Fiery Network Controller for DocuColor 5065 SERVER & CONTROLLER SOLUTIONS. Printing from Windows

Transcription

1 Fiery Network Controller for DocuColor 5065 SERVER & CONTROLLER SOLUTIONS Printing from Windows

2 2005 Electronics for Imaging, Inc. The information in this publication is covered under Legal Notices for this product May 2005

3 CONTENTS 3 CONTENTS INTRODUCTION 5 Terminology and conventions 5 About this manual 6 Setting up printing 6 User software 7 System requirements 7 INSTALLING PRINTER DRIVERS 8 Installing printer drivers by Point and Print 9 Installing printer drivers from the User Software (Drivers) CD 11 Installing Windows 2000/XP/Server 2003 printer drivers 11 Downloading printer drivers using WebTools 14 SETTING UP PRINTING CONNECTIONS 16 Printing connections 16 Completing the SMB printing connection 16 Completing TCP/IP and LPR printing connections 17 Completing IPX/SPX or IPX (Novell) connections 20 Completing IPP connections 22 Setting up IPP printing with Windows 2000/XP/Server CONFIGURING INSTALLABLE OPTIONS 24 Configuring installable options manually 24 Configuring installed options and updating print options settings automatically 26

4 CONTENTS 4 PRINTING UTILITIES 28 Configuring the connection for Job Monitor 28 Installing printing utilities 29 Using Printer Delete Utility 30 Configuring the connection for Mail Port 31 Using Service 33 How Service works 34 Printing using an client 34 Job Control 36 Printing using Mail Port 37 PRINTING 38 Printing from applications 38 Setting options and printing 38 Using job templates 45 Using Shortcuts 49 Customizing Print Option Shortcuts 50 Defining and printing custom page sizes 51 Working with custom page sizes in Windows 2000/XP/Server 2003 PostScript printer driver 51 Working with custom page sizes for Windows PCL printer driver 54 Viewing the copier status 56 Saving files to print at a remote location 57 INDEX 59

5 INTRODUCTION 5 INTRODUCTION This manual describes how to install the printer drivers and printer description files for the Fiery Network Controller for DocuColor 5065, and how to set up printing from Microsoft Windows computers. It also describes several printing utilities and how to print to the Fiery Network Controller for DocuColor For information about setting up network servers and clients to use the Fiery Network Controller for DocuColor 5065, see Configuration and Setup. For general information about using the copier, your computer, application software, or your network, see the documentation that accompanies those products. The Fiery Network Controller for DocuColor 5065 supports the DocuColor Terminology and conventions This manual uses the following terminology and conventions. Term or convention Aero Refers to Fiery (in illustrations and examples) Copier DocuColor 5065 Fiery Fiery Network Controller for DocuColor 5065 Titles in italics Windows Other books in this documentation set Microsoft Windows 2000, Windows XP, Windows Server 2003 Topics for which additional information is available by starting Help in the software Tips and information Important information Important information about issues that can result in physical harm to you or others The Fiery includes support for WebTools, which allow you to download printer drivers and printer description files to your desktop for installation on your Windows computer.

6 INTRODUCTION 6 About this manual Setting up printing This manual covers the following topics: Installing printer files on Windows computers Setting up printing connections on Windows computers Installing Fiery printing utilities Printing from Windows computers The following table lists the procedures for installing printer drivers and setting up the printing connections. Action Windows 2000/XP/Server 2003 Installing printer drivers Installing printer drivers by Point and Print on page 9 Installing printer drivers from the User Software (Drivers) CD on page 11 Downloading printer drivers using WebTools on page 14 Setting up SMB printing Completing the SMB printing connection on page 16 Setting up TCP/IP printing Completing TCP/IP and LPR printing connections on page 17 Setting up IPX/SPX or IPX (Novell) printing Setting up IPP printing Completing IPX/SPX or IPX (Novell) connections on page 20 Setting up IPP printing with Windows 2000/XP/Server 2003 on page 22

7 INTRODUCTION 7 User software Fiery user software for setting up printing is provided on the User Software (Utilities) CD. Printer drivers are provided on the User Software (Driver) CD. Adobe PostScript Printer Driver PCL Printer Driver Job Monitor Mail Port Supports Fiery and PostScript 3 features. Windows 2000/XP/Server 2003 users use the PostScript Printer Driver provided with those operating systems. Allows you to print to the Fiery from Windows computers, and supports Fiery PCL print features. Allows you to monitor the status of connected Fiery servers and print jobs sent to them. Automatically installed when the printer driver is installed on a Windows computer. Allows you to send jobs to the Fiery in the form of attachments by adding the Mail Port software as a printer port. NOTE: Install PostScript printer drivers and printer description files from the User Software (Drivers) CD or from the Fiery using the Installer selection in WebTools. For instructions, see Downloading printer drivers using WebTools on page 14. System requirements For detailed system requirements, see Welcome, provided in your media pack.

8 INSTALLING PRINTER DRIVERS 8 INSTALLING PRINTER DRIVERS This chapter describes the procedures for installing printer drivers on a computer using a supported version of Windows. For the Windows versions supported, see Terminology and conventions on page 5. Installing printer drivers and printer description files is the first step in setting up the Fiery as a PostScript or PCL printer. Install printer drivers as follows: From the Fiery through Point and Print using SMB printing. From the User Software (Drivers) CD. From WebTools using the Installer to download and install. For instructions, see Downloading printer drivers using WebTools on page 14. NOTE: WebTools is available if the administrator has enabled Internet access to the Fiery. Once you download the printer files, the installation process is identical to installing from the User Software CD. If a Fiery printer driver is already installed, you must uninstall it before you install a new driver. See Using Printer Delete Utility on page 30.

