Sending Data between Host and Satellite Stations

Transcription

1 Sending Data between Host and Satellite Stations (For LexisNexis PCLaw TM versions 6.20 and 7) PCLaw Satellite for version 6.20 and higher provides multiple methods for transferring data between the host computer, and satellite workstations that may not necessarily be connected to the network. Data can be ed or saved to an external media, or an internal location on the network. This document describes the procedures for transferring data to and from the Satellite module. The following topics are discussed. Exporting Data from the Host Computer Importing Data to the Satellite Station Exporting Data from the Satellite Station Importing Data to the Host Computer Using the Satellite Station Manager Additional Resources. TM LexisNexis, LexisNexis Practice Management Systems, and PCLaw are registered trademarks or trademarks of LexisNexis, a division of Reed Elsevier Inc. All rights reserved. Exporting Data from the Host Computer Exporting data from the host computer can be achieved by one of three methods: sending by saving to a removable disk (such as a floppy disk or zip disk) saving to a location on the hard disk or network. Sending by To export data from the host computer by 1. On the File pull-down menu, select Satellite > Export to Satellite. The Export Method window appears: 2. Select to one (or more) people. 3. Click Next.

2 The window appears: 4. Select the user or type the address of the user to receive the exported data. To select multiple users, hold down the [Ctrl][Shift] keys or press [Enter] after selecting each address. 5. Click Next. A Progress window appears. 6. If you are using Microsoft Outlook, you may get the following warning: 7. Click Yes. A Successful window appears: 8. Click Done. The data is ready to be ed to the satellite station. Saving To a Removable Disk To export data from the host system by a removable disk such as a floppy or Zip disk: 1. On the File pull-down menu, select Satellite > Export to Satellite. The Export Method window appears. 2. Select Removable disk. 3. Click Next. Sending Data between Host and Satellite Stations - versions 6.20 and 7 Page 2 of 9

3 The Removable Media window appears: 4. Select the floppy or removable drive from the drop down list. The file name defaults to PCLawEXP.PLA. 5. Click Next. A Progress window appears. A Successful window appears. 6. Click Done. The data is saved to the removable media and is ready for the satellite station. Saving To a Location on the Hard Disk or Network To export data from the host system to a location on your hard disk or network: 1. On the File pull-down menu, select Satellite > Export to Satellite. The Export Method window appears. 2. Select Store on your computer/network location. 3. Click Next. The Export File Location window appears: 4. To save the file, type the directory path or click the Browse button to select a location. The file name defaults to PCLawEXP.PLA. 5. Click Next. A Progress window appears. A Successful window appears. 6. Click Done. The data is saved to the network location and is ready for the satellite station. Sending Data between Host and Satellite Stations - versions 6.20 and 7 Page 3 of 9

4 Importing Data to the Satellite Station Importing data to the satellite station can be achieved by one of two methods: receiving from saving from a removable disk, hard disk, or network drive location. Receiving from Data can be imported to the satellite station by clicking the export file attachment of the sent from the host computer. PCLaw Satellite must be closed to import data by Using your browser, open the containing the export file attachment. 2. Double click on the attachment. An Opening Mail Attachment window appears: 3. Select Open it. 4. Click OK. A Satellite Manager prompt appears: 5. If the modified date corresponds to the latest file date, click Yes. The file is imported into the satellite station. To cancel the import procedure to the satellite station, click No. Saving from a Removable Disk, Hard Disk or Network Drive Location When importing data from an internal or external file location, you are prompted to search for the data file as soon as you open PCLaw. 1. When opening PCLaw Satellite, the following PCLaw prompt appears automatically: 2. To import new data to the satellite station, click Yes. Sending Data between Host and Satellite Stations - versions 6.20 and 7 Page 4 of 9

5 To cancel the import procedure to the satellite station, click No. If you click Yes, the PCLaw Archive Manager - Import File window appears: 3. Highlight the PCLawEXP.PLA file. 4. Click Open. A PCLaw Satellite Manager prompt appears displaying the last import date. 5. If the modified date corresponds to the latest file date, click Yes. The file is imported into the satellite module. To cancel the import procedure to the satellite station, click No. Exporting Data from the Satellite Station Data can be exported from the Satellite Station: during the satellite session, from the File pull-down menu when ending the satellite session. Sending data from the satellite station using the File pull-down menu is identical to sending data from the host computer. See Exporting Data from the Host Computer on page If entries have been made in the current satellite session, then closing the satellite station produces the following PCLaw prompt: Sending Data between Host and Satellite Stations - versions 6.20 and 7 Page 5 of 9

