PRINTER Controller Type 850

Transcription

1 PRINTER Controller Type 850 OPERATING INSTRUCTIONS PRINTER REFERENCE 1 (option) Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.

2 PRINTER Controller Type 850 OPERATING INSTRUCTIONS Printed in Japan UE USA B

3 Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the Safety Information in the Copy Reference before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS. Important Parts of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. Trademarks Microsoft and Windows are registered trademarks of Microsoft Corporation in the United States and/ or other countries. Ethernet is a registered trademark of Xerox Corporation. PostScript and Acrobat are registered trademarks of Adobe System Incorporated. PCL is a registered trademark of Hewlett-Packard Company. Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights in those marks. IPS-PRINT Printer Language Emulation Copyright , XIONICS DOCUMENT TECHNOL- OGIES, INC., All Rights Reserved. Warning: Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure. s: Some illustrations might be slightly different from your machine. Certain options might not be available in some countries. For details, please contact your local dealer.

4 to users in the United States of America Notice: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures: Reorient or relocate the receiving antenna. Increase the separation between the equipment and receiver. Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. Consult the dealer or an experienced radio/tv technician for help. Warning Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment. Caution : Properly shielded and grounded cables (STP) and connectors must be used for connections to host computer (and/or peripheral) in order to meet FCC emission limits. STP with ferrite core must be used for RF interference suppression. Declaration of Conformity Product Name: Printer Controller Model Number: Type 850 Responsible party: Ricoh Corporation Address: 5 Dedrick Place, West Caldwell, NJ Telephone number: This device complies with part 15 of FCC Rules. Operation is subject to the following two conditions: 1. This device may not cause harmful interference, and 2. this device must accept any interference received, including interference that may cause undesired operation. to users in Canada : This Class B digital apparatus complies with Canadian ICES-003. Remarque concernant les utilisateurs au Canada Avertissement: Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada. Copyright 2000

5 Manuals for this Machine Manuals for this Machine There are seven manuals that separately describe the operational procedures for the operation and maintenance of the machine. To enhance safe and efficient operation of the machine, all users should read and follow the instructions contained in the following manuals. Copy Reference Describes the procedures and functions for using this machine as a copier. System Settings Describes the system settings of this machine. Printer Reference 1 Describes the system settings, procedures and functions for using this machine as a printer. (This Manual) Printer Reference 2 Describes the procedures and provides necessary information about using this machine as a printer. The manual is included as a PDF file on the CD- ROM labeled Printer Drivers and Utilities. Network Interface Board Quick Configuration Guide Describes the procedures and provides necessary information about setting up and using the printer under the network environment. We recommend this manual as your first choice. The manual is included as a PDF file on the CD-ROM labeled Printer Drivers and Utilities. Read this manual as your first choice before refering to the paper version of the Quick Configuration Guide which comes with optional Network Interface Board Type 450-E. PostScript 3 Operating Instructions Supplement Describes the menus and features you can set using the PostScript printer driver. The manual is provided as a PDF file on the CD-ROM labeled Printer Drivers and Utilities. Network Interface Board Type 450-E Owner's Manual Describes the procedures and provides necessary information about setting up and using the printer under the network environment. The manual is provided as a PDF file which is included on the CD-ROM labeled Print Server Software and Documentation which comes with optional Network Interface Board Type 450-E. i

6 How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: This symbol indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property. * The statements above are notes for your safety. Important If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this. Preparation This symbol indicates the prior knowledge or preparations required before operating. This symbol indicates precautions for operation, or actions to take after misoperation. Limitation This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used. Reference This symbol indicates a reference. [ ] Keys that appear on the machine's panel display. Keys and buttons that appear on the computer's display. { } Keys built into the machine's operation panel. Keys on the computer's keyboard. ii

7 TABLE OF CONTENTS 1.Getting Started Connecting the Machine... 1 Requirements... 1 Parallel cable requirements... 2 Connecting the Machine Using Network Interface Board Type 450-E... 3 Connecting the Machine to the Host Using the Parallel Interface Cable... 4 Features of this Machine... 5 Printer Drivers for This Machine... 6 Software and Utilities Included on the CD-ROM... 7 Guide to This Machine... 9 Operation Panel... 9 Panel Display Configuring the Printer for the Network Configuring the Printer for the Network with the Operation Panel Protecting the Network Menu Installing the Printer Driver and Software Auto Run Installing by Auto Run Installing the PCL 6/5e Printer Driver Windows 95/98 - Installing the PCL 6/5e Printer Driver Windows NT Installing the PCL 6/5e Printer Driver Installing the PostScript Printer Driver Windows 95/98 - Installing the PostScript Printer Driver Windows NT Installing the PostScript Printer Driver Using Adobe PageMaker Version 6.0 or Macintosh Macintosh - Installing the PostScript Printer Driver Setting Up the PPD File Setting Up Options INDEX iii

8 iv

9 1. Getting Started Connecting the Machine Confirm that the shape and the position of the connector are as shown in the illustration BASE-T/100BASE-TX (option) 2. Parallel Port Requirements Requirements Before using this machine, confirm that all the environmental and electrical requirements have been met. Connect the machine to the host computer using the parallel port, optional Network Interface Board Type 450-E, or both. Confirm that all the cables, connectors, and electrical outlets necessary to attach the machine to the host computer or network are present. Important The interface cable is not supplied in the box. It is your responsibility to provide the interface cable appropriate for the computer that you are using. 1

10 Getting Started 1 Reference For more information about using the parallel port, see P.4 Connecting the Machine to the Host Using the Parallel Interface Cable. For more information about using a network, see P.2 Network cable requirements. Network cable requirements Optional Network Interface Board Type 450-E can be installed to allow direct connection to an Ethernet network. Network Interface Board supports 10BASE-T or 100BASE-TX connections. You can use the machine in the following network environments: Using the appropriate network management software and printer driver. Attaching the machine to a networked computer set up as a server. Client Windows 95, 98, NT 4.0 *1, Mac OS (optional PostScript 3 Kit Type 850 is required ) Driver PCL 6/5e, PostScript 3 File Server NetWare 3.x, NetWare 4.x, NetWare 5 Protocol TCP/IP, IPX/SPX, AppleTalk *1 Under Windows NT 4.0, only 86 CPU is supported. In a mixed network environment, the protocol switches automatically. Reference For more information about resolving network connection problems, see P.13 Configuring the Printer for the Network. Consult your network administrator before connecting the machine to a network. In a 100BASE-TX environment, be sure to use properly shielded and grounded cable (STP, Category/Type5) for the connection to the host computer (and/or HUB) in order to meet FCC and EMC Directive 89/336/EEC emission guidelines. Parallel cable requirements Connect the machine to the host computer using a parallel port. This machine does not provide the parallel cable to connect the machine to the host computer. The machine's parallel interface is a standard bi-directional interface. It requires a standard 36-pin parallel cable compliant with IEEE 1284 and a parallel port available on the host computer. 2 Do not use a parallel cable that is longer than 3 meters (10 feet).

11 Connecting the Machine Connecting the Machine Using Network Interface Board Type 450-E Connect the machine to the network using Network Interface Board Type 450-E. Follow these steps to connect the machine. A Confirm that you have the correct cable. B Confirm that the machine is turned off. C Loop the network cable. The loop should be about 15cm (6 ) from the end of the cable on the end closest to the printer. D Attach the ferrite core to the loop. 1 E Attach the network cable to the 10BASE-T/100BASE-TX port on the machine. Reference See P.1 Connecting the Machine to confirm of the position of the 10BASE- T/100BASE-TX port. Confirm that the cable is connected to the 10BASE-T/100BASE-TX port. F Connect the other end of the cable into the network. 3

12 Getting Started Indicators on Network Interface Board 1 1. Indicator (orange) Is on while Network Interface Board is working. 2. Indicator (green) Is on while the machine is in a network environment. Connecting the Machine to the Host Using the Parallel Interface Cable Connect the machine to the host computer using a parallel interface cable compliant with IEEE 1284 (supplied by you). Follow these steps to connect the machine to the host computer. A Confirm that you have the correct cable. B Confirm that both the machine and the host computer are turned off. C Plug the 36-pin end of the parallel cable into the parallel port at the right side of the back cover of the machine. Reference See P.1 Connecting the Machine to confirm the position of the parallel port. D Squeeze the wire clips on each side of the connector together until they snap into place. The clips hold the cable securely in place. E Plug the other end of the parallel cable into the computer's parallel port. 4

13 Features of this Machine Features of this Machine This printer is designed for office workgroups and CRD, both for shared usage within network environment, and for one-to-one usage by being connected directly to the computer. 1 High Productivity This printer comes with an 85-page per minute (ppm) engine and offers a variety of paper handling functions. A Document Server function enables you to save documents in the machine memory and then edit and print them as you want. Sample print allows you to confirm the printing documents as expected before printing many. Versatile Paper Handling Options This machine offers both versatile input and output paper handling options. Input capacity can be raised to 7,550 sheets with the optional Large Capacity Tray. For an output device, stapling, punching and booklet finishing are available with the optional finisher. Reference For more information about supporting paper size and type, and optional input and output devices, see the Copy Reference. Variety of Paper Media Support with Easy Handling Paper types can be selected from the printer driver. If you set the paper type for each tray in advance, you can only select the paper type from the printer driver. Network Connectivity This machine is network ready with optional Network Interface Board. Network utility PRINTER MANAGER *1, software consisting of Administrator and Client versions, is provided. With this software, multiple print devices can be utilized effectively together on a network. This software offers several convenient functions such as parallel printing and recovery printing. *1 For the name of PRINTER MANAGER you use, see the Quick Configuration Guide for optional Network Interface Board which is included as a PDF file on the CD-ROM labeled Printer Drivers and Utilities. 5

14 Getting Started Major Specifications 1 Printing Speed 85ppm (A4K, 8 1 / 2 " 11"K) Engine Resolution 600dpi resolution Printer Language PCL 5e, PCL 6 Adobe PostScript Level 3 *1 Memory 32MB Max. up to 160MB Interface 10BASE-T or 100BASE-TX *1 1 IEEE *1 Option Printer Drivers for This Machine Printing requires installation of a printer driver for your operating system. The following drivers are included on the CD-ROM that comes with this machine. Printer Language PCL 5e PCL 6 PostScript 3 Operating system Windows 95 *1 Windows 98 *2 Windows NT 4.0 *3 *5 *6 Mac OS *4 *6 *1 Microsoft Windows 95 operating system *2 Microsoft Windows 98 operating system *3 Microsoft Windows NT Server operating system version 4.0, Microsoft Windows NT Workstation operating system version 4.0 in a computer using a x86 processor. *4 Required system is 8.5 or later operating system. *5 Requires Service Pack 3 or later. *6 The Adobe PostScript printer drivers and PostScript Printer Description (PPD) files are included on the CD-ROM. PCL Printer Drivers Printer drivers allow the computer to communicate with the printer via a printer language. Two kinds of PCL printer drivers, PCL 6 and PCL 5e, are included on the CD-ROM that comes with this machine. We recommend PCL 6 as your first choice. However, some of your applications might require the installation of the PCL 5e printer driver. In this case, you can install PCL 5e in addition to PCL 6. P.20 Windows 95/98 - Installing the PCL 6/5e Printer Driver P.20 Windows NT Installing the PCL 6/5e Printer Driver 6

15 Features of this Machine Adobe PostScript Printer Drivers and PPD files The Adobe PostScript printer drivers and the PPD files are included on the CD-ROM that comes with this machine. Adobe PostScript printer driver allows the computer to communicate with the printer via a printer language. The PPD files allow the printer driver to enable the printer specific functions. P.22 Windows 95/98 - Installing the PostScript Printer Driver P.24 Windows NT Installing the PostScript Printer Driver P.27 Macintosh - Installing the PostScript Printer Driver 1 Software and Utilities Included on the CD-ROM Agfa Font Manager Helps you to install new screen fonts, or organize and manage fonts already installed on your system. PRINTER MANAGER FOR ADMINISTRATOR A utility for the system administrator to manage printers on the network. Reference For the name of PRINTER MANAGER FOR ADMINISTRATOR you use, see the Quick Configuration Guide for optional Network Interface Board which is included on the CD-ROM labeled Printer Drivers and Utilities. See PRINTER MANAGER FOR ADMINISTRATOR Online Help for more information about using PRINTER MANAGER FOR ADMINISTRATOR. PRINTER MANAGER FOR CLIENT A utility for users to manage their own print jobs on the network. Reference For the name of PRINTER MANAGER FOR CLIENT you use, see the Quick Configuration Guide for optional Network Interface Board which is included on the CD-ROM labeled Printer Drivers and Utilities. See PRINTER MANAGER FOR CLIENT Online Help for more information about using PRINTER MANAGER FOR CLIENT. PortNavi A utility that helps you to use network printers effectively. It is useful in environments where two or more network printers are used. Reference For more information about PortNavi, see the Quick Configuration Guide for Network Interface Board which is included on the CD-ROM named Printer Drivers and Utilities. 7

16 Getting Started Acrobat Reader A utility that allows you to read PDF (Portable Document Format). 1 Documentation about using the printer is included on the CD-ROM in PDF format. 8

17 Guide to This Machine Guide to This Machine Operation Panel This panel display is for the installed Copier and Printer {Language Selection} key Press to change the display language. 2. {Number} keys Use to enter numeric values. 3. {Feature} keys Press the appropriate key to choose any of the following features: Copier Document Server Document Server Editor Printer 4. Application Status indicators These show the status of the above features: Green: the feature is active. Red: the feature has been interrupted. 5. Data In indicator Shows if the print job is being sent from the host computer. If the indicator is blinking, the job is being sent. If the indicator stays on, there is data to be printed out. 9

18 Getting Started 1 6. {Counter} key Press to check or print the total number of prints and copies made. 7. {User Tools} key Press to change the default settings and conditions to meet your requirements. Panel Display 8. Panel Display Shows the operation status, error messages, and function menus. The panel display shows the status of the machine, error messages and function menus. To select items shown on the display, lightly press the items with your finger. When the item is selected, it is highlighted. Items that are not available are shown grayed out. Important Do not apply a strong shock or force of more than about 30N (about 3kgf) to the panel display or it may be damaged. Online and Offline Press the {Printer} key on the control panel. The following screen appears on the panel display. 10

19 Guide to This Machine 1 1. Online/Offline Shows the status of "Online" or "Offline". 2. Printer Default Shows the default input tray which is selected on the panel display. However, if "Auto" is selected, no tray is highlighted. 3. [View Sample Print Jobs] key Press to show the list of "Sample Print Jobs". You can also select each file to print, to delete, to save and to change settings. Online When the printer is online, it can receive data from the computer. 1. [Online] key Press this key to switch the printer online. The preceding illustration shows the online status. 11

20 Getting Started Offline 1 When the printer is offline, it cannot receive data from the computer. 1. [Offline] key Press this key to switch the printer offline. The preceding illustration shows the offline status. 2. [Job Reset] key Press this key to cancel the current print job. 12

21 2. Configuring the Printer for the Network Configuring the Printer for the Network with the Operation Panel After installing optional Network Interface Board, configure it for the network using the printer's operation panel. If you use TCP/IP, you should assign the IP Address and Subnet Mask. You can also set the Gateway Address using the printer's operation panel. You can protect the network setting using the printer's operation panel. This menu helps you to prevent network setting being accidentally changed. Reference For more information about using this machine as a network printer, see Quick Configuration Guide which is included as a PDF File on the CD-ROM labeled Printer Drivers and Utilities. Read this manual as your first choice before refering to the paper virsion of the Quick configuration Guide which comes with optional Network Interface Board Type 450-E. A Press {User Tools}. The following screen appears on the panel display. B Select [Printer Features]. The following screen appears on the panel display. 13

22 Configuring the Printer for the Network 2 C Select [Network]. The following screen appears on the panel display. To get the IP Address for the printer, contact your network administrator. A Type the first three digits of the IP Address, and the pointer moves to the next entry field automatically. D Press [IP Address]. The following screen appears on the panel display. E Set the IP Address with the number keys. Repeat these procedures to complete setting the IP Address. If you press "Clear", the numerical value currently entered is canceled. If you press "Cancel", the entered value is canceled and the previous setting is restored. B Press [OK]. The setting of the IP Address is completed. Then return to the "Printer Features" screen. F Set "Subnet Mask" and "Gateway Address" following the same procedure for setting the IP Address, if necessary. 14

23 Configuring the Printer for the Network with the Operation Panel Protecting the Network Menu You can protect the network setting to prevent it being accidentally changed. A Press {User Tools}. C Select [Network]. The following screen appears on the panel display. 2 The following screen appears on the panel display. D Select [Network Menu Protect]. The following screen appears on the panel display. B Select [Printer Features]. The following screen appears on the panel display. A When the operation code has been set, enter the key operator code, up to 8 digits with the number keys, and then press [OK]. Reference For information about key operator code, see System Settings. 15

24 Configuring the Printer for the Network 2 E Select [On]. Then press [OK]. Network Menu is protected. When "Network Menu Protect" is [On], the icon will appear next to the menu mane. -Address Subnet Mask A number used to mathematically "mask" or hide an IP Address on the network by eliminating those parts of the address that are alike for all the machines on the network. Gateway Address A gateway is a connection or interchange point that connects two networks. A gateway address is for the router or host computer used as a gateway. To get the addresses, contact your network administrator. Reference For more information about network settings, see Quick Configuration Guide which is provided as a PDF file on the CD-ROM labeled Printer Drivers and Utilities. 16

25 3. Installing the Printer Driver and Software All of the procedures in this manual assume that you are familiar with general Windows procedures and practices. If you are not, see the documentation that comes with Windows for more information. 17

26 Installing the Printer Driver and Software Auto Run 3 You can install the printer driver by using Auto Run. Auto Run is available for the following operating systems: Windows 95/98 Windows NT 4.0 If your system is a Macintosh, see information about installing the printer driver. P.20 Windows 95/98 - Installing the PCL 6/5e Printer Driver. P.27 Macintosh. Important Before starting this installation, close all documents and applications. In a network environment, confirm that users who are logged on are disconnected. Be sure to do this when it will create the least interference with other users. After installing a printer driver, you must restart the computer. Limitation If your system is Windows NT 4.0, installing a printer driver by Auto Run requires permission of Administrators. When you install a printer driver by Auto Run, log on using an account that has Administrators permission. If your system uses Windows NT 4.0 and Service Pack 4 is installed, you might not install the PCL 6/5e printer driver using Auto Run. In this case, use [Add Printer Wizard] in the [Printers] window to install the printer driver or install Service Pack 5 in the computer before installing the printer driver. Reference For more information about the software and utilities included on the CD- ROM, see P.7 Software and Utilities Included on the CD-ROM. Auto Run might not automatically work with certain OS settings. In this case, start "SETUP.EXE" to install printer driver on the root. If you want to cancel Auto Run, insert the CD-ROM while pressing the {SHIFT} key until your computer finishes accessing the CD-ROM. -Using the Shared Printer on Windows NT 4.0 for Windows 95/98 Client If you want to share the printer on Windows NT 4.0, you must not install the printer driver using Auto Run. Install the printer driver of the Windows 95/98 for an alternate driver. For more information about installing the printer driver as an alternate driver, see P.20 Windows NT Installing the PCL 6/5e Printer Driver. 18

27 Auto Run Installing by Auto Run Follow these steps to install the printer driver on Windows 95/98/NT 4.0. Important Never have two versions of the same printer driver installed on your system at the same time. When upgrading to a new version of the printer driver, uninstall the old version, and then install the new one. For more information about uninstalling the printer driver and software, see Uninstalling the Printer Driver and Software in the Printer Reference 2 included as a PDF file on the CD-ROM. If the "plug and play" function is started by Auto Run, click [Cancel] of the [New Hardware Found] dialog box or [Device Driver Wizard], and then insert the CD-ROM. [New Hardware Found] or [Device Driver Wizard] appears depending on the system version of Windows 95/98. The appropriate language name is used in the CD-ROM folder: EN- GLISH(English), DEUTSCH (German), FRANCAIS (French), ITALIANO (Italian), ESPANOL(Spanish), NEDRLNDS (Dutch), NORSK (Norwegian), DANSK (Danish), SVENSKA (Swedish) A Close all applications that are currently running. B Insert the CD-ROM into the CD-ROM drive. C Follow the instructions on the screen. D Restart your computer after installation is complete. E You should set up the options with the printer driver. 3 19

28 Installing the Printer Driver and Software Installing the PCL 6/5e Printer Driver Windows 95/98 - Installing the PCL 6/5e Printer Driver Installing the printer driver 3 Install the driver in accordance with the steps explained. P.19 Installing by Auto Run Setting up options When setting up options, you should access the Printer Properties from Windows. You cannot access the Printer Properties from an application. A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer you want to use. On the [File] menu, click [Properties]. C Click the [Accessories] tab. D Select any options you have installed from the [Options] group. E Click [OK]. Windows NT Installing the PCL 6/5e Printer Driver Installing the printer driver Limitation Installing a printer driver requires Full Control access permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you install a printer driver, log on using an account that has Full Control permission. Important If your system uses Windows NT 4.0 and Service Pack 4 is installed, you might not install the PCL 6/5e printer driver using Auto Run. In this case, use [Add Printer Wizard] in the [Printers] window to install the printer driver or install Service Pack 5 in the computer before installing the printer driver. 20

29 Installing the PCL 6/5e Printer Driver Install the driver in accordance with the steps explained. P.19 Installing by Auto Run If you want to share the printer on Windows NT 4.0, you must not install the printer driver using Auto Run. In this case, cancel Auto Run and install the printer driver using [Add Printer Wizard] in the [Printers] window. When prompted for the Windows NT 4.0 alternate driver location, select the following folder in the CD-ROM. PCL 5e \DRIVERS\PCL5E\NT4\(Language)\DISK1\ PCL 6 \DRIVERS\PCL6\NT4\(Language)\DISK1\ When prompted for the Windows 95/98 alternate driver location, select the following folder in the CD-ROM. PCL 5e \DRIVERS\PCL5E\WIN95_98\(Language)\DISK1\ PCL 6 \DRIVERS\PCL6\WIN95_98\(Language)\DISK1\ 3 Setting up options Limitation Changing the setting of the printer requires Full Control access permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you set up options, log on using an account that has Full Control permission. When setting up options, you should access the Printer Properties from Windows. You cannot access the Printer Properties from an application. A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer you want to use. On the [File] menu, click [Properties]. C Click the [Accessories] tab. D Select any options you have installed from the [Options] group. E Click [OK]. 21

30 Installing the Printer Driver and Software Installing the PostScript Printer Driver This section describes basic instructions for installing the printer driver. The actual procedure may differ depending on the operating system. Follow the appropriate procedures below. 3 Important When updating the printer driver by installing the latest version, you should uninstall that of former version if any. See Uninstalling the Printer Driver and Software in the Printer Reference 2. Windows 95/98 - Installing the PostScript Printer Driver Installing the printer driver Important Be sure to install the PPD file for Windows 95/98. Do not install the PPD file for Windows NT 4.0 accidently. A Close all applications that are currently running. B Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. C Double-click the [Add Printers] icon. [Add Printer Wizard] starts. D Click [Next]. E Check [Local Printer] and click [Next]. A dialog box for selecting the printer manufacture and model name appears. F Click [Have Disk]. A dialog box for installing the printer driver from a disk appears. G Insert the CD-ROM into the CD-ROM drive, while pressing the {SHIFT} key until the computer finishes accessing the CD-ROM. If the Auto Run program starts, click [Cancel]. H Click [Browse]. I Use the [Drives:] list box to select the CD-ROM drive. J In the [Folders:] box, double-click [PS] and [WIN95_98]. Then double-click the folder of the appropriate language for the operating system. Finally, click [OK]. 22

31 Installing the PostScript Printer Driver K Click [OK]. L Click to select the name of the printer whose driver you want to install, and then click [Next]. M In the [Available ports:] box, click to select [Printer Port], and then click [Next]. N Change the name of the printer if you want, and then click [Next]. O Select whether or not you want to print a test page, and then click [Finish]. P If you are asked whether you want to restart Windows, select [Yes]. If you are not asked, restart Windows after completing the installation. Important If the printer is equipped with certain options (ex. the paper feed unit or memory unit), you should set up the options with the printer driver. 3 Setting up options When setting up options, you should access the [Device Options] tab from Windows. You cannot set up options when accessing the [Device Options] tab from an application. A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer you want to use. On the [File] menu, click [Properties]. C Click the [Device Options] tab. The [Installable options] group appears. D From the [Installable options] box, select the option you have installed. The current setting is displayed in the [Change settings for:] list. E Use the [Change setting for:] list to select the appropriate setting for the selected option. F Click [Apply] to apply the settings you made. G After making all settings you want, click [OK]. 23

32 Installing the Printer Driver and Software Windows NT Installing the PostScript Printer Driver Installing the printer driver 3 24 Limitation Installing a printer driver requires Full Control access permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you install a printer driver, log on using an account that has Full Control permission. Important We recommend that you upgrade the Windows NT 4.0 operating system to Service Pack 3 or later before installing the printer driver. Contact your Windows retailer for more information about the latest version available. Be sure to install the PPD file for Windows NT 4.0. Do not accidently install the PPD file for Windows 95/98. A Close all applications that are currently running. B Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The Printers window appears. C Double-click the [Add Printers] icon. [Add Printer Wizard] starts. D After confirming that the [My Computer] option is selected, click [Next]. A dialog box for selecting the printer port appears. E Check the check box of the port you want to use, and then click [Next] A dialog box for selecting the printer manufacture and model name appears. F Click [Have Disk]. A dialog box for installing the driver from a disk appears. G Insert the CD-ROM into the CD-ROM drive while pressing the {SHIFT} key until the computer finishes accessing the CD-ROM. If the Auto Run program starts, click [Cancel]. H Change the drive name in the list box to the name of the CD-ROM drive, and then click [Browse]. I In the [Folders:] box, double-click [PS] and [NT4]. Then double-click the folder of the appropriate language for the operating system. Finally, click [Open]. J Click [OK]. A printer model selection dialog box appears.

