctrl + Spacebar. Navigating Acrobat Page 3 of 15

4 Modifying PDF Documents There will be times when a PDF file will need to be modified. Keep in mind that Acrobat is not a word processor and it isn t a great editing tool. Acrobat can be used to edit small areas within a document, but if a major modification needs to be made to the document then it is best to go back and edit the original source. Adding Text If you have a minor change/addition/deletion in text, then Acrobat will work. Select the Edit Document Text from the Tools, Content Panel. Click in the area of the document to be modified. Right-click the mouse in the text area being modified and select Properties for formatting attributes or Insert for additional tools. You are now able to insert text, delete text, add a new paragraph, change the color of the text, etc. Remember: Acrobat is not a text editor, so the more adjusting of text you do, the more chances you have of your document changing. Extracting a Page Pages can be removed from a PDF document. Select Extract from the Tools, Pages Panel. Specify the pages to be extracted and be sure to select the option for Delete Pages after Extracting from the Extract Pages dialog box. Navigating Acrobat Page 4 of 15

5 Inserting a Page or File An easy way to insert a page from File A to File B would be using the Pages Panel. Open both files and Tile the files vertically from the Windows menu. This will display both files side by side. Select a thumbnail from one file and drag it to the correct location in the second file. Tip: You must have the Page Thumbnails displayed on the left side of the screen. Another way to insert a file or page from File A to File B would be using the Insert Page from the Pages Panel. Select the Tools, Pages, Insert from File. From the Insert dialog box specify the Location where do you want the new page or file to appear in your current document? Before or After? Next, specify the page number where the new page or file will be inserted. Replacing a Page At times pages will have to be replaced with new pages in your PDF document. When you replace a page, only the text and graphics on the original page are replaced. The replacement does not affect any interactive elements associated with the original page. Select Replace from the Tools, Pages Panel. Select the file that has the new page to be used as the replacement. In the section that is labeled Original If replacing only one page then the Replace Pages should read Replace Pages 2 to 2 (this would mean only page two is being replaced). In the section that is labeled Replacement Specify the page number to be used as the replacement. Navigating Acrobat Page 5 of 15

6 Rotating a Page At times, pages may need to be rotated in your document. Follow the directions below to rotate one or more pages. Select Rotate from the Tools, Pages Panel. In the Rotate Pages dialog box select the direction of the page rotation. You may rotate the pages, 90 degrees clockwise or counter clockwise or 180 degrees. You will also have the option to do this to all pages, a page range, or only Odd or even pages, and/or only specific orientations of pages. Page Thumbnails Thumbnails are miniature previews of your document or graphics. Thumbnails are located in the Navigation Pane on the Page Thumbnails palette. When a file is created each page is set up with thumbnail placeholders. Thumbnails are automatically created and embedded in the file. Displaying Thumbnails for all users From the File menu, select Properties. Click on the Initial View Tab, Under Navigation Tab, select Pages Panel and Page. This will display the 1 st page of the document as well as the Thumbnail Pages. Note: You may also do this with Bookmarks by selection the Bookmarks Panel and Page option. Navigating Acrobat Page 6 of 15

7 Working with Links A link is set up in a document to help the user navigate from one location to another location within the same document, a different document, an , and/or a web page. A link can be used several different ways, send an , open a file, navigate to another area with the document. Link Tool When a link is created, it is surrounded by a rectangle box that the user creates. If you want the link to look like a web link, it is recommended to Underline the text before creating the link. There are a couple ways to underline the text and both are Under the comment panel. 1. The first is by using the Underline Text Tool under Annotations. This will underline the text that you select after choosing this tool. The default color for the underline is green, but if you right click on the tool, select Tool Default Properties you are able to change the color of the underlining. This will also show up on the comments list as a form of comment for the document. 2. The second way is to draw a line under the text where you want to create the Link. The default color for this like is red. This can also be changed by right clicking on the tool, select Tool Default Properties and click on the color box to change the color. To create a straight line, hold the Shift key down as you left click with your mouse and drag your mouse to the right to create your line. Tip: Text and an underline in blue are known to be hyperlinks. Tip: If you know you are going to create a link within your document, you may also underline the text in your original document so you just have to create the link and not have to underline the text to draw attention to it. Navigating Acrobat Page 7 of 15