9 INSTALLING PRINTER DRIVERS 9 Installing printer drivers by Point and Print SMB printing (also known as Windows or WINS printing) allows you to install PostScript or PCL printer drivers and printer description files on your computer from the Fiery using Point and Print, and print to a particular connection (print, hold, or direct). To set up SMB printing, you must install the TCP/IP protocol and Client for Microsoft Networks on your computer. Each connection (print, hold, or direct) requires a separate installation. Repeat the procedure for each connection. When you install the printer driver using Point and Print, you cannot configure installable options manually. Installable options must be configured by the Fiery administrator. The installed options are displayed on the Accessories tab in the printer driver properties. For more information about configuring installable options, see Configuring Installable Options. NOTE: The procedures for setting up printing with the PostScript and PCL printer drivers are similar. The following illustrations show the PostScript drivers. Any differences are noted. BEFORE YOU BEGIN Ask your network administrator for the IP address or name of the Fiery on the network. Configure the Fiery for SMB printing. SMB printing is referred to as Windows Printing in Setup and on the Configuration page (see Configuration and Setup). Indicate whether to install the PS or PCL printer driver using Point and Print. In WebTools, click More Setup, and then Network Setup 1. For Point and Print Drivers, select either PS or PCL. By default, PS is selected.

10 INSTALLING PRINTER DRIVERS 10 TO SET UP SMB PRINTING ON WINDOWS COMPUTERS 1 Right-click Network Neighborhood or My Network Places, and select Find Computer or Search for Computers. 2 Type the name or the IP address of the Fiery and click Search Now. If you cannot locate the Fiery, contact your network administrator. 3 Double-click the name of the Fiery to display enabled print connections. NOTE: For a description of each print connection, see Configuration and Setup. 4 Double-click the connection that you want to set up (print, hold, or direct). The files are installed on your computer and the printer is displayed in the Printers and Faxes window. 5 Windows 2000: Click Start, choose Settings, and then choose Printers. Windows XP: Click Start and choose Printer and Faxes. Windows Server 2003: Click Start, choose Control Panel, and then choose Printers and Faxes. 6 Right-click the Fiery icon and choose Properties. 7 Click Print Test Page on the General tab. If the test page prints successfully, you are ready to print from the computer. 8 Repeat the previous steps to set up additional connections.

11 INSTALLING PRINTER DRIVERS 11 Installing printer drivers from the User Software (Drivers) CD The following procedures describe installing the printer driver from the User Software (Drivers) CD. Installing Windows 2000/XP/Server 2003 printer drivers The procedures for configuring the options for the PostScript and PCL printer drivers are similar. The following illustrations show the PostScript driver. Differences are noted. To install the printer driver on a Windows Server 2003 computer, select the same PPD file as for Windows 2000 and Windows XP, described in the following procedure. To use the printer driver on Windows 2000/XP/Server 2003, you must select the following options in the Advanced tab of the printer driver after installation is complete: Spool print documents Start printing immediately Print spooled documents first Deselect the following option: Enable advanced printing features NOTE: The following procedures use Windows 2000 illustrations. Windows XP/Server 2003 differences are noted. TO INSTALL THE POSTSCRIPT OR PCL PRINTER DRIVER FOR WINDOWS 2000/XP/SERVER Windows 2000: Click Start, choose Settings, and then choose Printers. Windows XP: Click Start and choose Printer and Faxes. Windows Server 2003: Click Start, choose Control Panel, and then choose Printers and Faxes. 2 Windows 2000/XP: Double-click the Add Printer icon and click Next. Windows Server 2003: Choose Add a printer and click Next. 3 Specify printing using a Local printer, clear the Automatically detect and install my Plug and Play printer check box, and click Next. This procedure describes the installation of a local printer. You can modify the connection later, according to your network type.

12 INSTALLING PRINTER DRIVERS 12 4 Select LPT1 and click Next. 5 Click Have Disk in the dialog box displaying lists of manufacturers and printers. The Install From Disk dialog box prompts you for the disk. 6 Insert the User Software (Drivers) CD into the CD-ROM drive, type the name of the CD-ROM drive (for example, D:\), and click Browse. Browse to the English\Prntdrvr\Ps_drvr\Win_2K_XP folder. If you are installing from the files you downloaded using the WebTools Installer, browse to prntdrvr\prntdrvr\ps_drvr\win_2k_xp and click Open. 7 Make sure that Oemsetup.inf or Oemsetup is selected and click Open. The path is copied to the Install From Disk dialog box. 8 Verify that the path is correct and click OK. 9 In the Printers area, select the Fiery printer driver as your printer and click Next.

13 INSTALLING PRINTER DRIVERS Type a name for the Fiery in the Printer name field, indicate whether you want to make it the default printer, and click Next. This name is used in the Printers window and the queues window. 11 Follow the on-screen instructions to complete the rest of the screens. Choose not to print a Test Page and not to share this printer. At the last screen, click Finish. The necessary files are installed on your hard disk. When installation is complete, the Printers window appears with an icon for the newly installed printer. Now you are ready to set up a connection to the server. See Setting Up Printing Connections.

14 INSTALLING PRINTER DRIVERS 14 Downloading printer drivers using WebTools WebTools Installer allows you to download installers for printer drivers to your computer directly from the Fiery. Download the printer driver files from the Fiery using WebTools and then follow the procedures for installing the printer drivers from the User Software (Drivers) CD. Before you download the printer driver files, you must set specific Fiery options in Network Setup and Printer Setup. You also must prepare each client computer to communicate with the Fiery over the Internet or intranet. For more information about Network Setup and Printer Setup, see Configuration and Setup. For more information about setting up and starting WebTools, see Utilities. TO DOWNLOAD PRINTER DRIVER FILES WITH WEBTOOLS INSTALLER 1 Start your Internet or intranet browser and type the DNS name or IP address of the Fiery. 2 Select a login level, type a password, if required, and then click OK. No password is required to log on as a guest. If the administrator has configured guest access, any user has full access to the WebTools Installer while logged on as a guest. 3 Click Installer.

