PPHP EQUIPMENT MANAGEMENT SYSTEM NUR NABILAH BINTI AZMAN BACHELOR OF COMPUTER SCIENCE (INTERNET COMPUTING) UNIVERSITI SULTAN ZAINAL ABIDIN

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1 PPHP EQUIPMENT MANAGEMENT SYSTEM NUR NABILAH BINTI AZMAN BACHELOR OF COMPUTER SCIENCE (INTERNET COMPUTING) UNIVERSITI SULTAN ZAINAL ABIDIN 2018

2 PPHP EQUIPMENT MANAGEMENT SYSTEM NUR NABILAH BINTI AZMAN Bachelor of Computer Science (Internet Computing) with Honours Faculty of Informatics and Computing Universiti Sultan Zainal Abidin, Terengganu, Malaysia AUGUST 2018

3 CONFIRMATION This report PPHP Equipment Management System was prepared and submitted by Nur Nabilah Binti Azman (Matric Number : ) and has be found satisfactory in term of scope, quality and presentation as a partial as fulfilment in the requirement of the Bachelor of Degree in Science Computer (Internet Computing) with Honours in Universiti Sultan Zainal Abidin. Signature:. Supervisor Name : Puan Norkhairani Binti Abdul Rawi Date : i

4 DECLARATION The thesis is submitted as a partial of fulfilment for the award of Bachelor of Degree in Science Computer (Internet Computing) with Honours at Universiti Sultan Zainal Abidin. The works is the result of my own research. This thesis is based on my original work with the help of information from sources that are fully reference. I declare my work is never produced by any of other bachelor student in Universiti Sultan Zainal Abidin. Signature : Name : Nur Nabilah Binti Azman Matric Number : BTCL Date : ii

5 ACKNOWLEDGEMENT First of all, I would like to thank to Allah S.W.T for helping me to complete the final project and the project report. I am grateful because I can finish this report in time that had been provided. I would like to thank to my lecturers especially my supervisor, Puan Norkhairani Binti Abdul Rawi for helping me to solve the problem and complete the final project report. She has provided ideas and guidance in completing the final project and also report. I also would like to thank to my family, especially my parents that always support and give courage to complete the final project. Last, not forgetting our lecturers of Faculty of Informatics and friends that help and sharing the ideas and concept in preparing the final project and also report. iii

6 ABSTRACT Pusat Pembangunan Holistik Pelajar (PPHP) is an organization in UniSZA that provide some aid to the student. PPHP are provide the equipment that the student can use for certain event. Currently, in order to reserves the equipment, UniSZA's students still need to go to PPHP to make a manual reservation. Examples of equipment that the student can reserve are wireless microphones, DSLR cameras, video recorders and others. But in such a way that it would make the students difficult to reserves the equipment because of the possibility that the equipment that already been reserved by other students is highest. This system will enable the students to identify the availability of equipment they need before they can make any booking. In addition, this system will provide confirmation the return of equipment. The main objectives of the development of this system are to facilitate students to book the necessary equipment via online and provide the right platform to book. The standard for this system is the integration via the Internet, so the student can access the system easily. This system will be developed as a web-based platform and it will be created by using server-side scriptings such as PHP with Apache Web Server and PHPMyAdmin as a database for the system. The target users of this system are UniSZA's students and administrator. This report explains the background project, the methodology that will be used is priority-based algorithm. iv

7 ABSTRAK Pusat Pembangunan Holistik Pelajar (PPHP) adalah sebuah organisasi di UniSZA yang memberikan bantuan kepada pelajar. PPHP menyediakan peralatan yang boleh digunakan pelajar untuk acara tertentu. Pada masa ini, untuk menempah peralatan, pelajar UniSZA masih perlu pergi ke PPHP untuk membuat tempahan manual. Contoh peralatan yang boleh ditempah oleh pelajar adalah mikrofon tanpa wayar, kamera DSLR, perakam video dan lain-lain. Tetapi ia akan memberi kesukaran kepada pelajar untuk menempah peralatan itu kerana kemungkinan peralatan yang telah disediakan oleh pelajar lain adalah sangat tinggi. Sistem ini akan membolehkan pelajar mengenal pasti ketersediaan peralatan yang mereka perlukan sebelum mereka boleh membuat tempahan. Di samping itu, sistem ini akan memberikan pengesahan pemulangan peralatan. Objektif utama pembangunan sistem ini adalah untuk memudahkan para pelajar untuk menempah peralatan yang diperlukan melalui talian dan menyediakan platform yang sesuai untuk ditempah. Standard untuk sistem ini adalah integrasi melalui Internet, oleh itu pelajar dapat mengakses sistem dengan mudah. Sistem ini akan dibangunkan sebagai platform berasaskan web dan ia akan diwujudkan dengan menggunakan bahasa yang telah ditetapkan seperti PHP dengan Apache Web Server dan PHPMyAdmin sebagai pangkalan data untuk sistem ini. Pengguna sasaran sistem ini adalah pelajar dan pentadbir UniSZA. Laporan ini menerangkan projek latar belakang, metodologi yang akan digunakan adalah algoritma berasakan keutamaan. v

