Top Reasons to Upgrade to Microsoft SharePoint 2010

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1 Top Reasons to Upgrade to Microsoft SharePoint 2010 Contents Abstract. 1 SharePoint s Role in Productive Business Environments. 2 Microsoft SharePoint 2010 Upgrade Advantages. 2 The Added Advantages of Microsoft SQL Server 2008 R2. 4 Dell and Intel: Providing the SharePoint Platform of Choice. 5 Conclusion. 7 Brought to you compliments of: Abstract Productivity in any size corporation relies on easy, secure collaboration between end-users. Access to shared data and content and the ability to work with it together moves projects along faster. Of course, collaboration facilities only improve productivity if they are constantly available to all users, reliable, and perform at the speed of business. The platform that allows seamless collaboration across companies is often provided by Microsoft SharePoint. With the release of Microsoft SharePoint 2010, IT administrators have greater control over the collaboration environment, which includes Microsoft SQL Server 2008 R2, and increased ability to protect, scale, manage, and, when needed, restore services. Dell and Intel provide hardware solutions that work in conjunction with SharePoint and SQL Server feature sets to ensure reliability and high performance of business-critical collaboration environments 2010 Dell, Intel and TechTarget

2 SharePoint s Role in Productive Business Environments There are very few business tasks that are accomplished by a single person. Most work products presentations, analyses, business plans are created through collaborative efforts. While collaboration is a necessity, it s only efficient when co-workers can easily share files and information across the organization. Microsoft SharePoint is a business collaboration platform that facilitates the sharing of ideas and data among members of work teams no matter where they are located. The broad array of technologies included in SharePoint is most typically used as collaboration sites, content management systems, and web portals. SharePoint allows co-workers to communicate via blogs and wikis. Search functionality gets users to the right information and people. Shared calendars and task lists keep work teams organized. With SharePoint in place, business environments erase the productivity sinks of constant file transfer, out-of-sync document editing and poor work team communication. It s easy to see how SharePoint environments become the foundation for day-to-day business operations. Management of these environments is a key IT responsibility. Typically deployed across a server environment, SharePoint has to support many people (depending on the size of the company) and an ever growing amount of data. Reliability, availability, scalability, and performance are all key attributes of a successful SharePoint environment. Improvements in Microsoft SharePoint 2010 are making it easier for IT teams to manage farms, ensure reliability, maintain high levels of performance, and extend more features to the user community. SharePoint requires Microsoft SQL Server and advances available in SQL Server 2008 R2 work with SharePoint 2010 to further ensure the reliability, availability, and performance of the entire platform. Microsoft SharePoint 2010 Upgrade Advantages Microsoft SharePoint 2010 offers a long list of new features and capabilities for both end-users and administrators. Here we ll focus on new capabilities that facilitate platform management, ensure reliability, improve performance, and help IT improve end-user productivity. Management Tracking activity across the SharePoint environment enables administrators to proactively tend to issues before end-users are negatively impacted. The SharePoint Health Analyzer notes problems on servers across the farm and, when possible, automatically fixes security, performance, configuration, and availability issues. SharePoint now supports Windows PowerShell so that administrators can, for example, automate or script backup processes with restore options like file compression and database snapshots. The Central Administration Console uses the Microsoft Office 2010 ribbon to give administrators a consistent platform interface that offers intuitive access to access to subtasks. The console also includes a farm configuration wizard which makes it easier to tune the SharePoint environment. Reliability The data the moves across the SharePoint environment is business critical including everything from the latest financial figures to business plans to product specifications. Productivity depends on reliable access to the environment and associated data Dell, Intel and TechTarget