15 INSTALLING PRINTER DRIVERS 15 4 Click the name of the item that you want to install. For Windows printer drivers, click Printer Files under the Windows heading. 5 If a dialog box prompts you to either open the file or save it to disk, choose to save it to disk. 6 Browse to the location where you want to save the PRNTDRVE.EXE file and click Save. The file is downloaded from the Fiery. This compressed file is an archive that contains multiple files. 7 Double-click the PRNTDRVE.EXE file to extract the files. Depending on your operating system, you may be prompted to select a location to extract the files to. Follow the instructions for your operating system to install the printer driver. The procedures are the same as for installing from the CD, except that after you click Have Disk, you browse to the location where you extracted the files rather than to the CD. For instructions on installing the printer driver for Windows 2000/XP/Server 2003 See To install the PostScript or PCL printer driver for Windows 2000/XP/Server 2003 on page 11

16 SETTING UP PRINTING CONNECTIONS 16 SETTING UP PRINTING CONNECTIONS To print from Windows computers, you or the administrator must perform the following tasks: Set up network servers, if any. Set up the Fiery to accept print jobs from your computer. Configure a port on each Windows computer for the network type. Printing connections The Fiery supports the following printing connections: SMB TCP/IP and LPR IPX/SPX or IPX (Novell) IPP Completing the SMB printing connection If your network does not have a Windows server, Windows computers can still print to the Fiery. This method of printing is SMB printing (also known as Windows or WINS printing). When users send print jobs, computers running Windows operate in a peer-to-peer environment and communicate directly with the Fiery. Enabling SMB printing allows the Fiery to be listed on the network, so that Windows clients can print to a particular print connection (print, hold, or direct) on the Fiery without using other networking software. Windows printing runs via TCP/IP. You must configure TCP/IP on the Fiery and on all computers that use SMB printing. Once you enable SMB printing on the Fiery, you can set up the Windows or SMB connection and install the printer driver in one procedure. For more information, see Installing printer drivers by Point and Print on page 9.

17 SETTING UP PRINTING CONNECTIONS 17 Completing TCP/IP and LPR printing connections Once you install the PostScript and printer driver files, complete the setup for the TCP/IP and LPR connection as follows: Prepare the Fiery to accept print jobs using TCP/IP and LPR protocols. For details, see Configuration and Setup. Enable LPD or Port 9100 on the Fiery. For details, see Configuration and Setup. Configure the computer for the TCP/IP connection. Before you complete the following procedure, contact your system administrator for the IP address assigned to the Fiery, the subnet mask, and the gateway address, if required. The TCP/IP protocol should already be installed on the Windows 2000/XP/Server 2003 computer. NOTE: You can also set up the LPR connection by installing Print Services for UNIX, which is supplied as an add-on Windows component with Windows 2000/XP/Server For more information, see the documentation that accompanies Windows. TO SET UP TCP/IP AND PORT 9100 OR LPR CONNECTION FOR WINDOWS 2000/XP/SERVER 2003 NOTE: The following procedures use Windows 2000 illustrations. 1 Click Start, choose Settings, and then choose Printers. 2 Right-click the Fiery icon and choose Properties. 3 Click the Ports tab. 4 Click Add Port.

18 SETTING UP PRINTING CONNECTIONS 18 5 Select Standard TCP/IP Port from the list of Available port types and click New Port. The Add Standard TCP/IP Printer Port Wizard dialog box appears. 6 Click Next. 7 Type the Fiery IP address. 8 Click Next. 9 Make sure that Generic Network Card is selected as Standard for Device Type and click Next. 10 Click Finish to close the Add Standard TCP/IP Printer Port Wizard dialog box, and then click Close in the Printer Ports dialog box.

19 SETTING UP PRINTING CONNECTIONS Click Configure Port in the Ports tab of the Properties dialog box. The Configure Standard TCP/IP Port Monitor dialog box appears. 12 If LPD printing is enabled on the Fiery, select LPR in the Protocol area and LPR Byte Counting Enabled in the LPR Settings area. NOTE: You can also proceed without selecting LPR Byte Counting Enabled. If Port 9100 printing is enabled on the Fiery, select Raw in the Protocol area. The port number 9100 automatically appears in the Raw Settings area. This is the default port number. You can print to the printer connection selected for Port 9100 printing on the Fiery. To specify a specific port number, see the following step. 13 Type the name of the print connection. For LPR, enter print, hold, or direct for Queue Name. For Port 9100, type the following port numbers for each print connection in the Raw Settings area: Fiery default: 9100 print: 9102 hold: 9103 direct: 9101 NOTE: Type the number exactly as shown. 14 Click OK to close the Configure Standard TCP/IP Port Monitor dialog box.

20 SETTING UP PRINTING CONNECTIONS 20 Completing IPX/SPX or IPX (Novell) connections Complete the setup for the IPX (Novell) connection as follows: Configure the Novell network and file server for handling Fiery print jobs. Configure the file server with a print server and print connection for the Fiery. For details, see the documentation that accompanies NetWare. Prepare the Fiery for IPX printing. Set up the IPX connection on the computer. Before you begin, install NetWare protocols (NWLink IPX/SPX Compatible Transport) and NetWare client services on the Windows 2000/XP/Server 2003 computer. TO SET UP IPX (NOVELL) PRINTING FOR WINDOWS 2000/XP/SERVER Windows 2000: Double-click My Network Places. Windows XP: Click Start and click My Network Places. Windows Server 2003: Click Start, choose Explorer, and then click My Network Places. 2 Double-click NetWare or Compatible Network. A list of NetWare servers appears. 3 Double-click the NetWare tree or file server for which the network administrator defined a print connection for the Fiery. You may have to log on to the file server to see the print connections. 4 Double-click the print connection defined for the Fiery. 5 If the NetWare server does not have a suitable driver for the Fiery, you are asked if you want to set up the printer on your computer. Click Yes. 6 Click OK to install the Fiery PostScript printer driver. 7 Follow step 6 through step 11 of the procedure To install the PostScript or PCL printer driver for Windows 2000/XP/Server 2003 on page 11. When installation is complete, a new printer window appears, with the name of the print queue on the NetWare server.

21 SETTING UP PRINTING CONNECTIONS 21 8 Choose Properties from the File menu and click the Ports tab. Verify that the connection to the NetWare queue is listed and selected as a port for the Fiery. 9 Click the General tab and click Print Test Page. 10 In the printer Job Notes field, type user and job identification information, and then click OK. The Test Page remains listed in the queue window until it is printed. The Fiery polls the NetWare server for print jobs in the print connection defined for the Fiery. When you print, your PostScript files are spooled to that connection and transmitted over the queue port to the Fiery.

