SLAS Special Interest Group Charter Application

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SLAS Special Interest Group Charter Application SLAS is an international community of more than 15,000 individual scientists, engineers, researchers, technologists and others from academic,

1 SLAS Special Interest Group Charter Application SLAS is an international community of more than 15,000 individual scientists, engineers, researchers, technologists and others from academic, government and commercial laboratories. SLAS provides unique forums such as Special Interest Groups (SIGs) for education and information exchange to encourage study and advance laboratory science and technology. What is a Special Interest Group? SLAS members with a common interest in a specific discipline or topic may be identified as a SIG. SLAS encourages the creation of SIGs to foster and promote emerging areas of interest from the grass roots level within the educational scope and strategic vision of the organization. SIGs also may serve as vehicles to determine the interest in particular disciplines. Special Interest Group Guidelines Groups interested in organizing a new SIG may petition the SLAS Board of Directors for recognition and approval as a SIG by submitting a statement of purpose, justification for formation, detailed plans and proposed activities along with a minimum of 15 signatures from current SLAS members who pledge to participate and support the group s activities. The purpose of the petition is to verify that the group has an established core of SLAS members that are interested in its formation and are willing to actively participate in the group on an ongoing basis. Additional non SLAS members may be members of a SIG. To remain as a recognized SIG, SIG chairs are annually asked to submit confirmation of annual conference meeting attendee list (provided by the SLAS Professional Team) along with minutes or presentation files from that in person meeting. The SLAS Professional Team will work with individual SIG chairs on a continual basis to evaluate a SIGs relevancy. SIGs no longer deemed relevant or necessary to SLAS members can be disbanded at any time. Additionally, in the event that there is change in SIG leadership (Chair), a revised copy of the SIG charter with changes must be provided to SLAS Headquarters. Operational Procedures SIGs are asked to identify an SLAS Member to serve as the SIG Chair (or co chairs) who will act as the contact point(s) with SLAS HQ, organize meetings, and coordinate other activities. SIGs are invited to host an in person meeting at the SLAS Annual Conference and Exhibition. An SLAS staff liaison will arrange meeting space on behalf of the SIG at a time as not to conflict with the scientific program sessions. In September of each year, SIGs are required to submit a meeting abstract. This is to ensure inclusion in the preliminary program for marketing support and proper meeting room/av arrangements are made on the SIGs behalf.

2 SIGs are asked to prepare a post event summary, minutes or to provide presentation slides to the SLAS Professional Team no more than 30 days after the conclusion of the in person meeting. These materials are to be distributed to SIG members not in attendance at the SLAS annual conference using LinkedIn, or another appropriate distribution tool. SIGs should maintain an e presence (i.e. LinkedIn) with the support of the SLAS Professional Team, including at least 15 SLAS members, in order to facilitate discussion amongst SIG members during the calendar year and to maintain a roster of SIG members. Should a SIG Chair look to step down, a leadership succession plan is appreciated. If no replacement is designated by the current SIG Chair, the SLAS Professional Team will work with the appropriate parties to evaluate the SIG and, if appropriate, designate a replacement chair. Organization Involvement In support of the Annual Conference and Educational endeavors of SLAS, SIGs are invited to gain more exposure to members and sponsors by: Supporting and driving abstract and poster submissions to the society s annual conference. Supporting the annual conference Scientific Program Advisory Committee (SPAC) with session ideas (also, should a SIG feel they have evolved to the point where they will be better represented as a session in the main program submit the idea to SPAC). Supporting and driving relevant topic manuscript submissions to the society s peerreviewed scientific journals (JBS, JALA and LabAutopedia). Supporting the development of a feature story related to their SIG in The SLAS Electronic Laboratory Neighborhood online magazine. Creating and maintaining an online community affiliated with SLAS (i.e. LinkedIn). Supporting SLAS virtual events by promoting webinar attendance and proposing new webinar topics. Additional Notes SIGS are authorized and maintained under the legal and organizational framework of SLAS, which provides authorization, financial and Professional Team support. A designated member of the SLAS Professional Team is available for all administrative support of the SIGs. SIGs may request project funding through the SLAS staff liaison for board approval. SIGs are encouraged to submit ideas to the Board through the SLAS staff liaison for programs and projects. SIGs are not authorized to raise money, sponsorships, expend funds, make legal commitments or speak as a group with any outside bodies without prior approval of the SLAS Board. SLAS approval is required prior to any SIG conducting publicity, advertising or marketing and/or disseminating product or policy statements to the membership or public. Page 2 of 5

3 SLAS Organization Information SLAS is an Illinois not for profit corporation organized and operated exclusively for educational and scientific purposes under Section 501(c) (3) of the United States Internal Revenue Code. SLAS exempt purposes are to advance the science and technology of laboratory automation and screening through educational and scientific programs, and serve as a forum for the exchange and dissemination of information related to laboratory sciences; SLAS is a proactive, forward thinking scientific society that understands member priorities and recognizes appropriate opportunities to realistically pursue and develop the organization in alignment with evolving global educational and business strategies and technology advancements; SLAS is uniquely positioned to act as a catalyst for innovation and excellence, and is recognized worldwide as a scientific society with subject area expertise, advancing creative venues for scientific discussion, training and development; and SLAS seeks to nurture connectivity in the scientific community and promote and expand its global membership; Therefore, in consideration of the SLAS educational mission and strategic vision, and for other good and valuable consideration the sufficiency of which is hereby acknowledged in this document, SLAS and the SIG agree as follows: Continue to next page to complete fillable PDF document. Use the Print or Save As commands to save the document locally once you have completed all the fields. Please the completed PDF to Amy McGorry at amcgorry@slas.org. Page 3 of 5

4 Special Interest Group Name: Special Interest Group Chair (Must be an SLAS Member): First Name: Last Name: Company: Telephone: Alternate, Or Co Chair Contact Information (Optional): First Name: Last Name: Company: Telephone: Statement of Purpose (Approximately 50 words, possibly include information about annual goals, metrics for success, and long term objectives): Justification for Forming (50 words): First Year Activities: Page 4 of 5

5 Special Interest Group Members (at time of application): NAME ADDRESS SIG REPRESENTATIVE SIGNATURE: PRINTED NAME: DATE SUBMITTED: Note to Signee: This charter need only be completed once by the current SIG chair. Annually, each SIG will be evaluated individually on a case by case basis. By signing this charter, you agree (as SIG Chair) to adhere to the guidelines set forth within. FOR OFFICE USE ONLY SLAS BOARD OF DIRECTORS APPROVAL: YES NO Date: Page 5 of 5

Chapter 4 EDGE Approval Protocol for Auditors Version 3.0 June 2017

Chapter 4 EDGE Approval Protocol for Auditors Version 3.0 June 2017 Copyright 2017 International Finance Corporation. All rights reserved. The material in this publication is copyrighted by International