8 TABLE OF CONTENT CHAPTER TITLE PAGE CONFIRMATION i DECLARATION ii ACKNOWLEDGEMENT iii ABSTRACT iv ABSTRAK v TABLE OF CONTENT vi - ix LIST OF FIGURES x xi LIST OF TABLES xii LIST OF SCREENSHOTS xiii LIST OF ABBREVIATIONS / TERMS / SYMBOLS xiv 1 INTRODUCTION 1.1 BACKGROUND PROBLEM STATEMENT OBJECTIVE SCOPE LIMITATION OF WORK 3 vi

9 2 LITERATURE REVIEW 2.1 INTRODUCTION SYSTEM ANALYSIS EXISTING SYSTEM RELATED TECHNIQUE, TOOLS AND 9-10 TECHNOLOGY 2.5 EXPECTED RESULT CONCLUSION 10 3 METHODOLOGY 3.1 INTRODUCTION PROJECT METHODOLOYG PHASE 1 REQUIREMENT PHASE 2 DESIGN PHASE 3 IMPLEMENTATION PHASE 4 TESTING PHASE 5 DEPLOYMENT SYSTEM REQUIREMENT vii

10 3.3.1 SOFTWARE REQUIREMENT HARDWARE REQUIREMENT FRAMEWORK AND DESIGN CONTEXT DIAGRAM ENTITY RELATIONSHIP DIAGRAM (ERD) DATA FLOW DIAGRAM (DFD) DFD LEVEL DFD LEVEL 1 PROCESS DFD LEVEL 1 PROCESS DFD LEVEL 1 PROCESS DATA DICTIONARY SCREENSHOT OF INTERFACE CONCLUSION 29 4 IMPLEMENTATION AND TESTING 4.1 INTRODUCTION SCREENSHOT OF INTERFACE DATABASE DESIGN TESTING viii

11 4.4.1 INTRODUCTION TEST CASE CONCLUSION 49 5 DISCUSSION AND CONCLUSION 5.1 INTRODUCTION PROJECT CONTRIBUTION PROJECT CONSTRAINT FUTURE WORK CONCLUSION 51 REFERENCES 52 APPENDIX 53 GANTT CHART ix

12 LIST OF FIGURES PAGE Figure 1 : PPHP Management 8 Figure 2 : PPHP Roles 8 Figure 3 : Priority-Based Algorithm 10 Figure 4 : Framework Of PPHP Equipment Management System 16 Figure 5 : Context Diagram 17 Figure 6 : Entity Relationship Diagram 18 Figure 7 : DFD Level 0 19 Figure 8 : DFD Level 1 Process 1 21 Figure 9 : DFD Level 1 Process 2 23 Figure 10 : DFD Level 1 Process 4 24 Figure 14 : Homepage of PPHP Equipment Management System 31 Figure 15 : Registration Page for Student 31 Figure 16 : Student Login 32 Figure 17 : List of Equipment 32 Figure 18 : Reservation Form 33 Figure 19 : Reservation Status 33 Figure 20 : Return or Damage Process 34 Figure 21 : Student Report 34 x

13 Figure 22 : Admin Login 35 Figure 23 : Add Equipment 35 Figure 24 : Approval or Rejection 36 Figure 25 : Damage Process 36 Figure 26 : Report 37 Figure 27 : PPHP Equipment Management System Database 38 Figure 28 : Admin_Login Table 38 Figure 29 : Equipment Table 39 Figure 30 : Reserve Table 39 Figure 31 : user_detail Table 40 xi

