TABLE OF CONTENTS PREFACE... 6 INTENDED AUDIENCE... 6 BEFORE YOU START... 6 I-SKOOL... 7 TECHNICAL SPECIFICATION... 7

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1 i-skool User Manuall

2 TABLE OF CONTENTS PREFACE... 6 INTENDED AUDIENCE... 6 BEFORE YOU START... 6 I-SKOOL... 7 TECHNICAL SPECIFICATION... 7 ARCHITECTURE OF I-SKOOL MODULE ACCESSING I-SKOOL SCHOOL INFO School Information Management Details Facility Details User Account Privileges Responsibilities STAFF Personal Education and Experience Health and Bank Class Teacher Assignment Subject Assignment STUDENT Personal Details Health Details CURRICULUM User manual 2

3 5.1 School Level Department and Subject Standard and Subject Assignment Academic Year Syllabus Elective Section Allotment ADMISSION Entrance Exam Configuration Application Form Search Application Admission Status Rapid Application TIME TABLE Period Configuration Yearly Calendar Class Teacher Allotment Auto Generation Configuration Time Table Configuration ATTENDANCE Student Daily Attendance Faculty Daily Attendance Period Wise Attendance Assign RFID FEES Fee category Fee Types Fee Configuration User manual 3

4 9.4 Fee Payment Other Fee Payment ASSET Asset Configuration Add Asset Search Asset Asset Maintenance Asset Verify PERFORMANCE Configure Exam Mark Entry Mark Report Student Promotion HOSTEL Room Configuration Room Inventory Room Allotment Expense Expenses Details Attendance Search Staff Room Allotment Staff Attendance PTA Volunteer Add/ Edit Event Search Event SCHOLARSHIP User manual 4

5 14.1 Scholarship Configuration Scholarship Allocation LIBRARY Permissions Add/ Edit Category Search Book Add/ Edit Book Issue/ Return Book Verification TRANSPORT Route Configuration Trip Sheet Vehicle Expense Transport Allocation QUESTION PAPER Add Question Question Template Configuration Generate Question FRONT OFFICE Leave Application Happenings Appointments Communication Disciplinary and Recognition Enquiries User manual 5

6 Preface i-skool offers its clients a comprehensive and flexible school management solution. It is user friendly and proves to be an excellent tool for effective school administration. This school management software caters to the needs of the different kinds of people associated in the smooth running of a school, namely, principal, teachers, students, parents, hostel wardens and others. The User Manual is intended to provide comfortable navigation through innumerable sections without a hitch. It provides a clear guidance for all the functionalities embedded in i-skool. Intended Audience The i-skool user manual serves as handy reference to the School Employees like correspondent, principal, teaching faculty, non- teaching faculty, students, parents, hostel wardens, librarians etc. This user manual briefs some of the most important aspects which are essential to understand the application. Before You Start Before you begin working with i-skool, you must get the following information from the systems administrator: i-skool URL from where you can access i-skool module. Login name and password required to login to i-skool module. User manual 6

7 i-skool I-skool is a user friendly application intended to guide the school employees. It provides a complete end to end solution to manage the school data pertaining to the school information, students, curriculum, faculty, fees, transport, hostel, parents and so on. It has a wide range of features that accommodates itself easily into the modern trend. Search is provided for each module which helps filter the data as required. The main advantage of this product is the cost and it is time saving. Any data or report can be pulled out easily depending on the necessity. In the age of technology, i-skool provides an amendment to the way the schools are managed and gives a new dimension to the way the educational system go on in India. I- skool has a login authenticated system which makes the system more secure. This one product which helps maintain the faculty information, students particulars, time table information, school inventory records and many more marks a positive change in the educational system management. Technical Specification Operating System Linux, Ubuntu 9.10 Programming language Java Enterprise J2EE Database Postgresql 8.3 Framework Struts Architecture MVC Tools used Eclipse, PgAdmin 3, Meld, SVN Browser Mozilla FireFox User manual 7

8 Architecture of i-skool module i-skool contains the following primary functionalities. Each of them are described in detail in the following sections. School Info Staff Student Admission Fee Curriculum Time Table Attendance Transport Hostel PTA Scholarship Library Asset Performance Question Paper Front Office User manual 8

9 1 Accessing i-skool 1. To access i-skool application, enter the following URL in the location bar of the Internet explorer: Note: This is a sample URL. Please contact your systems administrator for the correct URL. 2. The Login screen is displayed. 3. Enter the Login name. 4. Enter the Password. i- skool login screen 5. Click to clear the data entered in Login name and Password. 6. Click to enter the i-skool module. 7. On entering the correct Login name and Password, i-skool module Home Page screen is displayed. User manual 9

10 i-skool Home Page screen 8. The Home Page contains the major menus and options for My Account and Help. The major menus are: School Info Staff Student Admission Fee Curriculum Time Table Attendance Transport Hostel PTA Scholarship Library Asset Performance Question Paper Front Office User manual 10

11 2 School Info In the School Info menu, the geographical information about the school, the details pertaining to the members of the management, facilities available in the school and hostel are entered. Special privileges can also be set for the different roles present in a school management. 1. Click in the home page to access the school info menu. The following screen is displayed: User manual 11

12 2. There are five sub-menus in the school info menu. They are School Information, Management details, Facility Details, User Account Privileges and Responsibilities. 2.1 School Information In School Information sub- menu, the school geographical details are entered. The fields marked with * are mandatory: 1. Enter name of the school in Institution Name. 2. Enter the date when the school was established in Date of Establishment. 3. Enter the total area of the school in Total School Area. 4. Select the School Level from the drop down menu. 5. Select the type of aid the school receives in Aid Type. 6. Enter address of the school in Full Address. 7. Enter the Postal or Zip Code, Taluk, City, Country, State/ Province and District where the school is located. 8. Enter the contact details of the school in Contact Numbers, Website URL and ID. 9. Select whether Configuration is required or not. 10. Click to clear the data entered in the above fields. 11. Click to update and save the details entered. A success message is displayed. 2.2 Management Details In Management Details sub- menu, the details about the members of the management and Trust Information are entered. The fields marked with * are mandatory: 1. Click the Management Details sub- menu. The following screen is displayed. User manual 12

13 2. To enter the Trust Information click the Edit icon, the following pop up is displayed: 3. Enter the name of the trust in Trust Name. 4. Enter the Address of the Trust. 5. Enter the Registration Details of the Trust. 6. Enter a brief Description about the Trust. 7. The details about the members of the management added are listed at the bottom. User manual 13

14 8. An option to edit and delete the record is provided. 9. Click the Add New link to add a new member details. The following pop up is displayed: 10. These include details like Member Name, Gender, Date of Birth, Position, Committee, Full Address, Contact Number, Mobile Number and ID. 11. Click to close the pop up. 12. Click to clear all the data entered. 13. Click to save the entered details. 2.3 Facility Details In Facility Details sub- menu, the details about the facilities available in the school are entered. The fields marked with * are mandatory: 1. Click the Facility Details sub- menu. The following screen is displayed. User manual 14

15 2. The details about the facilities available in the school are listed at the bottom. An option to add and delete the records is provided. 3. Click the Add New link to add a new facility details. The following pop up is displayed: 4. These include details like Facility Name, Facility Description, Area Size in Sq. feet and Facility for Hostel or School. 5. Click to close the pop up. 6. Click to clear all the data entered. 7. Click to save the entered details. User manual 15

