Web Configurator. Guideline for using the configurator on. Date 11th Nov, 2016 Version 3.01
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1 Web Configurator Guideline for using the configurator on
2 Content 1 Purpose Access Navigation Existing model numbers New model numbers Re-configuring an existing model Configuring a new model Save Favorite models Outputs Managing translations Support... 9 No 2/9
3 1 Purpose Goal of this tool is to simplify, straighten and speed up the purchasing process within Linet Group entities and its distributors. This tool doesn t directly replace any part of the purchasing process but serves only as support for customer presentation. The only document which remains valid is the Order confirmation after a successfully received Purchase order. Customer presentation (Product configuration / Excel output) Purchasing process (Purchase order delivered to LINET) Production (Order confirmation) Web Configurator offers 3 basic functions which will simplify purchasing process of Linet Group products: 1. You configure a new model number going step by step through all features of a model. 2. You find an existing model number and display all its features. 3. You change one or more features (options) of a given model number and create a new model number (based on the price list model or previously ordered model). 2 Access Linet Group web configurator can be accessed via any web browser on address This page can be directly accessed from all over the world without any need for VPN connection or presence in Linet-group offices. To log-in the Web Configurator: - The user has to authenticate with his/her standard username and password. This username and password is exactly the same as is normally used for logging into your Linet PC. - For external users the username and password is provided by LGSE responsible person (sales rep or area sales manager). For providing access to other users ask your responsible contact person on Linet Group side. Please remember that your username and password is strictly personal information and may not be shared with other users. 3/9
4 3 Navigation After successful login you will see home page of the Web Configurator as displayed below. The user interface is ready and automatically adjustable for mobile devices (smart phones and tablets). The Web Configurator basic navigation elements: 1. Click the Linet logo in the top left corner to get back to home page. 2. Click the map of the world to Choose the language of the environment and of the configuration text. You may be allowed to make translation editions in your local language according to your rights. (see the dictionary icon next to your language). Select prices available according to your market. You may also choose not to show prices especially when you wish to export outputs that should be further communicated with end customers. 4/9
5 3. Click your name to log out from the Web Configurator. 4. Click in the Configuration window with a looking glass to search an existing model and display all its features and pictures. Use the full text searching numbers and letters: Enter a part of an existing model number. Enter a part of a name of your favorite model that you have already saved previously under a customized name. 5. Click the star to choose from the list of your favorite models with customized names. 6. Click on a picture of a product from the gallery to create and specify a new model according to your or your customers needs. Go through a step by step configuration and display the picture gallery of the product. 4 Existing model numbers To display list of features contained in any existing model number simply fill particular model number into input field (figure 4) on home page and click the arrow. You will see complete listing of all features contained in selected model number, including price for single options and total price for the whole product. Notice the green symbol marking the product as valid thus to be ordered for the given price. 5/9
6 For models which are already not valid you will see indication Obsolete in top right corner (same as Atypical for atypical models). This means that some feature of such bed or whole model was already removed from Linet Group portfolio and thus it cannot be ordered in exactly the same configuration any more. Therefore you also won t see the prices for such models. 5 New model numbers 5.1 Re-configuring an existing model If you want to create new model number it s easier to start from existing model number which is the most similar to your desired configuration. For this you can easily use - price list model number, - or model number of configuration which you have already purchased previously. To modify existing configuration: 1. Enter an existing model number in the input window (Existing model numbers above). The model is loaded and ready to be reconfigured. 2. You can easily change one or more parameters by clicking on the given line (turns grey for easier navigation). The system will show you a list of all available options. The currently selected option is in light red. 3. Due to technical construction of the product it may happen that even you only change one parameter, the system automatically forces you to change other related parameters or it changes it automatically itself. (For example by adding the 5 th castor you will probably also have to change the type of the undercarriage cover). 4. After configuring all parameters you receive a complete model: 6/9
7 you may have entered configuration without existing model number, or you may have come to an existing combination with model number displayed in the header. 5. If you have entered a new configuration (green symbol new) and you would like to use it for further communication, you have to Save the configuration as a new model number. From then you or any other user can refer to this model number in the future. 5.2 Configuring a new model For creating a completely new model number you have to manually select all features which can be a bit more time consuming then the previous process. This function should be used in exceptional cases but also leads to a valid model number. 1. Start from the Web Configurator home page. 2. Click on the picture of the given product family. You will see a long table with all features that have to be chosen to get a complete configuration. 3. Go one by one and choose particular option for each parameter. The system always automatically shows the first feature from the top which has not been selected yet. It leads you through the configuration step by step. 4. When there s only one possible choice the system will select it automatically and skip to the following parameter 5. If you need to change any previously selected option then just get back on it, click on it and select a different option. 6. After you select all the parameters, you receive the information whether the model is a new model number or an existing one. 7. If you create a new model number and you would like to use it for further communication, you have to Save it. From then you or any other user can refer to this model number in the future. 7/9
8 6 Save The configuration of a new model number can be saved by the Save button next to the Menu. So you create a model number that can be viewed by any other user later in the future, selected through the input window at the Web Configurator home page. At this stage you may already save the model number under your customized name as your favorite. 7 Favorite models Existing model numbers can be saved under your customized name as your favorite. If you miss to do so when saving the new model number, you can easily go to the menu and save your favorites later. You find such customized models starting from the Web Configurator home page either through the input window entering a part of the text of the customized name, or by clicking the star and selecting from a list of your favorites, or in the menu searching only models of the given product family. 8/9
9 8 Outputs The description of every model number can be transferred: copied to your clipboard (paste in any other document) exported in an Excel sheet sent by (possibly with an Excel sheet attachment) In this form it can be used as a support for creating price offer to end customer. To export such an Excel product sheet : 1. Select a model number and display the configuration 2. Click the Menu in the top right corner and select the option export to Excel. You receive an excel sheet with complete description, picture and price for selected model number. Design of such export can be modified based on your needs (system is using one Excel template for each language). If you need such modification then feel free to contact us. To exclude prices in the Excel output just select Prices: None in the top localization menu with the World symbol. You can also exclude prices in the Excel sheet attached to by unchecking the Include prices and discount option in the Send configuration by dialog. 9 Managing translations Management of translations is accessible only for users with selected rights in web configurator. If you don t have these rights then please contact your local responsible person. To translate a description for any model, select the given model, go to Menu and select Edit translations. You are allowed to edit translations in a language according to your market and user rights (see a dictionary icon next to your local language option). System will load one page with all texts available for selected model. Left side shows original English texts (which can t be changed) and right side of table displays texts in local language. Texts which are not filled in local language will be used same as until now (i.e. in English). After filling all translations don t forget to save all changes (by clicking Save translations button at the end of the page!). Some translations are shared between particular models and some are not, the model row specific can be recognized by the red note symbol in the translations table. All translations will be used immediately in web configurator environment same as in Excel exports. When you re filling any translations do not change the meaning of texts / descriptions! Do only exact translation of original English description please. 10 Support If you have any problems with usage of this tool please contact your responsible back-office contact or responsible sales rep / area sales manager. 9/9
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