SharePoint 2019 and Extranet User Manager

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1 SharePoint 2019 and Extranet User Manager Tuesday, June 5, :00-1:00 PM (#)

2 Agenda Introductions SharePoint 2019 Announcements SharePoint On Premises Extranets EUM Features and Licensing Demos

3 Peter Carson President, Extranet User Manager and Envision IT SharePoint MVP Partner Seller, Microsoft Canada VP Toronto SharePoint User Group

4 Logan Guest Sales e: p: (647)

5 2008 Envision IT built custom Extranet solution 2012 Extranet User Manager (EUM) Installer created 2016 Azure B2B support Office 365 support Channel Partner program launched Productization of code base begins 2015 EUM Brand and Website launched 2018 EUM V4 Launched

6 Customers around the Globe 85+ Customers Deployed Globally

7 SharePoint 2019 Annoucements

8 Bill Baer SharePoint Conference North America Built on the foundational release of SharePoint 2016 Brings customers closer to the cloud and the cloud closer to our customers Converged code base -SharePoint-Blog/Welcome-to-SharePoint-Server a-modern-platform-for-choice/ba-p/194162

9 Modern Team Sites and Communications Sites Same modern site creation process and speed Team News SPFx and Extensions Communication sites can be a root site Classic team sites remain classic in an upgrade Lists and libraries will be modern in classic sites Team sites are not connected to Office 365 Groups Modern pages and web parts only available in modern sites

10 OneDrive Supported by the Next Generation Sync Client Files on Demand support Fast and reliable Same client for both cloud and on premise Mobile support Push notifications if SP is exposed to Internet, otherwise pull model

11 General SharePoint Home - single home for on premise and cloud in hybrid Modern search experience Authenticated SMTP # and % in file and folder names Long URL path chars Recycle bin - recover content deleted by others Direct content DB upgrade only available from SharePoint 2016 SharePoint 2013 workflows supported New SharePoint Workflow Manager PowerApps and Flow integration - uses the on premises data gateway SharePoint Hybrid one click setup Windows Server 2016 and 2019 SQL Server 2016 and 2017 Removes IIS 6 dependencies InfoPath Forms Services support

12 Poll 1 Which Version of SharePoint are you currently using? Office 365 SharePoint Server 2016 SharePoint Server or Foundations 2013 SharePoint Server or Foundations 2010 MOSS 2007 or WSS 3.0

13 Poll 2 How do you use SharePoint today? Internal collaboration Internal web publishing (Intranet) Extranets Public facing website

14 SharePoint On Premises Extranet

15 Why an On-Premises SharePoint Extranet? Existing SharePoint 2010, 2013, 2016, or planned 2019 infrastructure A need to publish to or collaborate with external users Simple on-premise external user licensing

16 SharePoint 2013 Licensing 2013 Intranet Extranet Internet Sites Internal Users External Users* SharePoint Server + CAL N/A SharePoint Server + CAL SharePoint Server SharePoint Server Also requires SQL Server and Windows Server licenses External users means users that are not either you or your affiliates employees, or you or your affiliates onsite contractors or onsite agents

17 SharePoint On Premise Authentication Options Windows Authentication Forms-Based Authentication Federated Identity.NET Providers Relying Party Active Directory AD SQL Trusted Identity Provider Windows Claims Or Classic Mode Claims AD Claims User Store

18 Why Extranet User Manager?

19 SharePoint On Premises and Other Systems EUM acts as an Identity Provider Manage single sign-on to SharePoint and other on premise or cloud based apps No FBA Fully branded registration and login experience Forgotten password reset Social integration with Google, Facebook, and Microsoft accounts SharePoint 2010, 2013, and 2016 Azure Web Sites SaaS applications such as Desire2Learn ( SAP portals Custom applications Can create and update the user profiles in these other applications

20 Five Considerations for your Extranet 1. Who will be accessing the extranet? Is there a member database to interface with? Members Customers Vendors Suppliers Volunteers Board of Directors Citizens Researchers Tenants Partners