22 SETTING UP PRINTING CONNECTIONS 22 Completing IPP connections With Internet Printing Protocol (IPP), print jobs are sent to the Fiery over the Internet. NOTE: The IPP setup procedures are performed after installing the appropriate printer drivers (see Installing Printer Drivers on page 8). Setting up IPP printing with Windows 2000/XP/Server 2003 Before you begin, perform the following tasks: Make sure the Fiery is configured for TCP/IP printing and IPP printing. For more information, see Configuration and Setup. Specify the printing destination on your computer. TO SET UP IPP PRINTING WITH WINDOWS 2000/XP/SERVER Windows 2000: Click Start, choose Settings, and then choose Printers. Windows XP: Click Start and choose Printers and Faxes. Windows Server 2003: Click Start, choose Control Panel, and then choose Printers and Faxes. 2 Windows 2000/XP: Double-click the Add Printer icon and click Next. Windows Server 2003: Choose Add a printer and click Next. 3 Select Network printer and click Next. 4 Select Connect to a printer on the Internet or on your intranet. Type an IP address or computer name in the URL field. The URL for the printer is the IP address, or DNS name, followed by ipp/print (for the Print queue) or ipp/hold (for the Hold queue). Insert slashes between the elements. NOTE: The URL for the printer is not case-sensitive. 5 Click Next.

23 SETTING UP PRINTING CONNECTIONS 23 6 Windows 2000: The Connect to Printer dialog box appears. Click OK. The Add Printer Wizard dialog box appears. 7 If you are installing the PostScript printer for the first time, follow the procedure To install the PostScript or PCL printer driver for Windows 2000/XP/Server 2003 on page 11. If you already installed the printer driver on your computer, choose the appropriate names from the Manufacturers and Printers lists and click OK. 8 Indicate whether you want to make the Fiery the default printer and click Next. 9 Click Finish.

24 CONFIGURING INSTALLABLE OPTIONS 24 CONFIGURING INSTALLABLE OPTIONS After you complete the printer driver installation, you must configure the Fiery for the options installed on the copier to allow the Fiery to take advantage of the copier options. Configure the options manually or, for TCP/IP network connections, use the Two-Way Communication feature to configure the options automatically. Configuring installable options manually The following procedures describe how to manually configure the Fiery for the options installed on the copier. The procedures for all Windows platforms are similar. Any differences are noted in the text. The installable options are listed in the following table. Installable option Finisher Option Optional Trays Selections None, Booklet Finisher (2Holes/4Holes), Booklet Finisher (3Holes), Standard Finisher (2Holes/4Holes), Standard Finisher (3Holes) Not Installed, Tray 6 (HCF) NOTE: When you configure installable options manually, be sure to match the actual configuration of the Fiery and copier. Otherwise, the print options shown in the printer driver might not match the print options actually available. TO CONFIGURE OPTIONS MANUALLY 1 Windows 2000: Click Start, choose Settings, and then choose Printers. Windows XP: Click Start, and choose Printers and Faxes. Windows Server 2003: Click Start, choose Control Panel, and then choose Printers and Faxes. 2 Click the Fiery icon and choose Properties from the File menu. 3 Click the Accessories tab. 4 Select an installed option from the Available Options list.

25 CONFIGURING INSTALLABLE OPTIONS 25 5 Click Add to move the option to the Installed Options list. 6 Click Apply, and then click OK. TO CONFIGURE INSTALLABLE OPTIONS ON THE FIERY FROM THE PCL PRINTER DRIVER 1 Windows 2000: Click Start, choose Settings, and then choose Printers. Windows XP: Click Start, and choose Printers and Faxes. Windows Server 2003: Click Start, choose Control Panel, and then choose Printers and Faxes. 2 Click the Fiery icon and choose Properties (Windows 98/Me), Document Defaults (Windows NT), or Printing Preferences (Windows 2000/XP/Server 2003) from the File menu. 3 Click the Accessories tab and specify the options installed on the Fiery. 4 Select an installed option from the Available Options list, and click Add to move the option to the Installed Options list. 5 Click OK.

26 CONFIGURING INSTALLABLE OPTIONS 26 Configuring installed options and updating print options settings automatically If you enabled a TCP/IP network, you can automatically update your printer driver to reflect the options currently installed on the copier. When the printer driver is first installed, the options reflect the default settings that were set up in Fiery Setup or ColorWise Pro Tools. When you update the printer driver using the Two-Way Communication feature, you allow the printer driver to retrieve the settings from the Fiery. The Two-Way Communication feature also updates the ColorWise print options in Expert Color Settings to reflect the current color settings on the Fiery. For more information about ColorWise print options, see Color Printing. TO ENABLE TWO-WAY COMMUNICATION 1 Windows 2000: Click Start, choose Settings, and then choose Printers. Windows XP: Click Start and choose Printers and Faxes. Windows Server 2003: Click Start, choose Control Panel, and then choose Printers and Faxes. 2 In the Printers window, select the Fiery PostScript or PCL printer driver icon. 3 PostScript driver: Choose Properties from the File menu. PCL driver: Choose Properties (Windows 98/Me), Document Defaults (Windows NT), or Printing Preferences (Windows 2000/XP/Server 2003) from the File menu. 4 Click the Accessories tab. 5 Select Two-Way Communication. 6 Type the Fiery IP address or DNS name. 7 Select Update Fiery Driver When Opened to display the printer s current default settings when the printer driver is opened.

27 CONFIGURING INSTALLABLE OPTIONS 27 8 Click Update. NOTE: To confirm that Two-Way Communication is enabled, click the About tab and check that the Fiery name and other server information are displayed. 9 Select Enable Notification to receive notification after your job has been printed, and type the address to which an notification is sent. You will receive notification of any errors that occur during printing. NOTE: Enable Notification is displayed only if Service is enabled at Setup. For more information, see Configuration and Setup. 10 PostScript driver: Click the Advanced tab and deselect Enable Advanced Printing Features. 11 Click OK.

28 PRINTING UTILITIES 28 PRINTING UTILITIES You can install the following printing utilities from the User Software (Utilities) CD: Job Monitor Printer Delete Utility Mail Port NOTE: Job Monitor is automatically installed when you install the printer driver on your computer. To use Job Monitor, you must enable it in the printer driver. Configuring the connection for Job Monitor Use Job Monitor to monitor the status of Fiery servers and view information about the print jobs sent to them. For information about using Job Monitor, see Job Monitor Help. TO CONFIGURE THE CONNECTION TO FIERY SERVERS 1 Windows 2000: Click Start, choose Settings, and then choose Printers. Windows XP: Click Start and choose Printer and Faxes. Windows Server 2003: Click Start, choose Control Panel, and then choose Printer and Faxes. 2 In the Printers window, select the Fiery PostScript printer driver icon. 3 Choose Properties from the File menu. 4 Click the Advanced tab and deselect the Enable advanced printing features option. 5 Click the Consumables tab.

