Microsoft PowerPoint 2016 Basics Unit 1

Transcription

1 Directions: Fill in the blanks. Creating Professional Presentations Segment 1. Microsoft PowerPoint Is a which allows users to create polished, professional slide based presentations Presentations can include sets of which contain information a presenter wants to convey to an audience. 2. Steps for Presentation Creation Plan Create and Practice 3. Planning Involves answering these questions: - what is the of the presentation - what type of presentation is needed - who is the audience - what information does the audience need - where will the - what is the best format for presenting the information 4. Creating & Formatting Involves: - composing and designing the slides to emphasize the in the presentation consistent use of fonts and colors on all slides - using transitions and animations to enhance the presentation, not be a distraction - utilizing to help emphasize important information or help to convey a message Accompanies: 1

2 5. Practice Involves: - developing to assist when presenting, if wanted - running through the presentation as it will be presented this will aid in learning the information and order to help present with ease - setting, if necessary 6. Presenting Involves: - giving the - utilizing equipment such as projectors, televisions, clickers, etc. be sure and practice using any which will be used in the presentation, if possible Microsoft PowerPoint in the Workplace Segment 1. Play icev Video Show Microsoft PowerPoint in the Workplace video segment. Opening Microsoft PowerPoint Segment 1. Microsoft PowerPoint Can be opened by: - clicking on the program icon on the - double-clicking on the icon of a previously created PowerPoint presentation - double-clicking on a to the program 2. Microsoft PowerPoint When opened by clicking the program icon or double-clicking a program shortcut opens a window with options to create a new, blank presentation, a or a recently opened document or other documents - to open one of these options, click on the icon for the option wanted and it will open in the 3. Templates Are which contain some formatting and can be to serve as a starting point for a new presentation Accompanies: 2

3 Opening Presentations & Templates Segment 1. Play icev Video Show Opening Presentations & Templates video segment. Layout & Inside the Ribbon & Backstage View Segment 1. PowerPoint Window Layout Active Slide- is the slide which is shown in the slide pane and can be edited; can be changed by selecting another slide in the thumbnail/outline pane 2. Ribbon Is the of the program Contains tabs, and commands Accompanies: 3

4 3. File Tab When clicked, opens - automatically opens the Info option by default Holds the following options: - Info - New - Open - Save - Save As - Print - Share - Close - Account - Options 4. File Tab/Backstage View Info - contains commands to, inspect and manage the document - shows of the document 5. File Tab/Backstage View New - contains: thumbnails which can be clicked to create a new presentation from: - a presentation - a template for more templates Accompanies: 4

5 6. File Tab/Backstage View Open - contains the commands for: opening presentations in a variety of locations such as: - recent locations - cloud-based storage - locations on the computer for files opening recently opened files 7. File Tab/Backstage View Save - if the file has been saved before, when clicked the command saves the file in its - if not previously saved, when clicked it opens the 8. File Tab/Backstage View Save As - shows sites where files can be stored such as: the recently used locations - offers the command to browse for 9. File Tab/Backstage View Print - shows properties associated with printing the presentation such as: of the file number of copies selected printer and properties to the printed file - contains the Print button to start printing Accompanies: 5

6 10. File Tab/Backstage View Share - contains commands to share the document by: with people to view the presentation ing presenting online slides 11. File Tab/Backstage View Export - contains the commands for: creating a version of the presentation changing the file type packaging the presentation for creating handouts changing file type 12. File Tab/Backstage View Close - if will the program 13. File Tab/Backstage View Account - shows: customization options for Office programs connected cloud services information 14. File Tab/Backstage View Options - opens the PowerPoint window where users can various program settings 15. File Tab/Backstage View Can be by clicking on the at the top left corner Accompanies: 6

