User s Guide for SMFA Opportunity Seekers

Transcription

1 User s Guide for SMFA Opportunity Seekers NEW STUDENT ACCOUNTS: > Enter standardized username and password to login: USERNAME: PASSWORD: your SMFA address (first.last@smfa.edu) artsourceuser Follow the prompts detailed below: Complete all four profile sections: 1) Personal Information, 2) Demographic Information, 3) Skills, and 4) Additional Information. Required * fields are marked with an asterisk. In accordance user preferences, employers and other opportunity providers may search the system for potential applicants. We recommend that you complete as many fields as possible! Hover your cursor over fields that display the symbol for details about the requested data. Be sure to save all your changes. NOTE: For your protection you must change your password after initial login. Check your profile periodically in order to keep your information up-to-date. Click the Edit link in the upper right-hand corner of the section to edit. If you encounter trouble accessing the system please call the Career Center at (617) or us at careerservices@smfa.edu. NEW ALUMNI ACCOUNTS: > Send an to careerservices@smfa.edu and request your alumni ID#. When you have your ID, click Register and follow the prompts listed above. If you did not have a student account prior to graduating, enter your former SMFA address (first.last@smfa.edu) as your username and pick a password as you complete the online profile.

2 User s Guide for Opportunity Seekers, page 2 3. STUDENT + ALUMNI ACTIVE ACCOUNTS: To Make An Appointment in the Career Center Click Quick Links > Make an Appointment at the top of your homepage or I want to > Make an Appointment link on the left-hand side of any artsource web page. Select the appointment type that best matches your need. Available appointment slots will appear for that appointment type with the names of Career Center advising staff. Make your selection and a confirmation box will pop open. Click Done to confirm the appointment. To Cancel An Appointment in the Career Center Go to My Account > My Activity and click the tab named Appointments. Under Actions click Cancel. To Report My Employment or Other Opportunity Achievement Information about your professional success is vital to our Career Center. Click the Report My Employment link on the left-hand bar of any artsource web page if you have secured a position or opportunity. You can do this for opportunities you found listed through artsource or elsewhere! To Update Your Profile Place your cursor over My Account and select My Profile. You will see sections containing Personal Information, Demographic Information, Skills, and Additional Information. To change or update any of this information select Edit, make changes, then click Save. To Upload Your Documents Place your cursor over My Account and select My Documents. Click Upload File. Click the Browse button to find your document. Select the correct document and name it. Click the Upload button. NOTE: You may upload multiple resume versions, but you must choose ONE resume as your default document that employers and other opportunity providers would view when accessing artsource, in accordance your profile preferences.

3 User s Guide for Opportunity Seekers, page 3 To Search for Active Opportunities Place your cursor over Search Opportunities on the blue menu bar at the top of your screen and select the desired opportunity type. Full search results will display. If choosing Advanced Search, select only one or two criteria to narrow down your yield. Click Save Search if you would like to embed your search criteria for future research. Your Saved Search will appear on the left-hand side of your homepage. Click me New Opportunities for this Search if you would wish to receive s about new opportunities that match your search criteria. You can also receive text messages with new opportunity alerts by enabling this feature in the Personal Information section of your profile page (enter data in cell phone and cell carrier fields). These can be viewed by going to My Account > My Activity and clicking the tab Job Agents. When Viewing Opportunity Search Results Click the blue Opportunity ID/Title to view specific information related to the opportunity and how to apply. You can organize your top search results by adding them to your Favorites. Click the blue box Add to Favorites at the top of the screen. An organized list of your favorites can be accessed on the left hand bar of any artsource page you are viewing. On the left-hand navigation bar, click Print Forms if you would like a formatted hard copy print-out of the opportunity details. The print options will expand choose the form corresponding to the type of opportunity you re viewing and it will open as a Word document. To Search for Campus Career Events Place your cursor over Career Events on the blue menu bar at the top of your screen and select the desired event type. Full search results will display. Click Save Search if you would like to embed your search criteria for future events. Your Saved Search will appear on the left-hand side of your homepage. Click me New Events for this Search if you would wish to receive s about scheduled job/internship fairs or workshops. You can also receive text messages with new event alerts by enabling this feature in the Personal Information section of your profile page (enter data in cell phone and cell carrier fields). These can be viewed by going to My Account > My Activity and clicking the tab Event Agents.

