More Skills 14 Write Macros to Create Custom Menus

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1 = CHAPTER 9 Access More Skills 14 Write Macros to Create Custom Menus Macros can be created to display a custom shortcut menu in a report or form. The shortcut menu lists the commands that you write and each command runs the actions that you specify in a macro. To complete this database, you will need the following file: a09_art You will save your file as: Lastname_Firstname_a09_Art 1. Start Access and open the student data file a09_art. Click the File button, and then save the file as an Access Database in your Access Chapter 9 folder with the name Lastname_Firstname_a09_Art If necessary, enable the content. 2. Display the Create tab, and then in the Macros & Code group, click the Macro button. 3. In the Action Catalog pane, under Program Flow, double-click Submacro. 4. In the Submacro box, type &Save The ampersand is used to indicate that this will be displayed in a menu. Build Macros and Write VBA Procedures Microsoft Access Chapter 9 More Skills: SKILL 14 Page 1 of 7

2 5. On the Design tab, in the Show/Hide group, click Show All Actions. 6. In the Submacro, click the Add New Action box arrow, scroll down, and then click SaveObject. Compare your screen with Figure 1. SaveObject action Submacro block Figure 1 Build Macros and Write VBA Procedures Microsoft Access Chapter 9 More Skills: SKILL 14 Page 2 of 7

3 7. Below the End Submacro statement, click the Add New Action box arrow, and then click Submacro.Type &Print 8. Press F, and then type the letter p Press F. The first macro action that begins with the letter P PrintObject displays. 9. Below the second End Submacro, click the Add New Action box arrow, and then click Submacro. Type &Close 10. Press F, and then type the word closed Press F. Compare your screen with Figure 2. The first macro action that begins with the word closed CloseDatabase displays. CloseDatabase macro inserted Figure 2 Build Macros and Write VBA Procedures Microsoft Access Chapter 9 More Skills: SKILL 14 Page 3 of 7

4 11. Click Save. In the Save As dialog box, type ShortcutMenuCommands and then click OK. This macro creates a shortcut menu with three commands: Save, Print, and Close. 12. Close the macro. 13. On the Create tab, in the Macros & Code group, click the Macro button. 14. In the macro, click the Add New Action box arrow, and then click AddMenu. 15. Click in the Menu Name box, and then type Report Menu 16. Press F, click the Menu Macro Name arrow, and then click ShortcutMenuCommands. 17. Click Save. In the Save As dialog box, type CustomMenu and then click OK. Compare your screen with Figure 3. This macro creates a customized menu that will contain the actions created in the ShortcutMenuCommands macro. Menu Name Menu Macro Name Figure 3 Build Macros and Write VBA Procedures Microsoft Access Chapter 9 More Skills: SKILL 14 Page 4 of 7

5 18. Close the macro. 19. In the Navigation Pane, right-click the Art Classes report, and then from the shortcut menu, click Design View. 20. In the Report Footer, click the Count control with text =Count(*), and then press WX. 21. Display the property sheet. If necessary, in the property sheet, click the Selection type box arrow, scroll down, and then click Report. 22. On the property sheet, click to select the Other tab. Click the Shortcut Menu Bar box, and then type CustomMenu Compare your screen with Figure 4. Report selected Shortcut Menu Bar property Figure 4 Build Macros and Write VBA Procedures Microsoft Access Chapter 9 More Skills: SKILL 14 Page 5 of 7

6 23. Click Save, and then Close the Art Classes report. 24. In the Navigation Pane, double-click the Art Classes report. 25. Right-click a blank area of the report, and then compare your screen with Figure 5. The CustomMenu macro displays the custom shortcut menu with the submacros created in the ShortcutMenuCommands macro. Shortcut menu displays Figure 5 Build Macros and Write VBA Procedures Microsoft Access Chapter 9 More Skills: SKILL 14 Page 6 of 7

7 26. Close the Art Classes report. 27. In the Navigation Pane, right-click the ShortcutMenuCommands macro, and then click Design View. 28. In the macro, click the Add New Action box arrow, and then click Comment.Type Prepared by Your Name Press FGH. 29. Click Save. On the Design tab, in the Tools group, click the Convert Macros to Visual Basic button. 30. In the Convert macro: ShortcutMenuCommands dialog box, click to clear the Add error handling to generate functions check box, as shown in Figure 6. Cleared check box Figure Click Convert, and then click OK. 32. From the Project Explorer, open the converted macro. 33. From the File menu, click Print. Submit as directed by your instructor. 34. From the File menu, click Close and Return to Microsoft Access. 35. Exit Access. You have completed More Skills 14 Build Macros and Write VBA Procedures Microsoft Access Chapter 9 More Skills: SKILL 14 Page 7 of 7

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