Level 2 Designing and creating databases (7266/ )

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1 Level 2 Designing and creating databases (7266/ ) e-quals Assignment guide for Candidates Assignment A (This assignment can be used as evidence of achievement of Database Software) February 2010 Version 6.0

2 About City & Guilds City & Guilds is the UK s leading provider of vocational qualifications, offering over 500 awards across a wide range of industries, and progressing from entry level to the highest levels of professional achievement. With over 8500 centres in 100 countries, City & Guilds is recognised by employers worldwide for providing qualifications that offer proof of the skills they need to get the job done. City & Guilds Group The City & Guilds Group includes City & Guilds, ILM (the Institute of Leadership & Management) which provides management qualifications, learning materials and membership services, NPTC which offers land-based qualifications and membership services, and HAB (the Hospitality Awarding Body). City & Guilds also manages the Engineering Council Examinations on behalf of the Engineering Council. Equal opportunities City & Guilds fully supports the principle of equal opportunities and we are committed to satisfying this principle in all our activities and published material. A copy of our equal opportunities policy statement is available on the City & Guilds website. Copyright The content of this document is, unless otherwise indicated, The City and Guilds of London Institute 2010 and may not be copied, reproduced or distributed without prior written consent. However, approved City & Guilds centres and learners studying for City & Guilds qualifications may photocopy this document free of charge and/or include a locked PDF version of it on centre intranets on the following conditions: centre staff may copy the material only for the purpose of teaching learners working towards a City & Guilds qualification, or for internal administration purposes learners may copy the material only for their own use when working towards a City & Guilds qualification The Standard Copying Conditions on the City & Guilds website also apply. Please note: National Occupational Standards are not The City and Guilds of London Institute. Please check the conditions upon which they may be copied with the relevant Sector Skills Council. Publications City & Guilds publications are available on the City & Guilds website or from our Publications Sales department at the address below or by telephoning +44 (0) or faxing +44 (0) Every effort has been made to ensure that the information contained in this publication is true and correct at the time of going to press. However, City & Guilds products and services are subject to continuous development and improvement and the right is reserved to change products and services from time to time. City & Guilds cannot accept liability for loss or damage arising from the use of information in this publication. City & Guilds 1 Giltspur Street London EC1A 9DD T +44 (0) F +44 (0) learnersupport@cityandguilds.com

3 Contents Unit 024 Designing and creating databases Level 2 (This assignment can be used as evidence of achievement of Database Software) Assignment A Introduction Information for Candidates 2 Candidate instructions 3 Level 2 Assignment A V6.0 Designing and creating databases (7266/ ) 1

4 Level 2 Designing and creating databases (7266/ ) Assignment A Introduction Information for Candidates About this document This assignment comprises all of the assessment for Level 2 Designing and creating databases (7266/ ). This assignment can be used as evidence of achievement of Database Software. Health and safety You are responsible for maintaining the safety of others as well as your own. You are asked to work safely at all times. You will not be allowed to continue with an assignment if you compromise any of the Health and Safety requirements. Time allowance The recommended time allowance for this assignment is two hours. 2 Level 2 Assignment A V6.0 Designing and creating databases (7266/ )

5 Level 2 Designing and creating databases (7266/ ) (This assignment can be used as evidence of achievement of Database Software) Candidate instructions Time allowance: 2 hours Assignment set up: This assignment is made up of four tasks Task A - File set up Task B - Setting up and running queries Task C - Merging data and modifying the database Task D - Producing reports Scenario You work as an administrator for a Leisure centre. You have been asked to carry out some administrative tasks for the hockey team that operates within the leisure centre, which include updating and amending their club records. Save your files frequently (at least after each task) with suitable version control numbering to enable you to revert to a previous task should you need to. Read all of the instructions carefully and complete the tasks in the order given. Task A - File set up 1 Make a new folder in your work area/removable media named Ice_Hockey. 2 Make a new word processing document and save this to your folder with the name Evidence. Insert your name, the date (in DD/MM/YYYY format) as a footer. Any screen captures will need to be pasted into this document, titled Screen Print X, where X is the next consecutive number starting with 1. Save your document frequently (at least after each task) with version control you will not be reminded to do this. 3 Make a new database called Ice_Hockey. Save it within the folder you have just created. Continued over Level 2 Assignment A V6.0 Designing and creating databases (7266/ ) 3

6 4 Import the data from the file Hockey Membership.txt into a new table called Hockey_Membership_tbl. This is a comma separated file with comma delimiters and the first row contains field names. 5 MEM_NO is unique for each record and should be set as the primary key on importation. 6 Modify the data types and field sizes as follows: GENDER field size 1, and add a validation on the data that only accepts M or F. Take a screen print and paste this into your Evidence document. POST_CODE field size to 8. Take a screen print and paste this into your Evidence document. ACTIVE set to accept data field type YES/NO using a tick/check box. Take a screen print and paste this into your evidence document. 7 Make a data input form named MEMBERS_frm for data entry. Use a standard form type then modify the form to include a title of Membership List formatted using a 20 point sans serif font. Centre the title across the top of the form. Take a screen print and paste this into your Evidence document. 8 Modify the form to 16cm wide and position the data entry as shown below: MEM_NO GENDER ACTIVE FIRST_NAME SURNAME ADDRESS_1 ADDRESS_2 TOWN POST_CODE COUNTY TELEPHONE JOINED_DATE POSITION Ensure that all field sizes allow for full display of the data. Set the tabbing order to reflect the changes across and down the fields and reduce the length of the form to fit. Take a screen print and paste this into your evidence document. Continued over 4 Level 2 Assignment A V6.0 Designing and creating databases (7266/ )

