PowerPoint Applied. Dayton Metro Library. What is Microsoft PowerPoint?

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1 PowerPoint Applied Dayton Metro Library What is Microsoft PowerPoint? Microsoft PowerPoint is a presentation program developed by Microsoft, that allows you to create slides, handouts, notes, and outlines. It is part of the Microsoft Office suite. Microsoft PowerPoint is a presentation program developed by Microsoft that allows you to create slides, handouts, notes, and outlines. It is part of the Microsoft Office suite. Point out the version that is in use for this class. Microsoft Office PowerPoint -Version Starting the Program When PowerPoint starts, you will see a window like this one. To create a PowerPoint Presentation left click Start > move to Programs > left click Microsoft PowerPoint /3/2010 1

2 Slide A slide is a single page of a presentation. Slides may contain text, graphics, movies, and other objects, which may be arranged freely on the slide. Slide: A slide is a single page of a presentation. Slides may contain text, graphics, movies, and other objects, which may be arranged freely on the slide. Toolbars Toolbars Toolbars - a row of icons on a computer screen that are clicked on to perform frequently used functions. 3/3/2010 2

3 Toolbars are adjustable. Left click and hold the Handle to adjust the toolbar. Handles are identified by a vertical row of light grey dots. The handle of a toolbar is located in the first position on the left side of the toolbar. Toolbars Options Toolbar Options are accessible under View on your Menu Toolbar. Toolbar Options Turning Toolbars off when they are not in use. To the left of each function a check mark is displayed if that function is active. To turn off a specific Toolbar, left click on that function to uncheck. Your tool bar will be removed from your window. Turning Toolbars on when they are needed. If the check mark is not displayed to left of a function, it is inactive. To turn a specific Toolbar on, left click on the function to display the check mark. Your tool bar will be viewable on your window. 3/3/2010 3

4 Help Help : accessible on the Standards Toolbar or the Task Pane, gives you multipliable options for assistance. Search by subject using the text box or by the Table of Contents. The Help task pane also gives access to online assistance through Microsoft Office Online. Help for PowerPoint. Help : accessible on the Standards Toolbar or the Task Pane, Help gives you multipliable options for assistance. Search by subject using the text box or by the Table of Contents. The Help task pane also gives access to online assistance through Microsoft Office Online. Slide Layout Slide Layout Options are layouts that contains placeholders, which in turn hold text such as titles and bulleted lists and slide content such as tables, charts, pictures, shapes, and clip art. Slide Layout 3/3/2010 4

5 The Slide Layout options appear in the Task Pane. Task Pane: enables users to have quick access to common features, information, and commands. By default, the Microsoft task pane opens on the right hand side of the window. Users who need access to the task pane and are running a compatible version of Microsoft Office can quickly get to the task pane by using the keyboard shortcut CTRL + F1 or by clicking View and then Task Pane. Slide Layout allows you to select a preformatted layout. A layout contains placeholders, which in turn hold text such as titles and bulleted lists and slide content such as tables, charts, pictures, shapes, and clip art. Outline & Slide Pane Outline/Slide Pane When slides are created, a miniature version will appear in the Slide Tab Pane. Text version of your slides will format as a outline under the Outline Tab Pane. Outline/Slide Pane When slides are created, a miniature version will appear in the Slide Tab Pane. Text version of your slides will format as an outline under the Outline 3/3/2010 5

6 Tab Pane. You can switch between views by clicking on the desired tab at the top of the pane. Left Clicking on any of these miniature slides, called thumbnails, places that slide on the screen in Normal View for further editing. Left click on the Tab to select your viewing preference or left click the X to close this pane if it is not needed. Viewing your Presentation Normal View Click on this button to see the three panes. Slide Sorter View Click on this button to see thumbnails of the slides. Double click on a slide to open it in the Slide Pane. Slide Show View Click on this button to play the show starting with the slide that is currently selected Viewing your Presentation Normal View (Icon in the first position) left click on this button to see the three panes. Slide Sorter View (Icon in the second position) left click on this button to see thumbnails of the slides. Double click on a slide to open it in the Slide Pane. Slide Show View (Icon in the third position) left click on this button to play the show starting with the selected slide. 3/3/2010 6

7 Do s and Don'ts Do s and Don'ts? Do s Save/Back-up your work often. Be brief & focus on your main ideal. Be consistent with your theme, layout and font style. Be prepared for unexpected problems. Review your Presentation before you present it. Always proof read. Do s Save/Back-up your work often. Be brief & focus on your main ideal. Be consistent with your theme, layout and font style. Be prepared for unexpected problems. Review your Presentation before you present it. Always proof read. Do s and Don'ts? Don'ts Don't over do it - excessive details and data could negatively affect your presentation. Distract your audience - with over use of graphics, animation or sounds. Don t use backgrounds or colors that conflict. Contrast is important. Don t speed throught your prentation. Don'ts 3/3/2010 7

8 Don't over do it - excessive details and data could negatively affect your presentation. Distract your audience - with over use of graphics, animation or sounds. Don t use backgrounds or colors that conflict. Contrast is important. Don t speed through your presentation. Use the next two slides to compare proper use of background color and Font color and size. Can you read this? Bad Example Good Slide Can you read this? Can you read this? Good Example 3/3/2010 8

9 Saving your Presentation 1. On the File menu, click Save As. Optional: To save the copy in a different folder or location, click a different drive in the Save in drop-down list or a different folder in the folder list. 2. In the File name box, enter a new name for the file. 3. Click Save. Save Your PowerPoint Presentation. Step 1 On the File menu, left click Save As. Step 2 In the File name box, enter a new name for the file, if the name already listed is not what would like to tile your file. You may also select the Folder or location of which you would like to save your presentation. Example: My Documents Folder, Flash drive or CD-r disk. To save the copy in a different folder or location, click a different drive in the Save in drop-down list or a different folder in the folder list. Step 3 Left click Save. 3/3/2010 9

10 Printing your Presentation Access Print by left clicking: File > Print on the Standards Bar at top of your program window. Select your printing preferences from the Print dialogue box that displays. Printing your PowerPoint Presentation. Step 1 You can begin the printing process by accessing Print on the Standards Bar at top of your program window. Left click File > move to Print and left click. You then can proceed to select your printing preferences from the Print dialogue box that displays. Please note if you left click the Printer Icon on the Shortcuts Toolbar your presentation will print automatically. Step 2 In the Print dialog box, left click the "drop-down" menu labeled "Print what:. You can choose from Slides, Handouts, Notes Pages, and Outline View. Preview each option by clicking the Preview button in the lower left corner of the Print dialog box. 3/3/

11 Step 3 Use the Print Range section of the dialog box, to choose which slides to print and how many copies in the Copies section of the Print dialog box. Step 4 Left click the OK button to print out your presentation. Helpful Web Links PowerPoint 2003 & Microsoft Office Online Book Sources Available for check out or reservation. Powerpoint 2003 : visual quick tips / by Nancy Buchanan. Call No B918P 2006 Microsoft Office PowerPoint 2003 / Carole B. Matthews. Call No M438M 2004 How to do everything with Microsoft Office PowerPoint 2003/ Finkelstein, Ellen Call No FIN Microsoft Office 2003 all-in-one / Habraken, Joseph W Call No H116M /3/

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