ELECTION PERSONNEL DEPLOYMENT SYSTEM

Transcription

1 ELECTION PERSONNEL DEPLOYMENT SYSTEM (EPDS) Uttar Pradesh Vidhan Sabha General Election 2017 By National Informatics Centre UP State Unit, Lucknow User Manual (Version )

2 ELECTION PERRSONNEL RSONNEL DEPLOYMENTNT SYSTEM Open the Web browser Firefox and enter the following URL : The following Screen will display on the browser : Click on EPDS-Online Link Login Screen will open : Enter Administrator User ID and Password. By Clicking on Guest Login, any User can view the summary of any Department and its Offices of any district. This option is widely used for monitoring and Checking of data entry progress of departments from any Officer other than O/C Personnel. After Sign In for the first time, it is mandatory to change the default password i.e.

3 Enter old password as and create a new password. After Successful Click on प रवतन कर button. A message of Password Change Successfully appears. Again Login with newly created password. Guest Login : Click here to login as a Guest. User Id and Password is not required for Guest login.

4 Select your district from the drop menu. This is showing the list of all Nodal departments of the district, selected by O/C Personnel. Anyone can know the brief summary of any department and their offices without requirement of any authentication. Guest Login is helpful for various purposes, when it comes for work progress monitoring of any department, verification, actual and live reporting to Administration. Administrative Login : Dashboard gives user a brief description about current status of all work done. User can also see the detailed list of departments, Office Summary, Employees Summary, office freezed/ unfreezed status etc.

5 प 1,2,3 त करन ह त : This option can automate the administrative task of writing covering letters for all offices, printing the list of all offices for distribution option and so on. प भ जन ह त क य लय स च : O/C Personnel can print the list of all Offices/ departments(including sub-offices) and send the printout of all formats 1, 2 and 3 to them. क य लय स श धन ज ड /हट य : User can edit, add and delete any Offices/ departments, if required using this option and प भ जन ह त क य लय स च option will be modified accordingly.

6 क य लय ह त नदश भर : Using this option, User can write all the necessary instructions for all Offices, that are required at the time of filling of format 1 and feeding of format 2/3. For reference purpose, standard template is already pre-filled along with necessary instructions in it, but District Administration or O/C Personnel can modified the data as per their local need. क य लय ह त प ट कर: User can print the covering letter for all departments/ Offices or of any particular Office using this option.

7 वभ ग ब धन : वभ ग क चयन: Departments are divided into 9 major categories: 1) Central Government(Central) 2) PSU Central CentralGovernment(Central) 3) Educational Institutes(Central) 4) Insurance(Central) 5) Bank(Central) 6) State Government(State) 7) PSU State Government(State) 8) Educational Institute(State) 9) Bank(State) User have to select from any one of above categories and Press Submitbutton. Then there comes a list of all departments comes under that category. For the selection of the departments that exists in your district, User have to Tick the checkbox in front of that department and Click on Select Department button to finalize

8 department of your district is left in this list. You can also see the complete list of all your selected departments in dashboard also. Tick on the checkbox of the department that exists in your district and Press Select Department button to submit. वभ ग क हट न : User have to Tick the checkbox If User selected the wrong department by mistake that doesn t exists in the district. This option is used for removal of selected department from the list of all selected departments. First, User have to select the category from major 9 categories as mentioned above and Press Submit. Tick on the checkbox of the department that you want to remove from selection and Press Delete Department button to submit.

9 The above screenshot shows the list of all departments selected by the administrator under specific category. Example, this shows the list of all State Government departments selected by the administrator from वभ ग क चयनoption. For removal of any department from the selection list, tick the Checkbox of that particular department and Click on Delete Department button. प -I व ट/स श धन/ ज़: Form-1 व ट: In Form-1 व ट, you have to enter the detail of all Offices under a particular department, example there are multiple offices ख ड श अ धक र भ यनगर, ख ड श अ धक र वध न, ख ड श अ धक र और य in a single departmentब सक श वभ ग.So, Administrator have to enter the detail of all department s offices one by one. Office Entry form includes 4 sub sections 1) क य लय ववरण, includes office name, address, pay commission and Whether department wants to exempt the office from Election duty or not. 2) क य लय य क ववरण, includes the details of HOD or Officer. 3) व क पक अ धक र ववरण, includes the detail of officer/ Staff Person incharge in absence of HOD or Officer.This option is inapplicable incase there is only one staff in the Office. 4) अ धक र / कमच र ववरण, includes Total Officers (total no. of Officers), Total Officials (no. of office staff excluding officers), Total Staff in Office(Total Officers + Total Officials), Total Female ( no. of females including staff and officer), Total Male ( no. of males including staff and officer), total no. of physically disabled staff, total no. of Sweeper, guards and drivers.