33 Installing the PostScript Printer Driver K Click to select the name of the printer whose driver you want to install, and then click [Next]. A dialog box for changing the printer name appears. L Change the name of the printer if you want, and then click [Next]. M Click [Next]. N In the next dialog box asking if you want to print a test page, select [No] and then click [Finish]. The installer copies the printer driver files from the CD-ROM to the computer's hard disk. 3 Print a test page after completing installation and restarting Windows. O If you are asked whether you want to restart Windows, select [Yes]. If you are not asked, restart Windows after completing the installation. Important If the printer is equipped with certain options (ex. the paper feed unit or memory unit), you should set up the options with the printer driver. Setting up options Limitation Changing the setting of the printer requires Full Control access permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you set up options, log on using an account that has Full Control permission. When setting up options, you should access the Printer Properties from Windows. You cannot set up options when accessing the Printer Properties from an application. A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer you want to use. On the [File] menu, click [Properties]. C Click the [Device Settings] tab. D Use the [Installable Options] group to select the options. E Click [OK] to close the Printer Properties. 25

34 Installing the Printer Driver and Software Using Adobe PageMaker Version 6.0 or If you use the printer under Windows 95/98/NT 4.0 with Adobe PageMaker, you need to copy the PPD file to the PageMaker folder. The PPD file is the file with extension ".ppd". It is in the folder \PS\WIN95_98\(Language)\DISK1\ on the CD-ROM. The [WIN95_98] folder, inside the [PS] folder, is for the Windows 95/98 operating system. Use the folder at this level that is appropriate for the operating system you are using. The third folder, "(Language)" may be substituted by an appropriate language name. Copy this file to the PageMaker folder. For the PageMaker 6.0 default installation, the folder is "C:\PM6\RSRC\PPD4", and for the PageMaker 6.5 default installation, the directory is "C:\PM65\RSRC\USENGLISH\PPD4". The "USENGLISH" may be different, depending on your language selection. Reference For more information about the language name, see P.19 Installing by Auto Run. 26

35 Macintosh Macintosh Macintosh - Installing the PostScript Printer Driver It is necessary to install a printer driver and a PPD file to print from a Macintosh. Follow these steps to install a printer driver and a PPD file into a Macintosh using a system 8.5 or later operating system. Important You cannot use LaserWriter or later with Mac OS 8.1 or later until you do the following procedure. Copy the PrintingLib file from the [Extensions] folder in [System Folder] to your desktop before installing the PostScript printer driver. After installing the PostScript printer driver, drag the PrintingLib file from your desktop back into the [Extensions] folder. If you forgot to copy the PrintingLib file, reinstall the Macintosh operating system. A Insert the CD-ROM into the CD-ROM drive. B Double-click the CD-ROM icon. C Double-click the [PS] folder. D Double-click the folder of the language you use. E Open [DISK1] and double-click the installer icon. F Follow the instructions on the screen. G Move the PrintingLib file from your desktop back to [Extensions] in [System Folder]. H Double-click [Extensions]. I Double-click [Printer Descriptions]. J Double-click the CD-ROM icon on the desktop. K Double-click [DISK1] in the folder of the language you use. L Click and drag the PPD file into [Printer Descriptions]. M Restart the Macintosh. 3 27

36 Installing the Printer Driver and Software Setting Up the PPD File 3 Preparation Confirm that the printer is connected to an AppleTalk network before performing the following procedure. A On the [Apple] menu, select [Chooser]. B Click the [Adobe PS] icon. C In the [Select a PostScript Printer:] list, click the name of the printer you want to use. D Click [Create]. E Click the printer you want to use, and then click [Select]. The PPD file is set up, and the [Adobe PS] icon appears at the left of the printer name in the list. Next, follow the procedure on P.28 Setting Up Options to make the option settings, or close the [Chooser] dialog box. Setting Up Options A On the [Apple] menu, select [Chooser]. B Click the [Adobe PS] icon. C In the [Select the PostScript Printer:] list, click the name of the printer you want to use, and then click [Setup]. D Click [Configure]. A list of options appears. E Select the option you want to set up and select the appropriate setting for it. If the option you want to set up is not displayed, the PPD file might not be set up correctly. Check the name of the PPD file shown in the dialog box. F Click [OK]. The list of options closes. G Click [OK]. The [Chooser] dialog box appears. H Close the [Chooser] dialog box. 28

37 INDEX S 10BASE-T/100BASE-TX, 1 A Auto Run, 19 G Gateway Address, 16 Subnet Mask, 16 W Windows 95/98 PostScript, installing, 22 Windows NT 4.0 PostScript, installing, 24 M N Macintosh setting up options, 28 Network Connections, 2 Network Interface Board 450, 3 O Online and Offline, 10 Operational Panel, 9 options, setting up Macintosh, 28 P PageMaker 6.0 or 6.5, 26 Panel Display, 10 Parallel Cable, 2, 4 Parallel Port, 1 PCL 5e, 6 PCL 6, 6 PCL 6/5e Windows 95/98 - Install, 20 Windows NT Install, 20 PostScript Windows NT Install, 24 Windows 95/98, installing, 22 Windows 95/98 - Install, 22 Windows NT 4.0, installing, 24 Macintosh - Install, 27 PPD, 28 Printer Driver, 20 printer driver, 6 29

38 30 UE USA B336

39 PRINTER Controller Type 850 OPERATING INSTRUCTIONS PRINTER REFERENCE 2 (option) Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.

40 Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the Safety Information in the Copy Reference before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS. Important Parts of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. Trademarks Microsoft and Windows are registered trademarks of Microsoft Corporation in the United States and/ or other countries. Ethernet is a registered trademark of Xerox Corporation. PostScript and Acrobat are registered trademarks of Adobe System Incorporated. PCL is a registered trademark of Hewlett-Packard Company. Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights in those marks. IPS-PRINT Printer Language Emulation Copyright , XIONICS DOCUMENT TECHNOL- OGIES, INC., All Rights Reserved. Warning: Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure. s: Some illustrations might be slightly different from your machine. Certain options might not be available in some countries. For details, please contact your local dealer.

41 Manuals for This Machine Manuals for This Machine There are seven manuals that separately describe the operational procedures for the operation and maintenance of the machine. To enhance safe and efficient operation of the machine, all users should read and follow the instructions contained in the following manuals. Copy Reference Describes the procedures and functions for using this machine as a copier. System Settings Describes the system settings of this machine. Printer Reference 1 Describes the system settings, procedures and functions for using this machine as a printer. Printer Reference 2 Describes the procedures and provides necessary information about using this machine as a printer. The manual is included as a PDF file on the CD- ROM labeled Printer Drivers and Utilities. (This Manual) Network Interface Board Quick Configuration Guide Describes the procedures and provides necessary information about setting up and using the printer under the network environment. We recommend this manual as your first choice. The manual is included as a PDF file on the CD-ROM labeled Printer Drivers and Utilities.Read this manual as your first choice before refering to the paper version of the Quick Configuration Guide which comes with optional Network Interface Board Type 450 E. PostScript 3 Operating Instructions Supplement Describes the menus and features you can set using the PostScript printer driver. The manual is provided as a PDF file on the CD-ROM labeled Printer Drivers and Utilities. Network Interface Board Type 450-E Owner's Manual Describes the procedures and provides necessary information about setting up and using the printer under the network environment. The manual is provided as a PDF file which is included on the CD-ROM labeled Print Server Software and Documentation which comes with optional Network Interface Board Type 450-E. i

42 How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: This symbol indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property. * The statements above are notes for your safety. Important If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this. Preparation This symbol indicates the prior knowledge or preparations required before operating. This symbol indicates precautions for operation, or actions to take after misoperation. Limitation This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used. Reference This symbol indicates a reference. [ ] Keys that appear on the machine's panel display. Keys and buttons that appear on the computer's display. { } Keys built into the machine's operation panel. Keys on the computer's keyboard. ii

43 TABLE OF CONTENTS 1. Uninstalling the Printer Driver and Software Uninstalling the PCL 6/5e Printer Driver... 1 Windows 95/98 - Uninstalling the PCL 6/5e Printer Driver... 1 Windows NT Uninstalling the PCL 6/5e Printer Driver... 1 Uninstalling the PostScript Printer Driver... 2 Windows 95/98 - Uninstalling the PostScript Printer Driver... 2 Windows NT Uninstalling the PostScript Printer Driver... 2 Macintosh - Uninstalling the PostScript Printer Driver Setting Up the Printer Driver and Canceling a Print Job PCL 6/5e - Accessing the Printer Properties... 3 Windows 95/98 - Accessing the Printer Properties... 3 Windows NT Accessing the Printer Properties... 4 PostScript - Setting Up for Printing... 6 Windows 95/98 - Accessing the Printer Properties... 6 Windows NT Accessing the Printer Properties... 7 Macintosh - Setting Up for Printing... 8 Canceling a Print Job Windows 95/98 - Canceling a Print Job Windows NT Canceling a Print Job Macintosh - Canceling a Print Job Troubleshooting Error & Status Messages on the Operation Panel Machine Does not Print Other Printing Problems Using the Operation Panel Adjusting Printer Features Printer Features Menu Printer Features Parameters PCL PostScript Paper Feed Parallel Network Configuration List Print Reset Select Printer Condition iii

44 Adjusting System Settings Accessing the System Settings System Settings Parameters Printing with the Operation Panel Using the Sample Print Accessing the Document Server Appendix Staple and Punch Position Staple and Punch Position Specifications Options INDEX iv

45 1. Uninstalling the Printer Driver and Software Uninstalling the PCL 6/5e Printer Driver This section describes how to uninstall the printer driver. The actual procedure may differ depending on the operating system. Follow the appropriate procedure. Windows 95/98 - Uninstalling the PCL 6/5e Printer Driver A Close all the applications that are currently running. B Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. C Click the icon of the printer you want to remove. D On the [File] menu, click [Delete]. A confirmation dialog box appears. E Click [Yes] to uninstall the printer driver. Windows NT Uninstalling the PCL 6/5e Printer Driver Limitation Uninstalling a printer driver requires Full Control access permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you uninstall a printer driver, log on using an account that has Full Control permission. A Close all the applications that are currently running. B Click [Start] on the taskbar, point to [Settings], and click [Printers]. The [Printers] window appears. C Click the icon of the printer you want to remove. D On the [File] menu, click [Delete]. A confirmation dialog box appears. E Click [Yes] to uninstall the printer driver. 1

46 Uninstalling the Printer Driver and Software Uninstalling the PostScript Printer Driver 1 This section describes instructions for uninstalling the PostScript printer driver. The actual procedure may differ depending on the operating system. Follow the appropriate one of the following procedures below. Windows 95/98 - Uninstalling the PostScript Printer Driver A Close all applications that are currently running. B Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. C Click the icon of the printer you want to remove. D On the [File] menu, click [Delete]. A confirmation dialog box appears. E Click [Yes] to uninstall the printer driver. Windows NT Uninstalling the PostScript Printer Driver Limitation Uninstalling a printer driver requires Full Control access permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you uninstall a printer driver, log on using an account that has Full Control permission. A Close all applications that are currently running. B Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. C Click the icon of the printer you want to remove. D On the [File] menu, click [Delete]. A confirmation dialog box appears. E Click [Yes] to uninstall the printer driver. Macintosh - Uninstalling the PostScript Printer Driver A Delete the PPD file inside the [Printer Description] folder in the [Extensions] folder in [System Folder]. 2

47 2. Setting Up the Printer Driver and Canceling a Print Job PCL 6/5e - Accessing the Printer Properties Windows 95/98 - Accessing the Printer Properties There are two methods you can use to open the Printer Properties. Making printer default settings To make the printer default settings, first open the Printer Properties from the [Printers] window. A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer whose default settings you want to change. C On the [File] menu, click [Properties]. The Printer Properties appear. D Set desired settings and click [OK]. Making printer settings from an application To make the printer settings for a specific application, open the Printer Properties from that application. The following example describes how to make settings for the WordPad application that comes with Windows 95/98. The actual procedures you should follow to open the Printer Properties may differ depending on the application. For more information, see the documentation that comes with the application you are using. When you use some applications, the driver's initial default settings of the applications might be applied over the printer driver's setting. Any settings you make in the following procedure are valid for the current application only. A On the [File] menu, click [Print]. The [Print] dialog box appears. B From the [Name:] list, select the printer you want to use, and then click [Properties]. The Printer Properties appear. 3

48 Setting Up the Printer Driver and Canceling a Print Job C Set desired settings and click [OK]. D Click [OK] to start your printing. Windows NT Accessing the Printer Properties 2 Making printer default settings - Printer Properties Limitation Changing the settings of the printer requires Full Control access permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you set up options, log on using an account that has Full Control permission. A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer whose default setting you want to change. C On the [File] menu, click [Properties]. The Printer Properties appear. D Set desired settings and click [OK]. Settings you make here are used as the default settings for all applications. Making printer default settings Default Document Properties 4 Limitation Changing the settings of the printer requires Full Control access permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you set up options, log on using an account that has Full Control permission. A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer whose default settings you want to change. C On the [File] menu, click [Document Defaults]. The Default Document Properties appears. D Set desired settings and click [OK]. Settings you make here are used as the default settings for all applications.

49 PCL 6/5e - Accessing the Printer Properties Making printer settings from an application To make the printer settings for a specific application, open the Document Properties from that application. The following example describes how to make settings for the WordPad application that comes with Windows NT 4.0. The actual procedures you should follow to open the Document Properties may differ depending on the application. For more information, see the documentation that comes with the application you are using. Any settings you make in the following procedure are valid for the current application only. A On the [File] menu, click [Print]. The [Print] dialog box appears. B From the [Name:] list, select the printer you want to use, and then click [Properties]. The Document Properties appears. C Set desired settings and click [OK]. D Click [OK] to start your printing. 2 5

50 Setting Up the Printer Driver and Canceling a Print Job PostScript - Setting Up for Printing Windows 95/98 - Accessing the Printer Properties 2 There are two methods you can use to open the Printer Properties. Making printer default settings To make the printer default settings, first open the Printer Properties from the [Printers] window. A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer whose default settings you want to change. C On the [File] menu, click [Properties]. The Printer Properties appear. D Set desired settings and click [OK]. Making printer settings from an application To make the printer settings for a specific application, open the Printer Properties from that application. The following example describes how to make settings for the WordPad application that comes with Windows 95. The actual procedures you should follow to open the Printer Properties may differ depending on the application. For more information, see the documentation that comes with the application you are using. When you use some applications, the driver's initial default settings of the applications might be applied over the printer driver's setting. Any settings you make in the following procedure are valid for the current application only. A On the [File] menu, click [Print]. The [Print] dialog box appears. B From the [Name:] box, select the printer you want to use, and then click [Properties]. The Printer Properties appear. C Set desired settings and click [OK]. D Click [OK] to start printing. 6

51 PostScript - Setting Up for Printing Windows NT Accessing the Printer Properties Making printer default settings - Printer Properties Limitation Changing the settings of the printer requires Full Control access permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you set up options, log on using an account that has Full Control permission. A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer whose default settings you want to change. C On the [File] menu, click [Properties]. The Printer Properties appear. D Set desired settings and click [OK]. Settings you make here are used as the default settings for all applications. 2 Making printer default settings - Default Document Properties Limitation Changing the settings of the printer requires Full Control access permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you set up options, log on using an account that has Full Control permission. A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer whose default settings you want to change. C On the [File] menu, click [Document Defaults]. The Default Document Properties appears. D Set desired settings and click [OK]. Settings you make here are used as the default settings for all applications. 7

52 Setting Up the Printer Driver and Canceling a Print Job Making printer settings from an application To make the printer settings for a specific application, open the Document Properties from that application. The following example describes how to make settings for the WordPad application that comes with Windows NT The actual procedures you should follow to open the Document Properties may differ depending on the application. For more information, see the documentation that comes with the application you are using. Any settings you make in the following procedure are valid for the current application only. A On the [File] menu, click [Print]. The [Print] dialog box appears. B From the [Name:] box, select the printer you want to use, and then click [Properties]. The Document Properties appears. C Set desired settings and click [OK]. D Click [OK] to start printing. Macintosh - Setting Up for Printing Making paper settings from an application A Open the file you want to print. B On the [File] menu, click [Page Setup]. [AdobePS Page Setup] appears. C Confirm that the printer you want to use is shown in the [Format for:] box. If the printer is not shown in the [Format for:] box, use the pop-up menu to display a list of available printers. Reference The actual appearance of the Page Setup depends on the application you are using. See the documentation that comes with the Macintosh for more information. D From the [Paper:] box, select the paper size. E Set desired settings and click [OK]. 8

53 PostScript - Setting Up for Printing Setting up for printing from an application A Open the file you want to print. B On the [File] menu, click [Print]. The Printer Settings appears. C Confirm that the printer is selected in the [Printer:] box. D Set desired settings and click [Print]. 2 9

54 Setting Up the Printer Driver and Canceling a Print Job Canceling a Print Job Windows 95/98 - Canceling a Print Job 2 A Double-click the printer icon on the taskbar. This opens a window that shows all the print jobs that are currently queued for printing. Check the current status of the job you want to cancel. B Select the name of the job you want to cancel. C On the [Document] menu, click [Cancel Printing]. You can also open the print job queue window by double-clicking the printer icon in the [Printers] window. D Press {Printer} on the operation panel. E Press [Offline] on the panel display. F Press [JobReset] on the panel display. The message appears on the panel display indicating that the print job is being canceled. Important When the printer is being shared by multiple computers, be careful not to accidentally cancel someone else's print job. You cannot stop printing data that has already been processed internally by the printer. Because of this, printing might continue for a few pages after you press [JobReset]. A print job that contains a large volume of data might take considerable time to stop. Windows NT Canceling a Print Job A Double-click the printer icon on the taskbar. This opens a window that shows all the print jobs that are currently queued for printing. Check the current status of the job you want to cancel. B Select the name of the job you want to cancel. C On the [Document] menu, click [Cancel]. 10

55 Canceling a Print Job You can also open the print job queue window by double-clicking the printer icon in the [Printers] window. D Press {Printer} on the operation panel. E Press [Offline] on the panel display. F Press [JobReset] on the panel display. The message appears on the panel display indicating that the print job is being canceled. 2 Important When the printer is being shared by multiple computers, be careful not to accidentally cancel someone else's print job. You cannot stop printing data that has already been processed internally by the printer. Because of this, printing might continue for a few pages after you press [JobReset]. A print job that contains a large volume of data might take considerable time to stop. Macintosh - Canceling a Print Job A Double-click the printer icon on the desktop. This opens a window that shows all the print jobs that are currently queued for printing. Check the current status of the job you want to cancel. B Select the name of the job you want to cancel. C Click the pause icon, and then click the trash icon. D Press {Printer} on the operation panel. E Press [Offline] on the panel display. F Press [JobReset] on the panel display. The message appears on the panel display indicating that the print job is being canceled. Important When the printer is being shared by multiple computers, be careful not to accidentally cancel someone else's print job. 11

56 Setting Up the Printer Driver and Canceling a Print Job 2 You cannot stop printing data that has already been processed internally by the printer. Because of this, printing might continue for a few pages after you press [JobReset]. A print job that contains a large volume of data might take considerable time to stop. 12

57 3. Troubleshooting Error & Status Messages on the Operation Panel Messages Description Comments Add Staples The staples are running out, even though stapling will continue. This message remains while the printer is in the staple mode. An unformatted disk was detected. Are you sure want to format the disk? When the power was turned on, an unformatted hard disk was detected by the controller. To format the hard disk, touch the [Yes] key. To cancel formatting and switch the machine to the online mode, touch the [No] key. Cleaning web is low.call service Duplex mode is in off position for this tray. Empty Hole Punch receptacle The cleaning web has worn down to a certain degree. The selected tray does not allow duplex printing. The Punch Trash got full and the print job is still in the punch mode. Usually this message appears only when the optional hard disk is installed. However, it also appears when a hard disk error occurs. In this case, turn the main switch off and then back on. If the message appears again, the hard disk needs formatting. When you format the hard disk, the font installed in the hard disk will be deleted. Press [Reset], and change the settings. When a length of time passes without any key pressed, the print job will be canceled automatically. This is not an error. Dump the punch trash. This message remains until the next print job begins. 13

58 Troubleshooting 3 Messages Description Comments Exceeded max. number of sample print jobs. Job download has been cancelled. File error.print job download has been cancelled. Formatting the disk... Functional Problems SC2000 Functional Problems SC2001 Functional Problems SC2002 Going Offline The total number of sample print jobs or pages exceed the maximum number of 30. An error occurred while accessing files. The hard disk is being formatted. A controller diagnostic error occurred while the power is on. A controller exception error occurred in the printer controller. The pinter controller has detected some rror at the debug trap on the software. The machine is shifting from Online to Offline. Press [Reset]. Delete some unnecessary data from the list of "Sample Print Jobs". When a length of time passes without any key pressed, the print job will be canceled automatically. Press [Reset] to cancel the print job. When a length of time passes without any key pressed the print job will be canceled automatically. Wait until the confirmation message appears. Turn the main switch off, and then back on. If the error appears again, contact your sales or service representative. Turn the main switch off, and then back on. If the error appears again, contact your sales or service representative. Even if this error occurs, the copy function is still available. Turn the main switch off, and then back on. If the error appears again, contact your sales or service representative. Even if this error occurs, the copy function is still available. Wait until it shifts to Offline. 14

