2. This is a cell; this cell is designated as A1.

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1 Queen s Learning Commons: Microsoft Excel Basics 1. These are the columns. 2. This is a cell; this cell is designated as A1. 3. Let s make a table. Click on the box you want to put text in and simply begin typing. When you want to move to another box, use your arrow keys on your keyboard or your mouse. 4. You can adjust the font size, type and colour as well as the background colour of your cells. To do this, highlight the text or cell you wish to modify by clicking and dragging your mouse over the area you wish to highlight. Then look up at the Ribbon of options on the top of your screen and make your modifications. 5. You can adjust the size of your columns to fit all the text within them. To do this, click on the line that separates the column you wish to modify from the one beside it. Then drag your mouse in the direction you wish to make the column wider or thinner.

2 6. You can add a border to the table. Right click on the table once you have highlighted or selected it (see above for how to highlight or select). Choose Format Table from the drop down list. 7. Under the Border tab, select Outline and chose the type and colour of line you would like. 8. If you would like to copy the table, first select it and then press Control (Ctrl) and C on your keyboard at the same time. 9. To paste your table somewhere else, press Control (Ctrl) and V at the same time on your keyboard. 10. You can easily delete a row by going to the number of the row on the left hand side of the screen. Select the row you want to delete, right click and press delete. 11. The same applies to columns. 12. You can add new columns and rows as well, by right clicking where you want to add new content, selecting Insert from the drop down box, and then selecting the number of columns or rows you wish to add.

3 Lets move on to the more advanced techniques. First, start a new workbook at the bottom of the page. Let s begin by creating a table that a professor might have. (Use all of the knowledge you have already acquired to build a table similar to this one). Let s use Functions to calculate the costs associated with this table. 1. The total cost of the Appointment Cards would be the Quantity multiplied by the Price. 2. To start, click on D2, go to the Functions box at the top and enter =. 3. Then after the = in the Functions box, write your formula. 4. The first row s formula would be =B2*C2. 5. Press enter when you are done. 6. The total price should appear in the Total box. 7. Since we will be using the same formula for the following cells, let s copy the function to the rest of the column. a. To copy, simply click on the cell of interest then hover over the right corner of the cell and drag the box to encompass all the cells you want to follow the same formula. b. The calculations are then made for you.

4 To calculate the total cost, the function would be a sim of all the above values in column D. 1. Click on D10, then go to the Functions bar, press =, then chose SUM under the dropdown menu to the left of the Functions bar. 2. Highlight all the values you want to add together and click OK. Let s convert all the numbers to currency. 1. Highlight the cells of interest, then right-click and click on Format Cells. 2. Click on the Number tab and then on Currency. Your current table should look something like this: Let s make a pie chart of the total cost distribution. First, highlight the Total column, not including the title and the Total Cost. To make a graph, go to the Ribbon on the top of your screen and click on Insert and then Pie. Your Pie Chart will look like this:

5 To match the colours with the items, right-click on the legend and click, Select Data. 1. Click on Series 1, then click on Edit under Horizontal Axis Labels, and then select the texts you would like to use in this case the names in the Items column. 2. To add a graph title, click on Layout under Chart Tools. 3. Click, Chart Title on the Ribbon and select where you want the title to be located. 4. Then edit the Chart Title to have the title you want. 5. Your completed Pie Chart will look something like this: Let s start a new Table and Graph in a new Worksheet. Let s use Autofill to fill in these months. 1. Highlight the first three months and drag as needed. 2. The same function can be used for duplicating the amount paid each month in the Property Tax column. 3. Once you are complete, the same autofill function can be used for the total. a. Enter = in the function box and select SUM. b. Highlight the row you want totaled c. Drag the Total column down to autofill all the other boxes in the column. 4. Convert all the numbers to currency as we did before. The completed table should look something like this:

6 Let s make a line graph to visualize the total monthly costs. 1. Highlight all the values in the F column. 2. Under the Charts Section on the Insert Ribbon, select Column. 3. Delete the Series option since there is only 1 y-axis value. 4. To add the x-axis values, right-click on the x-axis and click Select Data. 5. Click Edit under Horizontal Axis Labels. 6. Click select the cells in the A column of your table. 7. You can change the colours of the graph by going to the Ribbon, clicking Chart Tools and then Design. 8. To add a title to the graph, go to Chart Tools and then Layout. 9. Select Chart Title and modify the title accordingly. 10. Your graph should now look something like this:

7 Let s find out the total cost of each item during the year. We ll be using the SUM function again and then autofill. 1. Add a Total Cost box under December in column A. 2. Calculate the SUM of boxes B2 B13 using the already learned method of selecting and using the SUM function. 3. Then drag B14 across to C, D, E and F to autofill the SUMs of each of those columns. Let s graph this calculated data to visualize the total costs of the clinic during the year. 1. Select cells B14, C14, D14 and E14 2. Make them into a Pie Chart 3. Modify the Pie Chart as you have already learned, giving labels to the colours and adding a title 4. Your completed Pie Chart should look something like this: Now you know how to make a simple table, a pie chart and a graph in Microsoft Excel. You also know how to use Autofill and the SUM function. Great job! To learn more: Visit our Website; Like us on Facebook; Follow us on Twitter; Or watch more of our videos on YouTube.