Join an OmniJoin Meeting as an Attendee (Mac and PC)

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1 Quickstart Guide Join an OmniJoin Meeting as an Attendee (Mac and PC) OmniJoin web conferencing from Brother delivers high quality, highly secure voice, video and collaboration through web meetings, in our public cloud or your own private cloud. It s easy to join an OmniJoin meeting! You ll need to run a small installer program to get started. This guide offers instruction for joining a meeting - both in Windows and on a Mac. (Click here for Mac instructions) Joining OmniJoin on your Windows PC There are several ways to join an OmniJoin meeting. By using the meeting ID provided to you. You must visit either OmniJoin.com or v7.omnijoin.com and click the Join an Existing Meeting hyperlink, as shown in the illustration on the next page. Please note that instructions vary slightly based on your browser. To join using Internet Explorer or Firefox browser, click here. To join using Google Chrome browser, click here. OR Brother International Corporation is one of the premier providers of products for the home, home office and office. By clicking the meeting link provided to you. For example: Brother International Corporation oj@brother.com

2 Internet Explorer or Firefox Browser - join using a meeting ID If joining from OmniJoin.com: If joining from v7.omnijoin.com: 1. Click the Join button. 1. Click the Join an Existing Meeting hyperlink. 2. Type the supplied Meeting ID. 3. Type the Password (if supplied) Click the Join Meeting button 2. Type the supplied Meeting ID. 3. Type the Password (if supplied). 4. Click the Join button. 1 A Password is required only if it was supplied in the meeting invitation 2

3 Internet Explorer or Firefox Browser: join using a meeting ID or a meeting link If using a meeting ID, first follow the steps illustrated above. 1. Once you join your meeting using the meeting ID (as illustrated above) or by clicking the meeting link you received, you will be taken to the Launch OmniJoin page. 2. In the Launch OmniJoin page, click the Launch OmniJoin button. If this is your first time joining a meeting, the OmniJoin loader will download automatically. Once the OmniJoin loader is downloaded, it will install on your computer. A Windows permissions window appears, asking if you want to allow this program to make changes to your computer. Click Yes. The install will finish automatically and your OmniJoin Meeting Room will open. 3

4 Google Chrome Browser - join using a meeting ID If joining from OmniJoin.com: If joining from v7.omnijoin.com: 1. Click the Join button. 1. Click the Join an Existing Meeting hyperlink. 2. Type the supplied Meeting ID. 3. Type the Password (if supplied) Click the Join Meeting button 2. Type the supplied Meeting ID. 3. Type the Password (if supplied). 4. Click the Join button. 4

5 Google Chrome Browser: Join using a Meeting ID or a meeting link If using a meeting ID, first follow the steps illustrated above 1. Once you join your meeting using the meeting ID (as illustrated) or by clicking the meeting link you received, you will be taken to the Launch OmniJoin page. 2. In the Launch OmniJoin page, click the Launch OmniJoin button 3. If this is your first time joining a meeting in Google Chrome, you must install the Chrome extension. a. Click Install and a pop-up will appear. b. in the pop-up, click Add Extension to install the OmniJoin extension in your browser. 4. Click Download, which should appear under STEP 2. If you don t see this window, open your Downloads folder and locate the OmniJoinWELoader.exe file 5

6 5. Open (or double-click) the OmniJoinWELoader.exe file. 6. When the pop-up asks if you want to run the file, click Run. 7. In the OmniJoin Loader Setup Wizard screen that appears, click Next. 6

7 8. When the Windows Permissions window ask if you want to allow ChromeLoader.exe to make changes to your computer, click Yes. 9. As the OmniJoin Loader meeting launches, the OmniJoin progress bar displays the level of completion. When the install is completed, the setup wizard screen disappears and your OmniJoin Meeting Room will open. 7

8 Joining OmniJoin on your Mac By using the meeting ID provided to you. You must visit either OmniJoin.com or v7.omnijoin.com and click the Join an Existing Meeting hyperlink, as shown in step 1. or By clicking the meeting link provided to you (if using a meeting link, start with step 2). For example: Mac: Join using a meeting ID Follow this step only if you are joining using a meeting ID. Otherwise, please go to step 2. If joining from OmniJoin.com: If joining from v7.omnijoin.com: 1. Click the Join button. 1. Click the Join an Existing Meeting hyperlink. 2. Type the supplied Meeting ID. 3. Type the Password (if supplied) Click the Join Meeting button 2. Type the supplied Meeting ID. 3. Type the Password (if supplied). 4. Click the Join button. 8

9 Join using a meeting ID or a meeting link If using a meeting ID first follow step 1 A. Once you join your meeting using the meeting ID (as illustrated above) or by clicking the meeting link you received, you will be taken to the Launch OmniJoin page. B. In the OmniJoin screen that launches, click the Launch OmniJoin button. C. If this is your first time joining a meeting from this computer, the OmniJoin loader will be downloaded automatically. D. Once the file is finished downloading, open your Downloads folder and locate the LoaderOSX.dmg or click the download icon in the upper left of your Safari browser and look for LoaderOSX.dmg. E. Open (double-click) the LoaderOSX.dmg file. If this message appears, please continue with step 4. If you do not see this screen please go to step 6 This message indicates that your computer s security settings have blocked the loader installation. In Step 4 you will adjust your security settings to allow the OmniJoin download to continue. 9

10 A. Click the Apple icon drop-down and choose System Preferences from the list B. In the System Preferences window, open Security & Privacy. A. In the screen section Allow apps downloaded from: click the radio button in front of Anywhere. B. When the pop-up asks you to confirm the change, click Allow From Anywhere. NOTE: if the option Allow from Anywhere is grayed out, click the lock icon at the lower left corner of the Security & Privacy screen to unlock security settings. You will be prompted to enter your Admin (computer) password. When you see the unlocked icon, you will be able to change the download settings. 10

11 After making security changes, go back to step 2 and retry opening the loader file (LoaderOSX.dmg) to install the OmniJoin application. When the LoaderOSX.dmg install screen launches, click the Continue button and continue with step 7 to complete the installation Click Install button to continue.. A small download window will appear, asking if you want to close your browser to finish the installation. Click Close Application and Install button. When installation is complete, go back to step 2, and retry launching your meeting (if using a meeting ID, go back to step 1). 11

12 As the OmniJoin Loader downloads, the progress bar displays the level of completion. When OmniJoin Loader install is complete, your OmniJoin Meeting Room will open. Once you enter the meeting room, go through the audio settings configuration wizard to configure or test your video and audio devices. All trademarks and registered trademarks referenced herein are the property of their respective companies. Firefox is a registered trademark of the Mozilla Foundation Google Inc. All rights reserved. Google Chrome is a trademark of Google Inc. Mac is a registered trademark of Apple Inc. Windows and Internet Explorer are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. 12