7 16. Home Tab holds commands for cutting, copying, pasting, formatting painter and opening the clipboard - Slides includes commands for adding new slides, changing layout, resetting slide layouts and adding and removing sections contains commands for formatting text such as specifying font type, size, case, color, effects and highlight 17. Home Tab holds commands for formatting paragraphs such as adding bulleted or numbered lists, alignment, paragraph indent and spacing, paragraph background color and borders and visibility of non-printing characters contains commands to add, format and arrange shapes and textboxes - Editing holds commands to find, replace and select text 18. Insert Tab Is composed of the following groups: - Slides holds commands to insert new slides - Tables contains commands to insert tables holds commands to insert pictures, screenshots and photo albums consists of the commands to add shapes, SmartArt and charts Accompanies: 7

8 19. Insert Tab Is composed of the following groups: contains commands to insert hyperlinks and actions - Comments holds the command for inserting a comment - Text consists of commands to add text boxes, headers and footers, WordArt, date and time, slide numbers and objects - Symbols holds commands to insert equations and symbols contains commands to insert video, audio and screen recording files 20. Design Tab consists of themes which can be added to slides holds commands which are variations of the current theme which uses different color schemes - Customize contains commands which can change the slide size and format the slide background 21. Transitions Tab Is composed of the following groups: - Preview contains the command to preview the transitions applied to the slide holds the commands to add transitions and edit effect options consists of commands which can be used to add sounds, set slide timings and choose how slides advance Accompanies: 8

9 22. Animations Tab - Preview contains the command to preview the animations applied to objects in the slide holds the animation gallery and effect options - Advanced Animation consists of commands which can be used to format animations includes commands which can be used to control when animations begin, duration and order 23. Slide Show Tab consists of commands to begin the slide show presentation - Set Up holds commands to set up the slide show, hide slides, rehearse timings, record the slide show, play narration, use timings and show media controls contains commands to specify the monitor and view Presenter View 24. Review Tab - Proofing holds the spelling and grammar check tool and thesaurus consists of the Smart Lookup command holds commands to translate text and set the language - Comments contains commands to add, delete and navigate commands Accompanies: 9

10 25. Review Tab holds commands to compare presentations, accept or reject changes, open the Reviewing Pane and end the review consists of the command to open a pen/highlighter to mark on a presentation 26. View Tab Consists of the following groups: contains different viewing options which can be applied - Master Views contains different viewing options for Masters holds commands to show rulers, gridlines and the Navigation Pane - Zoom contains commands to view the file at different zoom levels 27. View Tab Consists of the following groups: contains commands to set which color settings are used for the presentation - Window holds commands for viewing a presentation in the program window consists of the command to create a macro Customizing the PowerPoint Window Segment 1. Play icev Video Show Customizing the PowerPoint Window video segment. Accompanies: 10

11 Keyboard Shortcuts Segment 1. Shortcuts Are which perform when pressed 2. Common Keyboard Shortcuts 3. Common Keyboard Shortcuts Accompanies: 11

12 4. Common Keyboard Shortcuts Memorize keyboard shortcuts to increase your speed in completing common actions in Microsoft Office programs. Presentation Views Segment 1. Presentation Views Control how the presentation is currently being seen Include: - Normal View - Slide Sorter - Notes Page - Reading View 2. Normal View Allows a user to slide-by-slide and navigate to different slides using the 3. Outline View Allows a user to view the slide and the of the presentation s contents in the 4. Slide Sorter View Allows a user to see of all of the slides in the presentation Is the to use when a user wants to reorder slides in a presentation 5. Notes Page View Allows a user to see how the presentation would look if are printed - the can be edited easily in this view Accompanies: 12

13 6. Reading View Plays the slide show in the - this view shows all of the as they would appear in Slide Show view just in the program window rather than full screen 7. Slide Show View Opens the presentation in and plays all of the transitions, animations, narrations and preset timings which may be applied to the presentation - this is the view which should be used when Viewing Presentations Segment 1. Play icev Video Show Viewing Presentations video segment. Accompanies: 13