14 LIST OF TABLES PAGE Table 1 : List of Journal and article 5-7 Table 2 : Software Requirement Table 3 : Hardware Requirement 14 Table 4 : Details of student s table 24 Table 5 : Details of admin s table 25 Table 6 : Details of equipment s table 25 Table 7 : Details of reservation s table 26 Table 8 : User registration Table 9 : user login 42 Table 10 : Equipment list 42 Table 11 : Reservation Form 43 Table 12 : View Reservation Application 44 Table 13 : Return and Damage Equipment 45 Table 14 : Student report 46 Table 15 : Admin Login Table 16 : Approval or Rejection Table 17 : Damage Equipment 48 Table 18 : Report 49 xii

15 LIST OF SCREENSHOTS PAGE Figure 11 : Student Login 27 Figure 12 : List Of Equipment 28 Figure 13 : Reservation Form 29 xiii

16 LIST OF ABBREVIATIONS / TERMS / SYMBOLS CD DFD ERD Context Diagram Data Flow Diagram Entity Relationship Diagram xiv

17 CHAPTER 1 INTRODUCTION 1.1 BACKGROUND UniSZA are provided the system where the students and staffs can reserve the equipment that they need for events. The system that is going to develop is PPHP management system. But PPHP management still using manual method to reserve the equipment. The students or staffs need to fill the form to reserve the equipment for the event. Then, they need to wait the approval for their application. PPHP management system is a system that will help the students and staffs to reserve the equipment for certain event. From this system, the user can make reservation via online and they did not have to fill the form. It will display the availability of the equipment that they need and it will ease the users to make sure that the equipment they want to reserve is available or not. The admin will decide whether the student application should be approved or reject based on certain criteria. Then, admin will make the verification of the return of equipment when the students return the equipment to PPHP management. This will make the process of equipment reservation efficiently. 1

18 1.2 PROBLEM STATEMENT PPHP Management system are located at Kampus Gong Badak and it has few problem that had been figured : Lack of Time and Transportation Some of the students did not have transportation to go to PPHP that are located at Kampus Gong Badak. Besides, the student did not have enough time to go there due to the class schedule Lack of Equipment Details Students did not know whether the equipment that they want to reserve are available or not. The equipment may be not available at day the student want to reserve Keep Manually Admin had to keep the information manually and the information might be redundant. Admin also need to track the equipment manually whether the equipment had been return or not. Based on the problem stated above, there are a few solution that will solve this problem and it will be mention at next section. 1.3 OBJECTIVE Based on the problem statement that are listed above, the main objective of PPHP Equipment Management System is to provide the online reservation system that will make it easier for student to reserve the equipment. The objective of this system are: i. To design the PPHP Equipment Management System 2

19 ii. iii. To develop the system based on priority-based algorithm To test the system that will be develop 1.4 SCOPE For this system, only two (2) scopes that will be covered : Student For student scope, the student can make the reservation of the equipment. The purpose of this system is to provide a platform for student from Kampus Besut to reserve the equipment at Kampus Gong Badak for certain event. The student also can view the equipment that had been reserved for confirmation Admin For admin scope, the admin can create, read, update and delete the equipment details. Admin will approve or reject the student application based on condition that will be stated next chapter. Then, admin also will verify whether the equipment that had been reserved is already return or not. 1.5 LIMITATION OF WORK The limitation of work for this system is the time consume to complete the system might be insufficient. Then, this system only can be viewed as a web-based system and cannot be develop as mobile application. If the user want to reserve the equipment, he or she must apply it in online mode and it cannot be apply in offline mode. 3

20 CHAPTER 2 LITERATURE REVIEW 2.1 INTRODUCTION An online management system has become very important in developing technology for administration, documentation, tracking, reporting and delivery of educational courses or training programs. They help the instructor deliver material to the students, help admin to keep all the information and document organized. Some companies try to manually manage their equipment, implementing paper-based systems with high administrative costs and even higher chances of important documents being defaced, lost or simply misplaced. In web-based technology, it can view in computer and smartphone and it offer user-friendly online system. For this system, the literature review involved studies of: i. Gathering journal and article ii. Review the similarity of the system available Based on method above, it will be list in next section which is system analysis and existing system. 4

21 2.2 SYSTEM ANALYSIS Author s Title Year Summary Objective Techniques Name Thean, A Tool for the 2008 The typical usage on AMEMS will be on to computerize the - Looi Kim Automation of membership registration and equipment current manual process Membership Services check in and check out process. Built in in order to make the and Equipment with customization capability, AMEMS registration and Management allows staff members to create team equipment checkout (AMEMS) equipment and decide the pricing on memberships to support the ever changing events in UWL. Apart from this, staff members can now print out receipts and store the receipt for each membership for processes fast and accurate 5

