Getting Started (New Accounts)

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1 Getting Started (New Accounts) 1. On any page with the menu, go to the faculty section and choose Faculty Website Access. 2. On the login page, make sure you are on Windows Login. Login with the username you use on your office computer. Be sure to use the format of soba\username. You will have to actually click the login button. Hitting enter will not log you in. 3. Browse to your faculty page. You can click on the Faculty & Staff menu item to get to the directory. 4. Make sure you have edit permissions on your page. You should have a black bar across the top of the page with some menu items on it. Note: You will have fewer items in the black bar than what is shown in the above image.

2 Working in Edit Mode 1. When you have access to edit a page, you will start out in View mode. 2. To switch to edit mode, use the dropdown Edit Page menu item in the top right corner of the page. 3. You have several options in this menu. Most of the time you will just want to click Edit This Page. Edit This Page: Most common task. Puts the current page into edit mode. Stay in Edit Mode: If you will be editing many pages, this keeps you in edit mode from page to page. View in Layout Mode: View the general layout of editable panes in this template. It is not recommended to use many of the items below the line without training. Mobile Preview: How page looks on certain devices. Page Settings: Change the name of the page (not recommended!) and set dates to hide or show. Page Appearance: Change the template (not recommended!) Page Permissions: Change who can view your page (not recommended!) Export Page: Can save the page to import somewhere else. Delete Page: Page is removed from website. 4. When you choose Edit This Page, you will see several edit buttons on the page. The arrows on this screenshot show the location of some of those edit buttons. See the specific module tutorial for instruction on how to edit each time of module.

3 5. To add a new module, you can click on the Module menu in the black bar at the top. Choose Add New Module. 6. Choose your module from the list provided. The HTML/Text module is almost always the one you will want. 7. Drag and drop the module to the pane you want it to appear in. The name of the pane highlights as you mouse over. Once you drop the module, it will be ready to edit. 8. To delete a module, click on the gear icon and choose Delete. 9. To move a module, click on the cross icon and choose a pane. Drag and drop works too but this way is faster.

4 Editing the HTML/Text Module The HTML/Text Module is the most common module you will use. You can use rich text, add images and link to documents. 1. To edit the HTML/Text module, click on the pencil icon. Choose Edit Content from menu shown. 2. A popup editing window is displayed. NOTE: There is a bug that doesn t always center the editor in the window. You can drag the popup window to a better place or expand the popup to fill the screen by using the upper right expand button. If you cannot even see the popup window, hold down the CTRL key and scroll using your mouse wheel to zoom out until you can see the popup. 3. Use the rich text editor to make changes to the text. Add images or documents Hyperlinks Strip formatting

5 4. If you use the Image Manager or the Document Manager, you will see the file storage area. 5. Biggest challenge is where to put new items! Put new files and folders in the Libraries folder. The old content management system (Sitefinity) had regular file storage and also Libraries that were virtual. All files in the new system (DNN) are regular files storage. Items that were in a Sitefinity library are now in a folder called Libraries. Put new files and folders in the Libraries folder. All loose files not in the Libraries folder will be moved eventually. 6. To upload, be sure you are in the folder you want to upload to then click Upload. 7. Select your file(s) then click upload. Max file size in this editor is about 19 MB. You need to use the Image Manager to upload images, the Media Manager to upload videos and the Document Manager to upload regular files. If you need files larger than 19 MB, please ask for assistance.

6 8. To include a link to a file, image or video, be sure the item is highlighted in the window then click Insert. 9. Use the hyperlink icon to add a link to another page or external website. You can browse to the page in the website or paste the URL in the textbox. 10. When you are done using the rich text editor, you can click save below the editor. ALL EDITS ARE LIVE ONCE YOU SAVE!!! 11. Below the save button is a preview section and an archive section that can be expanded. 12. You can roll back to a previous version. The last five versions are archived.

7 Editing the Faculty/Staff Header (a Content Block module) The Faculty/Staff Header is actually a special content block which has the layout built-in. All you have to do is change the values. 1. If a module is a content block, it will have a little block icon in the display area when you are in edit mode. 2. Click the block icon to get to the content block editor. 3. You can edit any text and the changes are displayed immediately after saving. If there is a PersonID value, most of the fields will be overridden with new data when directory updates are pushed to the web. 4. In the future, other templates will be available. The same content values can be displayed in multiple templates on any page. Template shown below is just a quick example. Do NOT change the PersonID value to a different number.

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