3 Microsoft SharePoint 2010 improves backup and restore procedures to give administrators more control over processes and speed recovery. Backup can include the entire SharePoint farm, site collections, subsites, or lists. In previous versions, administrators needed to build a secondary farm in order to backup with that degree of granularity. That is no longer necessary. If necessary, data can be restored from an unattached database. So, if financial data within the SharePoint farm is corrupted, it can be restored using redundant data that resides on a server outside the farm. SharePoint 2010 allows administrators to connect to and browse unattached databases to ensure that the needed data is there. A new Unified Logging Service increases data retention to 14 days (a default that can be changed via Windows PowerShell). Data retention is often required for compliance with government regulations. It is certainly required to ensure that content is available for recovery purposes. Administrators can set a disk space quota so limits aren t violated. Performance With so many employees relying and SharePoint to get work done, high performance is a requirement. Slow operations send angry users straight to the IT help desk. SharePoint 2010 helps preserve the performance needed by end users and administrators with remote BLOB storage and logging database improvements. SharePoint uses Microsoft SQL Servers as a data source and SQL databases store large files documents, presentations, spreadsheets and photos that are often over 2 MB. Those files are stored as binary large objects (BLOBs). Writing and retrieving BLOBs can be slow, or seem slow in relation to writing and retrieving smaller files. Remote BLOB storage, which is available when SharePoint is layered on Microsoft SQL Server 2008 R2, stores large files within an external NTFS volume that is managed by the database. Writing and retrieving large files is much faster. It also allows those files to be stored on a less expensive hardware solution than is needed within the SharePoint server farm. The SharePoint logging database stores trace data including page requests, webpart rendering details, performance counters, timer jobs, feature usage statistics, and more. The data is used by web analytics to detail SharePoint usage patterns which is useful for determining expansion requirements or defining development tasks. Obviously, the logging database can grow quite large. SharePoint 2010 includes event flood protection that allows administrators to throttle back the size of the logging database by recording only a few occurrences of an event. The smaller database makes interaction with the log faster and easier. End-user productivity Increasing end-user productivity is a constant goal of IT administrators. SharePoint 2010 gives them a leg up with a host of new out-of-the-box service applications that increase collaboration with Microsoft productivity applications like Word, Excel, and access and improve services including search, meta data management, and business data connectivity. The search service architecture now includes Fast Search, a separate product in SharePoint Fast Search allows natural language analysis to make it easier for end-users to find needed data and each other. Developers can make search applications or refine search on a per user or per group basis. Content can be promoted or demoted on the basis of relevance, Dell, Intel and TechTarget

4 filtered on social tags or organizational taxonomy. A new scale-out model allows search to work across very large amounts of data. Microsoft has also extended SharePoint 2010 access by adding support for browsers other than Internet Explorer. Mozilla Firefox and Safari (for PC and Macintosh) can both be used to access SharePoint data. Google Chrome and Opera can download SharePoint content. And several micro-browsers for smart phones are supported to make SharePoint extremely portable. The Added Advantages of Microsoft SQL Server 2008 R2 SharePoint requires an underlying Microsoft SQL Server database to organize, manage, and store all the data that powers collaborative work. While there are many versions of Microsoft SQL Server available and the size of the SharePoint server farm will vary company to company, Microsoft SQL Server 2008 R2 is recommended for SharePoint deployments. Like SharePoint, SQL Server 2008 R2 helps IT keep the entire collaboration environment running smoothly and tuned to current business requirements. Reliability Making sure that data is always available and, in the case of system failure or disaster, recovered quickly, is an important job of the database. SQL Server 2008 R2 increases data protection through data mirroring, or data redundancy. A database mirror is a replica of the working database. Mirrored databases can be very quickly restored with their replica to improve overall recovery time. Mirroring also keeps data available during database upgrades; mirrored databases are sequentially upgraded while replica databases serve end-users. Mirroring also allows very fast restoration of small bits of corrupted data. Corrupted database pages are simple replaced by mirrored data. Backup speed and recovery time are also reduced through backup compression capabilities which reduce the amount of I/O required in backups which improves backup speed and recovery time. Database snapshots allow administrators to restore data to a very recent point in time. By taking regular, fairly frequent snapshots, the database can be restored to a point in time that s very close to the time corruption occurred so that end-users lost very little work. SharePoint Server 2010 supports the use of SQL Server 2008 R2 snapshots during exports eliminating the problem of exporting content that s currently in use. A snapshot is taken of the source data before export, the export is conducted using the snapshot, and the snapshot is deleted after the export is complete. Hardware safety nets are also key to reliability. Failover clustering keeps the SQL Server database available in case of a hardware failure. Shared server disks take over operations in the event of a CPU, memory, or other non-storage hardware component problem. Hot-Add hardware support in SQL Server 2008 R2 allows CPUs and memory modules to be dynamically removed and replaced without needing to halt database services. Performance Constant growth in content, either day-to-day business data or web content, and heavy workloads tax the performance of the underlying SharePoint environment. SQL Server 2008 R2 allows both processor and memory scaling. CPU scaling up to 8 processors with no core limitations is not only ensures overall performance but is a big assist in balancing workloads across the SharePoint farm Dell, Intel and TechTarget