22 record keeping in digital format. Ronald Development of a 2000 A prototype Mobile Equipment Investigate the theory on Satellite M. Mobile Equipment Management System (MEMS) has been satellite navigation and navigation Ramsaran Management System developed including hardware integration positioning techniques and and software development. The prototype using GNSS to determine positioning system not only demonstrates how new the best-suited techniques and existing technologies can be integrated to achieve new applications but also can create efficiencies in collecting, processing, positioning technique for a Mobile Equipment Management System. distributing and storing pertinent information of mobile equipment. Davis, JR. Equipment 2003 The system incorporates a tagging device to organize and Store - et Management System to attach identification tags to each piece of information and al.(2003) equipment. A reading device such as a scanner, is used to read the identification information is stored in equipment management 6

23 tags and this information is ultimately databases. relayed to an equipment Server. An input device is used to input information to the equipment server. The equipment server runs the equipment management program. Table 1 : List of Journal and article 7

24 2.3 EXISTING SYSTEM PPH Management UMT Universiti Malaysia Terengganu (UMT) has its own PPH Management. The Sports and Welfare Club was established and the main objective is providing sports facilities and recreation. In this system, the user can view the background and objective of the system. This system did not provided the user to fill the username and password. Figure 1 : PPHP Management Figure 2 : PPHP Roles 8

25 2.4 RELATED TECHNIQUES For this system, the technique that will use is priority-based algorithm. Prioritybased scheduling has two type, preemptive and non-preemptive. Non-preemptive algorithms designed so that once a process enters the running state, it cannot be preempted until it completes its allotted time, whereas the preemptive scheduling is based on priority where a scheduler may preempt a low priority running process anytime when a high priority process enters into a ready state. There are six processes scheduling algorithm which is : First-Come, First-Served (FCFS) Scheduling Shortest-Job-Next (SJN) Scheduling Priority Scheduling Shortest Remaining Time Round Robin(RR) Scheduling Multiple-Level Queues Scheduling For this system, scheduling process that will be used are Priority Scheduling. This process is non-preemptive algorithm and it is the most common scheduling algorithm. Each process will be assigned a priority and the highest priority will be executed first. 9

26 2.5 EXPECTED RESULT Figure 3 : Priority-Based Algorithm The expected result for this system is it will be a web-based system and the student can use this system to make reservation. The user also need to apply it in online mode and connected to the Internet. Next, the students especially from Kampus Besut can apply the reservation via online and they did not have to go to Kampus Gong Badak. The information of the equipment will not be redundant and the admin did not have to keep it manually. 2.6 CONCLUSION Overall of this chapter, the article or requirement that are researched will give impact for this system. Based on the research that had been studied, it can be the references for this project. The requirement that had been collected can be use when the system will develop and we get the requirement to develop the system. 10

27 CHAPTER 3 METHODOLOGY 3.1 INTRODUCTION Methodology is important in system development because it is used to plan, structure and control the process of developing the system. In this chapter, it will be cover the detail in explaining of methodology that will be used to develop this system and to make it complete and working well. There are three types of methodologies of system development which is traditional, contemporary and radical. In traditional methodology, the common methodology is System Development Life Cycle (SDLC). In SDLC, there are few types of method which is waterfall model, spiral development, V-shaped model, evolutionary prototyping model, iterative and incremental method and last is agile development. Waterfall model has been chosen to develop this system. 11

28 3.2 PROJECT METHODOLOGY Based on Waterfall method, there are six phase of software development which is the first phase is requirement, next is design, implementation, testing and deployment Phase 1: Requirement In this phase, the abstract and the project to be chosen is discussed with the supervisor. The project that has been chosen is PPHP Equipment Management System and Priority-based Technique. Next, based on user requirement, start writing the proposal and state the problem statement, objectives and scope Phase 2: Design In design phase, start design context diagram (CD), Entity Relationship Diagram (ERD), Data Flow Diagram (DFD), interface and database. ERD will show the relationship between database entities with the system. Meanwhile, DFD is a graphical representation of the way of data through an information system Phase 3: Implementation The system that will be developed is a web-based system and internet browser and server are used to run the system. PPHP Equipment Management System are developed using PHP as a server scripting language. The database that will be used is PHPMyAdmin and XAMPP as the web browser Phase 4: Testing This system will be test in every level to ensure that the system functionally working and meet its requirement. If there is any error occur, design activity will be performed again. 12