8 Now that you have underlined the text where you want to create the link, we need to create the link. The Link tool is located in the Tools Panel, Under the Content tab on the Right side of the screen. It can be used to create a link to another location within the same document, another document, or to a webpage. Tip: Whenever the Link tool is turned on, all existing links throughout the document will display on the document. Tip: Before creating a hyperlink to a section within the document, make sure the view is set up appropriately. Example: Fit Width, Actual Size and/or Fit Page. Create a link by using the Link tool and draw a rectangle around the object/text that will be used as the hyperlink. The link box drawn can be resized at any time as long as the Link tool is selected. Select the type of link that you are creating from the Create Link dialog box. Click on Next to complete the link instructions. The Next window tells you to scroll to the location where you want the link to point to. Scroll and to this location and zoom if you want to draw attention to this location, then click on Set Link. You link is now created. Navigating Acrobat Page 8 of 15

9 Change the Appearance of the Link Text There will be times when a link is not noticed visibly because the link properties might be set up NOT to display with the default rectangle around the text. To change the appearance of the text within the hyperlink, select the Edit Object Tool from the Tools, Content Panel. Left-click with the mouse on the text to be edited and drag (highlight) over the text select it. If your link is a portion of a paragraph, the Edit Object will select the entire paragraph, not just the linked text. To change just the text color of a portion of a paragraph, you will want to Edit Document Text. Next, right-click with the mouse over the selected text and choose Properties. In the Properties Window, click on the Text tab to adjust any of the text properties. Choose the Fill icon and choose a new color for the text to make it stand out more in the document. If we change the text color to a blue color, then the text will appear more like a hyperlink. Test a Link Test a link by switching from the Link tool over to the Hand tool. Changing Properties of the Link To change the properties of a link, select the Select Object tool from the Tools Panel, then double click on the linked object to display the Link Properties dialog box. Navigating Acrobat Page 9 of 15

10 Highlight Style options What will the link look like when I click on the Link? None No visual change appears. Invert Default. Outline Outline will appear around the Link Inset makes the link look like a button. Tip: Display the Properties Bar toolbar. The Properties Bar toolbar is context sensitive meaning formatting attributes will change according to what is selected. The purpose of the Properties Bar toolbar is to provide easy access to formatting attributes per the selected item. If nothing is selected, then the toolbar will appear grayed out. There is more than one way to select the Properties Bar toolbar. Choose View, Show/Hide, Toolbar Items, Properties Bar Right-click with the mouse in the Toolbar menu on the top of the screen and choose Properties Bar Use the Keyboard shortcut key Ctrl + E Link Properties Tip: If you d like to set your link properties as a default where the same formatting attributes are used every time a link is created, then select the Link tool and right-click and select Use Current Appearance as New Default. Tip: This will not keep the color of the text or the Underlining. This will only change the display of the Rectangle, the Highlight Style and the Line Thickness. Deleting a Link If you have to Delete a link, select the Link Tool from the Content Panel, right click on the link, go to Edit, then Delete Navigating Acrobat Page 10 of 15