29 PRINTING UTILITIES 29 6 Click Launch Job Monitor. Job Monitor opens a utility window and establishes a connection to the Fiery. If you have installed and configured printer drivers for more than one copier, Job Monitor automatically establishes connections to all the Fiery servers. 1 Server 1 7 Click Update in the Consumables tab. 8 Click OK to close the Properties window. The Job Monitor icon ( your computer. ) appears on the desktop and in the Windows taskbar of Installing printing utilities You must install the printing utilities on each client computer. The installation of each utility is similar. Before you begin each installation, determine where you want to install each item on your computer. Otherwise, the default location is the Fiery folder inside the Programs folder. TO INSTALL PRINTING UTILITIES 1 Open the appropriate folder for the software that you want to install. 2 Double-click the Setup.exe icon. 3 Follow the on-screen instructions to complete installation.

30 PRINTING UTILITIES 30 Using Printer Delete Utility Printer Delete Utility is installed and used locally. You do not need to connect to the Fiery before you use the software. TO USE PRINTER DELETE UTILITY 1 Click Start, choose Programs, and then choose Fiery. 2 Click FieryPrinterDeleteUtility. The Fiery Driver Uninstall Tool dialog box appears. Any Fiery printer drivers found on your computer are listed. 3 To delete a printer, select the printer name and click Delete. 4 Click OK to delete the selected printer driver. 5 Click OK to restart, or, to delete another printer driver, click Cancel to return to the Fiery Driver Uninstall Tool dialog box. When you finish deleting printer drivers, restart your computer.

31 PRINTING UTILITIES 31 Configuring the connection for Mail Port The Mail Port allows you to print to and control the Fiery remotely. Jobs are sent to the Fiery in the form of attachments. Set up printing on Windows computers by adding the Mail Port software as a printer port. You must set up Service on the Fiery to use Mail Port. To set up Service, see Configuration and Setup. After you set up Service, install the Mail Port from the User Software (Utilities) CD onto your Windows computer, and then add a port. NOTE: The following procedures are similar for all Windows platforms. TO CONFIGURE THE CONNECTION FOR THE MAIL PORT 1 Windows 2000: Click Start, choose Settings, and then choose Printers. Windows XP: Click Start and choose Printers and Faxes. Windows Server 2003: Click Start, choose Control panel, and then choose Printers and Faxes. 2 Windows 2000/XP: Double-click the Add Printer icon and click Next. Windows Server 2003: Choose Add a Printer and click Next. 3 Specify printing using a Local printer and click Next. 4 Select Create a New Port and choose EFI Fiery Mail from the Type menu. 5 Click Next. The Add Port dialog box appears.

32 PRINTING UTILITIES 32 6 Type the basic information required to set up the port. Fiery s Address: Type the address of the Fiery. Outgoing Mail Server: Type the name or IP address of the SMTP server for the port to use. 7 Click Advanced. The Port Configuration dialog box appears. 8 Type the following information. For Fiery Server: Address: The address you entered for the Fiery appears here. Queue: Enter the print connection on the Fiery that you want. For Outgoing Mail Server (SMTP): Server Name: Enter the SMTP server name or IP address. From Address: Enter the from address to insert in the . For Options: Break apart messages larger than: If you select this option, enter the maximum size of a single message. If a job exceeds this size, it is split into multiple messages, each not to exceed this size, and then is sent to the Fiery. The Fiery automatically combines all split messages into the original single print job for printing. Status messages from Fiery: If you select this option, the Fiery sends status reports of jobs printed via . 9 Click OK. The Add Printer Wizard dialog box appears. 10 Click Next and follow the on-screen instructions for installing the printer driver for your Windows computer.

33 PRINTING UTILITIES 33 Using Service Service allows you to control the Fiery using your current infrastructure and print to remote locations and bypass firewalls. Service is not application-specific. Use any infrastructure. With Service, you can submit jobs to the Fiery as attachments. Use Service to do the following: Print and manage print jobs using an client. Print using the Mail Port. Scan using Scan to .

34 PRINTING UTILITIES 34 How Service works To set up Service, see Configuration and Setup. To print with an client, you send a file as an attachment. Service extracts the file and sends it to the Fiery. The attachment can be in any format the Fiery recognizes (PostScript, PDF, or TIFF). NOTE: Service does not process files with.vbs,.exe, or.bat extensions. To print through Mail Port, you must set up Mail Port as described in Configuring the connection for Mail Port on page 31. When you print from an application and select the printer connected to the Mail Port, the print job is sent to the Fiery via . Service supports Scan to , a feature that allows you to scan a document and send it to an address as an attachment or URL. For more information about Scan to , see Utilities. The Fiery supports internal address books. Administrators can retrieve, add, delete, and clear addresses from the address books via requests. For more information about address books, see Configuration and Setup. Printing using an client You can submit jobs to the Fiery in the form of an attachment using your application. When you send an with an attachment, Service extracts the file and sends it to the Fiery Print queue. The file format must be one supported by the Fiery. By default, anyone can print with an client, unless the Print address book has been set up by the administrator. If the Print address book has been set up and your address is not in it, you cannot send files to the Fiery via . For more information about address books, see Configuration and Setup. NOTE: The Direct connection and Hold queue are not supported by the client feature. NOTE: The following illustrations depict the Microsoft Outlook application. TO PRINT USING AN CLIENT 1 Open your application. 2 Type the Fiery address in the To: line. 3 Type text in the Subject line or leave the Subject line blank. 4 Attach the file that you want to print. The attachment can be in any format the Fiery recognizes (PostScript, PDF, or TIFF).

35 PRINTING UTILITIES 35 NOTE: If your attachment exceeds the file size limitation set by your system administrator, the is not sent. 5 Optionally, you can type text in the body of the message. That text is printed with the file. NOTE: HTML-formatted messages are not supported, and they might not print as they appear on the remote workstation. Send messages in plain text format. 6 Send the . The file is sent to the Fiery and the job is printed. After the Fiery receives the job, you are sent an notification that the print job was accepted. The provides a job identification (ID). Use the job IDs to manage jobs with Job Control (see the following section). The notification indicates any current error at the copier. Once the job has been printed, you are sent a second notification that indicates the job printed successfully. NOTE: If you send a TIFF file that was compressed using G3MH or G4MMR, the file is printed correctly but no notifications are sent. Use Job Control to see if your job printed successfully.

