Information Communications Technology (CE-ICT) 6 th Class

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1 Information Communications Technology (CE-ICT) 6 th Class Lecture 1: Microsoft(MS) Windows Operating System (OS) Lecturer: Sophia

2 Agenda for Today Microsoft Windows Operating System Windows Desktop Launching Programs Windows Customizing Windows Control Panel Files Folders and Drivers. Using my Documents, My computer, Windows explorer Shortcuts Recycle bin Searching for files and folders 2

3 INTRODUCTION TO WINDOWS 7 3

4 What is a Desktop? When you start your computer, the first thing you see is the desktop. The desktop is your work area. 4

5 Desktop (Windows 7) The Computer Screen 5

6 Desktop (Windows XP) 6

7 Desktop (Windows XP) 7

8 Desktop Start Button: Lets you quickly go to functions such as programs, settings and documents. Task Bar: Displays open windows, and lets you quickly switch from one window to another by clicking on its icon on the taskbar. 8

9 Desktop Icons: Click on an icon to easily open the application associated with it. Notification Area: The portion of the taskbar that displays icons for system and program features that have no presence on the desktop as well as the time and the volume icon. It contains mainly icons that show status information. 9

10 Shut Down the Computer The procedure below allows us to close down the MS Windows operating system, so that any unsaved data will be saved to our hard disk. We never just switch of our computer! 1) Click the Start Button 2) Click Shut down 10

11 Shut Down the Computer (Windows XP) The procedure below allows us to close down the MS Windows operating system, so that any unsaved data will be saved to our hard disk. We never just switch of our computer! 1) Click the Start Button 2) Click Turn Off Computer 3) Select Turn Off 4) Click OK 11

12 Restart the Computer You may need to shut down and restart your computer after installing a new program or if your system becomes unstable. To shut down and immediately restart your computer: 1) Click the Start Button 2) Click Shut down 3) Open the arrow to the right 4) Select Restart 12

13 Shut Down a Non-Responding Application If we have an application that is not responding to the keyboard or the mouse, then the program cannot be closed down in a normal way so we follow the procedure bellow. 1. Press simultaneously the Ctrl+Alt+Delete buttons on the keyboard. 2. Click Task Manager 3. Click Apllications 4. Select the application to close 5. Click End Task 6. Click End Task again if needed 7. Exit the Task Manager 13

14 Shut Down a Non-Responding Application 14

15 Shut Down a Non-Responding Application 15

16 SET-UP 16

17 Control Panel All changes to the computers desktop settings may be performed from the Control Panel. This may be accessed by: 1. Clicking Start 2. Select Control Panel 17

18 Control Panel 18

19 The Basic System Information of a Computer Factors affecting the computer performance CPU speed (measured in MHz or GHz) RAM size (the more RAM memory we have the faster the PC will appear to operate) Hard disk speed and capacity Number of applications running 19

20 The Basic System Information of a Computer In order to view all the above system information, we follow the procedure below 1. Start 2. Click Control Panel 3. Click System and Security 4. Click System 20

21 The Basic System Information of a Computer 21

22 Change Date and Time 1. Start 2. Click Control Panel 3. Select Clock, Language and Region 4. Click Date and Time icon 5. Select Change date and time settings 6. Make the changes that you want 7. Click Apply Click OK

23 Desktop Display Settings In order to change the desktop display 1. Select Start 2. Select Control Panel 3. Select Appearance and Personalization 23

24 Desktop Image/Color In order to change the desktop display / background and its position, we follow 1. Select Start 2. Select Control Panel 3. Select Appearance and Personalization 4. Choose Personalization 5. Select Desktop Background 6. Choose a picture that you like 7. Select Save Changes 24

25 Desktop Image/Color 25

26 Desktop Screen Saver To change the screen saver that is displayed when you have not used the computer for a set period of time, do the followings: 1. Select Start 2. Select Control Panel 3. Select Appearance and Personalization 4. Choose Personalization 5. Select Screen Saver 6. Choose a screen saver from the list that you like 7. Click Apply Click OK

27 Desktop Screen Saver 27

28 Desktop Screen Saver You can change the wait time before the screen saver starts. You can also change what is displayed as the screen saver 28

29 Display Settings - Make it Easier to Read What s on your Screen To change the size of the text and other item on your screen you can do the followings: 1. Select Start 2. Select Control Panel 3. Select Appearance and Personalization 4. Choose Display 5. Choose one of the available options to enlarge part of the screen 6. Click Apply 29

30 Display Settings - Make it Easier to Read What s on your Screen Change the display settings and size of the text on your screen by selecting one of the available options here. 30

31 Screen Resolution To change the screen resolution, do the followings: 1. Select Start 2. Select Control Panel 3. Select Appearance and Personalization 4. Choose Display 5. Select Adjust resolution from the left menu 6. From the Resolution Button select the option that you want 7. Click Apply 8. Click OK 31

