USER MANUAL HOW TO ADD USER ACCOUNTS AND USER MANAGEMENT

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Natalie Martin
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1 USER MANUAL HOW TO ADD USER ACCOUNTS AND USER MANAGEMENT This manual explains how to add and remove the user accounts of e Submission of Satellite Network Filings including. Other user management functions are also introduced in this manual. This manual is described for external test users corresponding to the functions as of 15 February * The figures of displays in this document were captured from the system under development and they might be different from the test version of the system. 1. User Accounts 1.1 Abstract of User Accounts Users need user accounts (user name and password) for e Submission of Satellite Network Filings to log in the system. There are 4 categories of user accounts. (1) Administration Manager (2) Administration User (3) Operator Manager (4) Operator User * User groups for Intergovernmental satellite organizations are planned to be developed. * TIES account is necessary to create a user account for the system. The Bureau will be responsible for registering accounts for Administration Manager role. In this regard, administrations are invited to communicate to the Bureau by fax: the initial list of one or more person (or entity) assigned for the Administration Manager role, indicating the person's name, title, address, telephone number and TIES user name. The person who has been assigned with Administration Manager role can manage the access right(s) of other member(s) of his/her administration, as well as to add and/or to remove the accounts for administration role(s) or operator role(s) in his/her administration. For their own security, Administrations are kindly requested to keep the Bureau informed of any updates to accounts with Administration Manager privileges that are registered in the Bureau s database. ITU 1

2 1.2 User permissions. The detailed permissions of each category of user accounts are as follows. 1. Administration Manager Have the full set of privileges needed in order to upload databases and associated documents, validate and submit them to the Bureau. Can manage the access right(s) of other member(s) of his/her administration, as well as to add and/or to remove the accounts for operator role(s) in his/her administration. * The Bureau is the only responsible for registering accounts for Administration Manager role. 2. Administration User Held by members of the Administration having the full set of privileges needed in order to upload databases and associated documents, validate and submit them to the Bureau. Can add and/or remove the accounts for operator role(s) in his/her administration. 3. Operator Manager Held by a member of an operating agency having the full set of privileges needed in order to upload databases and associated documents, validate and submit them to the notifying Administration. Can add and/or remove the accounts for Operator User. 4. Operator User Held by a member of an operating agency having the full set of privileges needed in order to upload databases and associated documents, validate and submit them to the notifying Administration. Please note that Only those from the operating agencies listed in the TABLE 12A/12B of the preface can be given Operators accounts. Operator can submit to the Administration in the TABLE 12A/12B of the preface. Administrations and Operators can hold multiple managers. Administrations are kindly request to contact BR if the administrations request to add, remove or change the accounts of Administration Manager. The users in Operators can view the detailed submissions which they submitted and they can track the status of the submissions even after they have submitted filings to their Administrations. Administration can request for a new operating agency by sending a telefax to the Bureau. ITU 2

2. How to add/delete user accounts for the system 2.1 To ADD Administration User Role Administration Manager is permitted to add Administration Users.

3 2. How to add/delete user accounts for the system 2.1 To ADD Administration User Role Administration Manager is permitted to add Administration Users. 1) Administration Manager logs in the system with his/her user name and password. 2) Go to Users tab => New (Fig. 1) 3) Enter the TIES user name of a new user into User name (Fig. 1). a. The candidate user names are shown as itu_ersc\(user name) in the dropdown list when some characters of TIES user name are input (Fig. 2). b. Choose the appropriate user name in the candidate list. ( itu_ersc\ is the necessary prefix for the user management function though users can log in without itu_ersc\.) 4) Select e Submission as Application and appropriate Role (Administration User) from drop down list (Fig. 1). 5) The user account for the system is added. The new added user can be checked in the list of user accounts as shown in Section 2.3. (2)New (2) Users (3) TIES user name (See Fig.2) (4) Choose e Submission (4) Choose Administration User Fig. 1 Add new account for Administration User (1) ITU 3

$(2) Choose an appropriate user name from a drop down list. ( itu_ersc\ is a necessary prefix.) Fig. 2 Add new account for Administration User (2) 2.$

4 (2) Choose an appropriate user name from a drop down list. ( itu_ersc\ is a necessary prefix.) Fig. 2 Add new account for Administration User (2) 2.2 Add user accounts for Operator roles Administration Manager and Administration User can add user accounts for Operator Manager and Operator User. Operator Manager can also add the user accounts for Operator User. 1) Administration Manager, Administration User or Operator Manager (*) logs in the system with his/her user account and password. (* Operator Manager can add user accounts for Operator Users.) 2) Go to Users tab => New. (the word of New disappears soon.) 3) Enter the TIES user name of a new user into User name (Fig.3). a. The candidate user names are shown as itu_ersc\(user name) in the dropdown list when some characters of TIES user name are input (refer to Fig. 2 above). b. Choose the appropriate user name in the candidate list. ( itu_ersc\ is the necessary prefix for the user management function though users can log in without itu_ersc\.) 4) Select e Submission as Application and appropriate Role (Operator User or Operator Manager) from drop down list (Fig.3). 5) Choose an operator name for a new user from the drop down list of registered operators (Fig.4). 6) The user account for the system is added. The new added user can be checked in the list of user accounts as shown in Section 2.3. ITU 4

$3 Add new account for Operator roles (1) itu_ersc\xx (5) Choose$

5 (2)New (2) Users (3) TIES user name (4) Choose e Submission (4) Choose Operator Manager or Operator User Fig.3 Add new account for Operator roles (1) itu_ersc\xx (5) Choose an operator name from drop down list Fig.4 Add new account for Operator roles (2) ITU 5

6 2.3 List of user accounts The user accounts in the administrations and/or operators are listed in the table in Users tab => List. (Fig.5) Administration Manager and Administration User can view the list of user accounts of his/her administration and operator(s). Operator Manager and Operator User can view the list of user accounts of his/her operator(s). Users List User list e Submission e Submission Remove the account Change role Fig.5 User List 2.4 Removal and change of user accounts User accounts can be removed or changed by the users who have the permission to do so (Fig.5). (1) Removal of user accounts Administration Manager can remove the user accounts of all other user roles. Administration User can remove the user accounts of Operator Manager and Operator User. Operator Manager can remove the user accounts of Operator User. (2) Change of user accounts Administration Manager and Administration User can change roles of user accounts of Operator roles o from Operator Manager to Operator User o from Operator User to Operator Manager ITU 6

7 3. Other functions of user management Users can view his/her user profile (Username, name of Administration/Operator and user role) by clicking the upper right corner (Fig.6). Users can search user accounts by filling in the search box (Fig.6). Search box User profile Fig.6 User profile and Search box ITU 7