E-Auction. For. Procurement of Canon image CLASS MF244dw LaserJet Printer. (Reference No. (n)code\printer\ \01)

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1 E-Auction For Procurement of Canon image CLASS MF244dw LaserJet Printer (Reference No. (n)code\printer\ \01) (n)code Solutions A Division of GNFC Limited 403, GNFC Infotower, S G Highway, Ahmedabad , Gujarat Ph. No Restricted Page 1 of 13

2 Contents DISCLAIMER... 3 SECTION 1: PRE-QUALIFICATION CRITERIA Pre-Qualification Criteria: Tender Details:... 5 SECTION 2: PAYMENT S CHEDULE AND PENALTIES Payment Schedule: Penalties Other Terms and Conditions:... 7 SECTION 3: SCOPE OF WORK & EXPECTED OUTC OMES Signing of Contract: Technical and Financial details Technical Bill of Materials: Financial Details: Restricted Page 2 of 13

3 DISCLAIMER All information/ details contained in this e-auction Document are provided in good interest and faith. This is neither an Agreement nor an Offer or Invitation to enter into an Agreement of any kind with any Party. Though adequate care is taken in preparation of this document, the interested firm/ entity shall satisfy itself that the document is complete in all respects. The information provided in this document may not be complete and exhaustive, interested Bidders are required to make enquiries wherever required. Intimation of discrepancy/ ambiguity, if any, will be intimated immediately to (n)code. If no intimation is received by this office by the date mentioned in the document, it shall be deemed that the E-AUCTION document is complete in all respects and firms/ entities submitting their bids are satisfied that the E-AUCTION document is complete in all respects. (n)code reserves the right to reject any or all of the applications/ bids submitted in response to this E-AUCTION document, at any stage and without assigning any reasons, whatsoever. (n)code also reserves the right to withhold or withdraw the tender process at any stage, with intimation to all who submitted the E-AUCTION Application. (n)code reserves the right to change/ modify / amend any or all of the provisions of this E-AUCTION document. Such changes, if any, would be accordingly communicated to the Bidders. Information provided in this document or imparted to any firm/ entity as part of this Tender process is confidential to (n)code and the same shall not be used for any other purpose or distributed to or shared with any other person or organization. Restricted Page 3 of 13

4 SECTION 1: PRE-QUALIFICATION CRITERIA Restricted Page 4 of 13

5 1.1. Pre-Qualification Criteria: Pre-Qualification criteria defined for bidders desirous of bidding for the project : a) The bidder should be in the business of Supply, installation, commissioning and testing for Hardware and Software equipment s for at least three years from the e-auction date. b) The Bidder should have prior experience of supply of Scope mentioned activities. Purchase Orders Copies indicated supply of scope mentioned activities must be submitted for the same. The Bidder shall have experience in successful supply, installation of MFP LaserJet Printers and must be aware of all functions, features, settings, configurations, accessories, supply & compatibility. Supporting Documents The Bidder : Business Registration Certificate or Company Incorporation Certificate, PAN Number, TAN, Service Tax registration, GST registration self-attested Copy Work Orders for supply and onsite installation of MFP LaserJet Printers. Bidder to submit minimum two such orders of value (with Completion Certificate from Customer) at-least Rs. 50,000 each in last two years. The Bidder must provide 1 year Onsite warranty for the printers. Note: In addition to above mandatory documents, the bidder must submit Power of Attorney or board resolution duly executed in favor of the person signing the tender authorizing him to sign the tender document in case the bidder is not a sole proprietary concern. All criteria mentioned as above are mandatory to qualify in tender Tender Details: Mode of Bid Submission Bid Decrement Value Offline (Technical & Organizational) / Online (Commercial) Rs.500/- (Five Hundred Only) Restricted Page 5 of 13