32 Screen Resolution 32

33 Screen Resolution Change the resolution by selecting one of the available options from the drop down menu here. 33

34 Appearance Change the Color of your Window Borders, Start Menu, and Taskbar To change the style of windows and buttons, the color and the fond size, we follow: 1. Select Start 2. Select Control Panel 3. Select Appearance and Personalization 4. Choose Personalization 5. Select Window Color 6. Choose a color that you like 7. Click Save Changes 34

35 Appearance Change the Color of your Window Borders, Start Menu, and Taskbar 35

36 Set the Main Keyboard Language To set the default input language that we want to use; when we start our computer, we follow: 1. Start 2. Click Control Panel 3. Click Clock, Language, and Region 4. Click Region and Language 5. Click the tab Keyboard and Languages 6. Click Change Keyboards 7. On the General tab 8. Select the main language you want from the Default Input Language box 9. Click Apply 10. Click OK 11. Click Apply 12. Click OK 36

37 Set the Main Keyboard Language Select the main language you want from the Default Input Language box 37

38 Add a New Keyboard Language To add a new keyboard language that we want to use; when we start our computer, we follow: 1. Start 2. Click Control Panel 3. Click Clock, Language, and Region 4. Click Region and Language 5. Click the tab Keyboard and Languages 6. Click Change Keyboards 7. On the General tab 8. Add the new language you want from the Installed Services box 9. Use the Add and Remove buttons to modify this list 10. Click Apply 11. Click OK 12. Click Apply 13. Click OK 38

39 Set the Main Keyboard Language Use the Add and Remove buttons to modify this list 39

40 Change the Keyboard Language 1. Click the Language button right of the screen 2. Select the language you want Note: We can also switch to another installed language by keeping pressed the left Alt button and pressing simultaneously the Shift button on the keyboard. 40

41 Install a Software Application to a Computer To install a program insert the CD (Compact Disk) that the program came on, the autorun will automatically start the installation, and follow program installation instructions. Of course, many software programs can be downloaded today from the Internet. After downloading, we follow the same procedure to install the program. 41

42 Uninstall a Software Application from a Computer After a software program has been installed properly, an uninstall program file is automatically created, so if we want we can uninstall the program completely from the computer. This is achieved by executing the uninstall file and following the on-screen instructions. This file can be found either in the program s folder or in the Control Panel: 1. Start 2. Click Control Panel 3. Click Programs 4. From the category Program and features 5. Select Uninstall a Program 42

43 Uninstall a Software Application from a Computer 43

44 Print Screen You may be required to print screenshots of regions or full screen images from your computer. To do this press the Prt Scr (Print Screen Button) located on your keyboard. Then go to any application where you can paste images (e.g. Paint or Word) and select Paste from the Edit menu. Print Screen Copies the entire screen to the clipboard Alt+Print Screen Copies the active window to the clipboard 44

45 WORKING WITH ICONS 45

46 Identify Common Icons Desktop Icons Drivers Icons 46

47 Commonly Used Desktop Icon 47

48 Identify Common Icons Applications Icons Folder Icons 48

49 Identify Common Icons Files Icons Printer Icons 49

50 Create a Desktop Shortcut Icon The shortcut icons always have a small arrow in order to recognize them. How to create it? 1. Right click an icon 2. Send to 3. Select Desktop (create shortcut) to send the shortcut icon to the desktop To delete a shortcut icon we select it, and we press the Delete button on the keyboard and confirm the deletion. Deleting a shortcut icon we will not delete the actual icon or proram. 50

51 Create a Desktop Shortcut Icon 51

52 USING WINDOWS 52

53 Using Windows Parts of a Window Control Buttons Standard Tool Bar Navigation Bar 53

54 Using Windows Parts of a Window Minimize Window Close Window Restore Down Window Maximize Window 54

55 FILE MANAGER 55

56 The Folder Structure on the Computer Root Folder Europe Ireland England France London Manchester Subfolder 56

57 Create a Folder 1. Open the window you want to create a folder 2. File or right click on empty screen 3. New 4. Select Folder 5. Type the folder name 6. Click on empty space or press the Enter button on the keyboard Note: Following the same procedure, we can create a subfolder and so on. 57

58 Create a File 1. Open the folder we want to create a file 2. File or right click on empty screen 3. New 4. Select a file 5. Type the file name 6. Press the Enter button on the keyboard 58

59 File and Folder Attributes In order to see a file s or folder s different attributes, such as name, size, type of file, location, etc., we follow: 1. Right click a file or folder 2. Select Properties 3. Click General 4. We can see different attributes on the file or folder, e.g. name, size, location 59

60 File Attributes 60

61 Folder Attributes 61

62 Common File Types & Files Extensions *.docx any name, e.g. exercise1 extension 62

63 63

64 Open an Editing or Word Processing Application and Create a File 1. Start 2. All Programs 3. Microsoft Office 4. Select Microsoft Office Word 2013 Or 1. Start 2. All Programs 3. Accessories 4. Select Notepad or WordPad 64

65 Create a New Document Open the MS Word application and immediately a new blank document is created based on the default template. If already inside MS Word, follow the steps bellow: 1. Click File 2. New 3. Select Blank document 65

