FAQ - Frequently Asked Questions Concerning Directory List & Print Pro Including Tips and Tricks.

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1 FAQ - Frequently Asked Questions Concerning Directory List & Print Pro Including Tips and Tricks. This regularly updated document provides answers to the frequently asked questions concerning Directory List & Print Pro. The table of contents below offers an overview of all the different topics referred to in this document. The following index directory offers the possibility to find directly the specific question with the relating answer by the terms listed. From the table of contents as well as from the index directory you can get by mouse click directly to the requested topic. Download the latest version of Directory List & Print here 1

2 Table of Contents Index Directory 3 How to list and print directory and file listings 4 Create file and folder listings 5 How to sort a customized directory listing 6 How to create a list of files with a certain extension, e.g. *pdf 7 How to display a directory overview with directory totals only 8 What file information can be displayed when printing my MP3 collection? 9 What file information can be displayed when organizing my image database by listing image and video files? 10 How to jump directly to a file from a folder listing (hyperlinking). 11 What file information of video files can be displayed? 11 How to filter lists of audio, video and image files 12 Filter function of Directory List & Print Pro 13 Possible output formats of Directory List & Print Pro 14 Directory List & Print is a portable application. What does this mean? 14 Output of directory listings in Excel does not work. 14 Output of directory listings in Word does not work. 15 Drag & Drop function from Windows Explorer 15 Directory List & Print in the context menu Windows Explorer 15 With which character sets does Directory List & Print work? 16 Language versions of Directory List & Print 16 Enter license key 16 Automated Update Checker 16 Support 17 Do you have any suggestions or requests regarding the further development of Directory List & Print Pro? 17 Contact 17 2

3 Index Directory A C D audio files character sets Drag & Drop contact development, further context menu create (folder and file listings) E F H Excel (does not work) file extensions hyperlinking EXIF file information HTML table filter filter options I L M image files language versions MP3 files IPTC license key ID3 tags list LibreOffice O P S output formats portable application sort overview, directory print suggestions OpenOffice PDF support, technical T V W totals, directory video files Windows Explorer text file Word (does not work) 3

4 How to list and print directory and file listings Directory List & Print Pro enables listing and printing of a directory structure in a most simplest way. You can export your directory listings into other programs or open the data directly in Word and Excel or as HTML or XML file. (As of version 3.25 Directory List & Print Pro allows opening your file listings directly in Writer and Calc of OpenOffice / LibreOffice too). In only 4 steps you can list and print your requested file or directory listings: 1. Choose the requested directory under the tab "1. Directory". 2. Define under "2. Columns" what information your file listing should include. 3. Numerous filter options under "4. Filter" enable to customize your folder listing according to your needs. 4. Subsequently, under "5. Output" you can print your defined file listings, copy to the clipboard, open directly in Word and Excel, Writer and Calc or output as HTML-table, XML-file or CSV-file. 4

5 Create file and folder listings Directory List & Print Pro enables to create file and folder listings according to your needs. Select the requested file information and meta tags as EXIF, IPTC of images, video and audio files as well as of your documents under tab "2. Columns" in order to customize your folder listings. 5

6 How to sort a customized directory listing Within a directory, files can be sorted by name, size, date of creation and modification, duration (audio and video) in ascending or descending order Choose the desired sorting under "3. Display" at the bottom right-hand corner under "Order of the files". 6

7 How to create a list of files with a certain extension, e.g. *pdf You can create lists of files with any extension. Filter your list by certain file extensions. Choose "File names of files/directories" under the tab "4. Filter" and type the corresponding extension in the field "File types" you want to include or exclude in your list. Of course, sub-directories can be included in your listing as well. 7

8 How to display a directory overview with directory totals only Choose the option "Show as a table of directory totals only" under the tab "3. Display" and you will get a summary of the total number of subdirectories and total folders in a directory. If you want to suppress any file information just select "Suppress additional information". 8

9 What file information can be displayed when printing my MP3 collection? When creating a printable list of MP3 files you might want to include Audio meta tags and ID3 tags such as title, artist, length, sampling rate etc. in your file lists. Directory List and Print allows you to include a vast number of meta tags in your list. Click under "2 Columns" on the link "Audio" in the middle of the window and you will be shown specific meta tags to choose from for audio files. For further information see also this video tutorial about listing MP3 files 9

10 What file information can be displayed when organizing my image database by listing image and video files? Besides the general information like file name, size, date of creation and modification additional meta tag information can be added to your list. Directory List & Print Pro can read the embedded EXIF and IPTC tags in your image files and many VIDEO meta information in your videos. Just choose under tab "2. Columns" the desired information you want to include in your list. 10