5 Physical memory scaling with is essential for growing databases, especially when they are being upgraded or repaired, can be scaled up to 2 TB. SQL Server 2008 R2 includes a Resource Governor that administrators use to monitor and control resource consumption. They can prioritize and allocate resources to particular workloads to make sure, for example, that a particular data processing job gets done by its deadline. The Performance Data Collector reports data from performance counters to deliver dynamic management views and direct administrators to workloads that need a performance boost. Security All companies need to keep secure the business data that resides in their collaboration environment. Many companies, health care organizations, financial institutions, and others, have to comply with government regulations that are specifically concerned about data protection. SQL Server 2008 R2 includes Transparent Data Encryption (TDE) which allows real-time I/O encryption and decryption of data and log files without having to reconfigure or change SharePoint. TDE also protects data that is lost or stolen. Encryption is performed at the page level before pages are written to disk. Data is decrypted when read into memory. SQL Server Audit tracks and logs system events which include changes to database objects or stored procedures, changed configuration settings, and changed audit configuration settings that might indicate a security breach or attempt to breach security. Dell and Intel: Providing the SharePoint Platform of Choice Both Dell and Intel partner with Microsoft to ensure that hardware platforms are designed to deliver the essential requirements of the applications they run and that software is levering hardware technology. In combination, Dell, Intel, and Microsoft deliver a marketing leading collaboration platform that offers high performance, reliability, and scalability. Dell servers and storage Dell PowerEdge servers are available in configurations that fit any size collaboration environment. Smaller SharePoint farms might run on tower or rack servers while large farms will certainly benefit from the wide range of blade servers and enclosures available. All Dell servers are engineered to offer exceptional reliability. As a bonus, energy conscious features ensure that Dell servers reduce the utility overhead of server farms. Reliability comes from two main server feature sets: redundancy and hot pluggability. Redundant components; power supplies, fans, etc., provide important safety nets in cases of component failure. Simply, if the main power supply fails, the redundant power supply automatically takes over. The server remains in service and end-user service continues without interruption. Components are also hot pluggable. When a component needs to be replaced, the IT technician simply opens the live server, unplugs the problem component, plugs in a replacement, and closes the server. Servers do not have to be powered down or taken apart to perform component maintenance. RAID (Redundant Array of Independent or Inexpensive Disks) configurations support data mirroring to increase both reliability and performance. Not only is data recovery faster when mirrored databases are available, backup operations are facilitated to reduce workloads Dell, Intel and TechTarget

6 Servers require a lot of power to run and a lot of power to be cooled down. Large SharePoint farms can reduce the number of servers and power consumed through virtualization. Dell design energy efficiency into PowerEdge servers so that any farm configuration is minimizing its own power requirements. Energy efficiency is achieved through: power caps on energy consumption that are set by IT administrators low voltage memory modules automatic fan control that slows or speeds fans according to internal server temperature smart chassis design that circulates air throughout the server and uses heat sinks to funnel heat out of the server Dell also offers a wide range of storage unit options offer multiple RAID levels to accommodate any current storage requirements and scale easily along with database growth. Dell Equalogic, PowerVault, and Dell/EMC storage arrays all offer battery-backed cache and redundant array power supplies for reliability. All units assume and support data growth; additional disks and arrays can be added as storage demand increases. Intel processors Dell PowerEdge Servers are powered by Intel Xeon multi-core processors. The 5600 series and above include performance, reliability, security, and energy-efficiency features that make them a solid choice for SharePoint environments. Intel Turbo Boost Technology automatically maximizes server performance by increasing core frequencies to enable faster speeds for specific threads or heavy workloads. Intel Xeon 5600 series processors offer 15x better performance than older 2 socket single-core servers and support server consolidation/virtualization. Flexible virtualization extends failover, load balancing, and disaster recovery by allowing IT to combine servers with multiple processor generations in one environment. New levels of secure server deployment are available through hardware-based acceleration for secure transaction servers with new AES instructions which is important for organizations that must comply with government regulations. Intel Intelligent Power Technology automatically shifts both CPU and memory to the lowest power state that will deliver the performance requires saving energy and reducing the server s heat output. Idling cores (those that are not needed to support current workloads) are powered down to near zero consumption independently of working cores to reduce overall power consumption. Automated low power states for CPU, memory, and I/O controllers reduce the power state to one that delivers the performance needed for the current workload. Dell Services How well SharePoint functions as a collaboration platform depends heavily on how it is configured: how it is deployed over a series of required servers, the type of servers and processors that are deployed, the storage units that support the database. Dell technicians and consultants have deep knowledge of SharePoint deployments. They can help specify and size the servers, processors and storage units that will meet business performance Dell, Intel and TechTarget

7 requirements. They ll also help with deployment which actually begins at Dell where servers are pre-configured and tested for immediate placement in the SharePoint farm. Dell expertise is also available post-deployment to help tune environments and scale them up to meet increased demand. Conclusion Collaboration technology carries the promise of real business productivity allowing work teams to easily share information and ideas across the enterprise. Of course, collaboration is only productive if underlying systems are reliable and operate at speeds required by end-users. Microsoft SharePoint is the marketing leading business collaboration platform and SharePoint 2010 offers new features that ensure performance and reliability and facilitate management. Microsoft SQL Server 2008 R2 which is required by SharePoint 2010 adds even more management, performance, and reliability features that keep data available and accessible. As Microsoft partners, Dell and Intel have engineered server, storage, and processor technologies that fully support SharePoint environments with their own set of capabilities that not only ensure reliability and performance but reduce the costs of running large fleets of servers. Configuring a SharePoint environment that maximizes the potential of all the software and hardware included can be complicated. Dell service technicians and consultants are able to specify and deploy and size environment and help IT administrators keep it tuned and scaled to business requirements Dell, Intel and TechTarget

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