66 Create a New Document 66

67 Saving a File 1. Click File 2. Click Save or Save As 3. Select where to save from the Browse button, e.g. Documents 4. Type the filename in the File Name box 5. Click Save 67

68 Save a File in Another File Type 1. Click File 2. Save As 3. Select where to save from the Browse button 4. Type the filename in the File name box 5. Select the file format from the Save as type box (e.g. Word Document,*.doc) 6. Click Save Note: The default file format when saving is Word Document, which gives the extension.docx to the file. By saving in another file format, the respective extension is given, for example Word Document is.doc 68

69 CE-ICT 6th Class - Sophia Save a File in Another File Type 69

70 Close an Opened File in an Editing or Word Processing Application 1. File 2. Close 70

71 Exit from an Editing or Word Processing Application Press the button X on the top right corner 71

72 Close an Editing or Word Processing Application 1. File 2. Exit 72

73 Change the Status of a File 1. Right click a file 2. Select Properties 3. Click General 4. Select the file status from the Attributes options Read-only: The file can only be read, not to be edited Hidden: The file can be edited, but is hidden 5. Click Apply 6. Click OK 73

74 Arranging/Sort Files and Icons Open a folder View or right click on empty space inside the folder Sort By Select Sort By and choose one of the following Name: Arrange subfolders and files in alphabetic order Size: Arrange subfolders and files according to their size, from the smaller to the larger Item Type: Arrange subfolders and files according to their type Date Modified: Arrange subfolders and files according to their date modified, from the older to the most recent Select Auto Arrange from the View Option (Right Click -> View) for the subfolders and files to be arranged in order, with the subfolders being at the top REMEMBER: To position icons in positions that you would like, untag the Auto arrange icons. 74

75 Arranging/Sort Files and Icons 75

76 Arranging/Sort Files and Icons REMEMBER: To position icons in positions that you would like, untag the Auto arrange icons. 76

77 Rename a Folder or File 1. Right click a folder or a file 2. Select Rename 3. Type the new name 4. Click on empty space or press the Enter button on the keyboard 77

78 COPY, MOVE 78

79 Select a Folder or File Select a Folder or File Click a folder or a file (left click) Select a group of adjacent Folders or Files Keep pressed the Shift button and select the files or folders we want Select a group of non-adjacent Folders or Files Keep pressed the Ctrl button and select the files or folders we want 79

80 Copy Folders or Files 1. Select the folders or files 2. Edit or right click the selected folders or files 3. Copy 4. Edit or right click the selected folders or files 5. Paste Note: When we copy a folder, we copy its contents as well at the same time 80

81 Copy and Paste Folders or Files 1. Edit or right click the selected folders or files 2. Paste 81

82 Move Folders or Files 1. Select the folders or files 2. Edit or right click the selected folders or files 3. Cut 4. Edit or right click the selected folders or files 5. Paste Note: When we move a folder, we copy its contents as well at the same time 82

83 Move and Paste Folders or Files 1. Edit or right click the selected folders or files 2. Paste 83

84 DELETE, RESTORE 84

85 Delete and Restore When we Delete any files and folders, these are moved to the Recycle Bin. When we Restore them, these are moved back to their original position. 85

86 Delete Folders or Files 1. Right click a folder or file 2. Select Delete 3. Click Yes Or 1. Select the folders or files 2. Press the Delete button on the keyboard 3. Click Yes Note: When we delete a folder, we delete its contents as well at the same time. 86

87 Restore Folders or Files from the Recycle Bin 1. Open the Recycle Bin 2. Right click a folder or file 3. Select Restore 4. Close the Recycle Bin 87

88 Restore Folders or Files from the Recycle Bin 88

89 Empty the Recycle Bin 1. Right click the Recycle Bin 2. Select Empty Recycle Bin 3. Click Yes 89

90 Empty the Recycle Bin Another way to empty the Recycle Bin 1. Open the Recycle Bin 2. Select Empty the Recycle Bin 3. Press Yes 90

91 SEARCHING 91

92 Use a tool to find Folders or Files The Search tool is used to locate files or folders within our computer. The more information we provide to the tool the more easily and quickly will find the files or folders that we search for. 92

93 Use a tool to find Folders or Files 1. Start 2. On the Search programs and files box 3. Type the necessary information only 4. Click Search 5. Wait until the computer finishes searching 6. Select the necessary file or the file that you need from the list 7. The file now is opened 93

94 Use a tool to find Folders or Files 2 94

95 Use a tool to find Folders or Files 3 95

96 Use a tool to find Folders or Files Another way to search for a file or folder in a specific folder or drive is by just type the name of file in the search box on your right 96

97 Agenda for Next Lecture Web Browser What is Internet and WWW Internet Service Provider (ISP) Web Browser (e.g. Internet Explorer Vs. Mozilla Firefox) Concepts of Web Technology Web Search Engines Navigation Tools Favourites History Web Mails Web Security Searching Techniques and Tips Printing 97

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