36 PRINTING UTILITIES 36 Job Control Manage your print jobs by submitting commands to the Fiery via . You can cancel a job, check job status, and get help on a job. Once you send a command, the Fiery returns an response. TO MANAGE PRINT JOBS WITH JOB CONTROL 1 In your application, type the Fiery address in the To: line. 2 Type one of the following Job Control commands in the Subject line: To check the status of a job, type #JobStatus<job id> in the Subject line. You receive a reply to your job status query. You can only get the status of the job if you sent the job or are an administrator. To cancel a job, type #CancelJob<job id> in the Subject line. You receive a notification indicating that the job has been cancelled and did not print to the Fiery. You can only cancel a job if you sent the job or are an administrator. To get help, type #Help in the Subject line. You receive an response that contains links that allow you to cancel jobs, check job status, and search and manage address books. Click any of the links to perform a Job Control command.

37 PRINTING UTILITIES 37 Printing using Mail Port Once you set up Mail Port, print via in the same manner as any other printing method. No additional steps are necessary. NOTE: The Direct connection is not supported when you print with Mail Port. TO PRINT USING MAIL PORT 1 Choose Print in your application. 2 Make sure the Fiery is selected as your printer and you have installed the Mail Port for the Fiery. 3 Click Properties. 4 Click the Fiery Printing tab. 5 Set the print options and click OK. To set options using the printer driver, see Setting options and printing on page Click OK again to send your job to the Fiery. If the attachment exceeds the file size limitation set in your application, the attachment is broken into several messages.

38 PRINTING 38 PRINTING This chapter describes printing to the Fiery. You can print from a networked Windows computer or a computer using Windows (WINS) printing. You can also print to a file so that it can be printed at a remote location (see Saving files to print at a remote location on page 57). In addition to these methods, you can download certain types of files to the Fiery using Downloader (see Utilities), and print documents using Services (see Using Service on page 33). For information about setting up the Windows environment for printing with Windows servers connected to the Fiery, see Configuration and Setup. For information about connecting to the Fiery over the network, see Setting Up Printing Connections on page 16. For information about installing printer drivers, see Installing Printer Drivers on page 8. Printing from applications After you install the Fiery printer driver and configure the proper port, you can print directly from most Windows applications. Set the print options for the job and choose Print from your application. To achieve optimal printing results from specific applications, see Color Printing and Fiery Color Reference. Setting options and printing To print from all Windows platforms, install the corresponding PostScript printer driver or PCL printer driver. For instructions, see Installing Printer Drivers on page 8. The drivers are included on the User Software (Drivers) CD and on the Fiery. On Windows 2000/XP/Server 2003, be sure to configure the options in the Advanced tab of the printer driver after installation is complete, as described on page 11. Once you install the printer driver and printer description files, you can specify print settings for a particular job and print the job to the Fiery. You can also set default print settings using the driver. To print from Windows applications on a computer connected to a print server, the print server must be a Novell NetWare, Windows 2000/Server 2003, or UNIX server. For more information, see Configuration and Setup.

39 PRINTING 39 The following procedures explain how to use the printer driver to specify print options. For information about specific print options, see Print Options. NOTE: The following procedures use Windows 2000 illustrations.the interface may vary slightly depending on whether you use the PostScript or PCL driver. Major differences are noted. TO SET PRINT OPTIONS FOR A SPECIFIC WINDOWS PRINT JOB USING THE PCL OR POSTSCRIPT PRINTER DRIVER 1 Choose Print in your application. 2 Select the Fiery as your printer and click Properties. 3 Click the Fiery Printing tab. 1 Job Templates, see page 45 2 Print option bars 3 Shortcuts, see page 49 4 Click to display all print options 5 Click to hide all print options The Fiery Printing tab serves as the control center for all frequently used printing functions. NOTE: Supported tabs and print options may vary between Windows PostScript and PCL printer drivers. For a complete list of print options, see Print Options.

40 PRINTING 40 4 Click the ColorWise print option bar and specify the color profile options for the job. In the Print Mode area, select a color mode for the job. To use advanced color management features, such as Rendering Style, click Expert Settings and proceed to step 5. Otherwise, proceed to step 7. 5 In the Expert Color Settings dialog box, click Update to display the current Fiery settings. If the Update button does not appear, make sure that the Two-Way Communication option is selected, as described on page Specify the color settings for the print job and click OK.

41 PRINTING 41 7 Click the Owner Information print option bar. 8 Type an account name in the Group Name field. The Group Name appears in the Job Log. The account name is defined by your administrator for managing purposes. For the account name, consult the administrator. 9 Type a password in the Group Password field. The Group Password appears in the Job Log, but it is encrypted. The password is defined by your administrator for managing purposes. For the password, consult the administrator. When the account name and password you typed match those defined by the administrator, your job is printed. Otherwise, an error is generated, and your job is placed in the Printed queue. The administrator or operator can edit the Group Name and Group Password from the Command WorkStation and Spooler Job Properties dialog box. The Group Name appears in the job s Notes 2 field in the Job Log. NOTE: Group Name and Group Password options are not available when you print to the Direct connection. 10 Type information in the Notes field. The information you type in the this field can be viewed by the operator in Command WorkStation and Spooler and also appears in the Job Log. It cannot be edited or erased by the operator. For more information about Command WorkStation and Spooler, see Utilities. 11 In the Instructions field, type instructions to the operator about the job. These instructions are displayed in Command WorkStation, but do not appear in the Job Log. These instructions can be edited by the operator.

42 PRINTING Click the remaining print option bars to specify the appropriate settings for the print job and click OK. To quickly find a print option you are looking for, move the cursor slowly over the print option bars. A menu appears for each print option bar, which displays print options available under the print option bar. These print options are specific to the Fiery and the copier. They override settings specified in Setup on the Fiery, but can be overridden from Command WorkStation and Spooler. For information about these options and overrides, see Print Options. For more information about Command WorkStation and Spooler, see Utilities. Some print options are available only if a particular installable option has been configured. For information about configuring installable options, see Configuring Installable Options on page 24. If you choose the Printer s default setting, the job prints according to the settings specified in Setup on the Fiery. For more information, see Print Options. NOTE: If you specify incompatible print settings, the Conflict dialog box provides instructions to resolve the conflict. 13 From your application, click OK to send your print job. Make sure that the Fiery is selected as your current printer. NOTE: Some options listed in the printer driver can also be set from an application (for example, Collation or Reverse Order). In these cases, use the driver option to perform the function, rather than setting it from the application. The application might not set up the file properly for printing on the Fiery, which can cause unexpected printing errors and longer processing time. NOTE: With the Notification feature enabled in the printer driver as described in To enable Two-Way Communication on page 26, you receive an notification after your job is printed or when a printing error occurs.

