Make it a Great Day at the Office: Essential Tips and Tricks for Office 2013 and Outlook 2013
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1 Computing Services and Systems Development Make it a Great Day at the Office: Essential Tips and Tricks for Office 2013 and Outlook 2013 Staff Association Council Computing Services and Systems Development Vernon Franklin, Technical Trainer March 13, 2014
2 Computing Services and Systems Development Online Training Online training service that provides over 2,000 technical and business courses Learn what you want and when you want Visit lynda.pitt.edu for details
3 Computing Services and Systems Development Session Objectives Introduction New features in Word New features in Excel New features in Outlook
4 Introduction
5 Computing Services and Systems Development Introduction Working with the Ribbon Terms Inbox - Outlook
6 Computing Services and Systems Development Terms Term Description 1 Quick Access Toolbar Displays quick access to commonly used commands. 2 Ribbon Tab Title or name of the specific Ribbon. 3 Ribbon Displays groups of related commands within tabs. Each tab provides buttons for commands. 4 Ribbon Display Options Three options to choose from: Auto-hide Ribbon, Show Tabs, and Show Tabs and Commands. 5 Sign in Get to your documents from anywhere by signing in to Office. When you click on the Sign in link, you will be prompted to type the address of the account you would like to use with Office. 6 File Tab The File tab has replaced the Office button. It helps you to manage the Microsoft application and provides access to its options such as Open, New, Save As, Print, etc. 7 Group Contain category of command buttons. 8 Show Dialog Box Show additional options. 9 Minimize Ribbon Clicking on the up arrow will minimize the Ribbon. To restore the Ribbon, click on the pin icon (same location as up arrow) when any of the Ribbons are open.
7 New Features in Word
8 Computing Services and Systems Development New Features in Word Launching Word File tab Quick access toolbar Setting your Touch Mode Customizing your ribbon Design ribbon Cover page Online Pictures SmartArt Picture tools Show dialog box Print Locating Word common commands Sharing Word 2013 files
9 Computing Services and Systems Development Locating Word Common Commands In Word 2013 Click on Location Open, save, print, preview, protect, send, convert files or connect to locations to save your documents to the cloud. File Commands in left panel. Change line spacing, apply formatting and styles to text. Home Font, Paragraph, and Styles groups. Insert blank pages, tables, pictures, hyperlinks, headers and footers, or page numbers. Insert Pages, Tables, Illustrations, Links, and Header & Footer groups. Quickly change the look of your document, change the page background color, add a border to the page, or add a watermark. Design Document Formatting and Page Background groups. Set margins, add page breaks, create newsletter-style columns, change spacing between paragraphs, or rotate a page to landscape. Page Layout Page Setup group. Create a table of contents, or insert footnotes and endnotes. References Table of Contents and Footnotes groups. Create envelopes or labels, or do a mail merge. Mailings Create and Start Mail Merge groups. Check spelling and grammar, get a word count, or track changes. Review Proofing and Tracking groups. Switch between document views, open the Navigation pane, or show the rulers. View Views, Show, and Window groups.
10 Sharing Word 2013 Files Computing Services and Systems Development In Word 2013 What happens? What should you do? You open a document that was created in an earlier version of Word. In Word 2013, you ll see the words [Compatibility Mode] next to the file name on the title bar. Compatibility Mode makes sure that no new features in Word 2013 are available in the document, so that people using earlier versions of Word can work with it. You can work in Compatibility Mode or you can convert your document to the new format. To convert the document, click File > Info > Convert. Converting your document lets you use the new features, but people using earlier versions of Word might have difficulty editing certain parts of the document. You save your document as a Word 2013 file. If someone opens the document in an earlier version of Word, they may not be able to change some items that were created using Word 2013 features. Word 2003 users will need the free Compatibility Pack. A prompt to download the pack appears when Word 2003 user opens the document. If you need to share a Word 2013 document with someone using an earlier version of Word, run the Compatibility Checker tool to make sure the file will work for them. Click File > Info > Check for Issues > Check Compatibility. This tool tells you which new features in Word 2013 won t work in older versions. You save your document as a Word 2003 file. If you ve used new Word features or formatting in your document, Word 2003 users may see warnings about unsupported features, or the formatting or feature may not appear in the file. You don t have to do anything, necessarily. When you save your file in the older Word 2003 file format, the Compatibility Checker will run automatically and warn you about any unsupported features. Then you can choose to make any changes to your document.
