I - EDocman Installation EDocman component EDocman Categories module EDocman Documents Module...2

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1 I - EDcman Installatin EDcman cmpnent EDcman Categries mdule EDcman Dcuments Mdule EDcman Search Plugin SH404 SEF plugin...3 II - Using EDcman extensin...3

2 I - EDcman Installatin When yu purchase EDcman extensin frm ur site, yu will receive an cntain ne file called edcman_unzip.zip. Unzip this file yu will see a cmpnent, several mdules and plug-ins. The sectins belw explain the functinalities f each file, hw t install and cnfigure imprtant parameters. 1 - EDcman cmpnent 1. File name : cm_edcman.zip 2. Functinality : This is the main cmpnent. 3. Installatin : Lgin t back-end f yur site Access t Extensins=>Extensin Manager menu item Brwse fr the file cm_edcman.zip Click n Uplad and Install buttn. 2 - EDcman Categries mdule 1. File name : md_edcman_categries.zip. 2. Functinality : Display list f tp levels categries which yu setup frm back-end. Users can click n ne categry t view all sub-categries/dcuments frm that categry. 3. Installatin: Lgin t back-end f yur site Access t Extensins=>Extensin Manager menu item Brwse fr the file md_edcman_categries.zip Click n Uplad and Install buttn. 3 - EDcman Dcuments Mdule 1. File name : md_edcman_dcuments.zip. 2. Functinality : Display Lastest, Mst Ppular r Mst Dwnladed dcuments. 3. Installatin: Lgin t back-end f yur site Access t Extensins=>Extensin Manager menu item.

3 Brwse fr the file md_edcman_dcuments.zip Click n Uplad and Install buttn. 4 - EDcman Search Plugin 1. File name : plug_search_edcman.zip. 2. Functinality : Allws dcuments in EDcman can be searched via Jmla standard search (Jmla Search mdule). 3. Installatin: Lgin t back-end f yur site. Access t Extensins=>Extensin Manager menu item. Brwse fr the plug_search_edcman.zip Click n Uplad and Install buttn. 5 - SH404 SEF plugin 1. File name : Yu can find the plugin inside sh404 plugin flder. 2. Functinality : Generate SEF url fr EDcman when yu are using sh404 extensin. Please nte yu nly need t install the plugin if yu are using sh404 extensin n yur site. If yu dn't use sh404, dn't install this plugin. 3. Installatin: Simply uplad the file cm_edcman.php in sh404 plugin flder (via FTP) t cmpnents/cm_sh404sef/sef_extflder f yur site. II - Using EDcman extensin 1- Cnfiguratin When yu first install EDcman, the extensin aut ppulate default cnfiguratin data. Befre start using the extensin, please g t EDcman -> Cnfiguratin t review and change cnfig parameters if needed. Next t each cnfig ptin, there are explanatin f it's meaning at the right, s I wn't list all cnfig ptins here. Belw are list f imprtant cnfig parameters : 1 General tab : In this tab, there are general cnfig ptins. Sme cnfig ptins which yu shuld see and change if needed are :

4 1.1 Dcuments Path : Yu will need t enter full path f the flder where yur files will be stred. When yu first installedcman, the extensin create a flder called edcman under the rt flder f yur site and set this cnfig ptin t full path f this flder. Yu can change it t any flder yu want. Just nte : Yu will need t enter full path f the flder int this cnfig ptin. 1.2 Activate Multilingual feature : If yu are building a multilingual site and wand t setup categries/dcuments in different languages, set this cnfig ptin t Yes. 1.3 Use Herachical Flder Structure : By default, EDcman uplad and stre all files under the rt flder (which yu setup in Dcuments Path cnfig ptin). If yu want t stre files in a herachical flder structure, set this cnfig ptin t Yes. After that, when yu create Categry, yu will be able t enter name f flder which yu want t stre files f dcuments in this categry. Then when yu create dcuments f the categry, the extensin will uplad all files int the flder yu entered. 1.4 File Uplad Methd : If all yur site are stred n server already (yu upladed all the files t server via FTP because the files are big fr example...), please set this cnfig ptin Chse File frm Server. In this case, when yu create/edit a dcument, the system will display list f files in drpdwn and yu can chse the file fr the dcument frm that drpdwn If yur files are nt n server yet, please set this cnfig ptin t Uplad new file fr each dcument. In this case, when yu create a new dcument, yu will need t brwse and uplad a file frm yur cmputer fr this dcument. 2 Messages tab : This tab cntains cnfig ptin allws yu t set Ntificatin s (which will receive ntificatin) when smene dwnlad r uplad dcuments frm frnt-end (if they have permissin), define the subject, bdy...please review and change it t meet yur need. 3 Themes tab: This tab cntains cnfig ptins t cntrl the display f the cmpnent in the frntend. Please review and change it if needed. 4 Fields tab: This tab is reserved fr future versin f EDcman. Yu dn't need t care abut it fr nw. 2 - Setup Permissin in Cmpnent Level As stated in features list f the extensin, EDcman prvide a very flexible and pwerful mechanism fr handling permissins (CREATE, EDIT, DELETE, PUBLISH categries and dcuments). Permissin will be inherited in the fllwing structurecmpnent Permissin => Categry Permissin => Sub- Categries Permissin => Dcuments Permissin. That means : 1.Cmpnent Permissin will be highest level in the list.