10 प -I स श धन ए व ज़ :- Click on Modify button to edit the detail of form-i of any particular office of that department Click on the Freeze button to final freeze/ lock the data of that office. No changes in Form 1 and Form 2/ 3 can be made by the office or administrator after clicking on Freeze button. Edit the detail, if required and then Click on Update Office Details button to save the changes done in Form-I.

11 Modify, you can edit the detail of any sub section entered during office entry of Form 1. Freeze, is used after entry of all officers and staff of office and for finally freezing of all employees data for that particular office. No change can be made after freezing of office. ल ग-इन ब धन: न डल/ वभ ग य च न : This option is used to create Nodal Officer Login. User has to select department, then Office and in Offices option, there comes a drop down list of all offices that comes under that particular department. User has to select the Nodal Office from the Office dropdown list and form shows that office detail. Press Submit button to make that particular Office as a Nodal Office for that department. In Officer Level Management Form, Do the following: 1) In Department, Select वभ ग for which you have to create the login id, example for Officer DPRO, select department as प च यत र ज 2) In Offices, Select the particular office under the department. 3) Enter the Nodal officer Name, Designation in Hindi(Unicode). 4) User Name comes automatically after we select the Department. 5) Enter Nodal s department Address as Office address. 6) Enter other fields also, like Mobile no., Office no. and . 7) All fields having red asterisk are mandatory. Fill all the details correctly, then Press स र त कर, a message of सफलत प वक स र त कय गय ह appears.

12 ल ग-इनस श धन : You can view the created Department / Officer s login detail by click on ल ग-इन ववरण option under ल ग-इन ब धन. For each department two login ids are created, First is of department/ Nodal Officer that starts with DEP + department code and Second is of operator that starts with OP + department code. Department code is auto generated by the software and is unique for each department. Password can be further reset to default with रस ट प सवड option.default Password is Epds@123$. न डल क य लय बदल : To change the Nodal Office, First Select the Department from the dropdown list, then Select its Office and Click on न डल अ धक र प रव तत करbutton to select the new Office as Nodal. You can change the Nodal Office of any department by clicking on न डल अ धक र Formatted: Font: Not Bold, Complex Script Font: Not Bold

13 न डल/ क य लय य ह त प : नदश भर (न डल अ धक र ): User can update or enter any new instructions issues to all Nodal departments by DEO using this option. Standard instructions are pre-filled for the reference purpose. Formatted: Font: 12 pt, Bold, Complex Script Font: 12 pt, Bold Formatted: Left ट आद श प (न डल अ धक र ): This option is used to print order(s) from District Election Officer to all Departments or to any department, user selected from the वभ ग क चयनoption. Election Office can print all the orders and send them to department for timely action. A Receipt for receiving purpose is also printed with every order. There are 2 options to Print the Order:- 1) View(Without Password) 2) View (With Password). Select Department Name from the drop down

14 नदश भर (क य लय य ): User can update or enter any new instructions issues to all Offices/ sub-offices of various departments using this option. Standard instructions are pre-filled for the reference purpose. Formatted: Font: 12 pt, Complex Script Font: 12 pt ट आद श प (क य लय य ): This option is used to print order(s) from District Election Officer to all Nodal Officesrs of particular department(s), for which entry of Nodal Officer is made for that department). Election Office can print all the orders and send them to departmentoffices for timely action. A Receipt for receiving purpose is also printed with every order.there are 2 options to Print the Order : 1) View(With Data Entry Pin) 2) View (Without Data Entry Pin).

15 Formatted: Justified ह त र अपल ड : District Magistrate Signature can be uploaded using this option. Enter District Magistrate Name, Click on Choose File button to browse the image of signature(having size below or equal to 25kb) and then Click on Upload File button to upload the signature. Detail of uploaded signature with DM Name and signature size etc can also be viewed. Formatted: Font: Cambria, Bold, Complex Script Font: Bold Formatted: Font: Cambria, Bold, Complex Script Font: Bold Formatted: Font: Cambria Formatted: Font: 12 pt, Not Bold, Complex Script Font: 12 pt, Not Bold Formatted: Font: 12 pt, Not Bold, Complex Script Font: 12 pt, Not Bold SMS भ ज : Data entry password can be send to head of the office through SMS using this option. You can change the Nodal You can change the Nodal Formatted: Font: Cambria, 12 pt, Not Bold, Complex Script Font: 12 pt, Not Bold Formatted: Justified Formatted: Font: 11 pt, Complex Script Font: 11 pt Formatted: Justified Formatted: Font: 11 pt, Complex Script Font: 11 pt Formatted: Justified Formatted: Font: 11 pt, Complex Script Font: 11 pt

16 आद श( वभ ग):- This option is used to print order(s) from District Election Officerto all Departments or to any department, user selected from the वभ ग क चयनoption.Election Office can print all the orders and send them to department for timely action. A Receipt for receiving purpose is also printed with every order. Select Department Name from the drop down and Press Submit button to view the order from DEO to the department for timely action.