11 How to jump directly to a file from a folder listing (hyperlinking). Directory List & Print allows exporting your file lists in many different output formats (see tab "5. Output"). When choosing the output formats HTML table, Excel or Calc (OpenOffice / LibreOffice) just click on "Hyperlinking". Afterwards, you can click in your final list on all pathnames and directly open or play the requested target file. Note: hereto the information "Path and Name (for Hyperlinking and Action)" has to be selected under "2. Columns". What file information of video files can be displayed? Directory List & Print Pro can read and display VIDEO meta tags such as: title, date encoded, year recorded, year released, length, width, height, video format, video standard, frame rate, bit rate, genre, movie name, series name, series season, director, producer, publisher, artists, subject, description, keywords, copyright, comment, rating, law rating, application software. Choose the requested meta information under the tab "2. Columns". 11

12 How to filter lists of audio, video and image files Besides filtering your lists by file name, type, size, path length Directory List & Print Pro offers additional filter options for your image, audio and video files. Under "4. Filter" you can filter you files by A/V properties: Width (Pixels), Height (Pixels), Bit Depth (Bits), Resolution (Dpl), Frame Rate (FpS), Bit Rate (KBps), Sampling Rate (KHz), Duration in seconds. 12

13 Filter function of Directory List & Print Pro Under "4.Filter" Directory List and Print Pro offers numerous filter options in order to include or exclude requested files types in your lists. It is possible to filter either by file or directory name. Requested file types can be included or excluded. Further possibilities to filter are by size, length of filenames, date of creation and modification as well as by file attributes. Multimedia files such as image, audio and video files can, in particular, be filtered by A/V properties (see "How to filter lists of audio, video and image files"). In order to reset the selected filter options simply click on "Turn off all filters". 13

14 Possible output formats of Directory List & Print Pro Besides printing and copying the folder contents to clipboard Directory List & Print offers various output options. You can open your file lists directly in Word, Excel (Microsoft Office) or Writer, Calc (OpenOffice / LibreOffice) as well as output the data as HTML table, XML, PDF, or txt file. Click on the links below to view possible examples: Excel HTML table XML file PDF Text file (tabulator separated) Directory List & Print is a portable application. What does this mean? As a portable application the software does not have to be installed on your computer but can be started on any Windows PC, also from a mobile storage media (e.g. USB stick). Download the portable application here Output of directory listings in Excel does not work. Directory List & Print is relying on the installed OLE/COM component of MS Office to establish communication with Word/Excel. In case the output in "Excel" does not work the OLE-System (Object Linking and Embedding) of Excel has not been installed correctly. The only way to solve this is to fully reinstall Excel to setup the OLE/COM components of MS Office correctly. Should this not be possible you can output the listing to the Clipboard and paste it to Excel, or output the listing to a CSV-File and open this file in Excel. 14

15 Output of directory listings in Word does not work. Directory List & Print is relying on the installed OLE/COM component of MS Office to establish communication with Word/Excel. In case the output in "Word" does not work the OLE-System (Object Linking and Embedding) of Word has not been installed correctly. The only way to solve this is to fully reinstall Word to setup the OLE/COM components of MS Office correctly. Should this not be possible you can output the listing to the Clipboard and paste it to Word. Drag & Drop function from Windows Explorer With the Drag & Drop function from the Windows Explorer you can select a requested directory and drag the opened application directly to Directory List & Print. The selected directory will then directly be opened in Directory List & Print for further output and printing options. Directory List & Print in the context menu Windows Explorer Directory List & Print can directly be embedded in the context menu of Windows Explorer in order to display directly the desired directory. Simply select in the top left in the menu "Setup" the option "Add to Directory Context Menu". 15

16 With which character sets does Directory List & Print work? Directory List & Print works with all Western Latin character sets. Languages with Asian characters are not supported. Language versions of Directory List & Print Directory List & Print is available for download in the following language versions: English German French Italian Dutch Portuguese Enter license key After your purchase of the Pro version you will receive an confirmation including the license key in order to activate the Pro version. Copy the multiline license key into the appropriate field under the tab "Pro License" and click on the button "Activate License". For further details how to enter the license key please watch this video tutorial Automated Update Checker Directory List & Print comes with an automated update checker. This feature enables you to check for updates and install the latest update easily and automatically. Please watch this video tutorial on how to update Directory List & Print automatically. 16

17 Support Please visit our blog page providing helpful advice regarding basic features and video tutorials. In case of any questions please contact us at INFONAUTICS GmbH will answer your questions by in English and German within 48 hours. INFONAUTICS GmbH is based in Switzerland. Please consider possible time differences. Do you have any suggestions or requests regarding the further development of Directory List & Print Pro? We look forward to receiving your suggestions as well as possible criticism at Contact INFONAUTICS GmbH Eichholzweg Steinhausen Switzerland Phone Facebook LinkedIn Youtube Google+ 17