6 SECTION 2: PAYMENT SCHEDULE AND PENALTIES Restricted Page 6 of 13

7 2.1 Payment Schedule: Payment Term: Payment Terms 100% within 30 days of invoice submission post onsite installation & successful testing of all functions. Note: After getting P.O. Installation & Configuration has to be completed within 1 week by respective bidder. 2.2 Penalties Delay in delivery related penalty: Printers are to be delivered and installed within 1 week from the date of issuance of Purchase / Work order. In case of delay in delivery/installation of printer, the penalty of 1% of contract value per delayed week will be levied up to maximum of 10% of contract value. If delay is beyond 10%, (n) Code reserves the right to terminate the contract. (n)code reserves the right to purchase such product/services from market at cost and risk of Vendor. 2.3 Other Terms and Conditions: a) All the information contained in these requisition specifications is the property of (n)code and these are not to be reproduced or disclosed to other parties in any manner without prior permission in writing from (n)code. b) It is very critical that the knowledge of the (n)code facility is not misused / revealed by Bidder, Bidder s employees, and / or any entity associated with Bidder. This will be the Bidder s responsibility and violation to this shall have serious implications. Restricted Page 7 of 13

8 Other Terms and Conditions Description Undertaking by bidder stating that they have read and understood the entire tender document and agree with all the terms and conditions stated in the e- Auction. Compliance (Yes / No) Understanding by the bidder stating that there are no deviations with respect to the requirements detailed in this e-auction. Undertaking by the bidder stating that there are no deviations in the terms and conditions of the e-auction. Prices should be valid for 90 days. Restricted Page 8 of 13

9 SECTION 3: SCOPE OF WORK & EXPECTED OUTCOMES Restricted Page 9 of 13

10 3.1 Signing of Contract: a) (n)code Solutions notifies the successful Bidder that its bid has been accepted and sends a Contract Form. b) Within 15 days of receipt of the Contract Form, the successful bidder shall sign the contract and return it to (n)code. 3.2 Technical and Financial details Technical Bill of Materials: The details of Bill of Material are as per the following table. Bidder has to provide his response against each item. Technical Bill of Materials Acceptance Bidders to consider and provide makes/models considering detail specification mention in the E-AUCTION. PRINT Compliance (Yes/No) Printing Method Print Speed (A4) Print Resolution Print Quality with Image Refinement Technology Warm-Up Time (From Power On) Monochrome Laser Beam Printing 27ppm 600 x 600dpi 1,200 x 1,200dpi (equivalent) 13.5secs. or less First Print Out Time (FPOT) A4 Approx. 6.0secs. Recovery Time (From Sleep Mode) 2.0secs. or less Print Language UFR II LT, PCL 6 Auto Duplex Printing Standard Available Paper Size for Auto Duplex Print A4, Letter, Legal, Indian Legal, Foolscap Restricted Page 10 of 13

11 Print Margin E-Auction for Procurement of MF LaserJet Printer Copy Speed (A4) Copy Resolution First Copy Time (FCOT) A4 5mm-top, bottom, left and right (Other sizes than Envelope) 10mm-top, bottom, left and right (Envelope) 27ppm 600 x 600dpi COPY Approx. 9.0secs. Maximum Number of Copies Up to 999 copies Reduce / Enlargement % in 1% increments Copy Features Memory Sort, 2 on 1, 4 on 1, ID Card Copy SCAN Scan Type Colour Contact Image Sensor Optical Up to 600 x 600dpi Scan Resolution Driver Enhanced Up to 9,600 x 9,600dpi Maximum Scan Size Platen Glass Up to 216 x 297mm Approx. 3.0secs. per sheet (mono) Platen Glass Scan Speed Approx. 4.0secs. per sheet (colour) ADF (A4) 20 / 15ipm (mono / colour) Colour Depth 24-bit Pull Scan Yes, USB and Network Push Scan (Scan To PC) with MF Scan Utility Yes, USB and Network Scan To Cloud Yes, MF Scan Utility Scan Driver Compatibility TWAIN, WIA, ICA PAPER HANDLING Auto Document Feeder (ADF) 35 sheets (80g/m 2 ) Available Paper Size for ADF Paper Input Paper Output (Based on 68g/m 2 ) A4, B5, A5, B6, Letter, Legal (Min. 105 x 148mm to Max. 216 x 356mm) Standard 250 sheets Cassette Multi-Purpose 1 sheet Tray 100 sheets (face down) Paper Size Standard Cassette A4, B5, A5, Legal, Letter, Statement, Executive, Government Letter, Government Legal, Foolscap, Indian Legal Custom (Min x 210mm to Max. 216 x 356mm) Restricted Page 11 of 13