16 2.4 User Account Privileges In User Account Privileges sub- menu, the privileges that can be assigned for a role in the school are selected. 1. Click the User Privileges sub- menu. The following screen is displayed. 2. Select the role for which the privileges are to be set from the drop down menu. Once a role is selected the following screen is displayed: User manual 16

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18 3. The above screen shows the various menus and sub- menus available in the application. 4. Based on the role selected the privileges are selected from each menu. 5. Click to assign the privileges to the selected role. 2.5 Responsibilities In Responsibilities sub- menu, the responsibilities and the scope of each responsibility in a school are set. 1. Click the Responsibilities sub- menu. The following screen is displayed. 2. Click the Add New Link to add a new responsibility. The following pop up is displayed: User manual 18

19 3. The details include Responsibility, Scope of Responsibility, Maximum number of persons and to whom it must be assigned to. 4. Click to close the pop up. 5. Click to clear all the data entered. 6. Click to save the entered details. 3 Staff In the Staff menu, the personal details about the staffs, contact details, employment details and account details are entered. Provision to enter the education and experience, health and bank details, class teacher assignment and subject assignment are available. Search is also provided to filter out a staff for a specific need. User manual 19

20 1. Click in the home page to access the staff menu. The following screen is displayed: 2. The above screen displays the list of faculty in an institution. This includes the details like the Staff Id, Staff Name, Designation, Mobile Number, Login Id and Extra- curricular skill. 3. Options are also provided to edit or delete a record. 4. Enter any detail pertaining to the staffs to search a particular staff. 5. The result is displayed in the grid at the bottom 6. Click New Staff sub- menu to enter the details of a new staff in an institution. The following screen is displayed: User manual 20

21 7. New Staff has several sub menus like: a. Personal b. Education and Experience c. Health and Bank d. Class Teacher Assignment e. Subject Assignment User manual 21

22 3.1 Personal In Personal sub- menu, the details pertaining to the faculty like the Staff Type, Gender, Marital Status, contact details, Employment details and account details are entered. The fields marked with * are mandatory: 1. Enter the first name of the faculty in First Name. 2. Enter the last name of the faculty in Last Name. 3. Enter the date of birth of the faculty in Date Of Birth. User manual 22

23 4. Enter the place of birth of the faculty in Place Of Birth. 5. Select the Staff Type to be teaching or non- teaching. 6. Select the Gender and the Marital Status of the faculty. 7. Select the department to be assigned to the staff. 8. Enter the religion of the faculty in Religion. 9. Enter the caste of the faculty in Caste. 10. Enter the contact details of the faculty like the address which includes the postal code, country, state, district, taluk, city, , contact number, alternate contact number and Id. 11. Select the Accommodation to be hostel or self arranged. 12. Select the Transportation to be school bus or self arranged. 13. Select the Designation of the faculty from the drop down menu. 14. Enter the Date of Joining of the faculty. 15. The UserName for the faculty is pre- populated when activated. 16. Assign the Roles for the faculty. Depending on the roles selected the other submenus will be displayed. 12. Click to clear the data entered in the above fields. 17. Click to save the details entered. A success message is displayed. 3.2 Education and Experience In Education and Experience sub- menu, the details pertaining to the faculty s education and experience are entered. The fields marked with * are mandatory: User manual 23

24 1. The Staff ID and Staff Name are pre- populated. 2. In the Education section, select the Graduation from the drop down menu. 3. Enter the Degree obtained. 4. Enter the University from which the degree was obtained. 5. Enter the Major subject. 6. Enter the percentage marks in Aggregate %. 7. Select the Year of Passing from the drop down menu. 8. Select the Duration Type from the drop down menu. 9. The +Add link helps to add more educational details. 10. In the Staff Experience Details section, enter the Institution Name, Designation and Years of Experience. 11. In the Extra Skill Details section, enter the skill name. 12. Click to clear the data entered in the above fields. 13. Click to save the details entered. A success message is displayed. User manual 24

25 3.3 Health and Bank In Health and Bank sub- menu, the details pertaining to the faculty s health and bank are entered. The fields marked with * are mandatory: 1. The Staff ID and Staff Name are pre- populated. 2. Enter the Height and Weight of the faculty. 3. Select the Blood Group from the drop down menu. 4. Enter the details to which the faculty is Allergic to. 5. Enter Past Medical History. 6. Enter the Bank Name. 7. Enter the Bank Account No. 8. Enter the Account Type. 9. Enter the PAN Card No. 10. Enter the Branch Name. 11. Click to clear the data entered in the above fields. 12. Click to save the details entered. A success message is displayed. User manual 25

26 3.4 Class Teacher Assignment In Class Teacher Assignment sub- menu, the course, period and section name are assigned to the faculty. The fields marked with * are mandatory: 1. The Staff ID and Staff Name are pre- populated. 2. Select the Course from the drop down menu. 3. Select the Period from the drop down menu. 4. Select the Section from the drop down menu. 5. You can also view the courses which are assigned to the teachers. 6. Click to clear the data entered in the above fields. 7. Click to save the details entered. 3.5 Subject Assignment In Subject Assignment sub- menu, the subjects are assigned to the faculty. The fields marked with * are mandatory: User manual 26

27 1. The Staff ID and Staff Name are pre- populated. 2. Select the Department from the drop down box. 3. The list of subjects available in the selected department is listed. 4. Click to assign the subjects to the faculty. 4 Student In the Student menu, the personal details about the students and health details are entered. Personal details include standard details, nationality details, parent s details, school joining details, previous school details and account details. Search is also provided to filter out a student for a specific need. 1. Click in the home page to access the student menu. The following screen is displayed: 2. In the above screen, the sub- menu includes Student Search and Add New student. 3. Add New Student link allows the user to add the details of a new student. User manual 27

28 4. Select the Student type, Course, Standard, Batch or section to search a particular student. 5. New Student has two sub menus like: a. Personal Details b. Health and Skill Details 4.1 Personal Details In Personal Details sub- menu, the information like standard details, section details, student s personal details, school joining details and previous school details are entered. The fields marked with * are mandatory: User manual 28

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30 1. Enter the Admission Number of the student. 2. Select the House Name from the drop down menu. 3. In the course allocation details section, enter the Date of Joining of the student. 4. Enter the Registration Number of the student. 5. Select the Course, Standard, batch and Section from the drop down menu. 6. Enter the first name of the student in First Name. 7. Enter the last name of the student in Last Name. 8. Select the student s Gender to be either Male or Female. 9. Enter the date of birth of the student in Date Of Birth. 10. Enter the place of birth of the student in Place Of Birth. 11. Enter the religion of the student in Religion. 12. Enter the caste of the student in Caste. 13. Enter the caste category of the student in Student Category. 14. Enter the Mother Tongue of the student. 15. Enter the Nationality of the student. 16. If the student has parents, enter the details like Father s name, mother s name, 17. father s education, mother s education, father s occupation and mother s occupation. 18. If the student has a guardian, enter the details like Guardian Name and Guardian Occupation. 19. Select the Accommodation to be hostel or self arranged. 20. Select the Transportation to be school bus or self arranged. 21. Enter the contact details of the student like the address which includes the postal code, country, state, district, taluk and city. 22. If TC has been submitted, enter the Date when TC was produced and TC Number. 23. If LC has been submitted, enter the Date when LC was produced and LC Number. 24. Enter the name of the previous school attended in Previous School Name. 25. Select the Board Type from the drop down menu. 26. Select the Medium of Education from the drop down menu. 27. Select the Standard While Leaving the previous school from the drop down menu. 28. Enter the Address of the previous school attended Add Previous School allows the user to add any number of schools previously attended. 30. Enter the Sibling details like Board, Standard, Section, Student and Relation 31. The Username for the student is pre- populated on activation of the student s account. User manual 30

