How do I add a new entry?

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1 How do I add a new entry? IMPORTANT: Creating a duplicate should be avoided as it will have cost implications. Incorrect entries should be deleted. Please check that the grade on the PROFILE and the grade of the selected item is the same. In most instances you will receive an error message if there is a mismatch! ADD a NEW ENTRY: STEP 1: Go to STEP 2: Click on the Register / Login button to login with your username and password. The MAIN MENU will be displayed. STEP 3: Click on UPDATE / ADD Entries 2018 The Main Entries page will be displayed. Please take note of the heading on the left had side it tells you exactly what the functions of the buttons to the right of these options are. Click on ADD new Entry. This now takes you to the Select Item and Participants page.

2 There are TWO possibilities for adding a new entry on this page: ENTER THE ITEM NUMBER INTO THE BLANK BOX ON TOP OF THE PAGE: SELECT AN ENTRY TYPE ACCORDING TO THE NUMBER OF PARTICIPANTS.(This will take you through the selection process for solo, duet, trio and other items depending on the number of participants in the group ENTER THE ITEM NUMBER INTO THE BLANK BOX ON TOP OF THE PAGE If you know exactly what the item number is, you can enter it in the format e.g. AF , followed by clicking on NEXT. This takes you to the Participant Search Individual Entry page. (The implication is that the number that you have selected is for an INDIVIDUAL entry where you now can search for the participant that you are entering for this item. Click on select next to the participant s name> (I have on purpose selected an example that will create an error message!) The following page is now displayed: (You will notice that the item number that I have used is for GRADE 10, while the participant that I have selected is only in GRADE 3. This means that either my item number is incorrect or that the grade of the participant needs to be updated!)

3 You can now opt to update the PROFILE - this will take you back to the Participant Search Individual Entry page. Click HERE for help with updating a participant s profile. You can also opt to change your selected item. This will take you back to where you started on the Select Item and Participants page. Enter you item number but change our example to Grade 3. Select the same participant on the Participant Search Individual Entry page and click on Select next to the name. The Entry Final step and SAVE Individual Entry page will now be displayed where you can also enter the title of your poem for this entry. Click on the SAVE ENTRY Return to Main button.

4 You can now proceed to add another entry in the same way. The participant that you have selected on the previous page will now be displayed at the bottom of the Participant Search- Individual Entry page as part of your FAVOURITES. (These names can be removed at any time it will not have any effect on the entries entered already might just help to simplify things if the list becomes lengthy!) When the new entry is for this participant, click on SELECT next to the name (no need to search for it!) When the new entry is displayed, add the title of the poem and click on the SAVE ENTRY Return to Main button. Your entry is now completed. SELECT AN ENTRY TYPE ACCORDING TO THE NUMBER OF PARTICIPANTS After selecting ADD new entry the Select Items and Participants page is displayed. If you want to submit an entry for ONE participant, click on the Solo (All Categories 1 participant) button: This takes you to the Select Genre page where you can select between vocal music, dance etc.:

5 If you opt for the Instrumental Music categories, the Select Group page will be displayed. For Instrumental music you have the following options: When I select Classical Instrumental Music, the Select Table A page, a list of instrument that runs over 2 pages are displayed. Select your instrument from the list, e.g. PIANO: You are then provided on the Select Table B page with the possible options for SOLO PIANO, e.g. As you proceed with the process, you will notice that descriptive information about the item and its requirements will be provided

6 When you e.g. select OWN CHOICE, you will proceed to the Select Table C - Grade page. Here you again select the appropriate grade for the participant, e.g. Grade 3 After selecting the Grade, you move on to the Participant Search Individual Entry page We can select for the purpose of the example the same participant as earlier in this Help File:

7 Other options for adding the name of the participant on the Participant Search Individual Entry page: Conduct a SEARCH for EXISTING participants on the database. Click for help on this option HERE! ADD a new participant when you cannot find the name on the database. Click for help on this option HERE!

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