17 After filling the office Entry form, submit successfully and repeat the process for each office separately. In क य लय ज कर, there are three options ववरण,display all the details of office. After Click on ववरण button, following screen appears that shows the detail of office entered. आद श(न डल अ धक र ):-This option is used to print order(s) from District Election Officer to all Nodal Officers of particular department(s), for which entry of Nodal Officer is made for that department. Election Office can print all the orders and send them to department for timely action. A Receipt for receiving purpose is also printed with every order.

18 Department / Nodal Officer Login: Formatted: No underline Formatted: No underline Enter department/ Officer Login ID and Password. Example, DEP28505, where is the department code. After signing for the first time, It is mandatory for the department/ Officer to change the default password with a new one.

19 After Submit, a message of Password Changed Successfully appears and you are redirected to main login page. Again login with User Id and Password (new). A new Window with dashboard appears. Dashboardshows the Officewisesummary of Form II Entry Status, Form II Freezed / Unfreezedand user can further see the detail/ list by clicking on the numbers. Form-II ए क ड(क य लयव र) :

20 Nodal Officer can print the list of unique 6 digit data entry codes for each of its Offices and assigned that unique6 digit pin code to each of them. Using that unique code assigned to each office, entry can be done by each office separately without intervening into other office data entry. रप ट : क य लयव र क मक रप ट:- This report shows the list of all feeded employees data for checking and verification purpose.first User has to select the particular office from the drop down menu and then click Proceed.

21 This opens the checklist of all employees data feeded by office for that particular department. Department has to take printout of this report and signed it before freezing the office. ज क य लय रप ट: This reports shows the list of all offices already freezed.

22 अन ड क य लय रप ट:- This reports shows the detail of all offices in a particular department pending to freeze/ finalize their data entry.

23 Operator Login : पदन म व ट: Operator have to first select its Office from the dropdown list and then enter office 6 digit data entry pin that is unique for each office. Click on Proceed button to continuefeeding all designation of the office.

24 Write designation in hindi(unicode) and Press Enter to save. Click on अपड ट कर to update the designation. After Clicking on अपड ट कर option, the designation appears in Designation Name text box. You can change the designation name and then press अपड ट कर button to save it successfully. क मक व ट(Form-II): क मक व ट,

25 This includes 3 sub sections 1) मतद न क मक क ववरण, includes office name,office address, employee name, designation, sex, mobile no. User also have to select whether the employee is permanent or ad-hoc. 2) ण एव व तन ववरण, have to enter employees Class, Pay-band, Grade Pay and basic salary. 3) वध नसभ ववरण,includes the details of Assembly Constituencies of employees, where employee work, reside and its native place. Also user have to select employee home district and his whether living in home district or not for more than 3 years. There are other options to enter whether retirement is about to retire within 6 months or not by selecting option Yes or not. 4) Department can also exempt an employee from election duty by selecting the correct reason from अवम त option. 5) EPIC ववरण, have to enter the EPIC number, select EPIC AC name, enter part no., Voter serial no. etc. It is optional for those having no Epic card available or ever made. 6) बक ववरण,have to enter account details of any account of personnel. It is optional for those having no bank account of employee. After Submit employee data, it automatically generates separate employee code for every polling personnel.

26 User can also update an employee data through क मक व ट----- >क मक क ववरण स श धत कर, then Enter क य लय क ड and क मक क ड and Press Search. It will show the employee data as shown below in screenshot. Example, I have entered क य लय क ड and क मक क ड = 1 and Press Search, then it will show the data of employee code 1. After editing the detail, Press Update button to save the updated data. रप ट: User has to select the required office from the dropdown list and click on Proceed button to view its progress. There are 3 types of reports (Office wise) for checking and verification of data: 1) क य लयव र क मक रप ट. 2) ड क य लय रप ट. 3) अन ड क य लय रप ट. Report menu works in the same manner for both Nodal Officer login and Operator login. Detailed information is mentioned in Department/ Nodal Officer Login above.