31 32. The Username for the parent is pre- populated on activation of the parent s account. 33. Click to clear the data entered in the above fields. 34. Click to save the details entered. A success message is displayed. 4.2 Health Details In Health Details sub- menu, the details pertaining to the student s health, achievements and extracurricular activity are entered. The fields marked with * are mandatory: User manual 31

32 1. The Student Admission Number is pre- populated. 2. Enter the Height and Weight of the student. 3. Select the Blood Group from the drop down menu. 4. Enter the details to which the student is Allergic to. 5. Enter any Identification Mark that is unique to the student. 6. Enter Past Medical History. 7. In the Medical Checkup Detail section, choose the checkup date, checkup test and test result. User manual 32

33 8. Enter the name of the person who conducted the test, height, and weight and checkup description. 9. In the Achievement section, enter the Event Type, Event Level, Event Result and Event Location. 10. In the Extra Curricular Activity section, enter the Activity and Description. 11. The course, period and the section is displayed. 12. Select the responsibility specific to the student. 13. Click to clear the data entered in the above fields. 14. Click to save the details entered. A success message is displayed. 5 Curriculum In the Curriculum menu, course, department, subject, standard, subject assignment and batches are configured. Other details in connection with the general curriculum in a school like the academic year, language, elective and section allotment can also be done in this section. 1. Click in the home page to access the Curriculum menu. The following screen is displayed: 2. In the above screen, the sub- menu includes School level, Department and Subject, Standards and Subject assignment, Academic year, language, elective and section allotment. User manual 33

34 5.1 School Level In School Level sub- menu, the course name and its details are configured. 1. Enter the name of the course in Course Name. 2. Enter a brief Description about the course. 3. Enter the Degree Awarded for the course. 4. Enter the University to which the course is affiliated in Affiliation to which University. 5. Click to assign the course name. 5.2 Department and Subject In Department and Subject sub- menu, the department and subject details are configured and assigned. User manual 34

35 1. Choose the Department to be configured. 2. Click to configure the department. 3. Click + Add Department to add a new department. 4. Enter the Department Name. 5. Enter a brief Description about the department. 6. Enter the Name of the Head of the Department. 7. Enter the Name of the Assistant Head. 8. Click to abort the action. 9. Click to assign the department name. 10. To configure a subject, Choose Subject and click. The following screen is displayed: User manual 35

36 11. All the department that was configured as explained in the previous section are listed in the screen above. 12. The subjects for each department can be configured and assigned. 13. Enter the name of the subject in Subject Name. 14. Enter the Subject Code. 15. Select whether it is an elective subject or not. User manual 36

37 16. Attach the Syllabus using the Browse button. 17. Click to abort the action. 18. Click to assign the subject name. 5.3 Standard and Subject Assignment In Standard and Subject Assignment sub- menu, the standard and subject can be configured and assigned for a course. 1. Select the Course from the drop down menu. 2. To configure a Standard, Choose Standard and click. The following screen is displayed: 3. Click + Add New to add a new Standard. 4. Enter the Standard applicable for the course. 5. Enter the Alternative Identification or a small description. User manual 37

38 6. Enter the Standard Duration in Months. 7. Enter the Standard Description. 8. Select the Start Section from the drop down menu. 9. Select the End Section from the drop down menu. 10. Enter the Capacity of each section. 11. Click to abort the action. 12. Click to assign the Standard. 13. To configure a subject, Choose Assign Subject and click. The following screen is displayed: 14. Click + Add New to add a new course subject. 15. Enter the Subject Name. 16. Enter the Subject Code. 17. Enter the Maximum Marks. 18. Enter the Internal Marks. 19. Enter the Theory Marks. 20. Enter the Practical Marks. 21. Enter the Minimum Internal Marks. 22. Enter the Minimum Theory Marks. 23. Enter the Minimum Practical marks. 24. Click to abort the action. 25. Click to assign the course subject. User manual 38

39 5.4 Academic Year In Academic year sub- menu, a batch for the academic year in a school and its details like the start and the end date are configured. 1. Select or Enter the Batch Name. 2. Select the Course Name, Start Date, End Date, Start Time, End Time and Description. 3. Click to assign the course details to the batch selected. 5.5 Syllabus In Syllabus sub- menu, the syllabus details are configured for a particular standard in an academic year User manual 39

40 1. Select the Course, Standard, Academic Year and Subject from the drop down menu. 2. Enter the Syllabus Title. 3. Enter a small description about the syllabus in Syllabus Description. 4. Select the From Date. 5. Select the To Date. 6. Click to save the details. 5.6 Elective In Elective sub- menu, the subjects that are configured as elective can be added or updated. User manual 40

41 1. Select the Subject Name. 2. The Subject code is pre- populated. 3. Click + Add Subject to add a new subject as an elective 4. Click to assign the elective details. 5.7 Section Allotment 6 Admission In the Admission menu, the configuration for the entrance exam is done. For example, what should be the maximum marks, minimum marks that is allowed in the entrance exam are configured. The application details about the student, a search option to search for any application details of the student and the admission status of the student are stored. 1. Click in the home page to access the Admission menu. The following screen is displayed: The screen shows the course, standard, year from, year to and an option to edit or delete a record. 2. In the above screen, the sub- menu includes Entrance Exam Configuration, Application Form, Search Application, Admission Status and Rapid Admission. User manual 41

42 6.1 Entrance Exam Configuration In Entrance Exam Configuration sub- menu, the criteria needed to pass the entrance exam can be assigned. To add a new entrance exam configuration, click the +Add New link in the above screen. The following screen is displayed: 1. Select the Standard for which the entrance exam needs to be configured. If the exam is already configured for the standard selected, then a message is thrown indicating that the entrance exam has already been configured for the selected standard. So the user has to select a different standard. 2. The fields marked with * are mandatory. 3. Select the Course from the drop down menu. 4. Select the Exam Year from the drop down menu. 5. Enter the date when the exam would be conducted in Exam Date. 6. Select the Exam Start Time and Exam End Time from the drop down menu. 7. Enter the place where the exam would be conducted Exam Location. 8. Enter the name of the person in charge for the exam in Exam In charge. 9. Enter the Maximum Marks and the Minimum Marks to clear the exam. 10. Click to clear the information entered. 11. Click to save the details entered. User manual 42

43 12. The entered data can also be edited and updated from the list of entrance exams. 6.2 Application Form In Application Form sub- menu, the details about the students as given in the application form are entered. This is shown in the following screen: User manual 43