5 2.When yu create a categry, if yu leave permissin t Inherit, It will inherit permissin which yu setup in Cmpnent Level. 3.When yu create a sub-categry, if yu leave permissin t Inherit, It will inherit permissin which yu setup in it's Parent Categry. 4.When yu create a dcument, if yu leave permissin t Inherit, It will inherit permissin which yu setup in it's categry. Als, please nte that a child Grup will inherit permissin frm it's Parent Grup (if yu leave permissin t Inherit). Fr example, if yu set Dwnlad Permissin f Public Grup t be Allwed, All the children grups f Public Grup like Manager, Administratr, Registered... will have Dwnlad Permissin Allwed. T setup Permissin in Cmpnent Level, please fllw the steps belw : 1. Lgin t back-end f yur site 2. Access t EDcman -> Dashbard 3. Click n the Optins buttn, a ppup windw will be displayed t allw yu t setup permissin fr each grup. Belw are list f permissins and their meaning : Create permissin : Allws create categries and dcuments. If yu want a grup t be able t create categries and dcuments, set this permissin f the grup t Allwed. Delete permissin : Allws delete categries and dcuments. If yu want a grup t be able t delete categries and dcuments, set this permissin f the grup t Allwed. Edit permissin : Allws edit categries and dcuments. If yu want a grup t be able t edit categries and dcuments, set this permissin f the grup t Allwed. Edit State permissin: Allws publish/unpublish categries/dcuments. Edit Own permissin: Allws edit categries/dcuments submitted by the user himself. Dwnlad permissin: Allws dwnlad dcuments. 4. A simple usage f Permissin setting is that yu allws Public users t view dcuments but nly allws registered users t dwnlad it. In this case, yu can set it as fllw : In Permissin setting screen, leave all ther grups t default setting. Click n Registered grup, set Dwnlad permissin t Allwed. After that, all ther users frm Registered grup and it's children grups () will be able t dwnlad dcuments. 5. If yu fr example, want all users t be able t dwnlad dcuments, yu can setup it as fllw : In Permissin setting screen, leave all ther grups t default setting. Click n Public grup, set Dwnlad permissin t Allwed. After that, users frm all grups will be able t dwnlad dcuments (that's because all grups are child f Public grup and Permissin is Inherited.

6 If yu fr example, dn't want t allw users frm a certain grups t be able t dwnlad dcument, simply click n that grup and set Dwnlad Permissin t Denied. The tw key imprtant rules fr setting up permissin are : 1. Permissin will be inherited in the fllwing structure Cmpnent Permissin => Categry Permissin => Sub-Categries Permissin => Dcuments Permissin 2. Children grups will inherit permissin frm it's parent grup. 3 - Setup Dcument Categries EDcman allws yu t rganize yur dcuments crss infinite categries and subcategries. T setup categries, please g t EDcman -> Categries. On this page, yu will see list f categries which yu created and yu will be able t add/edit/delete/publish/unpublish categries using the buttns n tlbar. Belw are list f imprtant fields which yu shuld care when creating new categry : 1. Categry Layut : Chse the layut which yu want t use t display dcuments frm this categry layut. Available layuts are : Default Layut : See sample by clicking here Clumns layut : Display dcuments in Clumns frmat (several dcuments each rw). Click here t see a sample. Table layut : Display list f dcuments in table frmat. Each rw cntains title f dcument, created date and dwnlad link (shuld add sme mre infrmatin like file type, filesize, shrt descriptin, thumbnail... int this layut in the near future). 2. Access : Chse the access level which yu want t allws access t this categry, default is Public (which mean all users can access t this categry). When yu assign an access level t a categry, nly users frm grups has this access level will be able t view this categry. 3. User Ids : If yu want this categry can be viewed by sme specific users nly, yu can enter ID f these users int this field - cmma seperated. After that, nly these users will be able t access t this categry (in this case, the Access setting explained abve will have n effect). 4. Permissins setting : Beside setting permissin in Cmpnent Level (which is explained in the tp f this article), yu can set up permissin when yu create categry as well. If yu change the permissin setting when creating categry, this permissin setting which verride the permissin setting in Cmpnent Level. Fr example, by default, yu allws all public users t be able t dwnlad dcuments frm all categries. Nw, yu setup a new categry called Cmpany Dcuments which allws nly registered users t access t this categry, yu can setup it as belw : Click n Registered Grup, set Dwnlad Permissin t be Allwed. Click n all ther grups, set Dwnlad Permissin t be Denied.