29 3.2.5 Phase 5: Deployment When the system is ready, it is stated that the system has meet all the objectives in the project for satisfactory result. If the system is free from bug, the user can use this system. 3.3 SYSTEM REQUIREMENT During the development process, there are 2 types of system requirements that have to be fulfilled which is software requirement and hardware requirements Software Requirement Software requirement is a tool that will be used to make a report and develop the system. Software that are needed during this project development is shown below: NO SOFTWARE DESCRIPTION 1 Microsoft Office Microsoft Word 2016 Tools for creating, editing and view the document and slide Microsoft Power Point Web Browser Google Chrome Web browser used to gather the information and detail about the project Mozilla Firefox 3 Local Web Server Act as platform to run this system XAMPP PHPMyAdmin 4 Open Source Use to develop the project Windows 10 13

30 5 Data Storage Use to keep the project as a backup Dropbox Table 2 : Software Requirement Hardware Requirement Hardware requirement is a device that will be used in this project. Hardware that are needed during this project development is shown below: NO HARDWARE DESCRIPTION 1 Laptop OS : Windows 10 Processor : Intel Core i5 RAM: 4GB Function : to develop the system 2 Printer Name : HP Deskjet 2520hc Function : submission of abstract and the report 3 Pendrive Name : Sandisk FlashDrive(8GB) Function : For transferring the data and system backup Table 3 : Hardware Requirement 14

31 3.4 FRAMEWORK AND DESIGN Figure 4 : Framework Of PPHP Equipment Management System Figure 4 shows the framework of PPHP Equipment Management System. Based on this figure, it will show the flow of the system. Firstly, student need to login to the system and the student will proceed to equipment reservation. Student need to check whether the equipment that are needed are available or not. If it is available, it will proceed to reserve equipment. The detail of reservation will be insert to database. Next, admin need to login to the system. Then, if there is any reservation application, admin will make approval or rejection based on condition that will be listed. Then, the approval status notification will be send to the student that make application. 15

32 3.5 CONTEXT DIAGRAM Figure 5 : Context Diagram Student Figure above show the context diagram of the system. Based on the diagram, student need to register first if they not registered yet. Next, student can make a reservation based on the equipment that are available Admin For admin, he/she need to login to the system and admin can view the equipment detail either the admin want to update the equipment status, delete the equipment that not provided anymore or view the status of equipment. Based on context diagram above, entity relationship diagram will be develop based on context diagram in next section. 16

33 3.6 Entity Relationship Diagram (ERD) Figure 6 : Entity Relationship Diagram Based on figure above, the relationship between user which is student will make a reservation that have the details which is date reserve, date return, reserve item, equipment detail, reserve id as a primary key and equipment id as a foreign key from table Equipment. Then, reservation will have equipment that has the detail about equipment id as a primary key, equipment status and equipment name. Reservation will have an approval. Admin will manage the equipment and student information. Damage table for the equipment that already damage and not available to reserve. The attribute damage id which is the primary key, damage equipment and damage quantity. 17

34 3.7 DATA FLOW DIAGRAM Data Flow Diagram Level 0 Figure 7 : DFD Level 0 Figure above shows the entity relationship diagram of the system. Based on the ERD above, the flow of the system will be shown and there are 6 databases for this data flow diagram. For this system, there are 5 processes which is student profile, reservation application, reservation approval, return of equipment and the last process is report process. For this system, there are only two (2) scopes; student and admin. 18

35 Student Profile In this process, the student will log in to the system by using matric number and password. If that student s detail did not have in UniSZA s student database, he or she need to register first Reservation Application In reservation application process, the student can make the reservation by fill the form of reservation. When the application is already formed, the detail will be directed to reservation detail database. Then, the applicant need to wait for a while for availability process Reservation Approval At this process, admin will make the verification whether the reservation is fulfill the condition that had been stated or not. Then, admin will approve or reject the application. The reservation detail will be taken from reservation detail database. Then, if the application is approved, it will insert into on reserve detail database Return of Equipment When the student returned the equipment, the equipment will be checked first. It is to make sure that the equipment returned in good condition. If the equipment is damage, the equipment detail will be in damage database and the applicant need to pay the fine that will be stated. But if the equipment is in good condition, it will be insert into return detail database. 19

