SharePoint Migration Options in Ben Athawes, Head of SharePoint

Transcription

1 SharePoint Migration Options in 2016 Ben Athawes, Head of SharePoint

2 Welcome to the Consortium:

3 SharePoint migration projects

4 The end is nigh

5 Things have changed quite a bit!

6 cloud-first mobile-first

7 Why do people use SharePoint again? 78% of the Fortune 500 Hosts 9 out of 10 of 2016 s best intranets Horizontal Portals Enterprise Content Management Business Intelligence and Analytics Platforms 200k + organisations 50k + partners According to the Nielsen Norman Group

8 An intranet for Office 365

9 Agenda Where are you going? How will you get there?

10 Where are you going?

11 Choose your SharePoint SharePoint Online Microsoft host and manage it Lives in Office 365 SharePoint onpremises 2007, 2010, 2013, 2016 etc. You install and manage it yourself Could be hosted in IaaS SharePoint hybrid You have SharePoint Online AND SharePoint Server

12 SharePoint Online in Office 365

13 Combining Office 365 services

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15 SharePoint Server 2016

16 SharePoint hybrid

17 Example hybrid light-up sequence

18 What are our clients choosing? Desired end state Common scenarios SharePoint Online SharePoint Server 2016 SharePoint hybrid Default option for green field deployments Publishing intranets and team sites Office 365 Enterprise licenses purchased Heavy on-premises integration (e.g. data warehouses) Data residency concerns Incumbent Systems Integrator As above, plus: Long periods of co-existence Already using SharePoint 2013 or later

19 How will you get there?

20 Source environment assessment Content Confirm compatibility with SharePoint boundaries Document Information Architecture (sites, folders, permissions) Ensure you allocate enough time for large repositories! Solutions The majority of farms we assess include Full Trust solutions Modern SharePoint experiences might look *very* different! Configuration and Integration Some configurations may not be supported natively (e.g. non-active Directory user profile data) Multiple SharePoint Service Applications may need to be consolidated

21 Choose a migration method Direct Database Attach Only available on-premises Supports content and some services Automatic upgrade to SP2016 mode Third party tools Allow SharePoint versions to be leapfrogged Support file shares and third party services MUCH more flexible than DB-attach Bespoke scripts Useful if you know PowerShell A tool might be more cost effective

22 Microsoft FastTrack Centre (August 2016) Free onboarding support For 150+ Office 365 seats Microsoft provide remote engineering assistance Services offered Core and service onboarding Data migration: SharePoint Online, OneDrive and Exchange Server-side tools required that use Office 365 Migration API Considerations Less control over the migration process Some gaps today e.g. delta sync for OneDrive for Business Only file share -> SPO today

23 FastTrack File Share Assessment Tool (August 16) Common findings Files > 2 GB Invalid name (" # % * : < >? / \ ) Invalid extension File names > 256 characters Invalid folder names (e.g. *_Files) Other useful info File count Folder count Maximum file size

24 Common SharePoint migration challenges Sandboxed Solutions Full Trust Solutions Web Templates Custom Pages Running Workflows Large Lists

25 Assessment tools may not warn you about Non-AD profile data Licensing changes Feature deprecation Office 365 sync gaps Throttling in Office 365 UX changes

26 Is that really a SharePoint Doc Library?

27 General migration considerations Communications Do people know what Office 365 is, and why their data is moving there? Will training videos help here? Do staff need to help remediate source data (e.g. file names)? What happens if they don t? Contingency Have you run a pilot migration to iron out the full range of potential issues? What s your fall back plan? Logistics Are there any client-side dependencies (e.g. OneDrive Sync Client)? How many people or sites can you migrate per batch? Do you need on-site floor-walkers?

28 Wrap-up SharePoint 2007 EOL in 2017 Start with a gap analysis Cloud-first, mobile-first Consider a migration tool Combine Office 365 services FastTrack: free Microsoft resources Run pilot migrations Involve your users

29 Welcome to the Consortium: digital transformation delivered