59 Error & Status Messages on the Operation Panel Messages Description Comments Load <xxx> <yyy> paper in <zzz>, or select another tray and press [Continue]. Press [Reset] to cancel current job. Load <xxx> <yyy> paper in <zzz>, or select another tray and press [Continue]. Press [Reset] to cancel current job. Load <xxx> <yyy> paper in <zzz>, or select another tray and press [Continue]. Press [Reset] to cancel current job. Memory Error. Only one set can be output. The selected input tray is empty. The paper size selected from the host is not set in any trays, when the tray selection is set to "Auto Tray Switching". There is no selected paper in the selected input tray, although the paper size has been set from the host. The actual paper size and input tray are different from those selected from the host. An Engine HDD error occurred in the collate operation. Put the selected paper in the selected input tray, and the print job will be resumed automatically, or select another tray to print by pressing one of the tray displyed on the screen. Press [Reset] to cancel the current job if you want. When a length of time passes without any key pressed, the print job will be canceled automatically. <xxx>: Paper size <yyy>: Media Type <zzz>: Tray Put the correct paper in the tray, and change the setting of the tray using control panel. Press [Continue] to continue the print job using the incorrect paper. When a length of time passes without any key pressed, the print job will be canceled automatically. Put the correct paper in the tray, and change the setting of the tray using the operation panel. Press [Continue] to continue the print job using the incorrect paper. When a length of time passes without any key pressed, the print job will be canceled automatically. The print job can be completed with only one set of the document. This message remains until the next print job begins. 3 15

60 Troubleshooting 3 Messages Description Comments Memory is full.print job download has been cancelled. Memory overflow. Press [Reset] to cancel current job. Network failure. Network communication is not available. Check the Network setting. Network Interface Board Firmware downloading... Network Interface Board initializing... The document server memory is full and cannot receive the data from the printer. The job will be canceled. Memory overflow occurred during the print job. After a part of the data on the page is printed, the print job is suspended. This is because the emulation language sent a file too complex for the printer to interpret with the available memory, or there is not enough memory space to download the fonts. Network communication is not available. Installed Network Interface Board fails to connect correctly communication with the network. Network Interface Board firmware is being downloaded. Network Interface Board is being initialized. Delete some unnecessary data from the document server. Press [Reset] to cancel current job. When a length of time passes without any key pressed, the print job will be canceled automatically. To print the image correctly, add memory to the machine. This message remains until the next print job. Press [Continue] and check the network settings, and the printer will start without the network capability. Even if Network Interface Board is installed, no error will occur when it is not plugged into a network connection. Wait until it is downloaded. Wait until it is initialized. Offline The printer is Offline. If you want to change into Online, press [Online]. Output tray is full. Remove the paper on ***. Paper is left in Duplex Unit. Open Duplex Unit and remove paper. The selected output tray is full, and the print job is suspended. Paper will remain in the duplex tray, when a new duplex print job is started. The print job is suspended. Remove paper from the output tray, and the print job will be resumed automatically. ***: Output tray Remove the paper from the duplex tray, and the print job will be resumed automatically. 16

61 Error & Status Messages on the Operation Panel Messages Description Comments Paper is left in Staple Tray. Open Finisher and remove paper. Paper misfeed has interrupted Printing. Press Reset to cancel current job, or press Continue to print. Parallel Communication Error. Please set up communication parameters in parallel menu. Press Reset to cancel current job. Please wait. Print overrun. Press Reset to cancel current job, or press Continue to print Printer HDD Error. Printer HDD cannot be used. Printer HDD Error. Press Reset to cancel current job. Paper will remain in the staple tray, when the stapling job is canceled or a new stapling job is started. A paper misfeed occurred, and you removed all the misfed paper. The print job is interrupted. A parallel communication error has occurred during the print job via the parallel port. The printer is warming up or processing internally. A print overrun occurred on a file being printed. Only a part of the data on the page will be printed, and the print job is suspended. A Printer HDD error is detected while the power is on. A Printer HDD error is detected while a macro or font is being downloaded from the host to the printer controller. Remove the paper from the staple tray, and the print job will be resumed automatically. To cancel the print job, press [Reset]. To make the jam recovery operation, press [Continue]. Press [Reset] to cancel the current job, and check the parallel communication settings again. Wait for the machine to get ready. Press [Continue] to ignore this error, and the print job will be resumed. Press [Reset] to cancel the print job. When a length of time passes without any key pressed, the print job will be canceled automatically. To print the image correctly, add memory to the machine, or reduce the resolution of the image and re-send the print job. Press [Continue] after confirming the error, and the printer will start without the Printer HDD capability. Press [Reset] to cancel the current job. If the error often appears, change the Printer HDD. Contact your sales or service representative. 3 17

62 Troubleshooting 3 Messages Description Comments Printer HDD is full. Press [Reset] to cancel current job. Ready The disk could not be formatted. The disk was formatted successful. Turn machine off then on again to restart. The Job has been reset *** is not set correctly. Set *** correctly. ***is not available. Select another tray and press [Continue], or press [Reset] to cancel current job. A Printer HDD becomes full while downloading a macro or font from the host to the printer controller. The printer is Online and ready to make a print. The hard disk has not been formatted successfully. The hard disk has been formatted successfully. The current print job has been reset. The selected input tray is not set correctly. Something is wrong with the selected input tray. Press [Reset] to cancel the operation. When a length of time passes without any key pressed, the operation will be canceled automatically. To execute the operation correctly, make room on the disk partition in advance. If you want to change to Offline mode, press [Offline]. Turn the main switch off and back on, and then try formatting again. If this message appears again, change the hard disk. Contact your sales or service representative. Turn the main switch off, and then back on. The hard disk is ready to use. Close the selected input tray, and the print job will be resumed automatically. ***: Input tray Select another tray to print by pressing one of the tray displayed on the screen or press [Reset] to cancel the current job. When a length of time passes without any key pressed, the print job will be canceled automatically. 18

63 Machine Does not Print Machine Does not Print Possible Cause Is the power on? Is the interface cable properly connected? Are you using the correct interface cable? Did you connect the interface cable after turning on the main switch? Is the machine Online? Is the specified paper set? Are there any error messages on the panel display? Does the indicator above the Printer key stay red? Is the Data-in Indicator blinking or lit? Can you print a configuration page? Can you make a "Print Test Page" from the printer driver? Solutions Turn on the machine. Connect the interface cable properly. If there are any connectors or screws, make sure that they are fastened securely. Be sure to use the correct one. If the cable is damaged or worn, replace it with a new one. Be sure to connect the interface cable before turning on the main switch. Bring it Online by touching the [Online] key. Set the specified paper in any of the input trays. Check the error message, and take the required action. Check the error message, and take the required action. If it is not, the data does not reach the machine. Check the printer cable connection. Also confirm that the printer port settings are correct. If you cannot, check the printer cable connection. Also confirm that the printer port settings are correct. If you cannot, the machine might be out of order. Contact your sales or service representative. 3 19

64 Troubleshooting Other Printing Problems 3 Problem An image is printed on the reverse side of the paper. Multiple pages are fed through the printer at once. Paper misfeeds occur frequently. An operation panel error message stays on after removing the misfed paper. It takes a long time for the printer to start printing. It takes too much time to complete the print job. Windows 95/98, NT 4.0 : The computer does not recognize the installed printer options. Action Set the paper upside down. Remove all the paper from the tray and fan them gently. Check the paper size settings. Use the recommended paper. Avoid using curled, folded, or wrinkled paper, perforated paper, or glossy paper. A paper misfeed message will remain until the front cover is opened and then closed. Open the front cover and close it. The machine might be in Energy Saver mode or Low Power mode, which requires more time for warming up and resuming the print job. If you can't wait, change the settings of Low Power. Shift Time and Low Power Timer. The data is so large or complex that it takes time to process it. If the Data In indicator is blinking, the data processing is being done. Just wait until it is finished. If the printer is not bi-directional, specify which options you have installed using the printer driver. See the HELP file of the printer driver. 20

65 4. Using the Operation Panel Though the factory default settings of the printer are suitable for most printing jobs, the "Printer Features" gives you access to a number of settings that control basic printer operations. "Printer Features" settings you make are retained even when you turn off the printer. Reference For more information about the copy features and their system settings, see the "Operating Instructions" that describes the copy functions and describes the system settings. Adjusting Printer Features Printer Features Menu There are eight menu items in the "Printer Features" menu. PCL PostScript Paper Feed Parallel Network Configuration List Print Reset Select You can select functions in the following table. Category PCL P.25 Function Menu Orientation Form Length Font Source Font Number Point Size Font Pitch Symbol Set PostScript P.26 Print PS Errors 21

66 Using the Operation Panel 4 Category Paper Feed P.27 Parallel P.29 Network P.29 Configuration P.30 List Print P.31 Reset Select P.31 Function Menu Page Size Tray Priority Paper Type Priority Auto Tray Switch Duplex Sort Staple Punch Printer Language Bi-direction I/O Timeout I/O Timeout IP Address Subnet Mask Gateway Address Network Menu Protect Resolution Auto Continue Edge Smoothing Autocont.Timeout PS Font List PCL Font List PS Demo Page PCL Demo Page Configuration Page Minor Error Log Job Reset Menu Reset Printer Restart User Code Log Clear 22

67 Adjusting Printer Features Accessing the Printer Features A Press {User Tools}. The following screen appears on the panel display. 4 B Press [Printer Features]. The following screen appears on the panel display. C Select the desired item by pressing the key, and change the settings by following the instructions on the panel display. Then press [OK] to return to the "Printer Features" screen. [OK]: Press to set the new settings and return to the previous menu. [Cancel]: Press to return to the previous menu without changing any setting. 23

68 Using the Operation Panel Exiting from User Tools A After changing Printer Features, press [Exit] to return to the "User Tools Main Menu". B Press [Exit]. You can also exit from User Tools by pressing {User Tools}. 4 24

69 Printer Features Parameters Printer Features Parameters PCL Menu Orientation Form Length Font Source Font Number Description You can select the page orientation: Portrait Landscape Default: Portrait You can set the number of lines per page: 5 to 128 The default settings depend on the paper size. Default: 64 (A4) Default: 60 (8 1 / 2 11) You can select the location of the default font: Internal Specifies the resident font you want to use as the default font. Sort Specifies the font downloaded from the host machine you want to use as the default font. Default: Internal You can set the value for the default font you want to use: 0 to 52 Default:

70 Using the Operation Panel 4 Menu Point Size Font Pitch Symbol Set Description You can set the value for the point size you want to use for the selected font in increments of 0.25: 4.00 to Default: When an incorrect size is entered, it blinks for about 2 seconds. Enter the correct size at that time. You can set the number of characters per inch for the selected font in increments of 0.01: 0.44 to Default: You can select the set of print characters for the selected font. Search for the desired font among the options shown in the 3 screens. Roman-8, Win L1, Win L2, Win L5, Win Baltic, Win 3.0, Legal, ISO L1, ISO L2, ISO L5, ISO 4, ISO 6, ISO 11, ISO 15, ISO 17, ISO 21, ISO 60, ISO 69, PC-8, PC-850, PC-852, PC-1004, PC-8 D/N, PC-8 TK, VN Math, VN US, VN Intel, MS Publ, Pifont, Desktop, Math-8, PS Math, PS Text, MC Text Default: Roman-8 PostScript Menu Print PS Errors Description You can select whether the PostScript Error Report should be printed: Off On Default: Off 26

71 Printer Features Parameters Paper Feed Menu Page Size Tray Priority Paper Type Priority Auto Tray Switch Description You can set the page size when the page size is not specified by the application. A3, 11 17, B4 JIS, 8 1 / 2 14, 8 1 / 4 13, 8 13, 8 1 / 2 13, A4, 8 1 / 2 11, 7 1 / / 2, B5 JIS, A5, 5 1 / / 2, 8k, 16k Default (Metric Version): A4 Default (Inch Version): 8 1 / 2 11 You can select the input paper tray priority. Only the installed trays appear on the panel display. Auto, Tray 1, Tray 2, Tray 3, Tray 4, Tray 5, Tray 6 Default: Auto You can select the paper type priority. Plain, OHP sheet, Thick Paper, Recycled Paper, Special Paper, Tab Stock, Trancelucent Paper Default: Plain You can select whether Auto Tray Switching is On. When Auto Tray Switching is On, and the current paper tray becomes empty during a print job, the machine automatically changes the paper tray to the one that contains the same paper size and orientation: Off On Default: On 4 27

72 Using the Operation Panel 4 Menu Duplex Sort Staple Punch Description You can select whether you want to print on both sides of each page. If so, you can also specify the orientation of paper. Off Long Edge Binding Short Edge Binding Default: Off You can select whether you want to collate the output. If so, you can also specify the printing order. Off Shift Sort Rotate Sort Default: Off You can select whether you want to staple the output. If so, you can also specify the stapling position among the options shown in the two screens. Off, Left SlantL, Left Vert.L, Left Horiz.L, Left 2 L, Right SlantL, Right Vert.L, Right Horiz.L, Right 2L, Top 2L, Left SlantK, Left Vert.K, Left Horiz.K, Left 2K, Right SlantK, Right Vert.K, Right Horiz.K, Right 2K, Top 2K Default: Off You can select whether you want to punch the output for filing. If so, you can also select the punching position. Off, Left Portrait, Right Portrait, Top Portrait, Left Landscape, Right Landscape, Top Landscape Default: Off 28

73 Printer Features Parameters Parallel Menu Printer Language Bi-direction I/O Timeout Description You can set the page description language for print jobs received through the parallel port: Auto PCL PostScript Default: Auto You can set whether bi-directional communication between this machine and the host computer is enabled: Off On Default: On You can set how many seconds to wait until an incomplete print job should end, and the next port in the polling sequence should be set in increments of 1: 5 to 300 sec. Default: 30 sec. 4 Network Menu I/O Timeout IP Address Description You can set how many seconds to wait until an incomplete print job should end, and the next port in the polling sequence should be set in increments of 1: 5 to 300 sec. Default: 30 sec. You can set the IP Address. Default: All zero 29

74 Using the Operation Panel 4 Menu Subnet Mask Gateway Address Network menu protected. Cannot change. Configuration Menu Resolution Auto Continue Edge Smoothing Description You can set the Subnet Mask. Default: All zero You can set the Gateway Address. Default: All zero You can set the Network Menu protected. Off On Default: Off Description You can set the print resolution in dots per inch: 300 dpi 600 dpi Default: 600 dpi You can set whether Auto Continue is enabled. When it is On, printing continues after a system error occurs: Off On When it is On, and certain types of error occur, the current job might be canceled, and the machine automatically resumes the next job. Default: On You can set whether Edge Smoothing is enabled: Off On Default: On 30

75 Printer Features Parameters Menu Autocont.Timeout Description You can set how many seconds to wait until Auto Continue should end in increments of 1: 5 to 300 sec. Default: 30 List Print Menu PS Font List PCL Font List PS Demo Page PCL Demo Page Configuration Page Minor Error Log Description You can print a list of installed PS fonts. You can print a list of installed PCL fonts. You can print a PS Demo Page. You can print a PCL Demo Page. You can print a page describing the printer configuration. You can print a list of errors. 4 Reset Select Menu Job Reset Menu Reset Printer Restart User Code Log Clear Description You can cancel the print job currently being processed. You can cancel the print job and restore some of the menu parameters to their factory defaults. The following parameters do not change back to their factory defaults: Bi-direction TCP/IP Settings You can restart the printer. You can clear the user code log. If the key operator code has been set, entering the key operator code is required. 31

76 Using the Operation Panel Printer Condition We recommend that you print the configuration page and check its settings, before changing settings of the machine. A Press {User Tools}. 4 The following screen appears on the panel display. B Press [Printer Features]. The following screen appears on the panel display. 32

77 Printer Condition C Press [List Print]. The following screen appears on the panel display. D Press [Configuration Page]. The configuration page starts printing. 4 33

78 Using the Operation Panel Adjusting System Settings Accessing the System Settings A Press {User Tools}. 4 The User Tools main menu appears. B Press [System Settings] on the panel display. The System Settings menu appears. C Select the desired menu you want to change. 34

79 Adjusting System Settings D Change the settings by following the instructions on the panel display. Then press [OK]. P.35 System Settings Parameters [OK]: Press to set the new settings and return to the previous menu. [Cancel]: Press to return to the previous menu without changing any setting. Exiting from the User Tools A After changing system settings, press [Exit] to return to the User Tools Main Menu. B Press [Exit]. 4 You can also exit from the User Tools by pressing {User Tools}. System Settings Parameters This section contains the information about the parameters used only for the printer. For more information about other parameters of System Settings, see the Operating Instructions that describes the System Settings. Reference For information about the other parameters in the System Settings menu, refer to the System Settings manual. General Features Menu Function Priority Description You can specify the mode that is displayed when the operation switch is turned on or System Reset is activated. Default: Copier Reference See System Reset. 35

80 Using the Operation Panel 4 Menu System Reset Energy Saver Timer Auto Off Timer Copier/Document Server Output Tray Printer Output Tray Description If no operation is performed for a selected time, the machine will automatically return to initially selected display. This function is called System Reset. You can set the time between 10 and 999 seconds. Default: 60 seconds The machine enters the Energy Saver mode automatically a certain time after the job is finished. You can set the time between 1 and 240 minutes. Default: 15 minutes (1 minute steps) The machine turns itself off automatically to conserve energy a certain time after the job is finished. This function is called "Auto Off". You can set the time between 1 and 240 minutes. Default: 90 minutes (1 minute steps) Auto Off is not effective when an error message is displayed. To return to the Ready condition from Auto Off, the machine requires the same warm-up time as the time for becoming ready after its power is turned on. You can specify to which tray copies are delivered. You can select from the Finisher Shift Tray or Finisher Proof Tray. When using the staple function, this setting is ignored. You can select a tray which documents are delivered. Finisher Shift Tray Finisher Proof Tray Default: Finisher Shift Tray The output tray may be different depending on the functional setting and the setting of the printer driver. 36

81 Adjusting System Settings Menu Print Priority Interleave Print Pages Description You can select the print priority for each mode. Display: Print priority is given to the mode shown on the display. Copier/Document Server: Print priority is given to the Copier and Document Server function. Printer: Print priority is given to the printer function. Interleave: Makes use of the Multi-access function to print jobs in the order in which they are initiated regardless of mode/function. Default: Display You can set the maximum output quantity using the interleave print when Output Priority is set to Interleave Default: Approx 10 pages This setting may be different from your setting depending on the status of the print job. 4 37

82 Using the Operation Panel Menu Paper Tray Priority Description You can select the paper tray which will be selected as a default in the following conditions: When the operation switch is turned on. When a System Reset or Auto Reset occurs. When the [Clear] key is pressed. When Auto Paper Select mode is selected. 4 Default: When the optional LCT is installed: Tray 4 When the optional LCT is not installed: Tray 1 Timer Setting If a key operator code (up to 8 digits) is specified, you should enter the code when entering Set Time mode. Reference For more information about key operator code, see Operationg Instructions that describes the system settings. Menu Key Operator Code For Off Setting Description Set a key operator code (up to 8 digits) to temporarily cancel the power off setting of the weekly timer. When the weekly timers are set and operation switch is off, you can still use the machine by doing one of the following: If the key operator code is set, turn on the operation switch and enter the code. If the key operator code is not set, just turn on the operation switch. 38

83 Adjusting System Settings Tray Paper Settings You can set the types and size of the paper set in the paper tray and make them indicated. You can set with the following steps. A Paper Type B Paper Color *1 (Only for Special Paper or Thick Paper ) C Slip Sheet Copy In Duplex Mode (Only for Normal Recycled Paper or Special Paper ) D Paper Size (Only for Tray 2 and Tray 3) *1 Paper Color can not be set from the printer driver, and you can not confirm the Paper Color from the printer driver. Reference For more information about Tray Paper Settings, see the Operation Instructions that describes the copy functions and describes the system settings. 4 39

84 Using the Operation Panel Printing with the Operation Panel 4 Using the Sample Print Use this function to print only one printing of a multiple print job. The other printings are saved in the machine. The saved job can be printed from the machine's operation panel. You can also delete the saved job, change quantity of sets and move to "Document Server" function. If the application has a collate option, confirm that it is not selected before sending a print job. By default, sample print jobs are automatically collated by the printer driver. If the collate option is selected from the application print dialog box, more copy printings than intended may be printed. You can identify the file you want to print by the User IDs and the time when the job was stored. The actual number of pages the machine can save depends on the contents of the print images. As an example, the machine can save up to 30 jobs. 1,000 pages of one print job and total 3,000 pages of all print jobs can be saved. It depends on the data volume. If you print the remaining printings of saved job file, its data in the machine is deleted automatically. Printing a Sample Print file A Press {Printer}. The following screen appears on the panel display. B Confirm that printer is online, then press [View Sample Print Jobs]. The following screen appears on the panel display. A0001 A0002 B0003 B0004 X

85 Printing with the Operation Panel C Select a file you want to print, and then press [Print]. The following screen appears on the panel display. C Select the file you want to delete, and then press [Delete]. The following message appears on the panel display. 4 D Press [Yes] to print the file. Deleting a Sample Print file If the printed document is not what you expected, you can delete the sample print file. A Press {Printer}. D Press [Yes] to delete the file. Changing the quantity If you want to change the quantity of copies of sample print file, follow the procedure below. A Press {Printer}. B After confirming that the printer is online, press [View Sample Print Jobs]. B After confirming that the printer is online, press [View Sample Print Jobs]. 41

86 Using the Operation Panel C Select the file you want to change quantity, and then press [Change Set Qty.]. The following screen appears on the panel display. Moving the file to the Document Server You can move the sample print file to the Document Saver, and can arrange the file by using the Document Server function. A Press {Printer}. 4 D Enter the numerical value with the number keys. B After confirming that the printer is online, press [View Sample Print Jobs]. C Select the file you want to move, and then press [Move To Doc. Server]. The following message appears on the panel display. E Press [OK]. D Press [Yes] to move the file to the Document Saver. 42

87 Printing with the Operation Panel Accessing the Document Server The Document Server enables you to save documents in the machine memory and then edit and print them as you want. For more information about the Document Server function, see the Operating Instructions that describe the copy functions. This section describes how to access to Document Server from the computer as a print job. When you use the Document Server, the following settings must be selected using machine's operation panel. Copies: Collate Duplex Punch Staple Paper Source Output Tray Above items are grayed out, so you can not set them from the printer properties when the Document Server is selected. You must enter User ID up to eight alphanumerical characters. You had better enter Password and File Name to distinguish the job from others. The actual number of pages the machine can save depends on the contents of the print images. As an example, the machine can save up to 250 jobs in the Document Server function. 1,000 pages of one print job can be saved. It depends on the data volume. Accessing the Document Server from the Printer Properties A On the [File] menu of the application you use, click [Print]. The [Print] dialog box appears. B Select the printer you want to use in the [Menu] list box, and then click [Properties]. The [Printer Properties] dialog box appears. C In the [Setup] tab, select the [Document Server] in the [Job Type:] list box. D Enter [User ID:] up to eight alphanumerical characters. E Enter the [Password] up to four digits, and [File Name] up to eight alphanumerical characters in the [Statistics] tab. F Press [OK]. Reference For more information about following settings and details of Document Server, see the Operating Instructions that describe the copy functions. Copies Collate Duplex Punch Staple Paper Source Output Tray 43 4

88 Using the Operation Panel 4 44

89 5. Appendix Staple and Punch Position Staple and Punch Position The following tables show the sample of outputs of staple and punch positions. Outputs of staple and punch depends on paper size, paper type, number of pages and feed direction. Staple Staple Setting Portrait Landscape Upper Left Slant Upper Left Vertical Upper Left Horizontal Left 2 Upper 2 45

90 Appendix Punch Punch Setting 2 holes *1 Portrit Landscape Left Top Left Top 3 holes *2 5 4 holes Type E *3 4 holes Type NE *3 *1 Available for metric and inch version. *2 Available for inch version only. *3 Available for metric version only. 46