4 User s Guide for Opportunity Seekers, page 4 Expand Your Search via the Organizations/Employer Directory Click Organizations/Employer Directory on the blue menu bar. Follow the prompt on the top of the screen under Employer Search. This is a large database: to reduce the yield click Advanced Search. For job-related searches, good codes to start with are State and 1-2 codes from Employment and/or Internships Offered. View a profile by clicking the blue name of the employer/organization. If a positive number appears in the section called Openings, click the number to open the opportunity profile(s) for active listings. If the number is zero (0) you can still pursue possible openings by visiting the organization/employer web site. Links for career openings are often linked at the bottom of a homepage. To View Your Activity Place your cursor over My Account and select My Activity. There are three types of activity that you may view: o Applications These are resume or cover letter documents that you have submitted to a job, internship, or other type of artist opportunity. An application also is recorded when the Career Center has submitted document(s) on your behalf. An application may also be generated when an employer/opportunity provider has accessed your resume or portfolio within the system. Hires These are records that record a successful hire or acceptance. They can be generated by opportunity providers, by Career Center staff, or by you. (See To Report My Employment or Other Opportunity Achievement, page 3) o Job Agents (see To Search for Active Opportunities, page 3) o Event Agents (see To Search for Campus Career Events, page 3) To Access Useful Links and Downloads Your artsource account offers this section as a convenient way to access a multitude of additional resources. Useful Links and Downloads is an item on the Quick Links menu tab or on the left side bar of any artsource web page you are viewing and contains an extensive collection of resources for a range of job searches, grants and scholarships, and networking groups. Click the + sign to the left of each folder to expand the contents. Wait for the folders to open, then click any item that you wish to open.

5 User s Guide for Opportunity Seekers, page 5 To View/Use Your Calendar The calendar located on your artsource homepage is a tool that allows you to create your own appointments or reminders. It will also feature notices and reminders posted by OCS about information sessions, workshops or events in conjunction with its professional development programs. There are various ways you can utilize the calendar function: Adding an item to your calendar: Double-click on a calendar square for the date you wish to add an item to. Scroll over to the upper-right hand corner of the calendar and click Month view. Double click on a square for the date you wish to add a calendar item to. In the Subject field, type in a subject, up to 250 characters. You can choose to add additional information in the Description field. Modify the start date/time and end date/time. The default setting is 24 hours, so you will probably need to modify the pre-populated dates/times. Example A: If you wanted to add an appointment that you made in the OCS for May 16, 2014 from 10:00-10:45 AM, the start time would be 5/16/2014, 10:00 AM and the end time would be 5/16/2014, 10:45 AM. You can make your date/time choices by clicking the icons to the right of the fields or manually adding the date/time for ½ hour or 15-minute increments. Example B: To remind yourself to work in your studio over the course of a weekend, add the full-time range, beginning with 12:00 AM Saturday and ending at 12:00 PM Sunday. After making your choices, click Save. Viewing or modifying saved calendar items: For items that you have manually added/saved, the corresponding icon will appear on your homepage calendar in the appropriate date square. To view additional details, hover your cursor over the icon. Information you typed in the Subject field will open. To view the full range of information you added for that date, including information in the Description field and Start/End Times, double-click the calendar icon and the populated fields will open. You can always modify information in any of these fields. Click Save to embed the changed item. Viewing OCS-generated items: Appointments, information sessions or other career-related notices will be displayed. Hover your cursor over the calendar icon and information pertaining to the item will open up. Exporting calendars items to Outlook Click on the small icon located by your calendar item to export your appointment or reminder to your Outlook program.

6 User s Guide for Opportunity Seekers, page 6 Changing Calendar View: You can change your calendar view to display Day, Week, or Month. Click the appropriate icon for the display of choice. Turning Calendar On or Off: To hide your calendar, click the upward-pointing arrow to the far left of the blue calendar bar. To turn your calendar back on, click the downward-pointing arrow and the calendar will re-appear on your screen. OCS staff members are here to assist you as you navigate artsource. We hope that you find it to be a useful tool. Please contact us if you have questions or need guidance. To Access Your Mobile Site Go to on your smart phone Click the Share icon in your mobile browser Choose the Add to Home Screen option this will create a shortcut to access this site on your smart phone home screen. Give this shortcut a name and click Add Phone: (617) / Fax: (617) / careerservices@smfa.edu