12 Paper Weight Paper Type E-Auction for Procurement of MF LaserJet Printer Standard Interface Network Interface Network security Multi-Purpose Tray Standard Cassette Multi-Purpose Tray A4, B5, A5, Legal, Letter, Statement, Executive, Government Letter, Government Legal, Foolscap, Indian Legal Custom (Min x 127mm to Max. 216 x 356mm) 60 to 163g/m 2 60 to 163g/m 2 Plain, Heavy, Recycled, Color, Bond, Label, Index Card, Envelope CONNECTIVITY & SOFTWARE Wired Wireless Print Scan TCP / IP Application Services: Management Wired Wireless High-Speed USB / 100 Base-T Ethernet Wi-Fi b/g/n (Infrastructure mode, WPS Easy Setup, Direct Connection) LPD, RAW, IPP / IPPS, WSD-Print (IPv4, IPv6) WSD-Scan (IPv4, IPv6) Bonjour(mDNS), DHCP, BOOTP, RARP, Auto IP (IPv4), DHCPv6 (IPv6) SNMPv1/v3 (IPv4, IPv6), HTTP / HTTPS, SNTP IP / Mac address filtering, SNMPv3, SSL (HTTPS / IPPS), IEEE802.1x WEP 64 / 128-bit, WPA-PSK (TKIP / AES), WPA2-PSK (AES) Mobile Printing Capability Compatible Operating Systems Software Included Device Memory Operational Panel Dimensions (W x D x H) Canon PRINT Business, Canon Print Service, Google Cloud Print, Apple AirPrint, Mopria Print Service Microsoft Windows 10 (32 / 64-bit), Windows 8.1 (32 / 64-bit), Windows 8 (32 / 64-bit), Windows 7 (32 / 64-bit), Windows Vista (32 / 64-bit), Windows Server 2012 R2 (64-bit), Windows Server 2012 (64-bit), Windows Server 2008 R2 (64-bit), Windows Server 2008 (32 / 64-bit), Windows Server 2003 R2 (32 / 64-bit), Windows Server 2003 (32 / 64-bit), Mac OS X ~, Linux Printer driver, Scanner driver, MF Scan Utility, SSID Tool, Toner Status GENERAL 512MB 5-line BW LCD 390 x 371 x 360mm (Cassette closed) Restricted Page 12 of 13

13 Weight E-Auction for Procurement of MF LaserJet Printer Power Consumption Noise level Operating Environment Power Requirement Consumables Monthly Duty Cycle 390 x 441 x 360mm (Cassette opened) Approx. 12.1kg (without cartridge) Approx. 12.7kg (with cartridge) Maximum During Operation (Avg.) During Standby (Avg.) During Sleep (Avg.) During Operation During Standby 1,150W or less Approx. 490W Approx. 4.1W Approx. 1.3W (USB connection) Approx. 1.4W (Wired LAN connection) Approx. 2.1W (Wireless LAN connection) Temperature: C Sound Pressure Level: 52.0dB Sound Power Level: 6.6B Sound Pressure Level: Inaudible Sound Power Level: 43dB Humidity: 20-80% RH (no condensation) AC V (±10%), 50 / 60Hz (±2Hz) Toner (Standard) 15,000 pages Cartridge 337: 2,400 pages (bundled: 1,700 pages) Financial Details: As per the Bill of Material A Sr. No Item Description Quantity (B) Unit Price (C) Total Basic cost (Rs.) (D=B*C) Type of Tax Tax In (Rs.) (E) Total with Tax (Rs.) (F=D+E) 1 Printer 2 Grand Total Note: Location (Installation to be performed): Ahmedabad & Gandhinagar (Gift City) Printers should be installed within 1 week after issue of Purchase Order or LOI from (n)code Solutions. Restricted Page 13 of 13

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