91 Specifications Specifications This section contains the electrical and hardware specifications for the printer, including the information about the options. Component Specification Resolution 600dpi ; PCL 5e, PCL 6, PostScript 3 Printing Speed 85ppm (A4K, 8 1 / 2 " 11"K) Parallel Interface Standard 36-pin printer cable and a parallel port on the host computer. IEEE1284 Do not use a parallel cable that is longer than 3 meters (10 feet). Printer Language PCL 5e, PCL 6 PostScript 3 (option) Fonts PCL 5e, PCL 6 35 Intellifonts, 10 Trutype fonts, and 1 Bitmap font Font Manager available. PostScript Adobe Type 1 fonts Memory Standard : 32MB Optional SDRAM : 32MB, 64MB, 128MB Hard Disk Storage capacity :6GB or more Operation Systems Windows 95/98 supported by this Windows NT 4.0 printer Mac OS Network Topology : Ethernet 10BASE-T/100BASE-TX Protocol : TCP/IP, IPX/SPX, AppleTalk Network Cable 10BASE-T/100BASE-TX shielded twisted-pair (STP, Category/Type5) cable. 5 47

92 Appendix Options Network Interface Board Type 450-E Topology: Ethernet (10BaseT/100BaseTX) Protocols: TCP/IP, IPX/SPX, AppleTalk Interface Connector: RJ45 5 Required Cable: STP (Shielded Twisted-Pair) cable Category/Type5 or better *A cable is not provided with this option. Hard Disk Drive Storage Capacity 6 GB or more You will be able to install the PostScript fonts with this optional Hard Disk Drive. Memory Unit Module Type: SO-DIMM (Small Outline Dual-in-line Memory Module) Memory Type: SDRAM (Synchronous Dynamic RAM) Number of Pins 168 pins Compatible: PC100 compatible 48

93 INDEX C Configuration, 30 Copier/Document Server Output Tray, 36 E F G I L M Error Messages, 13 Function Priority, 35 General Features, 35 Interleave Print Pages, 37 List Print, 31 Machine Does not Print, 19 Macintosh, 8, 11 plugin File, uninstalling, 2 N Network, 29 Macintosh, uninstalling, 2 PostScript, 26 Printer Features, 21 Printer Output Tray, 36 Printing Problems, 20 Print Priority, 37 R S T Reset Select, 31 Sample Print, 40 Status Messages, 13 System Reset, 36 System Settings, 34 Timer Setting, 38 Troubleshooting, 13 W Windows 95/98, 3, 6, 10 PCL 5e, uninstalling, 1 PCL 6, uninstalling, 1 PostScript, uninstalling, 2 Windows NT 4.0, 4, 7, 10 PCL 5e, uninstalling, 1 PCL 6, uninstalling, 1 PostScript, uninstalling, 2 P Paper Feed, 27 Paper Tray Priority, 38 Parallel, 29 PCL, 25 PCL 5e, 3 Windows 95/98, uninstalling, 1 Windows NT 4.0, uninstalling, 1 PCL 6, 3 Windows 95/98, uninstalling, 1 Windows NT 4.0, uninstalling, 1 PostScript, 6 Windows 95/98, uninstalling, 2 Windows NT 4.0, uninstalling, 2 PostScript Printer Driver 49

94 Declaration of Conformity The Product complies with the requirements of the EMC Directive 89/336/EEC and the Low Voltage Directive 73/23/EEC. Caution (in case of 100BaseTX environment): Properly shielded and grounded cables (STP) and connectors must be used for connections to host computer (and/or peripheral) in order to meet EMC Directive 89/336/EEC emission limits. Copyright 2000

95 EE GB B PRINTER Controller Type 850 OPERATING INSTRUCTIONS

96

97 Addendum for Printer Reference Windows 2000 Configuration This manual describes the procedures and provides necessary information about printing using Windows It is useful to see "Printer Reference 1" and "Printer Reference 2" for further information in addition to this manual. Printer Drivers for This Printer PCL printer drivers Printer drivers allow the computer to communicate with the printer via a printer language. Two kinds of PCL printer drivers, PCL 6 and PCL 5e, are provided with this machine. We recommend PCL 6 as your first choice. However, some of your applications might require the installation of the PCL 5e printer driver. In this case, you can install PCL 5e in addition to PCL 6. Software and Utilities Included on the CD-ROM Agfa Font Manager Helps you to install new screen fonts, or organize and manage fonts already installed on the system. If you upgrade to Windows 2000, Agfa Font Manager must be uninstalled prior to installing Windows You must reinstall it after upgrading to the Windows 2000 environment. PRINTER MANAGER FOR ADMINISTRATOR A utility for the system administrator to manage printers on the network. Reference For the name of PRINTER MANAGER FOR ADMINISTRATOR, see the inside of front cover of Quick Configuration Guide for optional Network Interface Board that comes with this machine. See PRINTER MANAGER FOR ADMINISTRATOR Online Help for more information about using PRINTER MANAGER FOR ADMINISTRATOR. 1

98 PRINTER MANAGER FOR CLIENT A utility for users to manage their own print status on the network. Reference For the name of PRINTER MANAGER FOR CLIENT, see the inside of front cover of Quick Configuration Guide for optional Network Interface Board that comes with this machine. See PRINTER MANAGER FOR CLIENT Online Help for more information about using PRINTER MANAGER FOR CLIENT. PortNavi A utility that helps you to use network printers effectively. It is useful in environments where two or more network printers are used. Reference For more information about PortNavi, see the Quick Configuration Guide for Network Interface Board. If you upgrade to Windows 2000 from Windows 95/98, PortNavi must be uninstalled prior to installing Windows You must reinstall it after upgrading to the Windows 2000 environment. 2

99 Installing the Printer Driver and Software Installing the PCL 6/5e Printer Driver You can select the language you use. The appropriate language name is used in the CD-ROM folder: ENGLISH (English), DEUTSCH (German), FRANCAIS (French), ITALIANO (Italian), ESPANOL (Spanish), NEDRLNDS (Dutch), NORSK (Norwegian), DANSK (Danish), SVENSKA (Swedish) Installing the printer driver : Parallel connection If the printer is connected to the computer with parallel cable, you must install the printer driver by using [Add Printer Wizard]. Follow the procedure below. If the "plug and play" function starts, you can also install the printer driver following the instructions on the screen. A Close all applications that are currently running. B Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. C Double-click the [Add Printer] icon. [Add Printer Wizard] starts. D Check [Local Printer] and click [Next]. A dialog box for selecting the printer port appears. E Click to select the printer port you want to use, and then click [Next]. A dialog box for selecting the printer manufacture and model name appears. F Click [Have Disk]. A dialog box for installing the driver from a disk appears. G Insert the CD-ROM into the CD-ROM drive while pressing the {SHIFT} key until the computer finishes accessing the CD-ROM. If the Auto Run program starts, click [Cancel]. H Change the drive name in the list box to the name of the CD-ROM drive, and then click [Browse]. I In the box, double-click [PCL5E] or [PCL6] and [NT4]. Then double-click the folder of the appropriate language for the operating system. Finally, click [Open]. 3

100 J Click [OK]. A printer model selection dialog box appears. K Click to select the name of the printer whose driver you want to install, and then click [Next]. A dialog box for changing the printer name appears. L Change the name of the printer if you want, and then click [Next]. M Click [Next]. N In the next dialog box asking if you want to print a test page, select [No] and then click [Next]. A confirmation dialog box appears. O Confirm the settings you have set, and then click [Next]. The installer copies the printer driver files from the CD-ROM to the computer's hard disk. P You should set up the options with the printer driver. 4

101 Installing the printer driver : Network environment You can install the PCL 6/5e printer driver by using Auto Run. Limitation Installing a printer driver by Auto Run requires Administrators permission. When you install a printer driver by Auto Run, log on using an account that has Administrators permission. Auto Run might not automatically work with certain OS settings. In this case, start "INSTTOOL.EXE" to install the printer driver on the root. If you want to cancel Auto Run, insert the CD-ROM while pressing the {SHIFT} key until the computer finishes accessing the CD-ROM. A Close all applications that are currently running. B Insert the CD-ROM into the CD-ROM drive. C Follow the instructions on the screen. D Restart the computer after installation is complete. E You should set up the options with the printer driver. If you want to share the printer on Windows 2000, you must not install the printer driver using Auto Run. In this case, cancel Auto Run and install the printer driver using [Add Printer Wizard] in the [Printers] window. When prompted for the Windows 2000 alternate printer driver location, select the following folder in the CD-ROM. Use the printer driver for Windows NT 4.0. During installation by using [Add Printer Wizard], the [Digital Signature Not Found] dialog box might appears. In this case, click [Yes] to continue the installation. PCL 5e \DRIVERS\PCL5E\NT4\(Language)\DISK1\ PCL 6 \DRIVERS\PCL6\NT4\(Language)\DISK1\ When prompted for the Windows 95/98 alternate printer driver location, select the following folder in the CD-ROM. PCL 5e \DRIVERS\PCL5E\WIN95_98\(Language)\DISK1\ PCL 6 \DRIVERS\PCL6\WIN95_98\(Language)\DISK1\ 5

102 Setting up options Limitation Changing the setting of the printer requires Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default. When you set up options, log on using an account that has Manage Printers permission. When setting up options, you should access the [Printer Properties] dialog box from Windows. You cannot set up options by accessing the [Printer Properties] dialog box from an application. A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer you want to use. On the [File] menu, click [Properties]. C Click the [Accessories] tab. D Select options you have installed from the [Options] group. 6

103 Installing the Software and Utilities Installing by Auto Run You can install the software and utilities which are included on the CD-ROM labeled Printer Drivers and Utilities by using Auto Run. The following software and utilities can be installed by using Auto Run. Agfa Font Manager PRINTER MANAGER FOR ADMINISTRATOR *1 PRINTER MANAGER FOR CLIENT *1 PortNavi *1 For the name of PRINTER MANAGER you see, see the Quick Configuration Guide for optional Network Interface Board which is included on the CD-ROM. Limitation Changing the setting of the printer requires Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default. When you set up options, log on using an account that has Manage Printers permission. Important If you upgrade to Windows 2000 from Windows 95/98, above software and utilities must be uninstalled prior to installing Windows You must reinstall them after upgrading to the Windows 2000 environment. You can also install the printer driver by using Auto Run, however if the printer is connected to the computer with parallel cable, you can not install the printer driver by using Auto Run. P.3 Installing the printer driver : Parallel connection A Close all applications that are currently running. B Insert the CD-ROM into the CD-ROM drive. C Follow the instructions on the screen. D Restart the computer after installation is complete. 7

104 Uninstalling the Printer Driver Limitation Uninstalling a printer driver requires Administrators permission. When you uninstall a printer driver, log on using an account that has Administrators permission. A Close all applications that are currently running. B Click [Start] on the taskbar, point to [Settings], and click [Printers]. The [Printers] window appears. C Click to select the icon of the printer you want to remove. D On the file menu, click [Delete]. A confirmation dialog box appears. E Click [Yes] to uninstall the printer driver. 8

105 Setting Up the Printer Driver and Cancelling the Print Job PCL 6/5e - Accessing the Printer Properties Making default printer settings - Printer Properties Limitation Changing the setting of the printer requires Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default. When you set up options, log on using an account that has Manage Printers permission. A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click to select the icon of the printer you want to use. C On the [File] menu, click [Properties]. The [Printer Properties] dialog box appears. D Make settings and click [OK]. Settings you make here are used as the default settings for all applications. Making default printer settings - Printing Reference Limitation Changing the setting of the printer requires Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default. When you set up options, log on using an account that has Manage Printers permission. A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click to select the icon of the printer you want to use. C On the [File] menu, click [Printing Preferences]. The [Printing Preferences] appear. D Make settings and click [OK]. Settings you make here are used as the default settings for all applications. 9

106 Making printer settings from an application The following example describes how to make settings for the WordPad application that comes with Windows With some applications, the printer driver's settings are not used, and the application's own default settings are applied. Any settings you make in the following procedure are valid for the current application only. A On the [File] menu, click [Print]. The [Print] dialog box appears. B Select the printer you want to use in the [Select Printer] box. C Make settings and click [Print] to start printing. 10

107 Cancelling a Print Job A Double-click the printer icon on the taskbar. This opens a window that shows all the print jobs that are currently queued for printing. Check the current status of the job you want to cancel. B Select the name of the job you want to cancel. C On the [Document] menu, click [Cancel]. You can also open the print job queue window by double-clicking the printer icon in the [Printers] window. D Press {Printer} on the operation panel. E Press [Offline] on the panel display. F Press [Job Reset]. The message appears on the panel display indicating that the print job is being canceled. Important When the printer is being shared by multiple computers, be careful not to accidentally cancel someone else's print job. You cannot stop printing data that has already been processed internally by the printer. Because of this, printing might continue for a few pages after you press [Job Reset]. A print job that contains a large volume of data might take considerable time to stop. 11

108 12 Printed in Japan UE USA B

109 PRINTER Controller Type 700 Operating Instructions PRINTER REFERENCE 1 (option) Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.

110 PRINTER Controller Type 700 Operating Instructions Printed in Japan UE USA B

111 Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the Safety Information in the Copy Reference before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS. Important Parts of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. Trademarks Microsoft and Windows are registered trademarks of Microsoft Corporation in the United States and/ or other countries. Ethernet is a registered trademark of Xerox Corporation. PostScript and Acrobat are registered trademarks of Adobe System Incorporated. PCL is a registered trademark of Hewlett-Packard Company. Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights in those marks. IPS-PRINT Printer Language Emulation Copyright , XIONICS DOCUMENT TECHNOL- OGIES, INC., All Rights Reserved. Warning: Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure. s: Some illustrations might be slightly different from your machine. Certain options might not be available in some countries. For details, please contact your local dealer.

112 to users in the United States of America Notice: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures: Reorient or relocate the receiving antenna. Increase the separation between the equipment and receiver. Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. Consult the dealer or an experienced radio/tv technician for help. Warning Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment. Caution : Properly shielded and grounded cables (STP) and connectors must be used for connections to host computer (and/or peripheral) in order to meet FCC emission limits. STP with ferrite core must be used for RF interference suppression. Declaration of Conformity Product Name: Printer Controller Model Number: Type 700 Responsible party: Ricoh Corporation Address: 5 Dedrick Place, West Caldwell, NJ Telephone number: This device complies with part 15 of FCC Rules. Operation is subject to the following two conditions: 1. This device may not cause harmful interference, and 2. this device must accept any interference received, including interference that may cause undesired operation. to users in Canada : This Class B digital apparatus complies with Canadian ICES-003. Remarque concernant les utilisateurs au Canada Avertissement: Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada. Copyright 2000

113 Manuals for This Machine Manuals for This Machine There are seven manuals that separately describe the operational procedures for the operation and maintenance of the machine. To enhance safe and efficient operation of the machine, all users should read and follow the instructions contained in the following manuals. Copy Reference Describes the procedures and functions for using this machine as a copier. System Settings Describes the system settings of this machine. Printer Reference 1 Describes the system settings, procedures and functions for using this machine as a printer. (This Manual) Printer Reference 2 Describes the procedures and provides necessary information about using this machine as a printer. The manual is included as a PDF file on the CD- ROM labeled Printer Drivers and Utilities. Network Interface Board Quick Configuration Guide Describes the procedures and provides necessary information about setting up and using the printer under the network environment. We recommend this manual as your first choice. The manual is included as a PDF file on the CD-ROM labeled Printer Drivers and Utilities. Read this manual as your first choice before referring to the paper version of the Quick Configuration Guide which comes with optional Network Interface Board Type 450-E. PostScript 3 Operating Instructions Supplement Describes the menus and features you can set using the PostScript printer driver. The manual is provided as a PDF file on the CD-ROM labeled Printer Drivers and Utilities. Network Interface Board Type 450-E Owner's Manual Describes the procedures and provides necessary information about setting up and using the printer under the network environment. The manual is provided as a PDF file which is included on the CD-ROM labeled Print Server Software and Documentation which comes with optional Network Interface Board Type 450-E. i

114 ENERGY STAR Program As an ENERGY STAR Partner, we have determined that this machine model meets the ENER- GY STAR Guidelines for energy efficiency. The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming. When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model. This product was designed to reduce the environmental impact associated with office equipment by means of energy-saving features, such as Low-power mode. Low Power mode This product automatically lowers its power consumption 15 minutes after the last copy or print job has finished. Printing is still possible in Low-power mode, but if you wish to make copies press the {Clear Modes/Energy Saver} key first. For how to change the default interval that the machine waits before entering Low-power mode, see Low Power Shift Time in the System Settings. Sleep Mode If the printer features are installed, this product automatically lowers its power consumption even further 90 minutues after the last copy or print job has finished. Printing is still possible in Sleep mode, but if you wish to make copies press the operation switch first. For how to change the default interval that the machine waits before entering Sleep mode, see Auto Off mode in the System Settings. Auto Off mode If the printer feature is not installed, this product automatically turns itself off 90 minutes after the last copy or print job has finished. If you wish to make copies when the machine is in Auto Off mode, press the operation switch. For how to change the default interval that the machine waits before entering Auto Off mode, see Auto Off Timer in the System Settings. Duplex Priority (Optional Duplex Tray Required) To conserve paper resources, the Duplex function (1-Sided 2-Sided) is selected preferentially when you turn on the operation switch or the main power switch, press the {Clear Modes/Energy Saver} key, or when the machine resets itself automatically. For how to turn Duplex Priority mode on or off, see Duplex Mode Priority in the Copy Reference. ii

115 Specification Low Power mode Sleep Mode Auto Off mode Copy feature Printer installed Type 1 *1 Type 2 *1 Type 1 *1 Type2 *1 Power consumption 213 W 236 W 231 W 254 W Default Time 15 minutes 15 minutes Recovery Time 25 seconds or less 10 seconds or less 25 seconds or less Power consumption - 28 W Default Time - 90 minutes Power consumption 28 W 28 W Default Time 90 minutes 90 minutes 10 seconds or less *1 See the System Settings to confirm which machine (Type 1 or Type 2) you have. Duplex Priority 1 Sided 1 Sided Recycled Paper In accordance with the ENERGY STAR Program, we recommend use of recycled paper which is environment friendly.please contact your sales representative for recommended paper. iii

116 How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: This symbol indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property. * The statements above are notes for your safety. Important If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this. Preparation This symbol indicates the prior knowledge or preparations required before operating. This symbol indicates precautions for operation, or actions to take after misoperation. Limitation This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used. Reference This symbol indicates a reference. [ ] Keys that appear on the machine's panel display. Keys and buttons that appear on the computer's display. { } Keys built into the machine's operation panel. Keys on the computer's keyboard. iv

117 TABLE OF CONTENTS 1. Getting Started Connecting the Machine... 1 Requirements... 1 Connecting the Machine Using Network Interface Board Type 450-E... 3 Connecting the Machine to the Host Using the Parallel Interface Cable... 4 Features of this Machine... 5 Printer Drivers for This Machine... 6 Software and Utilities Included on the CD-ROM... 7 Guide to This Machine... 9 Operation Panel... 9 Panel Display Configuring the Printer for the Network Configuring the Printer for the Network with the Operation Panel Protecting the Network Menu Installing the Printer Driver and Software Auto Run Installing by Auto Run Installing the PCL 6/5e Printer Driver Windows 95/98 - Installing the PCL 6/5e Printer Driver Windows Installing the PCL 6/5e Printer Driver Windows NT Installing the PCL 6/5e Printer Driver Installing the PostScript Printer Driver Windows 95/98 - Installing the PostScript Printer Driver Windows Installing the PostScript Printer Driver Windows NT Installing the PostScript Printer Driver Using Adobe PageMaker Version 6.0 or Macintosh Macintosh - Installing the PostScript Printer Driver Setting Up the PPD File Setting Up Options INDEX v

118 vi

119 1. Getting Started Connecting the Machine Confirm that the shape and the position of the connector are as shown in the illustration BASE-T/100BASE-TX (option) 2. Parallel Port Requirements Requirements Before using this machine, confirm that all the environmental and electrical requirements have been met. Connect the machine to the host computer using the parallel port, optional Network Interface Board Type 450-E, or both. Confirm that all the cables, connectors, and electrical outlets necessary to attach the machine to the host computer or network are present. Important The interface cable is not supplied in the box. It is your responsibility to provide the interface cable appropriate for the computer that you are using. Reference For more information about using the parallel port, see P.4 Connecting the Machine to the Host Using the Parallel Interface Cable. For more information about using a network, see P.2 Network cable requirements. 1

120 Getting Started Network cable requirements 1 Optional Network Interface Board Type 450-E can be installed to allow direct connection to an Ethernet network. Network Interface Board supports 10BASE-T or 100BASE-TX connections. You can use the machine in the following network environments: Using the appropriate network management software and printer driver. Attaching the machine to a networked computer set up as a server. Client Windows 95, 98, Windows 2000, Windows NT 4.0, *1, Mac OS (optional PostScript 3 Kit Type 850 is required ) Driver PCL 6/5e, PostScript 3 File Server NetWare 3.x, NetWare 4.x, NetWare 5 Protocol TCP/IP, IPX/SPX, AppleTalk *1 Under Windows NT 4.0, only 86 CPU is supported. In a mixed network environment, the protocol switches automatically. Reference For more information about resolving network connection problems, see P.13 Configuring the Printer for the Network. Consult your network administrator before connecting the machine to a network. Be sure to use properly shielded and grounded cable (STP, Category/Type5) for the connection to the host computer (and/or HUB) in order to meet FCC and EMC Directive 89/336/EEC emission guidelines. Parallel cable requirements Connect the machine to the host computer using a parallel port. This machine does not provide the parallel cable to connect the machine to the host computer. The machine's parallel interface is a standard bi-directional interface. It requires a standard 36-pin parallel cable compliant with IEEE 1284 and a parallel port available on the host computer. Do not use a parallel cable that is longer than 3 meters (10 feet). 2

121 Connecting the Machine Connecting the Machine Using Network Interface Board Type 450-E Connect the machine to the network using Network Interface Board Type 450-E. Follow these steps to connect the machine. A Confirm that you have the correct cable. B Confirm that the machine is turned off. C Loop the network cable. The loop should be about 15cm (6 ) from the end of the cable on the end closest to the printer. D Attach the ferrite core to the loop. 1 E Attach the network cable to the 10BASE-T/100BASE-TX port on the machine. Reference See P.1 Connecting the Machine to confirm of the position of the 10BASE- T/100BASE-TX port. Confirm that the cable is connected to the 10BASE-T/100BASE-TX port. F Connect the other end of the cable into the network. 3

122 Getting Started Indicators on Network Interface Board 1 1. Indicator (orange) Is on while Network Interface Board is working. 2. Indicator (green) Is on while the machine is in a network environment. Connecting the Machine to the Host Using the Parallel Interface Cable Connect the machine to the host computer using a parallel interface cable compliant with IEEE 1284 (supplied by you). Follow these steps to connect the machine to the host computer. A Confirm that you have the correct cable. B Confirm that both the machine and the host computer are turned off. C Plug the 36-pin end of the parallel cable into the parallel port at the right side of the back cover of the machine. Reference See P.1 Connecting the Machine to confirm the position of the parallel port. D Squeeze the wire clips on each side of the connector together until they snap into place. The clips hold the cable securely in place. E Plug the other end of the parallel cable into the computer's parallel port. 4