21 Five Considerations for your Extranet 1. Who will be accessing the extranet? Is there a member database to interface with? 2. Self-registration option or invitation only? Who approves new registrations? Invitation Only Smaller, known set of users Managed centrally or delegated Self Registration Onboarding hundreds or thousands of external users Approval workflows Auto-approvals Delegation

22 Five Considerations for your Extranet 1. Who will be accessing the extranet? Is there a member database to interface with? 2. Self-registration option or invitation only? Who approves new registrations? 3. How will your extranet users authenticate? and password Self-service password reset Microsoft Account Google Facebook

23 Five Considerations for your Extranet 1. Who will be accessing the extranet? Is there a member database to interface with? 2. Self-registration option or invitation only? Who approves new registrations? 3. How will your extranet users authenticate? 4. What interactions are your external users going to have? Accessing published content Collaborating on specific documents Accessing team or project sites

24 Five Considerations for your Extranet 1. Who will be accessing the extranet? Is there a member database to interface with? 2. Self-registration option or invitation only? Who approves new registrations? 3. How will your extranet users authenticate? 4. What interactions are your external users going to have? 5. What applications will be accessible? SharePoint On Premises Third Party SaaS Applications Custom Applications On Premise or Cloud

25 Extranet User Manager Features

26 End User Components Register Set Password Manage your profile Change your password Reset forgotten password

27 Admin Components Delegated access for the business owners and external users Search, add, edit, and import users and groups Used by administrators to configure the system General settings Open ID Connect and WS-Federation templates Office 365 Azure AD B2B

28 Branded Experience Maintain your corporate brand throughout the entire user experience Registration All end-user pages s (#)

29 Delegated User Management Management of the extranet users is delegated to the business IT does not need to manage accounts Can also be delegated securely to the external organizations themselves

30 Single Sign-On Users sign in once As they move to other systems, they are automatically logged in Securely managed through Open ID Connect or WS-Fed and SAML

31 Multi-Factor Authentication Second factor authentication through or SMS Message Infrastructure provided by EUM

32 Revalidation Code ed every 30/60/n days Enter code as part of login to confirm ownership of address

33 ezrealm Home Realm Discovery Internal IP Address? No Internal domain? No Yes Yes Extranet Login Internal AD FS or Windows Authentication

34 Self-Registration Fully customizable registration experience Self service profile page Fields can be added or removed Can be integrated into back-end systems Customizable approval workflow Simple edits such as adding or removing fields done just through HTML editing of form

35 Forgotten Password Request a password reset by Passwords themselves are never sent through One-time use, time expiring token sent

36 Works with SharePoint 2010, 2013, 2016 Does not need to be installed on the SharePoint Server PowerShell script setups up the trust

37 Adaptive Design Leverages the Bootstrap framework All end user pages adapt to the smartphone, tablet, or desktop experiences

38 Azure Hosted or On Premise Can be installed on an on premise server SharePoint Server IIS Server Host in your Azure Tenant App Service Host in our Azure Tenant Secure multi-tenant hosting Managed by Envision IT 7x24 monitoring and remediation

39 Licensing

40 Extranet User Manager Licensing Version # of Users Cost Onboarding (One Time Fee) Light Edition 250 $250 /month $800 Standard Edition $400 /month $1,600 Enterprise Edition $650 /month $1,600 US Dollars Software Assurance included in the above monthly costs Full feature set and pricing details available at

41 Demo SharePoint Extranet Registration through to Login

42 Demo Scenario SharePoint 2016 sample site at EUM installed at Windows Authentication for internal users External users In a separate AD or SQL Database Authenticating through Identity Server Managed by Extranet User Manager

43 Client Demos OntarioMD Public Health Ontario Ontario Association of Children s Aid Societies oacas.sharepoint.com Oakland County Government to Government Marketplace ivari Public Web Site and Advisors Portal CAMH Problem Gambling Professionals

44 Thank you Questions?

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