11 New Features in Excel
12 Computing Services and Systems Development New Features in Excel Formula ribbon Quick analysis Chart tools Home Ribbon show dialog boxes Page layout Ribbon show dialog boxes Locating Excel common commands
13 Computing Services and Systems Development Locating Excel Common Command In Excel Click on Location Create, open, save, print, share, or export files, or change options. File Commands in the left pane. Format, insert, delete, edit or find data in cells, columns, and rows. Create tables, charts, sparklines, reports, slicers, and hyperlinks. Home Insert Number, Styles, Cells, and Editing groups. Tables, Charts, Sparklines, Filters, and Links groups. Set page margins, page breaks, print areas, or sheet options. Find functions, define names, or troubleshoot formulas. Page Layout Formulas Page Setup, Scale to Fit, and Sheet Options groups. Function Library, Defined Names, and Formula Auditing groups. Import or connect to data, sort and filter data, validate data, flash fill values, or perform a whatif analysis. Data Get External Data, Connections, Sort & Filter, and Data Tools groups. Check spelling, review and revise, and protect a sheet or workbook. Review Proofing, Comments, and Changes groups. Change workbook views, arrange windows, freeze panes, and record macros. View Workbook Views, Window, and Macros groups.
14 New Features in Outlook
15 Computing Services and Systems Development New Features in Outlook Account Information Add Accounts Account Settings Options Calendar Create a Rule Message format Global Address List Delay sending a message Meetings Delegate permission Locating Outlook common commands Inbox - Outlook
16 Computing Services and Systems Development Account Information Add account Account and Social Network Settings: Delegate Permissions Automatic Replies (Out of Office) Mailbox Cleanup Rules and Alerts
17 Add Accounts Computing Services and Systems Development
18 Account Settings Computing Services and Systems Development
19 Outlook Options Computing Services and Systems Development
20 Calendar Computing Services and Systems Development
21 View conversation Computing Services and Systems Development
22 Create a rule Computing Services and Systems Development
23 Message format Computing Services and Systems Development
24 Computing Services and Systems Development Find recipients with the Global Address List
25 Delay sending a message Computing Services and Systems Development
26 Meetings Computing Services and Systems Development
27 Delegate permissions Computing Services and Systems Development
28 Computing Services and Systems Development Locating Outlook Common Commands In Outlook 2013 Click on Location Apply stationery or backgrounds to a File Options > Mail > Stationery and Fonts. message. On the Personal Stationery tab, click Theme. Send automatic replies when you re out of the office. File Under Account Information, click Automatic Replies > Send automatic replies, and then choose your options (this feature requires a Microsoft Exchange Server account). Insert a picture or clip art. Insert From a new mail message, click Illustrations, and then click one of the following: Pictures, Online Picture, Shapes, Smart Art, Chart, or Screenshot. Manage messages by assigning Home In Mail view, click Move > Rules. rules. Insert a symbol or special character. Insert From a new mail message, click Symbols > Symbol. Add holidays to your calendar. File Click Options > Calendar. Under Calendar options, click Add Holidays. Share a calendar. Home From the Calendar view, in the Share group, click Calendar > Share Calendar (this feature requires a Microsoft Exchange Server account).
29 Computing Services and Systems Development Questions? Contact us Technology Web site: technology.pitt.edu Technology Help Desk: HELP [4357] twitter.com/pittcssd facebook.com/pittcssd
30 Thank you. Computing Services and Systems Development
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