123 Features of this Machine Features of this Machine This machine is designed for office workgroups and CRD, both for shared usage within network environment, and for one-to-one usage by being connected directly to the computer. 1 High Productivity This machine comes with an 55-page per minute (ppm) or 70-page per minute (ppm) engine and offers a variety of paper handling functions. A Document Server function enables you to save documents in the machine memory and then edit and print them as you want. Sample print allows you to confirm the printing documents as expected before printing many. Versatile Paper Handling Options This machine offers both versatile input and output paper handling options. Input capacity can be raised to 7,750 sheets with the optional Large Capacity Tray. For an output device, mailbox stapling, punching and booklet finishing are available with the optional finisher. Reference For more information about supporting paper size and type, and optional input and output devices, see the Copy Reference. Variety of Paper Media Support with Easy Handling Paper types can be selected from the printer driver. If you set the paper type for each tray in advance, you can only select the paper type from the printer driver. Network Connectivity This machine is network ready with optional Network Interface Board. Network utility PRINTER MANAGER *1, software consisting of Administrator and Client versions, is provided. With this software, multiple print devices can be utilized effectively together on a network. This software offers several convenient functions such as parallel printing and recovery printing. *1 For the name of PRINTER MANAGER you use, see the Quick Configuration Guide for optional Network Interface Board which is included as a PDF file on the CD-ROM labeled Printer Drivers and Utilities. 5

124 Getting Started Major Specifications Printing Speed 55ppm, 70ppm (A4K, 8 1 / 2 " 11"K) *1 1 Engine Resolution 600dpi resolution Printer Language PCL 5e, PCL 6 Adobe PostScript Level 3 *2 Memory 32MB Max. up to 160MB Interface 10BASE-T or 100BASE-TX *2 1 IEEE *1 Printing Speed depends on the machine. Confirm which machine you have. *2 Option Printer Drivers for This Machine Printing requires installation of a printer driver for your operating system. The following drivers are included on the CD-ROM that comes with this machine. Operating system Printer Language PCL 5e PCL 6 PostScript 3 Windows 95 *1 Windows 98 *2 Windows 2000 *3 Windows NT 4.0 *4 Mac OS *5 *7 *1 Microsoft Windows 95 operating system *2 Microsoft Windows 98 operating system *3 Microsoft Windows 2000 operating system. *4 Microsoft Windows NT Server operating system version 4.0, Microsoft Windows NT Workstation operating system version 4.0 in a computer using a x86 processor. *5 Required system is 8.5 or later operating system. *6 Requires Service Pack 3 or later. *7 The Adobe PostScript printer drivers and PostScript Printer Description (PPD) files are included on the CD-ROM. *6 *7 6

125 Features of this Machine PCL Printer Drivers Printer drivers allow the computer to communicate with the printer via a printer language. Two kinds of PCL printer drivers, PCL 6 and PCL 5e, are included on the CD-ROM that comes with this machine. We recommend PCL 6 as your first choice. However, some of your applications might require the installation of the PCL 5e printer driver. In this case, you can install PCL 5e in addition to PCL 6. P.19 Windows 95/98 - Installing the PCL 6/5e Printer Driver P.19 Windows Installing the PCL 6/5e Printer Driver P.22 Windows NT Installing the PCL 6/5e Printer Driver 1 Adobe PostScript Printer Drivers and PPD files The Adobe PostScript printer drivers and the PPD files are included on the CD-ROM that comes with this machine. Adobe PostScript printer driver allows the computer to communicate with the printer via a printer language. The PPD files allow the printer driver to enable the printer specific functions. P.24 Windows 95/98 - Installing the PostScript Printer Driver P.26 Windows Installing the PostScript Printer Driver P.28 Windows NT Installing the PostScript Printer Driver P.31 Macintosh - Installing the PostScript Printer Driver Software and Utilities Included on the CD-ROM Agfa Font Manager Helps you to install new screen fonts, or organize and manage fonts already installed on your system. Important If you upgrade to Windows 2000, Afga Font Manager must be uninstalled pior to install Windows And then reinstall it in a Windows 2000 environment. PRINTER MANAGER FOR ADMINISTRATOR A utility for the system administrator to manage printers on the network. Reference For the name of PRINTER MANAGER FOR ADMINISTRATOR you use, see the Quick Configuration Guide for optional Network Interface Board which is included on the CD-ROM labeled Printer Drivers and Utilities. See PRINTER MANAGER FOR ADMINISTRATOR Online Help for more information about using PRINTER MANAGER FOR ADMINISTRATOR. 7

126 Getting Started PRINTER MANAGER FOR CLIENT A utility for users to manage their own print jobs on the network. 1 Reference For the name of PRINTER MANAGER FOR CLIENT you use, see the Quick Configuration Guide for optional Network Interface Board which is included on the CD-ROM labeled Printer Drivers and Utilities. See PRINTER MANAGER FOR CLIENT Online Help for more information about using PRINTER MANAGER FOR CLIENT. PortNavi A utility that helps you to use network printers effectively. It is useful in environments where two or more network printers are used. Reference For more information about PortNavi, see the Quick Configuration Guide for Network Interface Board which is included on the CD-ROM named Printer Drivers and Utilities. Important If you upgrade to Windows 2000 from Windows 95/98, PortNavi must be uninstalled pior to install Windows And then reinstall it in a Windows 2000 environment. Acrobat Reader A utility that allows you to read PDF (Portable Document Format). Documentation about using the printer is included on the CD-ROM in PDF format. 8

127 Guide to This Machine Guide to This Machine Operation Panel This panel display is for the installed Copier and Printer. 1 Screen Contrast User Tools/ Counter Program Clear Modes/ Energy Saver Interrupt On Main Power Copy New Job Sample Copy Document Server New Job Job List Printer Clear/Stop Start Enter ZBQS040N 1. Data In indicators These indicators show errors or the status of the machine. 2. {User Tools/Counter} key User Tools Press to change the default settings and conditions to meet your requirements. Counter Press to check or print the total number of copies made. 3. Display panel Shows operation status, error messages, and function menus. 4. {Clear Modes/Energy Saver} key Clear Modes Press to clear any previously entered copy job settings. Energy Saver Press to switch to and from Energy Saver mode. 5. Operation switch Press this switch to turn the power on (the On indicator goes on). To turn the power off, press this switch again (the On indicator goes off). 6. Function Status indicator These show the status of the above functions: Green: the function is active. Red: the function has been interrupted. 7. Function keys Press the appropriate key to choose any of the following functions: Copy Document Server New Job Job List Printer 8. Number keys Use to enter the desired number of copies and data for selected modes. 9

128 Getting Started Panel Display 1 The panel display shows the status of the machine, error messages and function menus. To select items shown on the display, lightly press the items with your finger. When the item is selected, it is highlighted. Items that are not available are shown grayed out. Important Do not apply a strong shock or force of more than about 30N (about 3kgf) to the panel display or it may be damaged. Online and Offline Press the {Printer} key on the control panel. Copy New Job Document Server New Job Job List Printer ZBQS120N The following screen appears on the panel display Online/Offline Shows the status of "Online" or "Offline". 2. Printer Default Shows the default input tray and paper size which is selected on the panel display. However, if "Auto" is selected, no tray is highlighted. 3. View Sample Print Jobs Press to show the list of "Sample Print Jobs". You can also select each file to print, to delete, to save and to change settings. 10

129 Guide to This Machine Online When the printer is online, it can receive data from the computer [Online] key Press this key to switch the printer online. The preceding illustration shows the online status. Offline When the printer is offline, it cannot receive data from the computer [Offline] key Press this key to switch the printer offline. The preceding illustration shows the offline status. 2. [Job Reset] key Press this key to cancel the current print job. 11

130 Getting Started 1 12

131 2. Configuring the Printer for the Network Configuring the Printer for the Network with the Operation Panel After installing optional Network Interface Board, configure it for the network using the printer's operation panel. If you use TCP/IP, you should assign the IP Address and Subnet Mask. You can also set the Gateway Address using the printer's operation panel. You can protect the network setting using the printer's operation panel. This menu helps you to prevent network setting being accidentally changed. Reference For more information about using this machine as a network printer, see Quick Configuration Guide which is included as a PDF File on the CD-ROM labeled Printer Drivers and Utilities. Read this manual as your first choice before referring to the paper version of the Quick configuration Guide which comes with optional Network Interface Board Type 450-E. A Press {User Tools/Counter}. B Press [Printer Features]. The following screen on the panel display. C Press [Network]. The following screen appears on the panel display. D Press [IP Address]. The following screen appears on the panel display. Screen Contrast User Tools/ Counter TSPS040N The following screen appears on the panel display. 13

132 Configuring the Printer for the Network E Set the IP Address with the number keys. Sample Copy F Set "Subnet Mask" and "Gateway Address" following the same procedure for setting the IP Address, if necessary. 2 Enter Clear/Stop Start TSPS020N To get the IP Address for the printer, contact your network administrator. A Type the first three digits of the IP Address, and the pointer moves to the next entry field automatically. The following screen appears on the panel display. Protecting the Network Menu You can protect the network setting to prevent it being accidentally changed. A Press {User Tools/Counter } on the operation panel. The User Tools/Counter menu appears. B Press [Printer Features]. The Printer Features menu appears. C Press [Network]. The Network menu appears. D Press [Network Menu Protect]. The following screen appears on the panel display. Repeat these procedures to complete setting the IP Address. If you press "Clear", the numerical value currently entered is canceled. If you press "Cancel", the entered value is canceled and the previous setting is restored. B Press [OK]. The setting of the IP Address is completed. Then return to the "Printer Features" screen. A When the operation code has been set, enter the key operator code, up to 8 digits with the number keys, and then press [OK]. The following screen appears on the panel display. 14

133 Configuring the Printer for the Network with the Operation Panel Reference For information about key operator code, see System Settings. E Select [On]. Then press [OK]. Network Menu is protected. When "Network Menu Protect" is [On], the icon will appear next to the menu name. The following screen appears on the panel display. Reference For more information about network settings, see Quick Configuration Guide which is provided as a PDF file on the CD-ROM labeled Printer Drivers and Utilities. 2 -Address Subnet Mask A number used to mathematically "mask" or hide an IP Address on the network by eliminating those parts of the address that are alike for all the machines on the network. Gateway Address A gateway is a connection or interchange point that connects two networks. A gateway address is for the router or host computer used as a gateway. To get the addresses, contact your network administrator. 15

134 Configuring the Printer for the Network 2 16

135 3. Installing the Printer Driver and Software All of the procedures in this manual assume that you are familiar with general Windows procedures and practices. If you are not, see the documentation that comes with Windows for more information. Auto Run You can install the printer driver by using Auto Run. Auto Run is available for the following operating systems: Windows 95/98 Windows 2000 Windows NT 4.0 If your system is a Macintosh, see information about installing the printer driver. P.19 Windows 95/98 - Installing the PCL 6/5e Printer Driver. P.31 Macintosh. Important Before starting this installation, close all documents and applications. In a network environment, confirm that users who are logged on are disconnected. Be sure to do this when it will create the least interference with other users. After installing a printer driver, you must restart the computer. Limitation If your system is Windows 2000 or Windows NT 4.0, installing a printer driver by Auto Run requires permission of Administrators. When you install a printer driver by Auto Run, log on using an account that has Administrators permission. Reference For more information about the software and utilities included on the CD- ROM, see P.7 Software and Utilities Included on the CD-ROM. Auto Run might not automatically work with certain OS settings. In this case, manually run "INSTTOOL.EXE" on the root to install printer driver. If you want to cancel Auto Run, insert the CD-ROM while pressing the {SHIFT} key until your computer finishes accessing the CD-ROM. 17

136 Installing the Printer Driver and Software 3 -Using the Shared Printer on Windows 2000 or Windows NT 4.0 for Windows 95/98 Client If you want to share the printer on Windows 2000 or Windows NT 4.0, you must not install the printer driver using Auto Run. Install the printer driver of the Windows 95/98 for an alternate driver. For more information about installing the printer driver as an alternate driver, see P.19 Windows Installing the PCL 6/5e Printer Driver P.22 Windows NT Installing the PCL 6/5e Printer Driver. Installing by Auto Run Follow these steps to install the printer driver on Windows 95/98/Windows 2000/Windows NT 4.0. Important Never have two versions of the same printer driver installed on your system at the same time. When upgrading to a new version of the printer driver, uninstall the old version, and then install the new one. For more information about uninstalling the printer driver and software, see Uninstalling the Printer Driver and Software in the Printer Reference 2 included as a PDF file on the CD-ROM. If the "plug and play" function is started by Auto Run, click [Cancel] of the [New Hardware Found] dialog box or [Device Driver Wizard], and then insert the CD-ROM. [New Hardware Found] or [Device Driver Wizard] appears depending on the system version of Windows 95/98. The appropriate language name is used in the CD-ROM folder: ENGLISH (English), DEUTSCH (German), FRANCAIS (French), ITALIANO (Italian), ESPANOL (Spanish), NEDRLNDS (Dutch), NORSK (Norwegian), DANSK (Danish), SVENSKA (Swedish), POLSKI (Polish), PORTUGUS (Portuguese), SUOMI (Finnish), MAGYAR (Hungarian), CESKY (Czech) A Close all applications that are currently running. B Insert the CD-ROM into the CD-ROM drive. C Follow the instructions on the screen. D Restart your computer after installation is complete. E You should set up the options with the printer driver. 18

137 Installing the PCL 6/5e Printer Driver Installing the PCL 6/5e Printer Driver Windows 95/98 - Installing the PCL 6/5e Printer Driver Installing the printer driver Install the driver in accordance with the steps explained. P.18 Installing by Auto Run Setting up options 3 When setting up options, you should access the Printer Properties from Windows. You cannot access the Printer Properties from an application. A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer you want to use. On the [File] menu, click [Properties]. C Click the [Accessories] tab. D Select any options you have installed from the [Options] group. E Click [OK]. Windows Installing the PCL 6/5e Printer Driver Installing the printer driver : Parallel connection If the printer is connected to the computer with parallel cable, you must install the printer driver by using [Add Printer Wizard]. Follow the procedure below. If the "plug and play" function starts, you can also install the printer driver following the instructions on the screen. During installation by using [Add Printer Wizard], [Digital Signature Not Found] dialog box might appears. In this case, click [Yes] to continue the installation. A Close all applications that are currently running. B Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. 19

138 Installing the Printer Driver and Software 3 C Double-click the [Add Printer] icon. [Add Printer Wizard] starts. D Check [Local Printer] and click [Next]. A dialog box for selecting the printer port appears. E Click to select the printer port you want to use, and then click [Next]. A dialog box for selecting the printer manufacture and model name appears. F Click [Have Disk]. A dialog box for installing the driver from a disk appears. G Insert the CD-ROM into the CD-ROM drive while pressing the {SHIFT} key until the computer finishes accessing the CD-ROM. If the Auto Run program starts, click [Cancel]. H Change the drive name in the list box to the name of the CD-ROM drive, and then click [Browse]. I In the box, double-click [PCL5E] or [PCL6] and [NT4]. Then double-click the folder of the appropriate language for the operating system. Finally, click [Open]. J Click [OK]. A printer model selection dialog box appears. K Click to select the name of the printer whose driver you want to install, and then click [Next]. A dialog box for changing the printer name appears. L Change the name of the printer if you want, and then click [Next]. M Click [Next]. N In the next dialog box asking if you want to print a test page, select [No] and then click [Next]. A confirmation dialog box appears. O Confirm the settings you have set, and then click [Next]. The installer copies the printer driver files from the CD-ROM to the computer's hard disk. P You should set up the options with the printer driver. 20

139 Installing the PCL 6/5e Printer Driver Installing the printer driver : Network environment You can install the PCL 6/5e printer driver by using Auto Run. Limitation Installing a printer driver by Auto Run requires Administrators permission. When you install a printer driver by Auto Run, log on using an account that has Administrators permission. Auto Run might not automatically work with certain OS settings. In this case, manually run "INSTTOOL.EXE" on the root to install printer driver. If you want to cancel Auto Run, insert the CD-ROM while pressing the {SHIFT} key until the computer finishes accessing the CD-ROM. A Close all applications that are currently running. B Insert the CD-ROM into the CD-ROM drive. C Follow the instructions on the screen. D Restart the computer after installation is complete. E You should set up the options with the printer driver. If you want to share the printer on Windows 2000, you must not install the printer driver using Auto Run. In this case, cancel Auto Run and install the printer driver using [Add Printer Wizard] in the [Printers] window. When prompted for the Windows 2000 alternate printer driver location, select the following folder in the CD-ROM. Use the printer driver for Windows NT During installation by using [Add Printer Wizard], the [Digital Signature Not Found] dialog box might appears. In this case, click [Yes] to continue the installation. PCL 5e \DRIVERS\PCL5E\NT4\(Language)\DISK1\ PCL 6 \DRIVERS\PCL6\NT4\(Language)\DISK1\ When prompted for the Windows NT 4.0 alternate driver location, select the following folder in the CD-ROM. PCL 5e \DRIVERS\PCL5E\NT4\(Language)\DISK1\ PCL 6 \DRIVERS\PCL6\NT4\(Language)\DISK1\ When prompted for the Windows 95/98 alternate printer driver location, select the following folder in the CD-ROM. 21

140 Installing the Printer Driver and Software PCL 5e \DRIVERS\PCL5E\WIN95_98\(Language)\DISK1\ PCL 6 \DRIVERS\PCL6\WIN95_98\(Language)\DISK1\ Setting up options 3 Limitation Changing the setting of the printer requires Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default. When you set up options, log on using an account that has Manage Printers permission. When setting up options, you should access the Printer Properties from Windows. You cannot access the Printer Properties from an application. A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer you want to use. On the [File] menu, click [Properties]. C Click the [Accessories] tab. D Select any options you have installed from the [Options] group. E Click [OK]. Windows NT Installing the PCL 6/5e Printer Driver Installing the printer driver Limitation Installing a printer driver requires Full Control access permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you install a printer driver, log on using an account that has Full Control permission. Install the driver in accordance with the steps explained. P.18 Installing by Auto Run If you want to share the printer on Windows NT 4.0, you must not install the printer driver using Auto Run. In this case, cancel Auto Run and install the printer driver using [Add Printer Wizard] in the [Printers] window. 22

141 Installing the PCL 6/5e Printer Driver When prompted for the Windows NT 4.0 alternate driver location, select the following folder in the CD-ROM. PCL 5e \DRIVERS\PCL5E\NT4\(Language)\DISK1\ PCL 6 \DRIVERS\PCL6\NT4\(Language)\DISK1\ When prompted for the Windows 95/98 alternate driver location, select the following folder in the CD-ROM. PCL 5e \DRIVERS\PCL5E\WIN95_98\(Language)\DISK1\ PCL 6 \DRIVERS\PCL6\WIN95_98\(Language)\DISK1\ 3 Setting up options Limitation Changing the setting of the printer requires Full Control access permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you set up options, log on using an account that has Full Control permission. When setting up options, you should access the Printer Properties from Windows. You cannot access the Printer Properties from an application. A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer you want to use. On the [File] menu, click [Properties]. C Click the [Accessories] tab. D Select any options you have installed from the [Options] group. E Click [OK]. 23

142 Installing the Printer Driver and Software Installing the PostScript Printer Driver This section describes basic instructions for installing the printer driver. The actual procedure may differ depending on the operating system. Follow the appropriate procedures below. 3 Important When updating the printer driver by installing the latest version, you should uninstall that of former version if any. See Uninstalling the Printer Driver and Software in the Printer Reference 2. Windows 95/98 - Installing the PostScript Printer Driver Installing the printer driver Important Be sure to install the PPD file for Windows 95/98. Do not accidentally install the PPD file for Windows 2000/Windows NT 4.0. A Close all applications that are currently running. B Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. C Double-click the [Add Printers] icon. [Add Printer Wizard] starts. D Click [Next]. E Check [Local Printer] and click [Next]. A dialog box for selecting the printer manufacture and model name appears. F Click [Have Disk]. A dialog box for installing the printer driver from a disk appears. G Insert the CD-ROM into the CD-ROM drive, while pressing the {SHIFT} key until the computer finishes accessing the CD-ROM. If the Auto Run program starts, click [Cancel]. H Click [Browse]. I Use the [Drives:] list box to select the CD-ROM drive. 24

143 Installing the PostScript Printer Driver J In the [Folders:] box, double-click [PS] and [WIN95_98]. Then double-click the folder of the appropriate language for the operating system. Finally, click [OK]. K Click [OK]. L Click to select the name of the printer whose driver you want to install, and then click [Next]. M In the [Available ports:] box, click to select [Printer Port], and then click [Next]. N Change the name of the printer if you want, and then click [Next]. O Select whether or not you want to print a test page, and then click [Finish]. P If you are asked whether you want to restart Windows, select [Yes]. If you are not asked, restart Windows after completing the installation. 3 Important If the printer is equipped with certain options (ex. the paper feed unit or memory unit), you should set up the options with the printer driver. Setting up options When setting up options, you should access the [Device Options] tab from Windows. You cannot set up options when accessing the [Device Options] tab from an application. A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer you want to use. On the [File] menu, click [Properties]. C Click the [Device Options] tab. The [Installable options] group appears. D From the [Installable options] box, select the option you have installed. The current setting is displayed in the [Change settings for:] list. E Use the [Change setting for:] list to select the appropriate setting for the selected option. F Click [Apply] to apply the settings you made. G After making all settings you want, click [OK]. 25

144 Installing the Printer Driver and Software Windows Installing the PostScript Printer Driver Installing the printer driver 3 Limitation Installing a printer driver requires Manage Printers permission. Members of the Administrators, and Power Users groups have Manage Printers permission by default. When you install a printer driver, log on using an account that has Manage Printers permission. Important Be sure to install the PPD file for Windows Do not accidentally install the PPD file for Windows 95/98/Windows NT 4.0. A Close all applications that are currently running. B Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. C Double-click the [Add Printers] icon. [Add Printer Wizard] starts. D After confirming that the [Local Printer] option is selected, click [Next]. A dialog box for selecting the printer port appears. E Check the check box of the port you want to use, and then click [Next]. A dialog box for selecting the printer manufacture and model name appears. F Click [Have Disk]. A dialog box for installing the driver from a disk appears. G Insert the CD-ROM into the CD-ROM drive while pressing the {SHIFT} key until the computer finishes accessing the CD-ROM. If the Auto Run program starts, click [Cancel]. H Change the drive name in the list box to the name of the CD-ROM drive, and then click [Browse]. I In the [Folders:] box, double-click [PS] and [WIN2000]. Then double-click the folder of the appropriate language for the operating system. Finally, click [Open]. J Click [OK]. A printer model selection dialog box appears. 26

145 Installing the PostScript Printer Driver K Click to select the name of the printer whose driver you want to install, and then click [Next]. A dialog box for changing the printer name appears. L Change the name of the printer if you want, and then click [Next]. M Click [Next]. N In the next dialog box asking if you want to print a test page, select [No] and then click [Next]. A confirmation dialog box appears. Print a test page after completing installation and restarting Windows. O Confirm the settings you have set, and then click [Finish]. The installer copies the printer driver files from the CD-ROM to the computer's hard disk. P You should set up the options with the printer driver. 3 Setting up options Limitation Changing the setting of the printer requires Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default. When you set up options, log on using an account that has Manage Printers permission. When setting up options, you should access the Printer Properties from Windows. You cannot set up options when accessing the Printer Properties from an application. A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer you want to use. On the [File] menu, click [Properties]. C Click the [Device Settings] tab. D Use the [Installable Options] group to select the options, and then select [Installed] or [Not] Installed from the drop-down list box. E Repeat steps D for all options. F After making all settings you want, click [OK]. 27

146 Installing the Printer Driver and Software Windows NT Installing the PostScript Printer Driver Installing the printer driver 3 28 Limitation Installing a printer driver requires Full Control access permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you install a printer driver, log on using an account that has Full Control permission. Important We recommend that you upgrade the Windows NT 4.0 operating system to Service Pack 3 or later before installing the printer driver. Contact your Windows retailer for more information about the latest version available. Be sure to install the PPD file for Windows NT 4.0. Do not accidentally install the PPD file for Windows 95/98/Windows A Close all applications that are currently running. B Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. C Double-click the [Add Printers] icon. [Add Printer Wizard] starts. D After confirming that the [My Computer] option is selected, click [Next]. A dialog box for selecting the printer port appears. E Check the check box of the port you want to use, and then click [Next]. A dialog box for selecting the printer manufacture and model name appears. F Click [Have Disk]. A dialog box for installing the driver from a disk appears. G Insert the CD-ROM into the CD-ROM drive while pressing the {SHIFT} key until the computer finishes accessing the CD-ROM. If the Auto Run program starts, click [Cancel]. H Change the drive name in the list box to the name of the CD-ROM drive, and then click [Browse]. I In the [Folders:] box, double-click [PS] and [NT4]. Then double-click the folder of the appropriate language for the operating system. Finally, click [Open]. J Click [OK]. A printer model selection dialog box appears.