11 Creating a Web Link Select the Link tool and draw a rectangle around the text or object that will be used as the link. From the Link dialog box, choose the Open a web page option. Click on Next and a new window will appear where you will type in the destination URL, eg Click OK when you are finished Tip: Create a link to mailto: address@colostate.edu Creating a Web Link using a Shortcut Select the Text Select tool from the Basic toolbar. Using the Select Text tool, left click with the mouse on the text to be used as the link and drag the mouse over it to make a selection. Once the text is selected, right-click the mouse and choose Create Link from the Context Sensitive menu. Choose the Open a web page option from the Create Link dialog box and type in the complete web address. Press OK when done. Working with Bookmarks Bookmarks are used as a method to navigate around a document. Bookmarks behave similar to a links, but they are different. Links actually reside on the actual document, text or object, where as bookmarks reside in the Bookmark Pane and are visible as long as the Bookmark Pane is visible. Bookmarks are used to navigate from one location of a document to another. There is more than one way to actually create the bookmark. The first way to create a bookmark is to actually navigate to the page that will be bookmarked and have the page appear the way you want it. Example, click on the Zoom drop-down menu and choose a zoom level. Open the Bookmark Pane of the left side of the window, select the page appearance that fits best with your bookmark, and then click on the New bookmark icon (Ctrl-B) to create the icon and enter in the name of the bookmark. Tip: If you do Zoom in for your Bookmark, Acrobat will stay zoomed in for all other bookmarks. The second way is to create a bookmark from the Bookmark Pane. Click on the Bookmark pane and you can choose the New Bookmark icon (Ctrl-B). Once a bookmark has been added, provide a title for the bookmark name. Now, navigate to the location Navigating Acrobat Page 11 of 15

12 where you want to Bookmark to display. Adjust the setting by zooming in and displaying the page how you want it to display for the user. When you have this set, right click on the Bookmark name, and select Set Destination. You may also use this to reset the destination of an existing bookmark. Navigate to the new location, right click on the name and select Set Destination. Create a Bookmark with the Text Select Tool Another way to create bookmarks is to use the Select Text tool to select bookmark text and then use one of the methods to generate the bookmark. Example: Select the Select Text tool and left-click with the mouse and drag over the text in the document that will be used as the bookmark name and right click, Add Bookmark (Ctrl-B). The new bookmark will appear in the Bookmark Pane and will be named as the text that was selected. To rename the bookmark, right click on the name of the Bookmark in the Bookmark pane and select Rename. Rearranging Bookmarks Rearrange the bookmarks by dragging and dropping them in the Bookmark Pane. Navigating Acrobat Page 12 of 15

13 Exporting Images Acrobat X Pro has a feature where all images in the document can be exported and saved as a.jpg,.png, or.tiff. Unfortunately, the only option is to select all images in the document and export all to the selected file type. Note, exporting an image out of a PDF document may not be ideal because in most cases the image is set to a low resolution. However, when you don t have the original source and need to use an image in a PDF file, then exporting the image will work. There is a Document Processing Panel under the Tools Panel on the Right side of the screen. If you do not see Document Processing, it can be added by going to View, Tools, Document Processing. When you have the Document Processing Panel added, click on Export All Images. Choose the Settings button to control the optimization of the images being saved. Acrobat will prompt you to enter a filename and a file type for the images being exported. Press the OK button when finished. All images will be saved using the same file name, page number reference, and a numbering sequence, 0001, Navigating Acrobat Page 13 of 15

14 Security Security can be added to a document to lock it down so that text can t be selected, extracted, printed, form fields completed, et cetera. Security can be added from the File, Properties menu or from the Tools, Protection, More Protection, Security Protection. All security options added to a document require a permissions password in order to add or modify the security options. 1. Select the Permissions Use a Password option. 2. Type in the password 3. Select the printing options 4. Select the Changes Allowed options 5. Deselect enable copy of text 6. Enable text access for screen readers 7. Press the OK button when finished. Acrobat will follow up by asking you to retype your password, verify the security options, and ask you to save the document to hold all new security options. Once the document has been saved, close it down and reopen it to view the restrictions. Depending on the security, some tools will be grayed out and will not be available for use. The padlock in the upper left corner of the Panes tab indicates security has been applied to the document. Navigating Acrobat Page 14 of 15

15 Modify security settings by left-clicking on the padlock, and clicking on the Permission Details Link. Select the Change Settings button from the Document Security dialog box. Acrobat will require the Permissions password in order to modify the security settings. Make all the security changes and remember to save your document when finished. Tip: Document Security can also be viewed by selecting the File menu, Document Properties, Security option. Navigating Acrobat Page 15 of 15