NAVIGATING TO: THE TYLER STUDENT SYSTEM 3. Tyler Student System Training 3. Tyler Student System Sample 3. Tyler Student System Live 3

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2 MEDICAL NAVIGATING TO: THE TYLER STUDENT SYSTEM 3 Tyler Student System Training 3 Tyler Student System Sample 3 Tyler Student System Live 3 Creating A Desktop Shortcut 4 LOGGING IN 5 PASSWORD RETRIEVAL 5 ACCOUNTS 5 LOGGING OUT 5 SYSTEM REQUIREMENTS & TROUBLESHOOTING 6 THE BULLETIN SCREEN 7 THE HOME SCREEN 8 THE HOME SCREEN: BUTTONS & NAVIGATION 9 THE HOME SCREEN: Menus Error! Bookmark not defined. HELP 10 ENROLLMENT 11 Locating Students 13 BACK TO SCHOOL CHECKLIST ERROR! BOOKMARK NOT DEFINED. Page 2

3 NAVIGATING TO: THE TYLER STUDENT SYSTEM 1. Open Internet Explorer from the Windows Start Menu (Windows XP) (Windows 7) OR a Desktop Shortcut 2. There are three versions of the Tyler SIS (Student Information System) IMPORTANT NOTE: In Internet Explorer open separate windows, not separate tabs to work in more than one version at the same time. Working in multiple tabs can cause information bleed between the versions TYLER STUDENT SYSTEM TRAINING The training system is where to go to learn and practice. The data is not live Training data is brought over from the Live system every Sunday Use your User Name and Password to log in to Training TYLER STUDENT SYSTEM SAMPLE The sample system is where you can go to see example student data provided by Tyler Log In As Administrator: Use User Name: SDMADMIN and Password: SISK12 Log In As Teacher: User Name: JIMMAT and Password: (no password needed, leave blank) TYLER STUDENT SYSTEM LIVE The Live system is where the current student data for the District resides. Any changes made here are real and will immediately affect students and schedules Use your User Name and Password to log in to the Live student data system Page 3

4 Example: Tyler SIS Log In Screen CREATING A DESKTOP SHORTCUT You can create a desktop shortcut to the SIS. 1. From your desktop, go to your web browser and type in your district s URL address to connect 2. Right-click on the Login screen 3. On the menu that pops up right or left click on Create Shortcut 4. Click YES on the pop up box that will appear to create the shortcut Page 4

5 LOGGING IN User Names - for the Tyler Student System match the KCMSD network/computer login User Names. Example: First Name Lori Last Name Garnos User Name: lgarnos Passwords are the first initial of your first name + first initial of your last name + the last 4 digits of your social security number Example: First Name Lori Last Name Garnos Password: lg#### Once you type the user name and password in to the appropriate boxes click the Login Button Note Case Sensitivity: User Names and Passwords are NOT case sensitive PASSWORD RETRIEVAL If you forget your password the SIS system can it to your district account ACCOUNTS Each customer account is generated based on their title in the Human Resources system. Each title is given access to specific areas and features of the SIS system Note: All secretaries, registrars and attendance clerks have the same access LOGGING OUT a. For security purposes after 20 minutes of inactivity the system will log you off b. Before logging you off a pop up box will notify and allow you to stay logged in if you click ok c. Please Note: If the system logs you off, any unsaved work will be lost. This pop up screen will appear until you attempt to log back in to the system to work. If it was more than 20 minutes when you click OK you will have to log back in to the system d. To log off of the system, select the Logout button at the top right hand corner of the screen e. WARNING: Never walk away from your computer while logged in to the system. Either logout or lock your desktop by pressing Ctrl+Alt+Del and selecting Lock Computer Page 5