7 Task B - Setting up and running queries 1 Using all fields, construct a query to find all female members who are currently active players. Save the query as Lady_Players_qry. Take a screen capture of your query showing only the fields MEM_NO, FIRST_NAME, SURNAME, GENDER, ACTIVE. Paste this into your Evidence document. 2 Using all fields, construct a query to find all players who joined in 2004 and who are still active with the name JOINED_2004_ACTIVE_qry. In your table show only the fields MEM_NO, FIRST_NAME, SURNAME, JOINED_DATE, ACTIVE. Take a screen print and paste this into your Evidence document. 3 A new position has opened for a Male player who is a Centre Iceman and is on the ACTIVE list. Using all fields construct a query to find available players. Name your query Active_Male_Centre_qry. Show only the fields MEM_NO, FIRST_NAME, SURNAME, GENDER, POSITION, ACTIVE in your table. Take a screen print and paste this into your Evidence document. Continued over Level 2 Assignment A V6.0 Designing and creating databases (7266/ ) 5

8 Task C - Merging data and modifying the database 1 We have joined with another hockey team. Merge the data set New Club.txt into your database in the Hockey_Membership_tbl. This is a comma separated file with coma delimiters, the first row contains field names. 2 Edit your table and form to show FAMILY_NAME in place of SURNAME. 3 Create an index called Name_idx which sorts primarily on FAMILY_NAME and secondly on FIRST_ NAME, both ascending. Take a screen capture when you have set the index properties and paste this into your Evidence document. 4 A new field is required to keep track of individual goals. Insert a field named GOALS with data type number and field length integer. 5 Modify your input form to ensure that you can enter goals scored as they will be updated after each game. Position the new field next to the position fields as shown. MEM_NO GENDER ACTIVE FIRST_NAME FAMILY_NAME ADDRESS_1 ADDRESS_2 TOWN POST_CODE COUNTY TELEPHONE JOINED_DATE POSITION GOALS Set the form width to 16cm wide. 6 Re-apply the primary key to MEM_NO. 7 Goal data needs to be added to the database. Open the file Goals.rtf, input the data into the goals field which corresponds to the MEM_NO. 8 Following a game played last night, you need to modify the Goals Scored for two players. Using the data entry form, modify the record for MEM_NO 22 to 7 Goals and the record for MEM_NO 49 to 11. Produce a printout of both forms. Write your name, the date (in DD/MM/YYYY format) and the title Printout 1 and 2 respectively on these forms. 9 Samual Perks has moved away from the area delete his record from the database. Continued over 6 Level 2 Assignment A V6.0 Designing and creating databases (7266/ )

9 10 A new player has moved into the area, enter his details as shown below, maintaining the database case, use the data entry form. MEM_NO 101 GENDER M ACTIVE Active FIRST_NAME Joshua FAMILY_NAME O Neill ADDRESS_1 27 Town Road ADDRESS_2 Woodside TOWN Bangor POST_CODE CBN3 4NB COUNTY North Wansbury TELEPHONE JOINED_DATE DD/MM/YYYY POSITION Goal Keeper GOALS 0 Change the date DD/MM/YYYY to today s date, and print the form adding your name the date in DD/MM/YYYY format and the title Printout 3. Continued over Level 2 Assignment A V6.0 Designing and creating databases (7266/ ) 7

10 Task D - Producing reports 1 Using all fields construct a query which finds all players whose position includes either Wing or Centre and who are currently ACTIVE and who have scored between 5 and 11 goals inclusive in the last season. Save your query with the name News_Stats_qry. 2 A report is required, entitled High Goal Scorers in landscape orientation. Ensure that the title is centred in the report header. To the left of the title insert the image file Iceman.jpg ensuring the image is positioned so that it does not cover any report elements. Copy the image and place to the right hand side of the report. Ensure that the report remains on one page only. Use the query News_Stats_qry to construct the report including the following fields in this order: POSITION, JOINED_DATE, GOALS, FIRST_NAME, FAMILY_NAME, and ACTIVE. Group the report by POSITION and sort ascending on JOINED_DATE and from highest to lowest on GOALS. In the field headings remove all underscores and replace with spaces. Change the JOINED DATE to DATE JOINED. Resize all fields to ensure that all data is both fully displayed and appears balanced. Centre the tick box in ACTIVE to appear centred under the field name. Insert a page footer with your name and Printout 4. Save the report with the name HGS_rpt. 3 To ensure the integrity of the data you have created you need to create a backup of the database. Create a copy of the whole database with a suitable name (which clearly identifies it as a backup) and save it in a location other than in your workspace. Create a screen print of this task and paste it into your Evidence file and label it as backup. 4 Save your files and close. When you have finished working: Sign each document above your name and label all removable storage media with your name. Hand all paperwork and removable storage media to your assessor. If the assignment is taken over more than one period, all paperwork and removable media must be returned to the test supervisor at the end of each sitting. End of assignment 8 Level 2 Assignment A V6.0 Designing and creating databases (7266/ )

11 Published by City & Guilds 1 Giltspur Street London EC1A 9DD T +44 (0) F +44 (0) City & Guilds is a registered charity established to promote education and training Level 2 Assignment A V6.0 Designing and creating databases (7266/ ) 9