43 PRINTING 43 TO SET DEFAULT PRINT OPTIONS FOR WINDOWS PRINT JOBS USING THE ADOBE OR MICROSOFT POSTSCRIPT PRINTER DRIVER 1 Windows 2000: Click Start, choose Settings, and then choose Printers. Windows XP: Click Start and choose Printer and Faxes. Windows Server 2003: Click Start, choose Control Panel, and then choose Printers and Faxes. 2 Right-click the Fiery icon and choose Printing Preferences. 3 If the Fiery Printing tab is not displayed, click it. 4 Specify the default settings for your print job, as described on page Click OK to close the dialog box.

44 PRINTING 44 Accessing print options without opening print option bars You can also access and change the print option settings by right-clicking the print option bars. When you right-click a print option bar, a list of print options appears, and you can change settings in the list for your print job. TO ACCESS PRINT OPTIONS WITHOUT OPENING PRINT OPTION BARS 1 Open the Fiery Printing tab. 2 Right-click a print option bar. A list of the print options for that print option bar appears. 3 Click or move and hold the cursor over an option to which you want to make a change. Available settings appear. 4 Click a setting. NOTE: For the text-field options such as Group Name and Notes, you must click and open the print option bars to access them.

45 PRINTING 45 Using job templates Saving print option settings to your hard disk enables you to load specifically configured settings for a particular job as a template. You can also share templates over a network, using the Import and Export features. TO CREATE A JOB TEMPLATE 1 Make sure that Default Job Template appears in the Job Templates menu, and then configure options from the print option bars. As soon as you change any settings, the Job Templates menu displays Untitled instead of Default Job Template. 1 Save Current Job Template 2 Job Templates Click the Save Current Job Template button. 3 Type a Job Template name and click OK. The name appears in the Job Templates menu.

46 PRINTING 46 TO LOAD JOB TEMPLATES 1 On the Fiery Printing tab, click the Job Templates menu. 2 Choose the settings you want to use for your template. The options are automatically configured. TO DELETE JOB TEMPLATES 1 On the Fiery Printing tab, click the Job Templates button. 2 Choose the templates that you want to delete and click Delete. 3 Click Yes to confirm the deletion and click OK. TO MODIFY JOB TEMPLATES 1 On the Fiery Printing tab, click the Job Templates menu. 2 Choose the template that you want to modify and click OK. The options are automatically configured with the currently saved settings. 3 Configure your new settings from the print option bars, and then click the Save Current Job Template button. 4 Click OK to save the modified template.

47 PRINTING 47 TO EXPORT SAVED TEMPLATES 1 On the Fiery Printing tab, click the Job Templates button. 2 Choose the job template that you want to export and click Export. 3 Browse to the location in which to save the file, type a file name, and then click Save. NOTE: The file name must include the.sav extension and cannot exceed eight characters (not including the extension). The file name does not have to match the job template name. 4 Click OK.

48 PRINTING 48 TO IMPORT SAVED TEMPLATES 1 On the Fiery Printing tab, click the Job Templates button. 2 Click Import. 3 Browse to the location of the saved template file that you want to import. 4 Select the file and click Open. 5 Click OK in the Job Templates dialog box. NOTE: When you import job templates, they appear in the Job Templates menu under the job template name, not the file name. In the preceding examples, the file present.sav (file name) was imported, but it appears in the Job Templates menu as Presentation (template name).

49 PRINTING 49 Using Shortcuts The Print Option Shortcuts area of the Fiery Printing tab displays the current settings for some of the most commonly used print options. You can access and change these settings quickly and easily using the Shortcuts. You can also access some page layout and finishing options by right-clicking the image of the page in the Page Shortcuts area. 1 Print Option Shortcuts 2 Page Shortcuts 1 2 TO SET PRINT OPTIONS USING PRINT OPTION SHORTCUTS 1 On the Fiery Printing tab, position your cursor over the print option that you want to set. The cursor changes into a hand. 2 Click the selected print option and specify the appropriate settings. You can also right-click the print option and specify the settings. 3 Click Apply to make the new settings the default. 4 Click OK to close the Properties dialog box. TO SET PRINT OPTIONS USING THE PAGE SHORTCUTS 1 On the Fiery Printing tab, click the Finishing tab, position your cursor over the page image, and then right-click. 2 Specify the appropriate settings for the print options. 3 Click Apply to make the new settings the default. 4 Click OK to close the Properties dialog box.

50 PRINTING 50 Customizing Print Option Shortcuts Customizing the Print Option Shortcuts area allows you easy access to the most frequently used print options. TO CUSTOMIZE THE PRINT OPTION SHORTCUTS AREA 1 Click Shortcuts in the Print Option Shortcuts area. The Modify Shortcuts dialog box appears. 2 Select an option to remove from the Current Shortcuts list and click Remove, or double-click an option to remove in the Current Shortcuts list. The maximum number of the print options displayed in the Print Options Shortcuts area is six. 3 Select an option you want to add from the Available Shortcuts list and click Add, or double-click an option you want to add in the Current Shortcuts list. The new option item appears at the bottom of the Current Shortcuts list. 4 To change the order of the Current Shortcuts, select an option in the Current Shortcuts list and click Move Up or Move Down. 5 Click OK to close the Modify Shortcuts dialog box.