6 2. To export satellite information, click Yes. The Export Method window appears: 3. See Exporting Data from the Host Computer on page 1 for explanations on the different methods of exporting data from the satellite station. Importing Data to the Host Computer Importing data to the host computer can be achieved by one of three methods: receiving from saving from a removable disk, hard disk or network drive location. Receiving from Data can be imported to the host computer simply by double clicking on the export file attachment of the sent from the satellite station. 1. Using your browser, open the containing the export file attachment. 2. Double click on the attachment. An Opening Mail Attachment window appears: 3. Select Open it. 4. Click OK. Sending Data between Host and Satellite Stations - versions 6.20 and 7 Page 6 of 9

7 If this is the first time data is being imported from this satellite station, a PCLaw Satellite Station prompt appears: 5. Type a name for this station or accept the default. 6. Click License. A Satellite Manager prompt appears: 7. If the modified date corresponds to the latest file date, click Yes. The file is imported into the satellite module. To cancel the import procedure to the satellite station, click No. Saving from a Removable Disk, Hard Disk or Network Drive Location To import data to a host computer: 1. On the File pull-down menu, select Satellite > Import from Satellite. The PCLaw Archive Manager window appears: 2. In the Look In box, search for the directory where the export file is saved by using the drop down arrow. 3. Highlight the PCLawIMP.PLA file. 4. Click Open. Sending Data between Host and Satellite Stations - versions 6.20 and 7 Page 7 of 9

8 A PCLaw Satellite Manager prompt appears displaying the last import date. 5. If the modified date corresponds to the latest file date, click Yes. The file is imported into the satellite module. To cancel the import procedure to the Satellite Station, click No. Satellite Station Manager Use the Station Manager on the host system for managing satellite stations. The Station Manager keeps track of total licenses purchased, activated, still available, and de-activated. Station Manager allows you to activate, de-activate and remove satellite stations. A satellite station is activated the first time a file is imported into the host computer from that station. Each satellite station must have a license. A satellite station may be deactivated if a user or workstation is no longer required. Deactivating a license allows you to add a new user or workstation under the existing license. A new user is added the first time data is imported from the new satellite station. Re-activating a satellite station requires a re-activation code from LexisNexis Practice Management Technical Support. 1. On the File pull-down menu, select Satellite > Satellite Station Manager. The Satellite Station Manager window appears: 2. To de-activate a satellite station: Highlight the satellite station to be de-activated. Click the De-activate button. A PCLaw prompt appears: Sending Data between Host and Satellite Stations - versions 6.20 and 7 Page 8 of 9

9 Click Yes. The status changes to Inactive in the Status column. Data cannot be imported from this user until the Satellite Station is re-activated. If the Available value is zero, you will need to contact LexisNexis Practice Management Sales for additional licenses. 3. To re-activate a satellite station: Highlight the satellite station to be re-activated. Click the Re-activate button. If you have limited licenses, you are immediately presented with an Authorization window. Re-activating a satellite station requires a re-activation code from LexisNexis Practice Management Technical Support. If you have unlimited licenses, the status changes to a blank in the Status column. 4. To Remove all Satellite Stations: Select the Remove All button. If you have limited licenses, you are immediately presented with an Authorization window. Removing a satellite station requires an authorization code from LexisNexis Practice Management Technical Support. If you have unlimited licenses, a PCLaw prompt appears: Click Yes. All satellite stations are removed from the Station Licenses list. Before removing satellite stations, ensure that all imports have been completed from the affected station. Data cannot be imported once the station is removed, without adding that station back. You may want to use the Remove All feature if the computers in the office are being upgraded. When a satellite station is removed, it no longer appears on the Station Licenses list. Station names are added back as data is imported from those satellite stations. 5. To end your Satellite Station Manager session, click Close. Additional Resources For information on related topics, refer to the documents listed below. Consult the Product Knowledge Base on your personalized Web Site. In PCLaw, select Visit PCLaw Web Site from the Help pull-down menu. Using the Express Optional Module (keywords the module page) Sending and Receiving Data on Satellite Stations (keywords the module page) Sending Data between Host and Satellite Stations - versions 6.20 and 7 Page 9 of 9