147 Installing the PostScript Printer Driver K Click to select the name of the printer whose driver you want to install, and then click [Next]. A dialog box for changing the printer name appears. L Change the name of the printer if you want, and then click [Next]. M Click [Next]. N In the next dialog box asking if you want to print a test page, select [No] and then click [Finish]. The installer copies the printer driver files from the CD-ROM to the computer's hard disk. 3 Print a test page after completing installation and restarting Windows. O If you are asked whether you want to restart Windows, select [Yes]. If you are not asked, restart Windows after completing the installation. Important If the printer is equipped with certain options (ex. the paper feed unit or memory unit), you should set up the options with the printer driver. Setting up options Limitation Changing the setting of the printer requires Full Control access permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you set up options, log on using an account that has Full Control permission. When setting up options, you should access the Printer Properties from Windows. You cannot set up options when accessing the Printer Properties from an application. A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer you want to use. On the [File] menu, click [Properties]. C Click the [Device Settings] tab. D Use the [Installable Options] group to select the options. E Click [OK] to close the Printer Properties. 29

148 Installing the Printer Driver and Software Using Adobe PageMaker Version 6.0 or If you use the printer under Windows 95/98/Windows 2000/Windows NT 4.0 with Adobe PageMaker, you need to copy the PPD file to the PageMaker folder. The PPD file is the file with extension ".ppd". It is in the folder \PS\WIN95_98\(Language)\DISK1\ on the CD-ROM. The [WIN95_98] folder, inside the [PS] folder, is for the Windows 95/98 operating system. Use the folder at this level that is appropriate for the operating system you are using. The third folder, "(Language)" may be substituted by an appropriate language name. Copy this file to the PageMaker folder. For the PageMaker 6.0 default installation, the folder is "C:\PM6\RSRC\PPD4", and for the PageMaker 6.5 default installation, the directory is "C:\PM65\RSRC\USENGLISH\PPD4". The "USENGLISH" may be different, depending on your language selection. Reference For more information about the language name, see P.18 Installing by Auto Run. 30

149 Macintosh Macintosh Macintosh - Installing the PostScript Printer Driver It is necessary to install a printer driver and a PPD file to print from a Macintosh. Follow these steps to install a printer driver and a PPD file into a Macintosh using a system 8.5 or later operating system. A Insert the CD-ROM into the CD-ROM drive. B Double-click the CD-ROM icon. C Double-click the [PS] folder. D Double-click the folder of the language you use. E Open [DISK1] and double-click the installer icon. F Follow the instructions on the screen. G Double-click [Extensions]. H Double-click [Printer Descriptions]. I Double-click the CD-ROM icon on the desktop. J Double-click [DISK1] in the folder of the language you use. K Click and drag the PPD file into [Printer Descriptions]. L Click and drag the Job Log file into [Printer Descriptions] in [Extensions] in [System Folder]. M Restart the Macintosh. 3 Setting Up the PPD File Preparation Confirm that the printer is connected to an AppleTalk network before performing the following procedure. A On the [Apple] menu, select [Chooser]. B Click the [Adobe PS] icon. C In the [Select a PostScript Printer:] list, click the name of the printer you want to use. 31

150 Installing the Printer Driver and Software D Click [Create]. E Click the printer you want to use, and then click [Select]. The PPD file is set up, and the [Adobe PS] icon appears at the left of the printer name in the list. Next, follow the procedure on P.32 Setting Up Options to make the option settings, or close the [Chooser] dialog box. Setting Up Options 3 A On the [Apple] menu, select [Chooser]. B Click the [Adobe PS] icon. C In the [Select the PostScript Printer:] list, click the name of the printer you want to use, and then click [Setup]. D Click [Configure]. A list of options appears. E Select the option you want to set up and select the appropriate setting for it. If the option you want to set up is not displayed, the PPD file might not be set up correctly. Check the name of the PPD file shown in the dialog box. F Click [OK]. The list of options closes. G Click [OK]. The [Chooser] dialog box appears. H Close the [Chooser] dialog box. 32

151 INDEX A C D F G I M N 10BASE-T/100BASE-TX, 1 Auto Run, 18 Clear Modes/Energy Saver key, 9 Display panel, 9 Function Status indicator, 9 Gateway Address, 15 Indicators, 9 Macintosh setting up options, 31 Network Connections, 2 Network Interface Board 450, 3 Number keys, 9 PCL 5e, 7 PCL 6, 7 PCL 6/5e Windows 2000, 19 Windows 95/98 - Install, 19 Windows NT Install, 22 PostScript Windows Install, 26 Windows NT Install, 28 Windows Install, 26 Windows 95/98, installing, 24 Windows 95/98 - Install, 24 Windows NT 4.0, installing, 28 Macintosh - Install, 31 PPD, 31 Printer Driver, 19, 22 printer driver, 6 S U W Subnet Mask, 15 User Tools/Counter key, 9 Windows 2000 PostScript, installing, 26 Windows 95/98 PostScript, installing, 24 Windows NT 4.0 PostScript, installing, 28 O Online and Offline, 10 Operational Panel, 9 Operation switch, 9 options, setting up Macintosh, 31 P PageMaker 6.0 or 6.5, 30 Panel Display, 10 Parallel Cable, 2, 4 Parallel Port, 1 33

152 34 UE USA B337

153 PRINTER Controller Type 700 Operating Instructions PRINTER REFERENCE 2 (option) Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.

154 Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the Safety Information in the Copy Reference manual before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS. Important Parts of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. Trademarks Microsoft and Windows are registered trademarks of Microsoft Corporation in the United States and/ or other countries. Ethernet is a registered trademark of Xerox Corporation. PostScript and Acrobat are registered trademarks of Adobe System Incorporated. PCL is a registered trademark of Hewlett-Packard Company. Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights in those marks. IPS-PRINT Printer Language Emulation Copyright , XIONICS DOCUMENT TECHNOL- OGIES, INC., All Rights Reserved. Warning: Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure. s: Some illustrations might be slightly different from your machine. Certain options might not be available in some countries. For details, please contact your local dealer.

155 Manuals for This Machine Manuals for This Machine There are seven manuals that separately describe the operational procedures for the operation and maintenance of the machine. To enhance safe and efficient operation of the machine, all users should read and follow the instructions contained in the following manuals. Copy Reference Describes the procedures and functions for using this machine as a copier. System Settings Describes the system settings of this machine. Printer Reference 1 Describes the system settings, procedures and functions for using this machine as a printer. Printer Reference 2 Describes the procedures and provides necessary information about using this machine as a printer. The manual is included as a PDF file on the CD- ROM labeled Printer Drivers and Utilities. (This Manual) Network Interface Board Quick Configuration Guide Describes the procedures and provides necessary information about setting up and using the printer under the network environment. We recommend this manual as your first choice. The manual is included as a PDF file on the CD-ROM labeled Printer Drivers and Utilities. Read this manual as your first choice before referring to the paper version of the Quick Configuration Guide which comes with optional Network Interface Board Type 450 E. PostScript 3 Operating Instructions Supplement Describes the menus and features you can set using the PostScript printer driver. The manual is provided as a PDF file on the CD-ROM labeled Printer Drivers and Utilities. Network Interface Board Type 450-E Owner's Manual Describes the procedures and provides necessary information about setting up and using the printer under the network environment. The manual is provided as a PDF file which is included on the CD-ROM labeled Print Server Software and Documentation which comes with optional Network Interface Board Type 450-E. i

156 ENERGY STAR Program As an ENERGY STAR Partner, we have determined that this machine model meets the ENER- GY STAR Guidelines for energy efficiency. The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming. When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model. This product was designed to reduce the environmental impact associated with office equipment by means of energy-saving features, such as Low-power mode. Low Power mode This product automatically lowers its power consumption 15 minutes after the last copy or print job has finished. Printing is still possible in Low-power mode, but if you wish to make copies press the {Clear Modes/Energy Saver} key first. For how to change the default interval that the machine waits before entering Low-power mode, see Low Power Shift Time in the System Settings. Sleep Mode If the printer features are installed, this product automatically lowers its power consumption even further 90 minutues after the last copy or print job has finished. Printing is still possible in Sleep mode, but if you wish to make copies press the operation switch first. For how to change the default interval that the machine waits before entering Sleep mode, see Auto Off mode in the System Settings. Auto Off mode If the printer feature is not installed, this product automatically turns itself off 90 minutes after the last copy or print job has finished. If you wish to make copies when the machine is in Auto Off mode, press the operation switch. For how to change the default interval that the machine waits before entering Auto Off mode, see Auto Off Timer in the System Settings. Duplex Priority (Optional Duplex Tray Required) To conserve paper resources, the Duplex function (1-Sided 2-Sided) is selected preferentially when you turn on the operation switch or the main power switch, press the {Clear Modes/Energy Saver} key, or when the machine resets itself automatically. For how to turn Duplex Priority mode on or off, see Duplex Mode Priority in the Copy Reference. ii

157 Specification Copy feature Printer installed Low Power mode Sleep Mode Auto Off mode Type 1 *1 Type 2 *1 Type 1 *1 Type2 *1 Power consumption 213 W 236 W 231 W 254 W Default Time 15 minutes 15 minutes Recovery Time 25 seconds or less 10 seconds or less 25 seconds or less Power consumption - 28 W Default Time - 90 minutes Power consumption 28 W 28 W Default Time 90 minutes 90 minutes 10 seconds or less *1 See the System Settings to confirm which machine (Type 1 or Type 2) you have. Duplex Priority 1 Sided 1 Sided Recycled Paper In accordance with the ENERGY STAR Program, we recommend use of recycled paper which is environment friendly.please contact your sales representative for recommended paper. iii

158 How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: This symbol indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property. * The statements above are notes for your safety. Important If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this. Preparation This symbol indicates the prior knowledge or preparations required before operating. This symbol indicates precautions for operation, or actions to take after misoperation. Limitation This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used. Reference This symbol indicates a reference. [ ] Keys that appear on the machine's panel display. Keys and buttons that appear on the computer's display. { } Keys built into the machine's operation panel. Keys on the computer's keyboard. iv

159 TABLE OF CONTENTS 1. Uninstalling the Printer Driver and Software Uninstalling the PCL 6/5e Printer Driver... 1 Windows 95/98 - Uninstalling the PCL 6/5e Printer Driver... 1 Windows Uninstalling the PCL 6/5e Printer Driver... 1 Windows NT Uninstalling the PCL 6/5e Printer Driver... 2 Uninstalling the PostScript Printer Driver... 3 Windows 95/98 - Uninstalling the PostScript Printer Driver... 3 Windows Uninstalling the PostScript Printer Driver... 3 Windows NT Uninstalling the PostScript Printer Driver... 4 Macintosh - Uninstalling the PostScript Printer Driver Setting Up the Printer Driver and Canceling a Print Job PCL 6/5e - Accessing the Printer Properties... 5 Windows 95/98 - Accessing the Printer Properties... 5 Windows Accessing the Printer Properties... 6 Windows NT Accessing the Printer Properties... 7 PostScript - Setting Up for Printing... 9 Windows 95/98 - Accessing the Printer Properties... 9 Windows Accessing the Printer Properties Windows NT Accessing the Printer Properties Macintosh - Setting Up for Printing Canceling a Print Job Windows 95/98 - Canceling a Print Job Windows Canceling a Print Job Windows NT Canceling a Print Job Macintosh - Canceling a Print Job Troubleshooting Error & Status Messages on the Operation Panel Machine Does not Print Other Printing Problems Using the Operation Panel Adjusting Printer Features Printer Features Menu Printer Features Parameters PCL PostScript Paper Feed Parallel v

160 Network Configuration List Print Reset Select Printer Condition Adjusting System Settings Accessing the System Settings System Settings Parameters Printing with the Operation Panel Using the Sample Print Accessing the Document Server Appendix Staple and Punch Position Staple and Punch Position Specifications Options INDEX vi

161 1. Uninstalling the Printer Driver and Software Uninstalling the PCL 6/5e Printer Driver This section describes how to uninstall the printer driver. The actual procedure may differ depending on the operating system. Follow the appropriate procedure. Windows 95/98 - Uninstalling the PCL 6/5e Printer Driver A Close all the applications that are currently running. B Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. C Click the icon of the printer you want to remove. D On the [File] menu, click [Delete]. A confirmation dialog box appears. E Click [Yes] to uninstall the printer driver. Windows Uninstalling the PCL 6/5e Printer Driver Limitation Uninstalling a printer driver requires Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default. When you uninstall a printer driver, log on using an account that has Manage Printers permission. A Close all the applications that are currently running. B Click [Start] on the taskbar, point to [Settings], and click [Printers]. The [Printers] window appears. C Click the icon of the printer you want to remove. D On the [File] menu, click [Delete]. A confirmation dialog box appears. E Click [Yes] to uninstall the printer driver. 1

162 Uninstalling the Printer Driver and Software Windows NT Uninstalling the PCL 6/5e Printer Driver 1 Limitation Uninstalling a printer driver requires Full Control access permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you uninstall a printer driver, log on using an account that has Full Control permission. A Close all the applications that are currently running. B Click [Start] on the taskbar, point to [Settings], and click [Printers]. The [Printers] window appears. C Click the icon of the printer you want to remove. D On the [File] menu, click [Delete]. A confirmation dialog box appears. E Click [Yes] to uninstall the printer driver. 2

163 Uninstalling the PostScript Printer Driver Uninstalling the PostScript Printer Driver This section describes instructions for uninstalling the PostScript printer driver. The actual procedure may differ depending on the operating system. Follow the appropriate one of the following procedures below. 1 Windows 95/98 - Uninstalling the PostScript Printer Driver A Close all applications that are currently running. B Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. C Click the icon of the printer you want to remove. D On the [File] menu, click [Delete]. A confirmation dialog box appears. E Click [Yes] to uninstall the printer driver. Windows Uninstalling the PostScript Printer Driver Limitation Uninstalling a printer driver requires Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default. When you uninstall a printer driver, log on using an account that has Manage Printers permission. A Close all the applications that are currently running. B Click [Start] on the taskbar, point to [Settings], and click [Printers]. The [Printers] window appears. C Click the icon of the printer you want to remove. D On the [File] menu, click [Delete]. A confirmation dialog box appears. E Click [Yes] to uninstall the printer driver. 3

164 Uninstalling the Printer Driver and Software Windows NT Uninstalling the PostScript Printer Driver 1 Limitation Uninstalling a printer driver requires Full Control access permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you uninstall a printer driver, log on using an account that has Full Control permission. A Close all applications that are currently running. B Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. C Click the icon of the printer you want to remove. D On the [File] menu, click [Delete]. A confirmation dialog box appears. E Click [Yes] to uninstall the printer driver. Macintosh - Uninstalling the PostScript Printer Driver A Delete the PPD file inside the [Printer Description] folder in the [Extensions] folder in [System Folder]. 4

165 2. Setting Up the Printer Driver and Canceling a Print Job PCL 6/5e - Accessing the Printer Properties Windows 95/98 - Accessing the Printer Properties There are two methods you can use to open the Printer Properties. Making printer default settings To make the printer default settings, first open the Printer Properties from the [Printers] window. A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer whose default settings you want to change. C On the [File] menu, click [Properties]. The Printer Properties appear. D Set desired settings and click [OK]. Making printer settings from an application To make the printer settings for a specific application, open the Printer Properties from that application. The following example describes how to make settings for the WordPad application that comes with Windows 95/98. The actual procedures you should follow to open the Printer Properties may differ depending on the application. For more information, see the documentation that comes with the application you are using. When you use some applications, the driver's initial default settings of the applications might be applied over the printer driver's setting. Any settings you make in the following procedure are valid for the current application only. A On the [File] menu, click [Print]. The [Print] dialog box appears. B From the [Name:] list, select the printer you want to use, and then click [Properties]. The Printer Properties appear. 5

166 Setting Up the Printer Driver and Canceling a Print Job C Set desired settings and click [OK]. D Click [OK] to start your printing. Windows Accessing the Printer Properties 2 Making printer default settings - Printer Properties Limitation Changing the setting of the printer requires Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default. When you set up options, log on using an account that has Manage Printers permission. A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer whose default setting you want to change. C On the [File] menu, click [Properties]. The Printer Properties appear. D Set desired settings and click [OK]. Settings you make here are used as the default settings for all applications. Making printer default settings Printing Preferences Properties 6 Limitation Changing the setting of the printer requires Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default. When you set up options, log on using an account that has Manage Printers permission. A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer whose default settings you want to change. C On the [File] menu, click [Printing Preferences...]. The Printing Preferences Properties appears. D Set desired settings and click [OK]. Settings you make here are used as the default settings for all applications.

167 PCL 6/5e - Accessing the Printer Properties Making printer settings from an application To make the printer settings for a specific application, open the Printing Preferences Properties from that application. The following example describes how to make settings for the WordPad application that comes with Windows The actual procedures you should follow to open the Printing Preferences Properties may differ depending on the application. For more information, see the documentation that comes with the application you are using. Any settings you make in the following procedure are valid for the current application only. A On the [File] menu, click [Print...]. The [Print] dialog box appears. B Select the printer you want to use in the [Select Printer] box. C Set desired settings and click [Apply] to start your printing.. 2 Windows NT Accessing the Printer Properties Making printer default settings - Printer Properties Limitation Changing the settings of the printer requires Full Control access permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you set up options, log on using an account that has Full Control permission. A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer whose default setting you want to change. C On the [File] menu, click [Properties]. The Printer Properties appear. D Set desired settings and click [OK]. Settings you make here are used as the default settings for all applications. 7

168 Setting Up the Printer Driver and Canceling a Print Job Making printer default settings Default Document Properties 2 Limitation Changing the settings of the printer requires Full Control access permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you set up options, log on using an account that has Full Control permission. A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer whose default settings you want to change. C On the [File] menu, click [Document Defaults]. The Default Document Properties appears. D Set desired settings and click [OK]. Settings you make here are used as the default settings for all applications. Making printer settings from an application To make the printer settings for a specific application, open the Document Properties from that application. The following example describes how to make settings for the WordPad application that comes with Windows NT 4.0. The actual procedures you should follow to open the Document Properties may differ depending on the application. For more information, see the documentation that comes with the application you are using. Any settings you make in the following procedure are valid for the current application only. A On the [File] menu, click [Print]. The [Print] dialog box appears. B From the [Name:] list, select the printer you want to use, and then click [Properties]. The Document Properties appears. C Set desired settings and click [OK]. D Click [OK] to start your printing. 8

169 PostScript - Setting Up for Printing PostScript - Setting Up for Printing Windows 95/98 - Accessing the Printer Properties There are two methods you can use to open the Printer Properties. Making printer default settings 2 To make the printer default settings, first open the Printer Properties from the [Printers] window. A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer whose default settings you want to change. C On the [File] menu, click [Properties]. The Printer Properties appear. D Set desired settings and click [OK]. Making printer settings from an application To make the printer settings for a specific application, open the Printer Properties from that application. The following example describes how to make settings for the WordPad application that comes with Windows 95. The actual procedures you should follow to open the Printer Properties may differ depending on the application. For more information, see the documentation that comes with the application you are using. When you use some applications, the driver's initial default settings of the applications might be applied over the printer driver's setting. Any settings you make in the following procedure are valid for the current application only. A On the [File] menu, click [Print]. The [Print] dialog box appears. B From the [Name:] box, select the printer you want to use, and then click [Properties]. The Printer Properties appear. C Set desired settings and click [OK]. D Click [OK] to start printing. 9

170 Setting Up the Printer Driver and Canceling a Print Job Windows Accessing the Printer Properties Making printer default settings - Printer Properties 2 Limitation Changing the setting of the printer requires Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default. When you set up options, log on using an account that has Manage Printers permission. A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer whose default setting you want to change. C On the [File] menu, click [Properties]. The Printer Properties appear. D Set desired settings and click [OK]. Settings you make here are used as the default settings for all applications. Making printer default settings Printing Preferences Properties Limitation Changing the setting of the printer requires Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default. When you set up options, log on using an account that has Manage Printers permission. A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer whose default settings you want to change. C On the [File] menu, click [Printing Preferences...]. The Printing Preferences Properties appears. D Set desired settings and click [OK]. Settings you make here are used as the default settings for all applications. 10

171 PostScript - Setting Up for Printing Making printer settings from an application To make the printer settings for a specific application, open the Printing Preferences Properties from that application. The following example describes how to make settings for the WordPad application that comes with Windows The actual procedures you should follow to open the Printing Preferences Properties may differ depending on the application. For more information, see the documentation that comes with the application you are using. Any settings you make in the following procedure are valid for the current application only. A On the [File] menu, click [Print...]. The [Print] dialog box appears. B Select the printer you want to use in the [Select Printer] box. C Set desired settings and click [Print] to start your printing. D Click [OK] to start your printing. 2 Windows NT Accessing the Printer Properties Making printer default settings - Printer Properties Limitation Changing the settings of the printer requires Full Control access permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you set up options, log on using an account that has Full Control permission. A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer whose default settings you want to change. C On the [File] menu, click [Properties]. The Printer Properties appear. D Set desired settings and click [OK]. Settings you make here are used as the default settings for all applications. 11

172 Setting Up the Printer Driver and Canceling a Print Job Making printer default settings - Default Document Properties 2 Limitation Changing the settings of the printer requires Full Control access permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you set up options, log on using an account that has Full Control permission. A Click [Start] on the taskbar, point to [Settings], and then click [Printers]. The [Printers] window appears. B Click the icon of the printer whose default settings you want to change. C On the [File] menu, click [Document Defaults]. The Default Document Properties appears. D Set desired settings and click [OK]. Settings you make here are used as the default settings for all applications. Making printer settings from an application To make the printer settings for a specific application, open the Document Properties from that application. The following example describes how to make settings for the WordPad application that comes with Windows NT 4.0. The actual procedures you should follow to open the Document Properties may differ depending on the application. For more information, see the documentation that comes with the application you are using. Any settings you make in the following procedure are valid for the current application only. A On the [File] menu, click [Print]. The [Print] dialog box appears. B From the [Name:] box, select the printer you want to use, and then click [Properties]. The Document Properties appears. C Set desired settings and click [OK]. D Click [OK] to start printing. 12

173 PostScript - Setting Up for Printing Macintosh - Setting Up for Printing Making paper settings from an application A Open the file you want to print. B On the [File] menu, click [Page Setup]. [AdobePS Page Setup] appears. C Confirm that the printer you want to use is shown in the [Format for:] box. If the printer is not shown in the [Format for:] box, use the pop-up menu to display a list of available printers. Reference The actual appearance of the Page Setup depends on the application you are using. See the documentation that comes with the Macintosh for more information. D From the [Paper:] box, select the paper size. E Set desired settings and click [OK]. 2 Setting up for printing from an application A Open the file you want to print. B On the [File] menu, click [Print]. The Printer Settings appears. C Confirm that the printer is selected in the [Printer:] box. D Set desired settings and click [Print]. 13