36 Report Based on return detail, admin will print out the report of reservation and it will be given to the student. The detail about the report will be keep in report database for references Data Flow Diagram Level 1 Process 1 Figure 8 : DFD Level 1 Process Register Process Figure 8 shows the dfd level 1 for process 1 which is student profile. If the student not registered yet, he or she need to register first. Then, the data will be insert to UniSZA s student database. It will set as student UniSZA. This process only for student that not registered yet. In register form, there are some details that will verify that the student is UniSZA student and it will not duplicate with other student which is matric number. 20

37 Login When the student log in to the system, it need to insert the input that are required which is matric number and password. Then, the data will be compared with the database in UniSZA s student. This is to make sure that the input that had been insert are similar with data in UniSZA student database Denial Process If the data that had been insert are wrong, it will give the feedback to the student that the input had been insert are wrong and not match with the detail in database. 21

38 3.7.3 Data Flow Diagram Level 1 Process 2 Figure 9 : DFD Level 1 Process Reserve Equipment Process Figure 9 shows the data flow diagram level 1 for process reservation application. Based on the diagram above, student will make a reservation by fill the detail that required for reserve an equipment Equipment Status Process Then, student can view the status of the equipment whether the equipment is already reserved or not. In this process, student will know the equipment that they want to reserve is available or not. 22

39 Reservation Submission Process If the equipment available, admin will approve the process. But if the equipment are not available, it will reject the process. Admin will notify the approval or rejection of the reservation Data Flow Diagram Level 1 Process 4 Figure 10 : DFD Level 1 Process Return Process Figure 10 shows the DFD level 1 process 4 which is return of equipment. If student return the equipment in good condition, the data will be insert to return equipment Damage Process But if the equipment that had been return are damage or lose, the student will need to pay the damage and it will insert to damage detail. There are a few steps for the equipment that student need to follow. The details of the equipment that already damage will be remove from equipment reservation detail. 23

40 3.8 DATA DICTIONARY Data dictionary is a set of files that will contain a database s metadata. It will contains the records about other objects in database. Based on this system, it has four(4) databases which is Admin, Reserve, Equipment, and user_detail User Detail Table 4 shows the attributes in user detail s Table. In this table, it will keep student data which is matric_no, name, password, gender and course. These data for student s login. For this table, the primary key is matric_no. Attribute Name Data Type Size Remark Matric_no Varchar 20 Primary Key(PK) Name Varchar 100 Null Password Varchar 20 Null Gender Varchar 100 Null Course Varchar 100 Null Table 4 : Details of student s table 24

41 3.8.2 Admin Table 5 shows the attributes in Admin s Table. In admin table, it will keep admin data which is admin_id and password. For this table, the primary key is admin_id. Attribute Name Data Type Size Remark Admin_id Varchar 20 Primary Key(PK) Password Varchar 20 Null Table 5 : Details of admin s table Equipment Table 6 shows the attributes in Equipment s Table. For equipment s table, it will keep equip_id, equipment_name, status and equip_quantity. The details of equipment will be keep in this table. The primary key for this table is equip_id. Attribute Name Data Type Size Remark Equip_id Varchar 20 Primary Key(PK) Equipment_Name Varchar 100 Null Status Varchar 10 Null Equip_quantity Varchar 100 Null Table 6 : Details of equipment s table 25

42 3.8.4 Reservation Table 7 shows the attributes in Reservation s Table. When student make reservation, the detail will be insert in this table. The detail for this table is reserve_id, matric_no, Book_type, date_reserve, date_return, reserve_quantity, time_reserve, time_return, id_equip and Status. Reserve_id remark as primary key, meanwhile id_student is a foreign key from user detail table and id_equip is a foreign key from equipment table. Attribute Name Data Type Size Remark Reserve_id Varchar 100 Primary Key(PK) Matric_no Varchar 100 Foreign Key (FK) Book_Type Varchar 100 Null Date_reserve Date None Null Date_return Date None Null Reserve_quantity Varchar 100 Null Time_reserve Time None Null Time_return Time None Null Id_Equip Varchar 100 Foreign Key (FK) Status Int 100 Null Table 7 : Details of reservation s table 26