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45 1. Select the standard for which admission is required in Standard. 2. Select the Course from the drop down menu. 3. Select the Batch from the drop down menu. 4. Enter the Application Number and the Receipt Number. 5. Enter the Amount and the Date. 6. Enter the Student s First Name and Last Name. 7. Select the Student s Gender to be male or female. 8. Enter the birth details like the Date of Birth and Place of Birth. 9. Enter the Parent or Guardian Name and Occupation. 10. Enter the Contact details like Address, Pin code, Country, State/ Province, District, Taluk and City. 11. Select the Student s Religion, Category from the drop down menu. 12. Enter the Student Caste. 13. Enter the student s Mother tongue. 14. Enter the Nationality. 15. Indicate whether the qualifying exam has been passed in Qualifying Exam Passed. 16. Select the School Transportation, Hostel Accommodation, Transfer Certificate Attestation attached, Extra Curricular Activity Attestation Attached, and Willingness to join in Scouts / Red Cross and NSS to be YES or NO. 17. Enter the Parent/ Guardian Annual Income. 18. Enter the Previous School details like Previous School Name, Board Type, Medium of Education, Standard while leaving and its Address. 19. Enter the marks obtained in each subject and its percentage. 20. Enter the Register Number and Year of Appearance for the exam. 21. Select the choice of the course from the drop down menu. 22. Click to clear the information entered. 23. Click to save the details entered. 24. The entered data can also be edited and updated from the student application list. 6.3 Search Application In Search Application sub- menu, the details about a particular student in a standard can be searched for and the record can also be edited or deleted. This is shown in the following screen: User manual 45

46 1. Select the Standard from the drop down menu. 2. Select the Course from the drop down menu. 3. The details of the students in the standard selected like Application Number, Admission Number, First Name, Last Name, Date of Birth, Father or Guardian Name and Application Type are displayed. 4. The details can also be edited, updated or deleted. 5. Click +Add New Application to enter the details of a new application form. 6.4 Admission Status In Admission Status sub- menu, the details to figure out whether the student is eligible to be admitted in the school are entered. This is shown in the following screen: User manual 46

47 1. Select the Standard from the drop down menu. 2. Select the Course from the drop down menu. 3. The details of the students in the standard selected like Application Number, Student Name, Date of Birth, Admission Type and the marks obtained are displayed. 4. The admission type can be either Merit or Management. 5. If the type is Management, then the marks obtained is not mandatory to determine the eligibility to admit the students. 6. The marks obtained should be equal to or greater than the minimum marks if the admission type is merit. 7. The Exam Status and Interview Status can be either pass or fail. 8. The Eligible to Admit status can be either Yes or No. 9. Click to save the details entered. 6.5 Rapid Application In Rapid Application Form sub- menu, the details about the students as given in the application form and their entrance exam mark details are entered in the same screen. This is shown in the following screen: User manual 47

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49 1. Select the standard, batch and Course for which admission is required in 2. Enter the Application Number and the Admission Number. 3. Enter the Admission Date. 4. Enter the Entrance Exam Mark. 5. Enter the Student s First Name and Last Name. 6. Select the Student s Gender to be male or female. 7. Enter the birth details like the Date of Birth and Place of Birth. 8. Enter the Parent or Guardian Name and Occupation. 9. Enter the Contact details like Address, Pin code, Country, State/ Province, District, Taluk and City. 10. Indicate whether the qualifying exam has been passed in Qualifying Exam Passed. 11. Select the School Transportation, Hostel Accommodation, Transfer Certificate Attestation attached, Extra Curricular Activity Attestation Attached, and Willingness to join in Scouts / Red Cross and NSS to be YES or NO. 12. Enter Nationality details like Religion, Caste, Category and Mother Tongue. 13. Enter the Parent/ Guardian Annual Income. 14. If the application is for XI and XII standard enter the additional details. 15. Enter the Previous School details like Previous School Name, Board Type, Medium of Education, Standard while leaving and its Address. 16. Click +Add Previous School to add the details of another previous school. 17. Enter the marks obtained in each subject and its percentage. 18. Select the Month of Appearance of the exam in the previous school. 19. Enter the exam Register Number and Year of Appearance for the exam. 20. Select the choice of the course from the drop down menu. 21. Enter the Annual fee pay. 22. Enter the admission fee amount and a description 23. Click to clear the information entered. 24. Click to admit the student 7 Time Table In the Time Table menu, the general setup for the time table for all the standards is configured. In addition, the yearly time table, Auto generation configuration and class teacher allotment are also done. User manual 49

50 7.1 Period Configuration In Period Configuration sub- menu, the basic setup for the time table for all the standards is configured. 1. Click in the home page to access the Time Table menu. The following screen is displayed: 2. Click + Add New to add a new time table. The following screen is displayed: User manual 50

51 3. Select the school level from the drop down menu. 4. Select the standard from the drop down menu. 5. Select the section from the drop down menu. 6. Enter the Time Table Name. 7. Select the School Starting Time from the drop down menu. 8. Click + Add Period to add a new period. 9. Click + Add Break to add a break in the time table. 10. Click Remove to remove a period. 11. Click Close to close the pop up. 12. Click Save to save the details. 7.2 Yearly Calendar In Yearly Calendar sub- menu, the timetable configured for a particular academic year can be viewed and edited. This is shown in the screen below: User manual 51

52 1. Select the School Level, Standard and Section Name from the drop down menu. 2. On clicking the get data the existing time table will be displayed. 3. Editing the period/ or any parameter in the time table, will delete all yearly time table. 4. Click Holiday/ Week Day/ Free Period Assignment to assign any particular day s period on a holiday. This is shown in the screen below: User manual 52

53 5. Select the periods of the day to assign from the drop down menu. 6. Select the date to assign the chosen day s period. 7. Click Close to close the pop up screen. 8. Click Clear to clear all the data entered. 9. Click Save to save the details. 7.3 Class Teacher Allotment In Class Teacher Allotment sub- menu, the staffs who are not assigned for any standard or sections would be assigned a class. This is shown in the screen below: 1. The above screen shows the staff class assignment list. 2. Click + Assign Staff to Class to assign a staff to a class. The following screen is displayed: User manual 53

54 3. Select the Standard, School Level and Section Name from the drop down menu. 4. The list of staffs is displayed at the bottom of the screen. 5. The list of staffs who are not assigned to any class is also listed. 6. Select any staff from the unassigned list. 7. Click to assign the staff to the standard and section selected. 8. When a new staff joins the school, the class allotment can be done in the Staff menu itself while entering the details of the staff. 7.4 Auto Generation Configuration In Auto generation Configuration sub- menu, the timetable for a particular class can be generated automatically with dome default period. This is shown in the screen below: 1. Select the School Level, Standard and Section to Generate the time table. User manual 54

55 7.5 Time Table Configuration In Time Table Configuration sub- menu, the created time table would be assigned a standard. This is shown in the screen below: 1. Select the standard by just clicking. 2. The time table with the period list is displayed 3. Any changes made to the period, time table name or the start time would change in the master record. 4. Click Save to save the details. User manual 55