6 SYSTEM REQUIREMENTS & TROUBLESHOOTING Requirements for PCs Tyler SIS in general is compatible with the following browsers PC with IE7, IE8, or IE9. Use Compatibility View with IE8 and IE9 PC and Mac with Firefox versions 3-11 Mac with Safari 5.0 a. If you use the new Tyler Special Education Solution with a Mac, then you must use Safari 5.0. Safari 5.1 is not compatible with Adobe Reader. b. New SpEd also requires either the free Adobe Reader or full Acrobat version 9 (9.3.2 or later) or version X or later and introduce an issue that affects performance on the New Special Education module, so users of 10.1 should be sure to have at least For PC and Mac, we recommend 1280 x 768 wide screen resolution, especially for new SpEd. Resolution below 1024 x 768 is not supported. To check your resolution setting, go to: Start Control Panel Display Settings tab. a. Enabling Compatibility View in IE8 and IE9 Compatibility View is handled on a per-domain basis. When it has been enabled for Tyler SIS on the home screen, it will be enabled throughout the application To enable Compatibility View for Tyler SIS: 1. Access the program by where XX is your district s two-character SIS code. 2. Turn on Compatibility View via one of the following: 3. The Compatibility View icon will appear to the right of the Address Bar as a torn sheet of paper From the menu, select Tools Compatibility View. The menu item should have a checkmark to indicate it is enabled. The left picture below shows the IE8 menu, the right shows the IE9 menu Page 6

7 THE BULLETIN SCREEN Once you have successfully logged in to the Tyler SIS, the first screen that appears is the Bulletin screen. Here you will receive both district and school news regarding the SIS. 2. Click the Done button to continue past the Bulletin screen. Page 7

8 THE HOME SCREEN Home Button Always brings you back to the home screen. Menu Bar The Account currently Screen Header Name of the School that is being accessed. Page 8

9 THE HOME SCREEN: BUTTONS & NAVIGATION Returns the page to the Home Screen Print Current Screen Displays the Student Medical Data Maintenance screen for a selected student. Help Menu Display information for the screen you are currently on, but you can navigate to any section of help once in. Help documents are frequently updated and display a date beside them when information has been updated. Contact Summary Information Parent / Student Contact Log Student User-Defined Data Family Data Screens Send to a student and/or parents, teachers, counselors, and advisors associated with the student. Expand or condense all areas of the screen. Course Assignments (Schedules) Search-Click to start a new search. Click this button to save data and return to the previous screen. Edit the data listed in the particular row (if you have appropriate permissions). Allows you to save changes and continue working on the current screen. Apply, Apply, Apply: You must save information often as you type. Click the Apply button to save as you work on any screen. Also click the Apply button to save information before moving to another screen. Delete a row/record. (Use With Caution!) Press F11 to enlarge your screen. Press it again to undo. Refreshes the screen This button is used to add additional information. For example, a student/employee record or to add additional codes, etc. Provides a calendar from which you can pick a particular date. Allows you to edit information on a screen (if you have appropriate permissions). DO NOT use the Back button in your browser in the SIS * Red asterisk indicates a required field. Page 9

10 HELP The Help Icon is always found on the left side of the screen 1. To use the system Help, click on the Help Icon 2. The Help Screen Appears 3. To search for a specific item: a. Click in the search for box b. Type the name of the subject area that you are interested in learning more about i. Example: Grades c. Click Submit d. Your search results will display 4. Topics may also be selected directly from the displayed folder list 5. Once a link has been click on the information will display on the right side of the screen Page 10

11 MEDICAL: HOW TO ACCESS In the Tyler SIS (Student Information System) there are three different ways to access Medical Information: 1. View/Maintain Menu > Medical a. Student Medical Data Maintenance b. Clinic Log Maintenance c. Medications Listing 2. Reports Menu > Medical a. Medical Reports b. State Compliance Reports 3. The Medical Button on the Toolbar MEDICAL: HOW TO MAINTAIN STUDENT DATA 1. View/Maintain Menu > Medical > Student Medical Data Maintenance OR Click The Medical Button on the Toolbar 2. The Search Screen appears a. Search for a student by: Last Name, First Name, Student ID or Social Security Number b. Search a specific school/ selected site or the district c. Note: You can type a single letter or part of the name to search Page 11

12 3. The list of students that meets the criteria that you searched for (Smith) appears: 4. Select the student that you wish to work with by clicking the blue arrow beside the student s name Page 12

13 5. The Student Medical Data Screen appears a. The Immunization section opens by default b. Each title is a section name that can be expanded, click on the title to expand that area Add A Record To The Displayed Section Navigate Between Students Search For New Students SECTION TITLES ENROLLMENT LOCATING STUDENTS This section will help you locate student contact information. Use Student Data Links to view student information without having to re-enter the search criteria Using the Main Menu Toolbar or Shortcuts will always prompt you for student search criteria Page 13