43 3.9 SCREENSHOT OF INTERFACE Figure 11 : Student Login Figure 11 show the interface of student login page. In his page, student must login to the system by insert matric number and password that inserted in login database. For example, the matric number that had been registered is and the password is The system will compare with data in login database whether it is same or not. 27

44 Figure 12 : List Of Equipment Figure 12 shows the list of equipment that student can reserve. It will show the table that have details of number, equipment id, equipment name and the action is reserve. When the student click button reserve, it will directed to the next page for reservation detail. 28

45 Figure 13 : Reservation Form Figure 13 shows the reservation form. In this page, the student need to fill in a few details for reservation. The student need to fill the date reserve and also date returned CONCLUSION PPHP Equipment Management System is a system that will help the students from Kampus Besut to reserve the equipment for certain event. Based on this sytem, the students will know the availability of the equipment that they want to reserve. Priority-based algorithm are used to develop this system and when the student want to reserve the equipment, it will update the priority based on type of booking. Context diagram, entity relationship diagram (ERD) and data flow diagram(dfd) are needed to develop the system. Based on that, the system can be developed step by step and the method are very important. If the system that needed to be developed did not have method, it will be a problem if there is an error while develop the system. 29

46 CHAPTER 4 IMPLEMENTATION AND TESTING 4.1 INTRODUCTION This chapter will explain the process during implementation phase. It will explain the construction of the actual project result. It involves the developing of system interfaces, and databases that are required. In implementation phase, the project visible to users or outsiders. In next section, it will provide the interfaces of the system that had been developed. 30

47 4.2 SCREENSHOT OF INTERFACE Homepage PPHP Equipment Management System for Student Figure 14 : Homepage of PPHP Equipment Management System Figure 14 display about the homepage of system for student and admin. There are eight menus which are Home, About Us, List of Equipment, Login, Register, Report and Contact Us Registration for Student Figure 15 : Registration Page for Student 31

48 Figure 15 shows the interface of registration for student. To proceed to the next process, student need to register Student Login Figure 16 : Student Login When the student are already registered, it will directed to login page. Student need to login the system to proceed to the next page which is list of equipment that can be reserved List of Equipment Figure 17 : List of Equipment 32

49 Figure 17 shows the list of equipment. Based on this list, the student can make the reservation by click on button Reserve. Then, it will directed to the next page in next section Reservation Form Figure 18 : Reservation Form Based on figure above, it shows the form that the student need to fill in before the reservation process complete. After the student fill the form, they have to wait for admin to approve or reject the reservation application Reservation Status Figure 19 : Reservation Status Based on Figure 19, it shows the reservation status. If the admin not approve yet the reservation, the status will show as Pending. When the admin approved the application, the status will change to Reservation Approved. But if the admin rejected the application, the status will become Reservation Rejected. If the 33

50 applicant wish to cancel the reservation, the user need to click the button Cancel Reserve to cancel the reservation Return Process Figure 20 : Return or Damage Process Figure 20 shows the list of equipment that had been reserved by the user. When the user need to return the equipment, he or she need to click the button Return. But if the equipment is damaged, the user need to click button Damage. The status of reserve will be changed when the user click the button Student Report Figure 21 : Student Report Figure 21 shows the table of report. In this table, the user can view the equipment that they reserve, date and time reserved and return and also the status of application. 34

51 4.2.9 Admin Login Figure 22 : Admin Login Figure 22 shows the admin login page. Admin need to insert Admin_id and password to log in and proceed to next page Add Equipment Figure 23 : Add Equipment In this page, admin can add the equipment that will be shown to the users. Admin need to insert the equipment id, equipment name and the quantity. The details will be saved in database. 35

52 Approval or Rejection Reservation Application Figure 24 : Approval or Rejection Figure 24 shows the approval or rejection page. Admin will approve the application when the priority number are number 1. Based on priority, number 1 is the most important and admin must approve it. If the priority is number 2 or 3, admin must consider the situation Damage Process Figure 25 : Damage Process 36

53 Figure 25 shows the damage process. Admin will update the quantity of damaged equipment and the equipment status will changed to Damage status Report Figure 26 : Report Figure 26 shows the report of the reservation. In this table, it shows the equipment name, user that reserve it, date and time reserved and returned, quantity of reserved and the reservation status. 37