56 8 Attendance In the Attendance menu, the daily presence and absence of the staffs and students are recorded. 8.1 Student Daily Attendance In Student Daily Attendance sub- menu, the presence of the student in a particular standard is monitored daily. 1. Click in the home page to access the Attendance menu. The following screen is displayed: 2. Select the Date, Course, Batch, Standard and Section from the drop down menu. 3. The list of students in the selected standard and section is displayed. 4. The current date is displayed and on clicking next to the name the student s presence can be monitored. 5. Denotes Present. User manual 56

57 6. Denotes Absent. 7. Denotes Morning Present and Afternoon Absent. 8. Denotes Morning Absent and Afternoon Present. 9. Click to save the details. 8.2 Faculty Daily Attendance In Faculty Daily Attendance sub- menu, the presence of the staff in the school is monitored daily as shown in the screen below. 1. The list of staffs in the school with their ID, Name and Designation is displayed. 2. The current date is displayed and on clicking next to the name the staff s presence can be monitored. 3. Denotes Present. 4. Denotes Absent. 5. Denotes Morning Present and Afternoon Absent. User manual 57

58 6. Denotes Morning Absent and Afternoon Present. 7. Click to save the details. 8.3 Period Wise Attendance In Period Wise Attendance sub- menu, the presence of the student in the school period wise is monitored as shown in the screen below. 1. Select the criteria like Date, school Level, Standard, Section and Academic year to get the data. 2. Student period wise attendance details are populated. 3. Denotes Present. 4. Denotes Absent. 5. Click to save the details. 8.4 Assign RFID In Assign RFID sub- menu, the attendance ID allocation for the staffs and students can be done as shown in the screen below. User manual 58

59 1. For a student, select the school level, standard, section and academic year to get the data. 2. Enter the Student ID card Id. 3. Click to save the details. 4. For staffs the same can be done in the following screen: User manual 59

60 9 Fees In the Fees menu, the fee types are configured, student fee payment and other fee payments are monitored. Option to obtain a duplicate receipt is also provided. 9.1 Fee category In Fee Category sub- menu, the fee category details are configured as shown below: User manual 60

61 1. Click in the home page to access the Fee menu. The following screen is displayed: 2. The Fee category details are listed with Fee category and Fee aided with a description. An option is also provided to edit and delete the records. 3. Click + Add new to add a new fee category. 9.2 Fee Types In Fee Types sub- menu, the fee details are listed down. A new fee type can also be added which can be either yearly or other fee type. 4. Click in the home page to access the Fee menu. The following screen is displayed: User manual 61

62 5. The Fee details are listed with Fee Type and Fee Name. An option is also provided to edit and delete the records. 6. Click +Add New to add a new fee type. The following screen is displayed. 7. Select the Fee Type from the drop down menu. It can be either Yearly fee or Other fee. 8. Enter the Fee Name. User manual 62

63 9. Click to clear the information entered. 10. Click to save the details entered. The saved details will be displayed in the fee details list. 9.3 Fee Configuration In Fee Configuration sub- menu, the fee amount is configured as shown in the screen below. 1. Select the Academic Year, school level, fee and the Fee Type from the drop down menu. 2. The standards and fee type is configured. 3. The amount in total is displayed. 4. Click to clear the information entered. 5. Click to abort the action. 6. Click to save the details entered. User manual 63

64 9.4 Fee Payment In Fee Payment sub- menu, a search option is provided to search for a student and make the payment of the school fees possible as shown in the screen below. 1. Search for a student from the list using their Student Type, school level, Standard, Academic Year and Section. 2. The list of students is displayed at the bottom. 3. On click of student fee the following screen is displayed: User manual 64

65 4. This displays the student, fee, scholarship discount, other fee and payment mode details. 5. On click of Duplicate Receipt for any student, the following screen is displayed. 6. The student details are populated with the Student Name, Student ID, School Level and standard/ section. 7. Click Back to Search to move to the search screen. User manual 65

66 8. Click Generate to generate the duplicate receipt. The following screen is displayed: It will have two copies: One is the student copy the other one is the office copy. 9. Click to print the duplicate receipt. 9.5 Other Fee Payment In Other Fee Payment sub- menu, a search option is provided to search for a student and make the other payment not included in the yearly payment as shown in the screen below. User manual 66

67 1. Search for a student from the list using their school level, Standard, Academic Year and Section. 2. The list of students is displayed at the bottom. 3. Click Pay in the student search result to pay the other fee. 10 Asset In the Asset menu, the asset types are configured, added, searched, maintained and verified. Asset configuration can be either category or maintenance type Asset Configuration In Asset Configuration sub- menu, the category is listed down. 1. Click in the home page to access the Asset menu. The following screen is displayed: User manual 67

68 2. The Asset Categories are listed with Asset Configuration and Asset Category/ Maintenance. An option is also provided to edit and delete the records. 3. Click +Add New to add a new asset configuration detail. The following screen is displayed. 4. Select the Asset Configuration from the drop down menu. It can be either Category or Maintenance Type. 5. Enter the Asset Category or Add Maintenance if Maintenance type is selected in the asset configuration. 6. Click to close the pop up window. 7. Click to abort the action. 8. Click to save the details entered. The saved details will be displayed in the category list Add Asset In Add Asset sub- menu, the details about a particular asset can be created. This is shown in the following screen: User manual 68

69 1. Select the Asset Category from the drop down menu. 2. Select the Asset Name from the drop down menu and if not present enter a New Asset Name. 3. Select the Asset Ownership to be Own, Lease or Rental. 4. Select the Asset Type to be Transport or General. 5. Enter the Quantity of the asset. 6. Enter the Price of the asset. 7. Enter the Discount of the asset. 8. Enter the Tax of the asset. 9. The Net Amount of the asset is displayed. 10. Enter the Location in the Campus where the asset is placed. 11. Enter the Purchase Receipt Number of the asset. 12. Enter the Date of Purchase of the asset. 13. Enter the Warranty End Date of the asset. 14. Enter the Description of the asset. 15. Enter the Supplier Name of the asset. 16. Enter the Address, Landline Number and Mobile Number of the Supplier. 17. Click to clear the information entered. 18. Click to save the details entered. User manual 69

70 10.3 Search Asset In Search Asset sub- menu, the details about a particular asset in an asset category can be searched for and the record can also be edited. This is shown in the following screen: 1. Select the Asset Category from the drop down menu. 2. Click to filter the data. 3. The details of the assets in the asset category selected like Asset ID, Asset Name, Ownership status, Net amount, Location in campus, Warranty End Date and Supplier Name are displayed. 4. The details can also be edited. 5. Clicking of Move to Maintenance will take the record to the Asset Maintenance section which is discussed in the section below Asset Maintenance In Asset Maintenance sub- menu, the maintenance details about a particular asset in an asset category are entered. This is shown in the following screen: User manual 70

71 1. Select the Maintenance Location to be either In House or Service Centre. 2. Select the Maintenance Type from the drop down menu. 3. Enter the Maintenance Comments about the asset. 4. Select the Maintenance Payment Type to be either Free or Paid. 5. Enter the Service Centre Name if the Maintenance Location is Service Centre. 6. Enter the Service Person Name. 7. Enter the Service From Date. 8. Enter the Contact Number of the Service Person. 9. Click to clear the information entered. 10. Click to save the details entered Asset Verify In Asset Verify sub- menu, the condition about a particular asset in an asset category is entered. This is shown in the following screen: User manual 71