7 After that, nly users frm registered grups can dwnlad dcuments frm this categry 4 - Setup Dcuments Next step will be setup dcuments. T setup dcuments, please g t EDcman -> Dcuments. On this page, yu will see list f dcuments which yu created and yu will be able t add/edit/delete/publish/unpublish dcuments using the buttns n tlbar. Belw arelist f imprtant fields which yu shuld care when creating new dcument : 1. File: Depend n File Uplad Methd which yu chse in Cnfiguratin sectin : If yu setup it t Chse File frm Server, yu will need t uplad files t server (via FTP) befre creating dcuments. In this case, the system will display list f upladed files in Drpdwn and yu can chse ne file fr the dcument. If yu setup it t Uplad new file fr each dcument, the system will display a buttn which allw yu t brwse fr a file frm yur cmputer fr this dcument (the file will be upladed when yu press Save buttn in the tlbar). 2. Access : Chse the access level which yu want t allws access t this dcument, default is Public (which mean all users can access t this dcument). When yu assign an access level t a dcument, nly users frm grups has this access level will be able t view this dcument. 3. User Ids : If yu want this dcument can be viewed by sme specific users nly, yu can enter ID f these users int this field - cmma seperated. After that, nly these users will be able t access t this dcument (in this case, the Access setting explained abve will have n effect). 4. Permissins setting: By default when yu create a dcument, the permissin setting f this dcument will be inherited frm the categry which it is assigned t. If yu change the permissin setting when creating dcument, this permissin setting which verride the permissin setting in it's categry. Fr example, by default, yu allws all public users t be able t dwnlad dcuments frm all categries. Nw, yu want nly user frm Manager Grup can dcument this dcument, yu can setup it as belw : Click n Manager Grup, set Dwnlad Permissin t be Allwed. Click n all ther grups, set Dwnlad Permissin t be Denied. After that, nly users frm Manager grup can dwnlad this dcument. 5 - Bulk Imprt This feature allws yu t imprt all files stred n a flder and create crrespnding dcuments instead f creating ne dcument each time. This feature can be used if yu have all files upladed t yur server befre creating dcuments. The steps t use this feature are : 1. G t EDcman -> Bulk Imprt. 2. Chse the flder yu want t imprt dcuments frm Flder drpdwn.

8 3. Chse the categry yu want t assign these dcuments t. (Nte : Yu need t create at least ne categry first befre ding the imprt). 4. Press Imprt buttn n the tlbar. 5. After that, all dcuments frm selected flder will be imprted. The name f each file will be used as title f crrespnding dcument. 6 - Change Language Item All language string which are displayed in the frnt-end, fr example Categries, Sub-categries, Dcuments... displayed in the frnt-end are defined in a language file (s that yu can change it r translate it t different language). T change it, there are tw ways : 1. Edit the language file directly. In this case, yu can get the language file at language/en-gb/en- GB.cm_edcman.ini, edit it t change these language strings and then uplad it again t yur server. 2. The ther (much easier way) is using Build-in Translatin functin f EDcman t change the language items. In this case, g t EDcman -> Translatin, yu will see the language items and can change it t meet yur need withut having t edit the language file directly. 3. T translate language file t different languages, yu can use the step belw : Get a cpy f english language file at language/en-gb/en-gb.cm_edcman.ini. Rename this language file t LANG_PREFIX.cm_edcman.in. LANG_PREFIX is cde f the language yu want t translate t, fr example, with German language, language cde is de-de. D the translatin Uplad the translated language file t language/lang_prefix flder. 7 - Setup Menu Items After setting up categries and dcuments, yu will need t have a way t allws site users/visitrs t access t these categries. The mst cmmn ways is creating menu items t link t EDcman pages. The steps are : 1. In the menu management, press New buttn. 2. In the next screen, lk at EDcman sectin. 3. Depend n the setting f yur system, yu can chse frm ne f available views: If yu want t users t see list f categries which yu setup when accessing t this menu item, chse Categriesview. When users access t this menu item, they will see lisf

9 f categries in the system. They can click n a categry t brwse fr dcuments in this categry. If yu want users t see list f Dcuments frm a categry when accessing t this menu item, chse CategryView. If yu chse this view, please remember t chse the categry yu want t display in the menu parameter. When users access t this menu item, they will see list f dcuments in this categry. If yu want users t see detail infrmatin f a dcument when accessing t this menu item, chse DcumentView. If yu chse this view, please remember t chse the Dcument yu want t display in the menu parameter. When users click n this menu item, the system will display detail page f dcument and they can click n Dwnlad Buttn (if allwed) t dwnlad this dcument. 8 - Mdules Setup The ther ways t allws users t access t Categries and Dcuments are via EDcman Categries and EDcman Dcuments mdules which yu installed. Just g t Extensins -> Mdules manager, find and publish these mdules. After that, users will see the categries and dcuments in the mdules and can access t it...

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