51 PRINTING 51 Defining and printing custom page sizes With custom page sizes, you define the dimensions of a printed page. After you define a custom page size, you can use it from within an application without redefining it each time you print. When you create custom page sizes, specify Width dimensions to correspond with the shorter side of your job and specify Height dimensions to correspond with the longer side of your job. Set custom page sizes in this way, regardless of the orientation settings in the application. Portrait Landscape Height Width Height Width NOTE: Custom page sizes are not supported with Imposition jobs. Working with custom page sizes in Windows 2000/XP/Server 2003 PostScript printer driver When you define or edit a custom page size, or print your job on a custom page size in the Windows 2000/XP/Server 2003 PostScript printer driver, use the following procedures. NOTE: Windows 2000/XP/Server 2003 have a similar interface when setting options and printing. The following procedures use Windows 2000 illustrations, with Windows XP/ Server 2003 differences noted.

52 PRINTING 52 TO DEFINE A CUSTOM PAGE SIZE WITH THE WINDOWS 2000/XP/SERVER 2003 POSTSCRIPT PRINTER DRIVER 1 Windows 2000: Click Start, choose Settings, and then choose Printers. Windows XP: Click Start and choose Printer and Faxes. Windows Server 2003: Click Start, choose Control Panel, and then choose Printers and Faxes. 2 Right-click the Fiery PS icon and choose Printing Preferences. 3 Click the Paper/Quality tab. 4 Click Advanced. 5 Choose PostScript Custom Page Size from the Paper Size menu. The PostScript Custom Page Size Definition dialog box appears.

53 PRINTING 53 6 Specify options to define the custom page size. Custom Page Size Dimensions Type the width and height of the print job. Unit: Select a unit of measurement for the print job. Paper Feed Direction Choose the paper feed direction of the print job. Paper Type Only the Cut Sheet option is available. Offsets Relative to Paper Feed Direction Type the offsets (margins) of the print job relative to the paper feed direction. 7 Click OK to close the PostScript Custom Page Size Definition dialog box. 8 Click OK to close the Advanced Options dialog box. 9 Click OK to close the Printing Preferences dialog box. You can now specify the custom page size from an application. NOTE: Access the Paper/Quality tab only for defining or editing custom page sizes. Set up the rest of the print options in the Fiery Printing tab. TO EDIT A CUSTOM PAGE SIZE WITH THE WINDOWS 2000/XP/SERVER 2003 POSTSCRIPT PRINTER DRIVER 1 Windows 2000: Click Start, choose Settings, and then choose Printers. Windows XP: Click Start and choose Printer and Faxes. Windows Server 2003: Click Start, choose Control Panel, and then choose Printers and Faxes. 2 Right-click the Fiery icon and choose Printing Preferences. 3 Click the Paper/Quality tab. 4 Click Advanced. 5 Choose PostScript Custom Page Size from the Paper Size menu. The PostScript Custom Page Size Definition dialog box appears. If it does not appear, click Edit Custom Page Size. 6 Edit the settings, as described on page 53, and click OK. TO PRINT A CUSTOM PAGE SIZE WITH THE WINDOWS 2000/XP/SERVER 2003 POSTSCRIPT PRINTER DRIVER 1 Choose Print from your application. 2 Select the Fiery as the printer and click Properties. 3 Click the Fiery Printing tab and then click the Paper Source print option bar. 4 Choose PostScript Custom Page Size from the Paper Size menu. 5 Click the Layout print option bar and select a setting from Orientation, according to the way the custom size paper is loaded. 6 Click OK, and then click OK again to print the job.

54 PRINTING 54 Working with custom page sizes for Windows PCL printer driver When you define or edit a custom page size, or print your job on a custom page size in the PCL printer driver, use the following procedures. TO DEFINE A CUSTOM PAGE SIZE WITH THE WINDOWS PCL PRINTER DRIVER 1 Click Start. 2 For Windows 2000, choose Settings and then Printers. For Windows XP, choose Printers and Faxes. For Windows Server 2003, choose Settings and then Printers and Faxes. 3 Right-click the Fiery PCL icon and choose Printing Preferences. 4 Click the Fiery Printing tab and click the Paper Source print option bar. 5 Select Custom from the Page Size print option and click Custom. 6 Specify options to define the custom page size. Width: Enter the width of the print job. Length: Enter the length of the print job. Units: Select a unit of measurement for the print job. 7 Click OK to close the Enter Paper Size window. 8 Click OK to close the Fiery printer driver.

55 PRINTING 55 TO EDIT A CUSTOM PAGE SIZE WITH THE WINDOWS PCL PRINTER DRIVER 1 Click Start. 2 For Windows 2000, choose Settings and then Printers. For Windows XP, choose Printers and Faxes. For Windows Server 2003, choose Settings and then Printers and Faxes. 3 Right-click the Fiery PCL icon and choose Printing Preferences. 4 Click the Fiery Printing tab and click the Paper Source print option bar. 5 Select Custom from the Page Size print option and click Custom. 6 Enter the new options to define the custom page size. Width: Enter the width of the print job. Length: Enter the length of the print job. Units: Select a unit of measurement for the print job. 7 Click OK to close the Enter Paper Size window. 8 Click OK to close the Fiery printer driver. TO PRINT A CUSTOM PAGE SIZE WITH THE WINDOWS PCL DRIVER 1 Choose Print from your application. 2 Select the Fiery PCL icon as the printer and click Properties. 3 Click the Fiery Printing tab and click the Paper Source print option bar. 4 From the Paper Source menu, choose the paper tray that contains the custom-size paper for the job. The Paper Source selection is valid for the current job only. 5 Choose Custom from the Page Size menu. 6 Click OK, and then click OK again to print the job.

56 PRINTING 56 Viewing the copier status You can view the status of the copier consumables from the PostScript printer driver. You can also monitor the paper level in each tray from Job Monitor. For more information about Job Monitor, see Job Monitor Help. NOTE: You must enable Two-Way Communication to view the copier status. See page 26. TO VIEW THE STATUS OF THE COPIER S CONSUMABLES 1 Windows 2000: Click Start, choose Settings, and then choose Printers. Windows XP: Click Start and choose Printer and Faxes. Windows Server 2003: Click Start, choose Control Panel, and then choose Printers and Faxes. 2 Right-click the Fiery icon and choose Properties. 3 Click the Consumables tab and click Update. Paper Tray Displays the tray name. Level Displays the amount of paper remaining in the specified tray. Size Displays the size of paper in the specified tray. Dimensions Displays the dimensions of the paper in the specified tray in inches or millimeters. Media Type: Displays the type of media loaded in the specified tray. Toner Color Displays the color of toners. Level Displays the amount of remaining toner. Engine Status This area displays the current status of the copier.