72 1. Select the Asset Category from the drop down menu. 2. Click to filter the data. 3. The list of assets is displayed with the Asset ID, Asset Category, Asset Name, Asset condition and Remarks. 4. The asset condition can be either good or bad. 5. The asset can also be sent for disposal. 6. A small remark about the asset is entered. 7. Click to clear the information entered. 8. Click to abort the action. 9. Click to update the details entered. 10. Once the list is updated the assets that are under maintenance and those that went for disposal approval are displayed. 11 Performance In the Performance menu, the exams are configured and the marks of a student in a class of a standard of a particular board can be entered. The report card is also marked Configure Exam User manual 72

73 In Configure Exam sub- menu, the exams can be configured and the test names are listed down. A new test name can also be added. 1. Click in the home page to access the Performance menu. The following screen is displayed: 2. The Test Names are listed with school level, From period and To period. An option is also provided to edit and delete the records. 3. Click +Add New Test Configuration to add a new exam configuration. The following screen is displayed. 4. Enter the Test Name. 5. Enter the Test Description. 6. Select the School Level from the drop down menu. 7. Select the Standard. 8. Enter the Percent for Examination. 9. Click to clear the information entered. User manual 73

74 10. Click to save the details entered Mark Entry In Mark Entry sub- menu, the marks obtained by a student in the selected subject of a school level can be entered. This is shown in the following screen: 1. Select the School Level from the drop down menu. 2. Select the Standard from the drop down menu. 3. Select the Section from the drop down menu. 4. Select the Test Name from the drop down menu. 5. Select the Subject Name from the drop down menu. 6. Select the Academic Year from the drop down menu. 7. Click Get Data. 8. The student List is populated wherein the marks can be entered. User manual 74

75 11.3 Mark Report In Mark Report sub- menu, the progress card and chart of a particular student can be viewed. This is shown in the following screen: 1. Select the school Level from the drop down menu. 2. Select the Standard from the drop down menu. 3. Select the Section from the drop down menu. 4. Select the Test Name from the drop down menu. 5. Select the Academic Year from the drop down menu. 6. The mark details of the students in the section are displayed. 7. Click Progress Card to view the performance of the student. The following screen is displayed. User manual 75

76 8. Click Chart to view the performance of the student graphically. The following screen is displayed Student Promotion In Student Promotion sub- menu, the students in a section of a standard can be promoted based on their performances in the exam. This is shown in the following screen: 1. Select the school Level from the drop down menu. 2. Select the Standard from the drop down menu. 3. Select the Academic Year from the drop down menu. 4. Select the Section from the drop down menu. 5. The student list with their admission number, registration number and their name along with the pass/ fail status is displayed. 6. The next academic year to which the student is promoted can be selected. User manual 76

77 7. Click to promote the students. 12 Hostel In the Hostel menu, the details pertaining to room configuration, room inventory, room allotment, expenses and attendance in a hostel are entered Room Configuration In Room Configuration sub- menu, the room details like the room number and the capacity in a selected building are entered. 1. Click in the home page to access the Hostel menu. The following screen is displayed: 2. Select the Building Name from the drop down menu. 3. Click. User manual 77

78 4. Enter the Room Number. 5. Enter the Capacity in the room. 6. Click +Add to add a new room. 7. Click to abort the action Room Inventory In Room Inventory sub- menu, the inventory details about a particular room can be created. This is shown in the following screen: 1. Select the Building Name from the drop down menu. 2. Select the Category from the drop down menu. 3. Select the Room Number from the drop down menu. 4. Select the Asset Name from the drop down menu. 5. The Quantity Available in Store of the inventory is displayed. 6. The Quantity Allotted to this room is displayed. 7. List of assets available for allocation and those allotted already are also displayed. 8. Click to clear the information entered. 9. Click to save the details entered. User manual 78

79 12.3 Room Allotment In Room Allotment sub- menu, the available rooms are allotted to the students. This is shown in the following screen: 1. Select the Building Name from the drop down menu. 2. Select the Room Number from the drop down menu. 3. Select the School Level from the drop down menu. 4. Select the Standard from the drop down menu. 5. The room allotment details are displayed. 6. The Student Name along with the student ID and Standard Name are displayed. 7. Check the students for whom the selected room has to be allotted. 8. Click to clear the information entered. 9. The room allotted student list is also displayed. User manual 79

80 12.4 Expense In Expense sub- menu, the expense details in the school are entered. This is shown in the following screen: 1. The expense details like the Bill Number, Bill Date, Category, Amount, and Description are displayed. An option to edit and delete the records is also provided. 2. Click +Add New to add a new expense. This is shown in the following screen: 3. Enter the Bill Number. User manual 80

81 4. Enter the Bill Date. 5. Enter the Voucher Number. 6. Select the Category from the drop down menu. 7. Enter the Amount of expense. 8. Enter the Description of the expense. 9. Click to clear the information entered. 10. Click to save the details entered Expenses Details In Expenses Details sub- menu, the various expenses in the hostel are displayed. This is shown in the following screen: 1. Select the From Date to display the hostel expense. 2. Select the To Date to display the hostel expense. 3. Select the Category to display the hostel expense. 4. The expense details pertaining to the selected category are displayed. This includes details like, bill number, amount, category and so on. User manual 81

82 12.6 Attendance In Attendance sub- menu, the attendance of the students present in the hostel is entered. This is shown in the following screen: 1. Select the date and building name from the drop down menu. 2. Select the Room Number from the drop down menu. 3. Denote the attendance of the student in the hostel by clicking the tick mark. 4. Click Record to submit the attendance of the student in the hostel Search In Search sub- menu, the details of the students present in the hostel is displayed. This is shown in the following screen: User manual 82

83 1. Enter the search criteria which can be either the room number or student name. 2. The details of the student like the Student Id, Student Name, school level, Standard, Building Name and Room Number are displayed. 3. Option to edit or delete the record is also provided Staff Room Allotment In Staff Room Allotment sub- menu, the staffs working in the school and staying in the hostel can be allotted a room. This is shown in the following screen: User manual 83

84 1. Select the Building Name and the Room Number. 2. The room availability details are displayed. 3. The list of staffs with their ids and designation is also displayed. 4. Any staff can be selected and the particular room can be allotted to them. 5. Click Cancel to abort the action. 6. Click Save to save the details Staff Attendance In Staff Attendance sub- menu, the attendance of the staffs present in the hostel is entered. This is shown in the following screen: User manual 84

85 1. Select the date and building name from the drop down menu. 2. Select the Room Number from the drop down menu. 3. Denote the attendance of the staff in the hostel by clicking the tick mark. 4. Click Record to submit the attendance of the staff in the hostel. 13 PTA In the PTA menu, the volunteers for the various activities of the school can be added. An Event can be created and the volunteers can be assigned for various roles and tasks involved in the event Volunteer In Volunteer sub- menu, the details of a volunteer with their roles and contact details are entered. 1. Click in the home page to access the PTA menu. The following screen is displayed: User manual 85

