TIME FOR CHANGE: Migrating From Windows XP to Windows 8.1 Pro

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1 TIME FOR CHANGE: Migrating From Windows XP to Windows 8.1 Pro

2 CONTENTS Preface Windows XP vs. Windows 8.1 Pro All in One: The Benefits of Upgrading PCs Critical Hardware and Software Why Lenovo? It s Time to Make a Move

3 Despite the rise of mobile device use in business environments, the notebook and desktop market is more alive than ever - and gaining momentum. According to a recent canalys market survey, global PC sales increased by 14 percent during the second quarter of For the first time since the third quarter of 2013, more notebooks than tablets were sold (49.1 million devices). 1 Desktops and notebooks are also on the rise in Germany. According to a forecast made by the prominent industry association Bitkom, we are about to witness a double-digit increase in turnover in Bitkom estimated the total value of desktop PCs and notebooks to be sold in Germany in 2014 at USD 6.1 billion twelve percent higher than in Bitkom president Dieter Kempf warns not to write off the PC market too soon. Demand has picked up considerably this year, especially with business customers. 2 As much as businesses still rely on PCs, it may be surprising to find that many are still using Windows XP a 10-year-old operating system (OS). More risky than its age is the fact that as of April 2014, Microsoft is no longer supporting it. According to Spiceworks data, 70% of companies in EMEA are still using Windows XP. 3 This poses serious security concerns, including an increased risk of exposure to new malware and malicious attacks. 3

4 01 WINDOWS XP vs. WINDOWS 8.1 PRO To keep data secure, as well as to meet today s stringent business requirements, both software and operating system should be state-of-the-art. Even the best hardware cannot completely compensate for the pitfalls of running an obsolete operating system. Risks include: Hackers exploit unpatched vulnerabilities in unsupported software Windows XP can t run newer, more secure versions of Internet Explorer Windows XP now has limited anti-virus software support Older video and printer drivers are also vulnerable to attack So what s a better option? Consider Windows 8.1 Pro an OS more stable, intuitive and faster than any previous Windows version. Blue screens are a very rare sight in Windows 8.1, whereas with XP, stop errors are still frequent. Drivers in particular can cause real problems for XP; Windows 8.1 Pro simply provides higher quality in this respect. Software energysaving features help lower operating costs. In addition, Windows 8.1 Pro offers a series of improvements meant to render IT and employee workflows more efficient, thus saving costs. It also has one aspect even more critical than technical innovation: security. Companies still running XP expose themselves to enormous security risks, since Microsoft ended extended support for Windows XP as of spring 2014 putting an end to further security patches or updates. 4

5 01 Why not Windows 8? These security risks are not acceptable. In fact, compliance guidelines such as Basel II SOX (Sabanes-Oxley Act) or EuroSOX require that businesses take all technically feasible measures to protect critical company information from loss or unauthorized access. XP users who want to stay loyal to Windows would be best served upgrading to Windows 8.1 Pro to help protect their PCs. Why Windows 8.1 Pro? Security reasons alone make the upgrade to a modern OS absolutely necessary. Why Windows 8.1 Pro? Because support for Windows 7 is scheduled to end in five years. To avoid upgrading again then, we recommend the more future-proof option, as security updates for Windows 8.1 Pro are planned through the end of In general, while it is possible to upgrade older PCs to Windows 8, there are some hurdles. First, older XP PCs often do not meet the hardware requirements for Windows 8. The 32-bit version, for instance, requires a 1 GHz processor, 1 GB RAM, 16 GB of available storage and a DirectX 9-compatible graphics card. Even if the hardware requirements are met, there s another obstacle: XP users can only take their files not their settings and programs into the new system. Upgrades between 32- and 62-bit systems are still not possible. If your old system is 32-bit, you must stick to the 32-bit version of the system. The same goes for 64-bit: it is only possible to upgrade to the 64-bit Windows version. Another issue is application compatibility. Be sure to allow for sufficient resources and costs to ensure the compatibility of older XP applications. About a third of all XP applications are not supported by Windows 8. 5

6 02 ALL IN ONE: THE BENEFITS OF UPGRADING PCs An even better option? When upgrading your OS, purchase new hardware as well, tackling the OS upgrade and hardware replacement as a single process. This has the following benefits: Windows 8 is already preinstalled on the newly purchased desktop computers and notebooks, which simplifies the migration process to Windows 8.1 Pro. This route also ensures that your PC is equipped with all necessary drivers as well as the input/ output system (BIOS) and rules out compatibility problems with Windows 8. This way the PC can be used for a longer time and service and support expenditures are kept to a minimum. To avoid issues related to hardware compatibility and manual upgrades, you should seriously consider upgrading hardware and OS in one step. Ideally, the switch to Windows 8 should be used as an opportunity to reorganize the entire client landscape. Migrating to Windows 8 enables IT departments to review and organize their application pools. This is also an opportunity to check which applications are still useful for the company s business purposes - and which are not. Instead of moving obsolete software to a new desktop platform, it might be worth evaluating if the programs can be replaced by new, state-ofthe-art software. You can also work out a requirement profile for the future standard client during this step. How is it embedded in the infrastructure, which operating and support processes, and which software products are necessary? Further application areas are related to security, back office, hardware and application compatibility, general compatibility checks, and training. Each of these areas deserves careful consideration. 6

7 03 CRITICAL HARDWARE AND SOFTWARE Another critical aspect to consider is the deployment of older applications and hardware which cannot be replaced by newer versions. While most software versions software might perform poorly or not at all. Address the following questions: Is the hardware (printer, storage device etc.) you intend for further use compatible with Windows 8.1 Pro? Are your business applications, especially critical ones, going to run on the new system? Have you met the technical requirements for the new Windows 8.1 Pro features? Once you have solved these preliminary issues, it s time to formulate a deployment strategy. Implement the actual migration by strictly following the established methods. The process can be improved by using best practices and by automating migration steps. 7

8 04 WHY LENOVO? There are many thoughtful features designed into Lenovo hardware. For example, Lenovo notebooks are especially renowned for their high-quality keyboards, often considered to be the best notebook keyboards available on the market. The keyboards are splash-resistant, and many ThinkPad laptops have a drainage system for spilt fluids. Complex security mechanisms Lenovo computers excel at security. For instance, Lenovo notebooks equipped with a conventional, magnetic hard disk have a motion sensor which signals the drive to park the disk head when it detects excess acceleration, in order to prevent head crashes. Many Lenovo notebooks have an integrated security solution called ESS (Embedded Security Subsystem) which can encrypt data in real time. Some models also have an integrated fingerprint scanner for user authorization at login or to limit access to certain websites. Lenovo hardware is designed for extremely easy repair or replacement. You can replace memory storage, hard disks and batteries in less than a minute, saving valuable time for overworked, understaffed IT professionals. 8

9 05 IT S TIME TO MAKE A MOVE Don t put your business at risk any longer. Upgrade your business now to Lenovo devices running Windows 8.1 Pro to improve your security and avoid potential vulnerabilities that can cost you money and time. Learn more about Lenovo devices running Windows 8.1 Pro Here are some helpful links and tools for your upgrade to Windows 8.1: Check the compatibility of your devices with Windows 8.1 France UK Netherlands Germany Access automatic Windows 8.1 Pro preparation and deployment with the Deployment Kit 9

10 Sources: Spiceworks anonymized aggregate network data, measuring XP usage in EMEA between April and October, 2014

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