174 Setting Up the Printer Driver and Canceling a Print Job Canceling a Print Job Windows 95/98 - Canceling a Print Job 2 A Double-click the printer icon on the taskbar. This opens a window that shows all the print jobs that are currently queued for printing. Check the current status of the job you want to cancel. B Select the name of the job you want to cancel. C On the [Document] menu, click [Cancel Printing]. You can also open the print job queue window by double-clicking the printer icon in the [Printers] window. D Press {Printer} on the operation panel. E Press [Offline] on the panel display. F Press [Job Reset] on the panel display. The message appears on the panel display indicating that the print job is being canceled. Important When the printer is being shared by multiple computers, be careful not to accidentally cancel someone else's print job. You cannot stop printing data that has already been processed internally by the printer. Because of this, printing might continue for a few pages after you press [Job Reset]. A print job that contains a large volume of data might take considerable time to stop. Windows Canceling a Print Job A Double-click the printer icon on the taskbar. This opens a window that shows all the print jobs that are currently queued for printing. Check the current status of the job you want to cancel. B Select the name of the job you want to cancel. C On the [Document] menu, click [Cancel]. 14

175 Canceling a Print Job You can also open the print job queue window by double-clicking the printer icon in the [Printers] window. D Press {Printer} on the operation panel. E Press [Offline] on the panel display. F Press {Job Reset} on the operation panel. The message appears on the panel display indicating that the print job is being canceled. 2 Important When the printer is being shared by multiple computers, be careful not to accidentally cancel someone else's print job. You cannot stop printing data that has already been processed internally by the printer. Because of this, printing might continue for a few pages after you press [Job Reset]. A print job that contains a large volume of data might take considerable time to stop. Windows NT Canceling a Print Job A Double-click the printer icon on the taskbar. This opens a window that shows all the print jobs that are currently queued for printing. Check the current status of the job you want to cancel. B Select the name of the job you want to cancel. C On the [Document] menu, click [Cancel]. You can also open the print job queue window by double-clicking the printer icon in the [Printers] window. D Press {Printer} on the operation panel. E Press [Offline] on the panel display. F Press [Job Reset] on the panel display. The message appears on the panel display indicating that the print job is being canceled. Important When the printer is being shared by multiple computers, be careful not to accidentally cancel someone else's print job. 15

176 Setting Up the Printer Driver and Canceling a Print Job 2 You cannot stop printing data that has already been processed internally by the printer. Because of this, printing might continue for a few pages after you press [Job Reset]. A print job that contains a large volume of data might take considerable time to stop. Macintosh - Canceling a Print Job A Double-click the printer icon on the desktop. This opens a window that shows all the print jobs that are currently queued for printing. Check the current status of the job you want to cancel. B Select the name of the job you want to cancel. C Click the pause icon, and then click the trash icon. D Press {Printer} on the operation panel. E Press [Offline] on the panel display. F Press [Job Reset] on the panel display. The message appears on the panel display indicating that the print job is being canceled. Important When the printer is being shared by multiple computers, be careful not to accidentally cancel someone else's print job. You cannot stop printing data that has already been processed internally by the printer. Because of this, printing might continue for a few pages after you press [Job Reset]. A print job that contains a large volume of data might take considerable time to stop. 16

177 3. Troubleshooting Error & Status Messages on the Operation Panel Messages Description Comments Add staples. The staples are running out, even though stapling will continue. This message remains while the printer is in the staple mode. An unformatted disk was detected. Are you sure want to format the disk? When the power was turned on, an unformatted hard disk was detected by the controller. To format the hard disk, touch the [Yes] key. To cancel formatting and switch the machine to the online mode, touch the [No] key. Empty Hole Punch receptacle Exceeded max. number of sample print jobs. Job download has been cancelled. The Punch Trash got full and the print job is still in the punch mode. The total number of sample print jobs or pages exceed the maximum number of 30. Usually this message appears only when the optional hard disk is installed. However, it also appears when a hard disk error occurs. In this case, turn the main switch off and then back on. If the message appears again, the hard disk needs formatting. When you format the hard disk, the font installed in the hard disk will be deleted. This is not an error. Dump the punch trash. This message remains until the next print job begins. Press [Exit]. Delete some unnecessary data from the list of "Sample Print Jobs". When a length of time passes without any key pressed, the print job will be canceled automatically. 17

178 Troubleshooting 3 Messages Description Comments File error.print job download has been cancelled. Formatting the disk... Functional Problems SC2000 Functional Problems SC2001 Functional Problems SC2002 Going Offline. An error occurred while accessing files. The hard disk is being formatted. A controller diagnostic error occurred while the power is on. A controller exception error occurred in the printer controller. The printer controller has detected some error at the debug trap on the software. The machine is shifting from Online to Offline. Press [Exit] to cancel the print job. When a length of time passes without any key pressed the print job will be canceled automatically. Wait until the confirmation message appears. Turn the main switch off, and then back on. If the error appears again, contact your sales or service representative. Turn the main switch off, and then back on. If the error appears again, contact your sales or service representative. Even if this error occurs, the copy function is still available. Turn the main switch off, and then back on. If the error appears again, contact your sales or service representative. Even if this error occurs, the copy function is still available. Wait until it shifts to Offline. 18

179 Error & Status Messages on the Operation Panel Messages Description Comments Load <xxx> <yyy> paper in <zzz>, or select another tray and press [Continue]. Press [Reset] to cancel current job. Memory Error. Only 1 set can be output. Memory is full.print job download has been cancelled. Memory overflow. Press [Reset] to cancel current job. The selected input tray is empty. An Engine HDD error occurred in the collate operation. The document server memory is full and cannot receive the data from the printer. The job will be canceled. Memory overflow occurred during the print job. After a part of the data on the page is printed, the print job is suspended. This is because the emulation language sent a file too complex for the printer to interpret with the available memory, or there is not enough memory space to download the fonts. Put the selected paper in the selected input tray, and the print job will be resumed automatically, or select another tray to print by pressing one of the tray displayed on the screen. Press [Reset] to cancel the current job if you want. When a length of time passes without any key pressed, the print job will be canceled automatically. <XXX>: Paper size <YYY>: Media Type <ZZZ>: Tray The print job can be completed with only one set of the document. This message remains until the next print job begins. Delete some unnecessary data from the document server. Press [Reset] to cancel current job. When a length of time passes without any key pressed, the print job will be canceled automatically. To print the image correctly, add memory to the machine. This message remains until the next print job. 3 19

180 Troubleshooting 3 Messages Description Comments Network failure. Network communication is not available. Check the Network setting. Network Interface Board Firmware downloading... Network Interface Board initializing... Network communication is not available. Installed Network Interface Board fails to connect correctly communication with the network. Network Interface Board firmware is being downloaded. Network Interface Board is being initialized. Press [Continue] and check the network settings, and the printer will start without the network capability. Even if Network Interface Board is installed, no error will occur when it is not plugged into a network connection. Wait until it is downloaded. Wait until it is initialized. Offline The printer is Offline. If you want to change into Online, press [Online]. Output tray is full. Remove the paper on ***. Paper left in Duplex Tray. Open Duplex Tray and remove paper. Paper left in Staple Tray. Open Finisher and remove paper. Paper misfeed has interrupted printing. Press [Reset] to cancel current job, or press [Continue] to print. The selected output tray is full, and the print job is suspended. Paper will remain in the duplex tray, when a new duplex print job is started. The print job is suspended. Paper will remain in the staple tray, when the stapling job is canceled or a new stapling job is started. A paper misfeed occurred, and you removed all the misfed paper. The print job is interrupted. Remove paper from the output tray, and the print job will be resumed automatically. ***: Output tray Remove the paper from the duplex tray, and the print job will be resumed automatically. Remove the paper from the staple tray, and the print job will be resumed automatically. To cancel the print job, press [Reset]. To make the jam recovery operation, press [Continue]. 20

181 Error & Status Messages on the Operation Panel Messages Description Comments Paper mismatch. Load <xxx> <yyy> paper in <zzz>, or select another tray and press [Continue]. Press [Reset] to cancel current job. Paper mismatch. Load <xxx> <yyy> paper in <zzz>, or select another tray and press [Continue]. Press [Reset] to cancel current job. Parallel Communication Error. Please set up communication parameters in parallel menu. Press [Reset] to cancel current job. Please open the bypass tray. Please wait. The paper size selected from the host is not set in any trays, when the tray selection is set to "Auto Tray Switching". There is no selected paper in the selected input tray, although the paper size has been set from the host. The actual paper size and input tray are different from those selected from the host. A parallel communication error has occurred during the print job via the parallel port. The bypass tray is not open. The printer is warming up or processing internally. Put the correct paper in the tray, and change the setting of the tray using control panel. Press [Continue] to continue the print job using the incorrect paper. When a length of time passes without any key pressed, the print job will be canceled automatically. Put the correct paper in the tray, and change the setting of the tray using the operation panel. Press [Continue] to continue the print job using the incorrect paper. When a length of time passes without any key pressed, the print job will be canceled automatically. Press [Reset] to cancel the current job, and check the parallel communication settings again. Open the bypass tray. Put the selected paper in the bypass tray, and the print job will be resumed automatically. Press [Exit] to cancel the current job if you want. Wait for the machine to get ready. 3 21

182 Troubleshooting 3 Messages Description Comments Print overrun. Press [Reset] to cancel current jib, or press [Continue] to print. Printer HDD Error. Printer HDD cannot be used. Printer HDD Error. Press [Reset] to cancel current job. Printer HDD is full. Press [Reset] to cancel current job. Ready The disk could not be formatted. A print overrun occurred on a file being printed. Only a part of the data on the page will be printed, and the print job is suspended. A Printer HDD error is detected while the power is on. A Printer HDD error is detected while a macro or font is being downloaded from the host to the printer controller. A Printer HDD becomes full while downloading a macro or font from the host to the printer controller. The printer is Online and ready to make a print. The hard disk has not been formatted successfully. Press [Continue] to ignore this error, and the print job will be resumed. Press [Reset] to cancel the print job. When a length of time passes without any key pressed, the print job will be canceled automatically. To print the image correctly, add memory to the machine, or reduce the resolution of the image and re-send the print job. Press [Continue] after confirming the error, and the printer will start without the Printer HDD capability. Press [Reset] to cancel the current job. If the error often appears, change the Printer HDD. Contact your sales or service representative. Press [Reset] to cancel the operation. When a length of time passes without any key pressed, the operation will be canceled automatically. To execute the operation correctly, make room on the disk partition in advance. If you want to change to Offline mode, press [Offline]. Turn the main switch off and back on, and then try formatting again. If this message appears again, change the hard disk. Contact your sales or service representative. 22

183 Error & Status Messages on the Operation Panel Messages Description Comments The disk was formatted successfully. Turn machine off then on again to restart. The Job has been reset. *** is not available. Select another tray and press [Continue], or press [Reset] to cancel current job. *** is not set correctly. Set *** correctly. The hard disk has been formatted successfully. The current print job has been reset. Something is wrong with the selected input tray. The selected input tray is not set correctly. Turn the main switch off, and then back on. The hard disk is ready to use. Select another tray to print by pressing one of the tray displayed on the screen or press [Reset] to cancel the current job. When a length of time passes without any key pressed, the print job will be canceled automatically. Close the selected input tray, and the print job will be resumed automatically. ***: Input tray 3 23

184 Troubleshooting Machine Does not Print 3 Possible Cause Is the power on? Is the interface cable properly connected? Are you using the correct interface cable? Did you connect the interface cable after turning on the main switch? Is the machine Online? Is the specified paper set? Are there any error messages on the panel display? Does the indicator above the Printer key stay red? Is the Data-in Indicator blinking or lit? Can you print a configuration page? Can you make a "Print Test Page" from the printer driver? Solutions Turn on the machine. Connect the interface cable properly. If there are any connectors or screws, make sure that they are fastened securely. Be sure to use the correct one. If the cable is damaged or worn, replace it with a new one. Be sure to connect the interface cable before turning on the main switch. Bring it Online by touching the [Online] key. Set the specified paper in any of the input trays. Check the error message, and take the required action. Check the error message, and take the required action. If it is not, the data does not reach the machine. Check the printer cable connection. Also confirm that the printer port settings are correct. If you cannot, check the printer cable connection. Also confirm that the printer port settings are correct. If you cannot, the machine might be out of order. Contact your sales or service representative. 24

185 Other Printing Problems Other Printing Problems Problem An image is printed on the reverse side of the paper. Multiple pages are fed through the printer at once. Paper misfeeds occur frequently. An operation panel error message stays on after removing the misfed paper. It takes a long time for the printer to start printing. It takes too much time to complete the print job. Windows 95/98, NT 4.0 : The computer does not recognize the installed printer options. Action Set the paper upside down. Remove all the paper from the tray and fan them gently. Check the paper size settings. Use the recommended paper. Avoid using curled, folded, or wrinkled paper, perforated paper, or glossy paper. A paper misfeed message will remain until the front cover is opened and then closed. Open the front cover and close it. The machine might be in Energy Saver mode or Low Power mode, which requires more time for warming up and resuming the print job. If you can't wait, change the settings of Low Power. Shift Time and Low Power Timer. The data is so large or complex that it takes time to process it. If the Data In indicator is blinking, the data processing is being done. Just wait until it is finished. If the printer is not bi-directional, specify which options you have installed using the printer driver. See the HELP file of the printer driver. 3 25

186 Troubleshooting 3 26

187 4. Using the Operation Panel Though the factory default settings of the printer are suitable for most printing jobs, the "Printer Features" gives you access to a number of settings that control basic printer operations. "Printer Features" settings you make are retained even when you turn off the printer. Reference For more information about the copy features and their system settings, see the "Copy Reference" and the "System Settings" manuals. Adjusting Printer Features Printer Features Menu There are eight menu items in the "Printer Features" menu. PCL PostScript Paper Feed Parallel Network Configuration List Print Reset Select You can select functions in the following table. Category PCL P.30 Function Menu Orientation Form Length Font Source Font Number Point Size Font Pitch Symbol Set PostScript P.31 Print PS Errors 27

188 Using the Operation Panel 4 Category Paper Feed P.32 Parallel P.34 Network P.34 Configuration P.35 List Print P.36 Reset Select P.36 Function Menu Page Size Tray Priority Paper Type Priority Auto Tray Switching Bypass paper Type Duplex Sort Staple Punch Mailbox priority Printer Language Bi-direction I/O Timeout I/O Timeout IP Address Subnet Mask Gateway Address Network Menu Protect Resolution Auto Continue Edge Smoothing Auto Countinue Timeout PS Font List PCL Font List PS Demo Page PCL Demo Page Configuration Page Disk Directory List Minor Error Log Job Reset Menu Reset Printer Restart User Code Log Clear 28

189 Adjusting Printer Features Accessing the Printer Features A Press {User Tools/Counter}. Screen Contrast User Tools/ Counter TSPS040N The following screen appears on the panel display. B Press [Printer Features]. The following screen appears on the panel display. 4 C Select the desired item by pressing the key, and change the settings by following the instructions on the panel display. Then press [OK] to return to the "Printer Features" screen. [OK]: Press to set the new settings and return to the previous menu. [Cancel]: Press to return to the previous menu without changing any setting. Exiting from the User Tools A After changing Printer Features, press [Exit] to return to the "User Tools/ Counter". B Press [Exit]. You can also exit from User Tools/Counter by pressing {User Tools/ Counter}. 29

190 Using the Operation Panel Printer Features Parameters PCL 4 Menu Orientation Form Length Font Source Font Number Description You can select the page orientation: Portrait Landscape Default: Portrait You can set the number of lines per page: 5 to 128 The default settings depend on the paper size. Default: 64 (A4) Default: 60 (8 1 / 2 11) You can select the location of the default font: Internal Specifies the resident font you want to use as the default font. Sort Specifies the font downloaded from the host machine you want to use as the default font. Default: Internal You can set the value for the default font you want to use: 0 to 52 Default: 0 30

191 Printer Features Parameters Menu Point Size Font Pitch Symbol Set Description You can set the value for the point size you want to use for the selected font in increments of 0.25: 4.00 to Default: When an incorrect size is entered, it blinks for about 2 seconds. Enter the correct size at that time. You can set the number of characters per inch for the selected font in increments of 0.01: 0.44 to Default: You can select the set of print characters for the selected font. Search for the desired font among the options shown in the 3 screens. Roman-8, Win L1, Win L2, Win L5, Win Baltic, Win 3.0, Legal, ISO L1, ISO L2, ISO L5, ISO 4, ISO 6, ISO 11, ISO 15, ISO 17, ISO 21, ISO 60, ISO 69, PC-8, PC-850, PC-852, PC-1004, PC-8 D/N, PC-8 TK, VN Math, VN US, VN Intl, MS Publ, Pifont, Desktop, Math-8, PS Math, PS Text, MC Text Default: Roman-8 4 PostScript Menu Print PS Errors Description You can select whether the PostScript Error Report should be printed: Off On Default: Off 31

192 Using the Operation Panel Paper Feed 4 Menu Page Size Tray Priority Auto Tray Switching Bypass paper Type Description You can set the page size when the page size is not specified by the application. A3, 11 17, B4 JIS, 8 1 / 2 14, 8 1 / 4 13, 8 13, 8 1 / 2 13, A4, 8 1 / 2 11, 7 1 / / 2, B5 JIS, A5, 5 1 / / 2, 8k, 16k Default (Metric Version): A4 Default (Inch Version): 8 1 / 2 11 You can select the input paper tray priority. Only the installed trays appear on the panel display. Auto, LCT, Bypass, Tray 1, Tray 2, Tray 3 Default: Auto You can select whether Auto Tray Switching is On. When Auto Tray Switching is On, and the current paper tray becomes empty during a print job, the machine automatically changes the paper tray to the one that contains the same paper size and orientation: Off On Default: On You can select the type of paper in the Bypass Tray: Plain Paper OHP (Transparency) Thick Paper Default: Plain Paper 32

193 Printer Features Parameters Menu Duplex Sort Staple Punch Mailbox priority Description You can select whether you want to print on both sides of each page. If so, you can also specify the orientation of paper. Off Long Edge Binding Short Edge Binding Default: Off You can select whether you want to collate the output. If so, you can also specify the printing order. Off Shift Sort Rotate Sort Default: Off You can select whether you want to staple the output. If so, you can also specify the stapling position among the options shown in the two screens. Off, Left SlantL, Left SlantK, Left Vert.L, Left Vert.K, Left Horiz.L, Left Horiz.K, Left 2L, Left 2K, Right SlantL, Right SlantK, Right Vert.L, Right Vert.K, Right Horiz.L, Right Horiz.K, Right 2L, Right 2K, Top 2L, Top 2K Default: Off You can select whether you want to punch the output for filing. If so, you can also select the punching position. Off, Left Portrait, Left Landscape, Right Portrait, Right Landscape, Top Portrait, Top Landscape Default: Off You can select to which bins print out should be delivered: 1 to 9 Default:

194 Using the Operation Panel Parallel 4 Menu Printer Language Bi-direction I/O Timeout Description You can set the page description language for print jobs received through the parallel port: Auto PCL PostScript Default: Auto You can set whether bi-directional communication between this machine and the host computer is enabled: Off On Default: On You can set how many seconds to wait until an incomplete print job should end, and the next port in the polling sequence should be set in increments of 1: 5 to 300 sec. Default: 30 sec. Network Menu I/O Timeout IP Address Description You can set how many seconds to wait until an incomplete print job should end, and the next port in the polling sequence should be set in increments of 1: 5 to 300 sec. Default: 30 sec. You can set the IP Address. Default: All zero 34

195 Printer Features Parameters Menu Subnet Mask Gateway Address Network Menu Protect Configuration Menu Resolution Auto Continue Edge Smoothing Description You can set the Subnet Mask. Default: All zero You can set the Gateway Address. Default: All zero You can set the Network Menu protected. Off On Default: Off Description You can set the print resolution in dots per inch: 300 dpi 600 dpi Default: 600 dpi You can set whether Auto Continue is enabled. When it is On, printing continues after a system error occurs: Off On When it is On, and certain types of error occur, the current job might be canceled, and the machine automatically resumes the next job. Default: On You can set whether Edge Smoothing is enabled: Off On Default: On 4 35

196 Using the Operation Panel Menu Auto Continue Timeout Description You can set how many seconds to wait until Auto Continue should end in increments of 1: 5 to 300 sec. Default: 30 4 List Print Menu PS Font List PCL Font List PS Demo Page PCL Demo Page Configuration Page Disk Directory List User Error Log List Description You can print a list of installed PS fonts. You can print a list of installed PCL fonts. You can print a PS Demo Page. You can print a PCL Demo Page. You can print a page describing the printer configuration. You can print a list of Disk Directory. You can print a list of user error. Reset Select Menu Job Reset Menu Reset Printer Restart Clear User Code Job Pages Count Description You can cancel the print job currently being processed. You can cancel the print job and restore some of the menu parameters to their factory defaults. The following parameters do not change back to their factory defaults: Bi-direction TCP/IP Settings You can restart the printer. You can clear the user code log. If the key operator code has been set, entering the key operator code is required. 36

197 Printer Condition Printer Condition We recommend that you print the configuration page and check its settings, before changing settings of the machine. A Press {User Tools/Counter} on the operation panel. The User Tools/Counter menu appears. B Press [Printer Features]. The Printer Features menu appears. C Press [List Print]. The following screen appears on the panel display. 4 D Press [Configuration Page]. The following screen appears on the panel display. The configuration page starts printing. 37

198 Using the Operation Panel Adjusting System Settings Accessing the System Settings A Press {User Tools/Counter}. The User Tools/Counter menu appears. B Press [System Settings]. The following screen appears on the panel display. 4 C Select the desired menu you want to change. D Change the settings by following the instructions on the panel display. Then press [OK]. P.38 System Settings Parameters [OK]: Press to set the new settings and return to the previous menu. [Cancel]: Press to return to the previous menu without changing any setting. Exiting from the User Tools A After changing system settings, press [Exit] to return to the User Tools/ Counter. B Press [Exit]. You can also exit from the User Tools/Counter by pressing {User Tools/ Counter}. System Settings Parameters This section contains the information about the parameters used only for the printer. 38 Reference For more information about the other parameters in the System Settings menu, see the System Settings.