86 2. Click + Add New to add a new volunteer. The following pop up window is displayed: 3. Select the Volunteer Type to be either School Staff or Other. 4. Select the Faculty Id from the drop down box. 5. Enter the name of the volunteer. 6. Enter the Phone Number 7. Enter the Id. 8. Enter the Designation of the volunteer. 9. Enter the PTA Role of the volunteer. 10. Click to abort the action. 11. Click to save the details entered. The saved details will be displayed in the volunteer list. User manual 86

87 13.2 Add/ Edit Event In Add/ Edit Event sub- menu, the details of a new event like the event name, event location, event address etc entered. 1. Click Add/ Edit Event sub menu in the PTA module. The following screen is displayed: 2. Enter the name of the event in Event Name. 3. Select the Event Date from the calendar. 4. Enter the Agenda for the event. 5. Enter the MOM of the event. 6. Select the Event Time from the drop down menu. 7. Enter the Event Location. 8. Enter the Event Address. 9. Enter the Resolution if any for the event. 10. Click + Add New to add a new volunteer. 11. Enter the Task for the volunteer. 12. Select the Volunteer and the Role assigned to the person from the drop down menu. 13. Enter the New Role if any. 14. Click to abort the action. User manual 87

88 15. Click to save the details entered Search Event In Search Event sub- menu, the details of the events in the school can be searched. This is shown in the following screen: 1. Enter the search criteria which can be event name or date. 2. The details of the events like the event name, event date, start time, end time and event location are displayed. 3. Option to edit or delete the record is also provided. 14 Scholarship In the Scholarship menu, the scholarship details like the scholarship provider, scholarship type and scholarship registration can be configured. Once the scholarship is configured the same can be allotted to the deserving students Scholarship Configuration In Scholarship Configuration sub- menu, the details like the scholarship provider, scholarship type and scholarship registration can be configured. User manual 88

89 1. Click in the home page to access the Scholarship menu. The following screen is displayed: 2. Select the criteria to be configured. 3. To configure Scholarship Provider, click + Add New to add a new scholarship provider. The following pop up window is displayed: User manual 89

90 4. Enter the name of the Provider. 5. Enter the Phone Number 6. Enter the Address. 7. Click to close the pop up window. 8. Click to abort the action. 9. Click to save the details entered. The saved details will be displayed in the provider list. 10. To configure Scholarship Type, click + Add New to add a new scholarship type. The following pop up window is displayed: User manual 90

91 11. Select the name of the Provider. 12. Enter the Phone Number 13. Select the Scholarship Type. 14. Click to close the pop up window. 15. Click to abort the action. 16. Click to save the details entered. The saved details will be displayed in the scholarship type list. 17. To configure Scholarship Registration, click + Add New to add a new scholarship registration. The following pop up window is displayed: User manual 91

92 18. Select the name of the Provider. 19. Select the Scholarship Name. 20. Enter the New Registration Name. 21. Select the Registration Date from the calendar. 22. Enter the Scholarship Amount. 23. Click to close the pop up window. 24. Click to abort the action. 25. Click to save the details entered. The saved details will be displayed in the scholarship registration list. User manual 92

93 14.2 Scholarship Allocation In Scholarship Allocation sub- menu, the scholarship amount is allotted to any deserving student of a school. 1. Click the scholarship allocation sub menu. The following screen is displayed: 2. Select the criteria to be configured. The following screen is displayed: 3. Once the criteria are selected, the scholarship amount details and the student list details are displayed. 4. The displayed amount can be allotted to the selected students. User manual 93

94 5. Click to abort the action. 6. Click to save the details entered. 7. The student list with the allotted scholarship amount is displayed: User manual 94

95 15 Library In Library menu, the criteria that are fixed for the library in a school can be configured. One can add a category in which the book can be added and the same can be searched for. Additional details like the issue and return details can also be configured Permissions In Permissions sub- menu, the details that are basic for the operation of a library in a school can be configured. 1. Click in the home page to access the Library menu. The following screen is displayed: User manual 95

96 2. Enter the Number of Books that a staff can take. 3. Enter the Number of Books that a student can take. 4. Enter the number of days within which the book has to be returned. 5. Enter the number of times the book can be renewed. 6. Enter the fine amount if the book is lost. 7. Enter the fine amount if the card is lost. 8. Enter the fine amount if the book is returned late. 9. Click to save the details 10. Click to abort the action Add/ Edit Category In Add/ Edit Category sub- menu, a new category or sub category to which the book belongs can be created or the same can be edited. 1. Click Add/ Edit sub menu in the Library menu. The following screen is displayed: User manual 96

97 2. To configure category, click + Add New to add a new category. The following pop up window is displayed: 3. Enter the Category Name. 4. Click to abort the action. 5. Click to save the details entered. The saved details will be displayed in the category list. 6. To configure Sub- Category, click + Add New to add a new Sub- category. The following pop up window is displayed: User manual 97

98 7. Select the name of the Category. 8. Enter the Sub- Category Name 9. Click to abort the action. 10. Click to save the details entered. The saved details will be displayed in the sub- category list Search Book In Search Book sub- menu, a book that is available in a category in the library can be searched for. 1. Click Search Book sub menu in the Library menu. The following screen is displayed: 2. The books can be either searched by their ISBN Number or the Book Id. User manual 98

99 3. Once the criteria is selected the list of books are displayed as shown below: 15.4 Add/ Edit Book In Add/ Edit Book sub- menu, a new book and its details like the number of pages, number of copies etc can be created and the same can be edited. 1. Click Add/ Edit Book sub menu in the Library menu. The following screen is displayed: 2. Select the Category to which the book belongs. 3. Select the sub- category to which the book belongs. User manual 99

100 4. Enter the ISBN number. 5. Enter the Book Title. 6. Enter the Book Author Name. 7. Enter the Book Publisher Name. 8. Enter the Number of pages in the book. 9. Enter the Number of copies available. 10. Enter the Cost of all the books. 11. Enter the Replacement cost per book. 12. Click to abort the action. 13. Click to save the details Issue/ Return In Issue/ Return sub- menu, the details pertaining to the issue and return of a book in a library are configured. 1. Click Issue/ Return sub menu in the Library menu. The following screen is displayed: User manual 100

101 2. The book details in the library, like the book name, category name, ISBN, Author Name, Publisher name and the status whether it is available for borrowing or it is already borrowed are displayed. 3. Click the issue icon the following screen is displayed. 4. Select the Issue date; return Date, user type, user id. 5. Click Issue to issue the book to the user. 6. Click the return icon the following screen is displayed. 7. While returning the book, the late fine details, loss of book fine and cost of the book are calculated if necessary. User manual 101

102 15.6 Book Verification In Book Verification sub- menu, the condition of the available book is configured. 1. Click Book Verification sub menu in the Library menu. The following screen is displayed: 2. Select the Category to which the book belongs. 3. Select the sub- category to which the book belongs. 4. Select the Book List. 5. The list of available books will be displayed. 6. The condition of the books can be selected as Good, Damaged, Lost or Dispose. 7. Click to abort the action. 8. Click to update the book details. User manual 102

103 16 Transport In Transport menu, the details that are basic for the operation of any transport system in a school can be configured. These are details like, route configuration, trip sheet details, expenses incurred for the vehicle and how the vehicle is allotted for various activities related to the school Route Configuration In Route Configuration sub- menu, the details about a particular trip like the route number, start time, return time, driver s name, vehicle registration number etc, can be configured. 1. Click in the home page to access the transport menu. The following screen is displayed: 2. To add a new route detail, click + Add New. The following screen is displayed: User manual 103

104 3. Select the Trip type to be Pick up or Drop. 4. Enter the Route Name. 5. Select the Start Time. 6. Select the Return Time to the school. 7. Select the Driver s Name. 8. Select the Vehicle Type and Vehicle Number. 9. Enter the Stopping Name and the Boarding Time. 10. Click to save the details 11. Click to abort the action Trip Sheet In Trip Sheet sub- menu, the trip details can be viewed. This includes the details about the driver, vehicle, passengers etc. 1. Click Trip Sheet sub menu in the transport menu. The following screen is displayed: User manual 104

105 2. Select the criteria like the date, trip and the route name. 3. The trip details are displayed. 4. Click view stopping list to view the details as shown below: 16.3 Vehicle Expense In vehicle sub- menu, the expenses details can be registered and the same can be created in the report format. 1. Click Vehicle Expense sub menu in the transport menu. The following screen is displayed: User manual 105

106 2. To register an expense detail, choose Register and click Filter Data. The following screen is displayed: 3. Select the Vehicle Type 4. Select the Vehicle Number. 5. Enter the Bill Number. 6. Enter the Bill Amount. 7. Select the Expense Type. 8. Enter the Name of the person Responsible Person. 9. Select the Expense Date. 10. Enter the Expense Description. 11. Click to save the details 12. Click to clear all the entered data. 13. To create an expense report, choose expense report and click filter data. The following screen is displayed: User manual 106

107 14. Select the vehicle type, vehicle number, maintenance type, From and To Date to filter the report. 15. The expense details are displayed at the bottom of the screen Transport Allocation In Transport Allocation sub- menu, the students and the staff are listed and the transport system is allocated to them. 1. Click Transport Allocation sub menu in the transport menu. The following screen is displayed: User manual 107

108 2. When student search is selected the list is displayed. Click the arrow mark icon to display the details of a particular student. The following screen is displayed: 3. Select the Stopping from the drop down menu. 4. Click Choose to allocate the transport system. 5. Click to save the details 6. The same can be done for the staff list. 17 Question paper In Question Paper menu, questions for the exam can be added, a question paper template can be configured and added question can be generated Add Question In Add Question sub- menu, the questions can be added for a particular standard, section, and subject for an academic year. User manual 108

109 1. Click in the home page to access the Question paper menu. The following screen is displayed: 2. To add a new question, click + Add New. The following screen is displayed: 3. Enter the Mark 4. Enter the Question. 5. Click to save the question. 6. Click to clear the entered question Question Template Configuration In Question Template Configuration sub- menu, a template with the total marks and the question pattern can be configured. User manual 109

110 1. Click Question Paper Configuration sub menu in the Question Paper menu. The following screen is displayed: 2. The template name configured and the total marks are displayed in the list. 3. To add a new question paper template detail, click + Add New. The following screen is displayed: 4. Enter the Template Name. 5. Enter the Total Marks. 6. Enter the Number of Questions. 7. Enter the Mark per question. 8. Enter whether there is any Extra choice question. 9. Click to save the details 10. Click to abort the action. User manual 110

111 17.3 Generate Question In Generate Question sub- menu, the question paper for a school level, standard and section for an academic year can be configured and generated. 1. Click Generate Question sub menu in the question paper menu. The following screen is displayed: 2. Select the School Level. 3. Select the Standard. 4. Select the Section. 5. Select the Subject. 6. Select the Academic Year. 7. Select the Template Name. 8. To add a new question paper, click + Add New. The following screen is displayed: 9. Enter the Question Paper Name. 10. Click to save the details User manual 111

112 11. Click to abort the action. 18 Front Office In Front Office menu, all the incidents that happen in a school like fixing an appointment to visit somebody in the school, event management, communication, disciplinary and reward recognition and assigning the same to the deserving students and any other general enquiries can be configured Leave Application In Leave Application sub- menu, the leave applied by a staff or student and the approval status can be viewed. 1. Click in the home page to access the Front Office menu. The following screen is displayed: 2. Select the student or staff by using their Id. 3. To add a new leave application detail, click + Add New. The following screen is displayed: User manual 112

113 4. Select the Leave type to be Leave, Permission or On Duty. 5. The Applied field is pre populated. 6. Select the From Date. 7. Select the To Date. 8. Select the person to whom it is submitted. 9. Select the Duration of leave. 10. Enter the Description. 11. Click to save the details 12. Click to abort the action. 13. Click View Approval Status and the following screen is displayed: 18.2 Happenings In Happenings sub- menu, the various happenings in the school like the events, incidents and any announcements can be entered. User manual 113

114 1. Click happenings sub menu in the front office menu. The following screen is displayed: 2. To add a new happening detail, click + Add New. 3. If the happening type is Event, then the following screen is displayed: 4. Enter the Volunteer Name, Event Location, Start Time, Event Date, Event Address, Audience, End Time and save the details. 5. If the happening type is Incident, then the following screen is displayed: User manual 114

115 6. Enter Incident Subject, Event Message, and Audience and save the details. 7. If the happening type is Announcement, then the following screen is displayed: 8. Enter the Incident Subject, Event Message and Audience. 9. Click to save the details 10. Click to abort the action. User manual 115

116 18.3 Appointments In Appointments sub- menu, the details about with whom the appointment is fixed, the start time, end time etc are configured. 1. Click Appointments sub menu in the appointment menu. The following screen is displayed: 2. To add a new appointment detail, click + Add New. The following screen is displayed: 3. Select the person to meet. User manual 116

117 4. Select the Visiting Date. 5. Enter the Visitor Name. 6. Enter the Contact Number. 7. Select the Start Time. 8. Select the End Time. 9. Enter the Purpose of the appointment and the address 10. Click to save the details 11. Click to abort the action Communication In Communication sub- menu, any information that has to be passed on to the students, staffs or the parents can be conveyed via SMS, or displayed in their corresponding dashboards. 1. Click Communication in the front office menu. The following screen is displayed: 2. Select the Message Mode to be SMS, or Dashboard. 3. Select the Recipients of the message. 4. The recipients can be all, or students or staffs. And the member name can also be selected individually. 5. Enter the message title. 6. Enter the message to be sent across. User manual 117

118 18.5 Disciplinary and Recognition In Disciplinary and Recognition sub- menu, the details about the awards given in recognition for the disciplinary activities can be configured. 1. Click Disciplinary and Recognition in the front office menu. The following screen is displayed: 2. Select the student or the staff using their ids. 3. Once the student or the staff is selected, the award list can be configured as shown in the screen below: User manual 118

119 4. The student or the staff id is pre populated. 5. Select the achievement type. 6. Enter the Discipline for which the award is given. 7. Enter a brief description Enquiries In Enquiries sub- menu, any general enquiry related to the operation of a school can be configured. 1. Click Enquiries in the front office menu. The following screen is displayed: User manual 119

120 2. To add a new enquiry detail, click + Add New. The following screen is displayed: 3. Select the Date. 4. Enter the Name. 5. Enter the Phone Number. 6. Select the School Contact Person. 7. Enter the Description. 8. Select the Status. 9. Enter the Address. User manual 120

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