199 Adjusting System Settings Basic Page 1 Menu Auto Off Timer Description The machine turns itself off automatically to conserve energy after your job is finished, after the selected time. This function is called Auto Off. The time can be set from 1 to 240 minutes. Default: 90min. Auto Off might not be effective when an error message is displayed. To return to the ready condition from Auto Off, the machine requires the same warm-up time as the time for becoming ready after its power is turned on. 4 Basic Page 2 Menu System Reset Function Priority Description If no operation is performed for a selected time, the machine will automatically return to initially selected display. This function is called System Reset. You can set the time between 10 and 999 seconds. Default: 60 seconds You can specify the mode that is displayed when the operation switch is turned on or System Reset is activated. Default: Copier Reference See System Reset. 39

200 Using the Operation Panel 4 Menu Output Priority Copier/Document Server Output Tray Printer Output Tray Interleave Print Description You can select the output priority for each mode. Display: Output priority is given to the mode shown on the display. Interleave: Makes use of the Multi-access function to print jobs in the order in which they are initiated regardless of mode/function. Copy/Document Server: Output priority is given to the Copy and Document Server function. Printer: Output priority is given to the printer function. Default: Display You can specify to which tray copies are delivered. You can select from the Copy tray, Finisher Shift Tray or Finisher Proof Tray. Without the optional finisher installed, Copy tray is the only output tray that can be used. You can select a tray which documents are delivered. Finisher Shift Tray Finisher Proof Tray Default: Finisher Shift Tray The output tray may be different depending on the functional setting and the setting of the printer driver. You can set the maximum output quantity using the interleave print when Output Priority is set to Interleave Default: Approx 10 pages This setting may be different from your setting depending on the status of the print job. 40

201 Adjusting System Settings Set Time If a key operator code (up to 8 digits) has been set, you should enter the code when entering Set Time mode. Reference For more information about key operator code, see System Settings manual. Menu Key Operator Code for Off Setting Description Set a key operator code (up to 8 digits) to temporarily cancel the power off setting of the weekly timer. When the weekly timers are set and operation switch is off, you can still use the machine by doing one of the following: If the key operator code is set, turn on the operation switch and enter the code. If the key operator code is not set, just turn on the operation switch. 4 41

202 Using the Operation Panel Paper Size Settings Menu Paper Tray Priority Description You can select the paper tray which will be selected as a default in the following conditions: When the operation switch is turned on. When System Reset or Auto Reset mode is turned on. When the {Clear Modes/Energy Saver} key is pressed. When Auto Paper Select mode is selected. 4 Tray1 Tray2 Tray3 LCT GCTRAY0E Default: Machine with LCT : LCT Machine without LCT : Tray 1 Large capacity tray (LCT) is optional. Count Manager When entering Count Manager mode, if a key operator code has already been set, you must enter the code (up to 8 digits). Reference For more information about key operator code, see System Settings manual. 42

203 Adjusting System Settings Menu Key Operator Code Description If you select Yes, only operators who know the key operator code (up to 8 digits) can access the User Tools (System Settings and Copy/Document Server Features). Default: No If you select Yes, you should register the key operator code and specify whether to set the key operator code on the part or all of the default settings of the User Tools (System Settings and Copy/Document Server Features). If you select Part, the key operator code is set on Set Time and Count Manager of the User Tools (System Settings and Copy/Document Server Features). If you select All default settings, the key operator code is set on the all of the default settings of the User Tools (System Settings and Copy/Document Server Features). 4 Tray Paper Settings You can set the types and size of the paper set in the paper tray and make them indicated. You can set with the following steps. A Paper Type B Paper Color *1 (Only for Special Paper or Thick Paper ) C Slip Sheet Copy In Duplex Mode (Only for Normal Recycled Paper or Special Paper ) D Paper Size (Only for Tray 2 and Tray 3) *1 Paper Color can not be set from the printer driver, and you can not confirm the Paper Color from the printer driver. Reference For more information about Tray Paper Settings, see the Copy Reference and the System Settings manuals. 43

204 Using the Operation Panel Printing with the Operation Panel 4 Using the Sample Print Use this function to print only one printing of a multiple print job. The other printings are saved in the machine. The saved job can be printed from the machine's operation panel. You can also delete the saved job, change quantity of sets and move to "Document Server" function. If the application has a collate option, confirm that it is not selected before sending a print job. By default, sample print jobs are automatically collated by the printer driver. If the collate option is selected from the application print dialog box, more copy printings than intended may be printed. You can identify the file you want to print by the User IDs and the time when the job was stored. The actual number of pages the machine can save depends on the contents of the print images. As an example, the machine can save up to 30 jobs. 1,000 pages of one print job and total 3,000 pages of all print jobs can be saved. It depends on the data volume. If you print the remaining printings of saved job file, its data in the machine is deleted automatically. "Sample Print" is not supported by PostScript printer driver under Windows Printing a Sample Print file A Press {Printer}. Copy New Job Document Server New Job Job List Printer ZBQS120N The following screen appears on the panel display. B Confirm that printer is online, then press [View Sample Print Jobs]. The following screen appears on the panel display. C Select a file you want to print, and then press [ Print ]. The following screen appears on the panel display. 44 D Press [Yes] to print the file.

205 Printing with the Operation Panel Deleting a Sample Print file If the printed document is not what you expected, you can delete the sample print file. A Press {Printer}. The Ready message appears. B After confirming that the printer is online, press [View Sample Print Jobs]. C Select the file you want to delete, and then press [Delete]. The following message appears on the panel display. D Press [Yes] to delete the file. Changing the quantity If you want to change the quantity of copies of sample print file, follow the procedure below. A Press {Printer}. The Ready message appears. B After confirming that the printer is online, press [View Sample Print Jobs]. C Select the file you want to change quantity, and then press [Change Set Qty.]. The following screen appears on the panel display. D Enter the numerical value with the number keys. E Press [OK]. Enter Clear/Stop Start Sample Copy TSPS020N Moving the file to the Document Server You can move the sample print file to the Document Saver, and can arrange the file by using the Document Server function. A Press {Printer}. The Ready message appears. B After confirming that the printer is online, press [View Sample Print Jobs]. C Select the file you want to move, and then press [Move To Doc. Server]. The following message appears on the panel display. D Press [Yes] to move the file to the Document Saver. 4 45

206 Using the Operation Panel 4 Accessing the Document Server The Document Server enables you to save documents in the machine memory and then edit and print them as you want. For more information about the Document Serverfunction, see the Copy Reference manual. This section describes how to access to Document Server from the computer as a print job. When you use the Document Server, the following settings must be selected using machine's operation panel. Copies: Collate Duplex Punch Staple Paper Source Output Tray Above items are grayed out, so you can not set them from the printer properties when the Document Server is selected. You must enter User ID up to eight alphanumeric characters. You had better enter Password and File Name to distinguish the job from others. The actual number of pages the machine can save depends on the contents of the print images. As an example, the machine can save up to 250 jobs in the Document Server function. 1,000 pages of one print job can be saved. It depends on the data volume. Accessing the Document Server from the Printer Properties A On the [File] menu of the application you use, click [Print]. The [Print] dialog box appears. B Select the printer you want to use in the [Menu] list box, and then click [Properties]. The [Printer Properties] dialog box appears. C In the [Setup] tab, select the [Document Server] in the [Job Type:] list box. D Enter [User ID:] up to eight alphanumeric characters. E Enter the [Password] up to four digits, and [File Name] up to eight alphanumeric characters in the [Statistics] tab. F Press [OK]. Reference For more information about following settings and details of Document Server, see the Copy Reference manual. Copies Collate Duplex Punch Staple Paper Source Output Tray 46

207 5. Appendix Staple and Punch Position Staple and Punch Position The following tables show the sample of outputs of staple and punch positions. Outputs of staple and punch depends on paper size, paper type, number of pages and feed direction. Staple Staple Setting Portrait Landscape Upper Left Slant Upper Left Vertical Upper Left Horizontal Left 2 Upper 2 47

208 Appendix Punch Punch Setting 2 holes *1 Portrait Landscape Left Top Left Top 3 holes *2 5 4 holes Type E *3 4 holes Type NE *3 *1 Available for metric and inch version. *2 Available for inch version only. *3 Available for metric version only. 48

209 Specifications Specifications This section contains the electrical and hardware specifications for the printer, including the information about the options. Component Specification Resolution 600dpi ; PCL 5e, PCL 6, PostScript 3 Printing Speed 55ppm, 70ppm (A4K, 8 1 / 2 " 11"K) Parallel Interface Printing Speed depends on the machine. Confirm which machine you have. Standard 36-pin printer cable and a parallel port on the host computer. IEEE1284 Do not use a parallel cable that is longer than 3 meters (10 feet). Printer Language PCL 5e, PCL 6 PostScript 3 (option) Fonts PCL 5e, PCL 6 35 Intellifonts, 10 Trutype fonts, and 1 Bitmap font Font Manager available. PostScript Adobe Type 1 fonts Memory Standard : 32MB Optional SDRAM : 32MB, 64MB, 128MB Hard Disk Storage capacity :6GB or more Operation Systems Windows 95/98 supported by this Windows 2000 printer Windows NT 4.0 Mac OS Network Topology : Ethernet 10BASE-T/100BASE-TX Protocol : TCP/IP, IPX/SPX, AppleTalk Network Cable 10BASE-T/100BASE-TX shielded twisted-pair (STP, Category/Type5) cable. 5 49

210 Appendix Options Network Interface Board Type 450E Topology: Ethernet (10BaseT/100BaseTX) Protocols: TCP/IP, IPX/SPX, AppleTalk Interface Connector: RJ45 5 Required Cable: STP (Shielded Twisted-Pair) cable Category/Type5 or better *A cable is not provided with this option. Hard Disk Drive Storage Capacity 6 GB or more You will be able to install the PostScript fonts with this optional Hard Disk Drive. Memory Unit Module Type: SO-DIMM (Small Outline Dual-in-line Memory Module) Memory Type: SDRAM (Synchronous Dynamic RAM) Number of Pins 168 pins Compatible: PC100 compatible 50

211 INDEX A B C Auto Off Timer, 39 Basic Page 2, 39 Configuration, 35 Copy/Document Server Output Tray, 40 E F I K L M Error Messages, 17 Function Priority, 39 Interleave Print, 40 Key Operator Code, 43 List Print, 36 Machine Does not Print, 24 Macintosh, 4, 13, 16 N O P Network, 34 Output Priority, 40 Paper Feed, 32 Paper Tray Priority, 42 Parallel, 34 PCL, 30 PCL 5e, 5 Windows 2000, uninstalling, 1 Windows 95/98, uninstalling, 1 Windows NT 4.0, uninstalling, 2 PCL 6, 5 Windows 2000, uninstalling, 1 Windows 95/98, uninstalling, 1 Windows NT 4.0, uninstalling, 2 PostScript, 9 Windows 2000, uninstalling, 3 Windows 95/98, uninstalling, 3 Windows NT 4.0, uninstalling, 4 PostScript Printer Driver Macintosh, uninstalling, 4 PostScript, 31 Printer Output Tray, 40 Printer Features, 27 Printing Problems, 25 R S T Reset Select, 36 Sample Print, 44 Set Time, 41 Status Messages, 17 System Reset, 39 System Settings, 38 W Troubleshooting, 17 Windows 2000, 6, 10, 14 PCL 5e, uninstalling, 1 PCL 6, uninstalling, 1 PostScript, uninstalling, 3 Windows 95/98, 5, 9, 14 PCL 5e, uninstalling, 1 PCL 6, uninstalling, 1 PostScript, uninstalling, 3 Windows NT 4.0, 7, 11, 15 PCL 5e, uninstalling, 2 PCL 6, uninstalling, 2 PostScript, uninstalling, 4 51

212 52 UE USA B337

213 to users in the United States of America Notice: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures: Reorient or relocate the receiving antenna. Increase the separation between the equipment and receiver. Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. Consult the dealer or an experienced radio/tv technician for help. Warning Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment. Caution : Properly shielded and grounded cables (STP) and connectors must be used for connections to host computer (and/or peripheral) in order to meet FCC emission limits. STP with ferrite core must be used for RF interference suppression. Declaration of Conformity Product Name: Printer Controller Model Number: Type 700 Responsible party: Ricoh Corporation Address: 5 Dedrick Place, West Caldwell, NJ Telephone number: This device complies with part 15 of FCC Rules. Operation is subject to the following two conditions: 1. This device may not cause harmful interference, and 2. this device must accept any interference received, including interference that may cause undesired operation. to users in Canada : This Class B digital apparatus complies with Canadian ICES-003. Remarque concernant les utilisateurs au Canada Avertissement: Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada. Copyright 2000

214 UE USA B PRINTER Controller Type 700 Operating Instructions

215 PostScript3 Kit Type 700 Operating Instructions SUPPLEMENT Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.

216 Introduction To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the Safety Information in the Copy Reference before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS. Important Parts of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. Trademarks Microsoft, Windows and MS-DOS are registered trademarks of Microsoft Corporation in the United States and/or other countries. Adobe and PostScript are registered trademarks of Adobe Systems Incorporated. Macintosh is a registered trademark of Apple Computer, Incorporated. Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights in those marks. s: Some illustrations might be slightly different from your machine. Certain options might not be available in some countries. For details, please contact your local dealer.

217 TABLE OF CONTENTS 1. PostScript3 Kit Type 700 Installable Options... 1 Setting Up Options... 1 Printing a Document... 3 Staple, Punch, Toner Saver, Edge Smoothing... 7 Sample Print... 9 Document Server/Secure Print i

218 ii

219 1. PostScript3 Kit Type 700 Installable Options The following items are installable options. Large Capacity Tray 3500 sheets Output Paper Device External Tray Finisher Finisher with Punch Mailbox Booklet Finisher Total Printer Memory 32MB/64MB/96MB/128MB/160MB RAM or more Setting Up Options To use the installed options correctly, you have to set up the printer driver. If the options are not recognized, you cannot use them even though they are physically installed on the printer. The method of setting up the printer driver may differ depending on the operating system. Windows You can set up any of the options with the following tabs. Operating System Windows 95/98 Windows 2000 Windows NT 4.0 Tab's name [Device Options] tab [Device Settings] tab in the Printer Properties. [Device Settings] tab You should access the printer driver from Windows to set up options. You cannot set up options when accessing the printer driver from an application. 1

220 PostScript3 Kit Type Limitation If your system is Windows 2000, changing the settings of the printer driver requires Manage Printers permission. Members of the Administrators, and Power Users groups have Manage Printers permission by default. When you change the settings of the printer driver, log on under Manage Printers permission. If your system is Windows NT 4.0, changing the settings of the printer driver requires Full Control access permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you change the settings of the printer driver, log on under Full Control permission. If you use Adobe Page Maker 6.0 or 6.5 with Windows 95/98, Windows 2000 or Windows NT 4.0, you have to set up options in Adobe PageMaker's print dialog box. Macintosh You can set up all of the options in the [Chooser] dialog box. 2

221 Printing a Document Printing a Document This section describes how to print a document using printer specific functions. Paper Source The following table shows the tabs or menus where you can select this function. Windows 95/98 Windows 2000 Windows NT 4.0 Macintosh [Paper] tab [Paper/Quality] tab in the Printing Preferences Properties [Page Setup] tab [General] in the print dialog box 1 Destination Tray The following table shows the tabs or menus where you can select this function. Windows 95/98 Windows 2000 Windows NT 4.0 Macintosh [Output bin] on the [Paper] tab [Printer Features] on [Advanced Options] on the [Paper/Quality] tab in the Printing Preferences Properties [Printer features] on [Document Options] on the [Advanced] tab [Printer Specific Options] in the print dialog box Duplex Printing Use this function to select duplex printing. The following table shows the tabs or menus where you can select this function. Windows 95/98 Windows 2000 Windows NT 4.0 Macintosh [Paper control] on the [Paper] tab [Print on Both Sides (Duplex)] on the [Layout] tab in the Printing Preferences Propaties [Page Setup] tab [General] in the print dialog box 3

222 PostScript3 Kit Type Collate Use this function to enable collation. With this feature, the printer can efficiently print collated sets of a multiple-page document. The following table shows the tabs or menus where you can select this function. Windows 95/98 Windows 2000 Windows NT 4.0 Macintosh [Printer features] on the [Device Options] tab [Paper/Output] on [Advanced Options] on the [Paper/ Quality] tab in the Printing Preferences Propaties [Collate Copies] on the [Page Setup] tab [Printer Specific Options] in the print dialog box Staple Use this function to have the output stapled. When you turn Staple on, the printed document is collated automatically. You should switch off Collate from the Print window of your application to prevent the entire job from being stapled together. Limitation To use this function, the finisher must be installed on the printer. Off: Disables stapling. Top Left Slant Portrait Top Left Slant Landscape Top Left Horizontal Portrait Top Left Horizontal Landscape Top Left Vertical Portrait Top Left Vertical Landscape Top 2 Portrait Top 2 Landscape Left 2 Portrait Left 2 Landscape Booklet The following table shows the tabs or menus where you can select this function. Windows 95/98 Windows 2000 Windows NT 4.0 Macintosh [Printer features] on the [Device Options] tab [Printer Features] on [Advanced Options] on the [Paper/Quality] tab in the Printing Preferences Properties [Printer features] on [Document Options] on the [Advanced] tab [Printer Specific Options] in the print dialog box 4

223 Printing a Document Punch Use this function to have the output punched. Limitation To use this function, the finisher with punch must be installed on the printer. Off: Disables punching. Left Portrait Left Landscape Top Portrait Top Landscape The following table shows the tabs or menus where you can select this function. 1 Windows 95/98 Windows 2000 Windows NT 4.0 Macintosh [Printer features] on the [Device Options] tab [Printer Features] on [Advanced Options] on the [Paper/Quality] tab in the Printing Preferences Properties [Printer features] on [Document Options] on the [Advanced] tab [Printer Specific Options] in the print dialog box Edge Smoothing Use this function to improve the print quality of text and graphics when printing. Indentations in curved lines are automatically smoothed to produce a cleaner appearance. The following table shows the tabs or menus where you can select this function. Windows 95/98 Windows 2000 Windows NT 4.0 Macintosh [Printer features] on the [Device Options] tab [Printer Features] on [Advanced Options] on the [Paper/Quality] tab in the Printing Preferences Properties [Printer features] on [Document Options] on the [Advanced] tab [Printer Specific Options] in the print dialog box 5

224 PostScript3 Kit Type 700 Toner Saver Use this function to reduce the amount of toner used when printing. 1 While this will increase the life of the toner, the output will appear slightly lighter. The following table shows the tabs or menus where you can select this function. Windows 95/98 Windows 2000 Windows NT 4.0 Macintosh [Printer features] on the [Device Options] tab [Printer Features] on [Advanced Options] on the [Paper/Quality] tab in the Printing Preferences Properties [Printer features] on [Document Options] on the [Advanced] tab [Printer Specific Options] in the print dialog box Sample Print Use this function to print only one printing of a multiple print job. The other printings are saved in the machine. The saved job can be printed from the machine's operation panel. You can Also delete the saved job, change the quantity of sets and move to the Document Server function. User ID consists of up to eight alphanumeric (a-z, A-Z, 0 9) characters is required. Entering File Name and Password helps you to distinguish the print job from others. "Sample Print" is not supported on Windows The following table shows the tabs or menus where you can select this function. Windows 95/98 Windows NT 4.0 Macintosh [Job Type] on the [Job Log] tab [Job Type] on the [Job Log] tab [Printer Specific Options] in the print dialog box 6

225 Printing a Document Document Server Use this function to save document data in the machine memory and then edit and print them as you want. User ID consists of up to eight alphanumeric (a-z, A-Z, 0 9) characters is required. Entering File Name and Password helps you to distinguish the print job from others. "Document Server" is not supported on Windows The following table shows the tabs or menus where you can select this function. 1 Windows 95/98 Windows NT 4.0 Macintosh [Job Type] on the [Job Log] tab [Job Type] on the [Job Log] tab [Printer Specific Options] in the print dialog box Secure Print Use this function to save document data in the machine memory with the password and then edit and print them as you want. User ID consists of up to eight alphanumeric (a-z, A-Z, 0 9) characters and Password of four digits are required. "Secure Print" is not supported on Windows The following table shows the tabs or menus where you can select this function. Windows 95/98 Windows NT 4.0 Macintosh [Job Type] on the [Job Log] tab [Job Type] on the [Job Log] tab [Printer Specific Options] in the print dialog box Staple, Punch, Toner Saver, Edge Smoothing Follow the steps below to print a document using Staple, Punch, Toner Saver or Edge Smoothing. Windows 95/98 A From an application, select the menu command to print. The print dialog box appears. B Open the Printer Properties. C Click to select the [Device Options] tab. 7

226 PostScript3 Kit Type D In the [Printer features] box, select the function you want to use. The current setting is displayed in the [Change setting for:] list. E Use the [Change setting for:] list to select the appropriate setting. F Click [Apply] to apply the settings you made. G After making all of the settings you want, click [OK] to close the Printer Properties. H Start printing from the application's print dialog box. Windows 2000 A From an application, select the menu command to print. The print dialog box appears. B Open the Printer Properties. C Click to select the [Layout] tab. D Click [Advanced Options]. The [Advanced Options] tab appears. E Click to select the function you want to use and select the appropriate setting. F After making all of the settings you want, click [OK] to close the Printer Properties. G Start printing from the application's print dialog box. Windows NT 4.0 A From an application, select the menu command to print. The print dialog box appears. B Open the Printer Properties. C If you want to collate, select [Collate] from the [Page Setup] tab. D Click the [Advanced] tab. E From [Document Options], select the function you want to use. The current setting is displayed in the [Change settings] box in the lower part of the tab. F Use the [Change settings] box to select the appropriate setting. 8

227 Printing a Document G Click [OK] to apply the settings you made. H After making all of the settings you want, click [OK] to close the Printer Properties. I Start printing from the application's print dialog box. 1 Macintosh A From an application, select the menu command to print. The print dialog box appears. B Use the list box to select [Printer Specific Options]. C Use the list box to select the appropriate setting. D After making all of the settings you want, click [OK]. Sample Print Follow the steps below to print a document using Sample Print. Windows 95/98, Windows NT 4.0 If the application has a collate option, confirm that it is not selected before sending a print job. By default, sample print jobs are automatically collated by the printer driver. If a collate option is selected from the application print dialog box, more printings than intended may be printed. A From an application, select the menu command to print. The print dialog box appears. B Open the Printer Properties. C Click to select the [Job Log] tab. D Select [Sample Print] in the [Job Type]. E Type User ID in [User ID] up to eight alphanumeric characters. This is used to identify the user associated with a job. "User ID" consists of up to eight alphanumeric (a-z, A-Z, 0-9) characters. F Click [OK] to close the Printer Properties. 9

228 PostScript3 Kit Type G Start printing from the application's print dialog box. The Sample Print job is sent to the machine and one printing set is printed. H Check the output to confirm whether the settings are OK or not. If the settings are OK, go to step H to print the remaining print job. If not, you can delete the saved job. P.11 Deleting a Sample Print file You can also change the quantity of sets or move the saved job to Document Server function. I On the machine's operation panel, press {Printer}. J Confirm that printer is online, and press [View Sample Print Jobs]. K Select a file you want to print, and then press [Print]. Macintosh A From an application, select the menu command to print. The print dialog box appears. B Select [Sample Print] and select the appropriate setting. C Type User ID in [User ID] up to eight alphanumeric characters. This is used to identify the user associated with a job. "User ID" consists of up to eight alphanumeric (a-z, A-Z, 0-9) characters. D After making all of the settings you want, click [Print]. The Sample Print job is sent to the machine and one printing set is printed. E Check the output to confirm whether the settings are OK or not. If the settings are OK, go to step F to print the remaining print job. If not, you can delete the saved job. P.11 Deleting a Sample Print file You can also change the quantity of sets or move the saved job to the Document Server function. F On the machine's operation panel, press {Printer}. G Confirm that the printer is online, press [View Sample Print Jobs]. H Select a file you want to print, and then press [Print]. 10

229 Printing a Document Deleting a Sample Print file If the printed document is not what you expected, you can delete the Sample Print file. A On the operation panel of the machine, press {Printer}. B After confirming that the printer is online status, press [View Sample Print Jobs]. C Confirmation message appears on the panel display, and then press [Yes] to delete the file. 1 Document Server/Secure Print Follow the steps below to print a document using Document Server and Secure Print function. Reference For information about Document Server function, see the Copy Reference. Windows 95/98, Windows NT 4.0 A From an application, select the menu command to print. The print dialog box appears. B Open the Printer Properties. C Click to select the [Job Log] tab. D Select [Document Server] or [Secure Print] in [Job Type]. E Type User ID in [User ID] up to eight alphanumeric characters. This is used to identify the user associated with a job. "User ID" consists of up to eight alphanumeric (a-z, A-Z, 0-9) characters. F If you select Secure Print, type Password in [Password] up to four digits. "Password" consists of up to four digits (0-9). G Click [OK] to apply the settings you made. H After making all of the settings you want, click [OK] to close the Printer Properties. The document file is saved in the Document Server. 11

230 PostScript3 Kit Type I Edit and print the saved file with operation panel using the Document Server function. If you select Secure Print, Password which you set in the Job Log tab is required. 12 EE GB UE USA B337

231 Copyright 2000

232 PostScript3 Kit Type 700 Operating Instructions EE GB UE USA B

233 PostScript 3 Kit Type 700 Operating Instructions SUPPLEMENT For safety, please read this manual carefully before you use this product and keep it handy for future reference.