54 4.3 DATABASE DESIGN Database design is the organisation of data based on a database model. The data that must be stored and how the data will inter-related will be determine by the designer. Based on the figure below, it shows the table that will be used in this system. Figure 27 : PPHP Equipment Management System Database Based on figure above, it shows the table of database. It consists of admin_login table, equipment table, reserve table and lastly is user_detail table Admin_Login Table Figure 28 : Admin_Login Table Figure 28 shows the admin_login table. In this table, it consist of admin_id which is primary key for this table and password. Both attribute are varchar type. For 38

55 this table, when admin log in into the system, it will compare with the data in this table. If the data is same, admin can proceed to the next page Equipment Table Figure 29 : Equipment Table Figure 29 shows the equipment table. The attribute for this table are equip_id which is primary key, Status for equipment status which is it has three status ; Available, Not Available and Damage. Next attribute is Equipment_name and lastly quantity. Admin will insert the details of equipment and will be saved in this table Reserve Table Figure 30 : Reserve Table Based on Figure 30, it shows the attribute of reserve table. The attribute that are listed in this table are Reserve_Id which is primary key, Matric_No and Id_Equip 39

56 are both foreign key. Next, Book_Type stand for priority which is the user need to fill the book type with three types ; University, Organization and Student. Next attribute is Date_reserve, Date_return, time_reserve, time_return, quantity and status. The status will change from 0 to 1 when the user submit the application user_detail Table Figure 31 : user_detail Table Based on Figure 31, it shows the user_detail table. In this table, it involved with user registration and also user log in. in this table, it has id as primary key and id in auto increment. Next, it has name, no_matric, password, gender and course. For registration, it will be used all this attribute. But in log in, it will make comparison with matric_no and password only. 40

57 4.4 TESTING INTRODUCTION This section will discuss the module of testing the system by using Test Case. The process to be done are using priority based and admin will approve it by view the priority number. Purpose of testing phase to determine the system are ready for implementation and if there is an error, it should be fix before the page is loaded TEST CASE The system will be tested by using Test Case. Test Case is a set of conditions or variable which a tester will determine whether a system under test satisfies the requirement correctly. This system will be tested within the scope, which is user and admin User Registration Step Procedure Expected Result 1 Go to Registration page appear 2 Enter the detail Name : Nabilah Matric Number : Password : nabilah Gender : Female Course : KI 41

58 3 Click Register button Popup message appeared Table 8 : User registration User Login Step Procedure Expected Result 1 Go to Login page appear. 2 Enter the detail Matric Number : Click Login button It will be redirected to another page. Table 9 : user login Equipment List Step Procedure Expected Result 1 Go to Equipment list page appeared 2 Click Reserve button on reservation list It will redirect user to the form page Table 10 : Equipment list 42

59 Reservation Form Step Procedure Expected Result 1 Go to Reservation form page appeared 2 Enter the detail Id : B008 // Id display and cannot change Equipment Name : Bola Futsal //Equipment name display and cannot change Booking Type : University Date Reserve : 20/8/2018 Date Return : 27/8/2018 Time Reserve : PM Time Return : PM Quantity : 2 3 Click Submit button Popup message will appear Table 11 : Reservation Form 43

60 View Reservation Application Step Procedure Expected Result 1 Go to Reservation list page appeared 2 View the detail Id : B008 // Id display and cannot change Matric Number : Date Reserve : 20/8/2018 Date Return : 27/8/2018 Time Reserve : PM Time Return : PM Quantity : 2 3 Click Submit button Popup message will appear Table 12 : View Reservation Application 44

61 Return and Damage Equipment Step Procedure Expected Result 1 Go to Return equipment page appeared 2 View the reservation detail Id : B008 // Id display and cannot change Matric Number : Date Reserve : 20/8/2018 Date Return : 27/8/2018 Time Reserve : PM Time Return : PM Quantity : 2 Status : Reserve 3 Click Return button Popup message about equipment return will appear 4 Click Damage button Reservation status will change to damaged equipment Table 13 : Return and Damage Equipment 45

62 Student Report Step Procedure Expected Result 1 Go to Report page appeared 2 View the report detail Equipment Name : Bola Futsal User Name : Nabilah Date Reserve : 20/8/2018 Date Return : 27/8/2018 Time Reserve : PM Time Return : PM Quantity : 2 Status : Reserve Table 14 : Student report Admin Login Step Procedure Expected Result 1 Go to Login page appear. 2 Enter the detail Admin id : Password :

63 3 Click Login button It will be redirected to another page. Table 15 : Admin Login Admin Approval or Rejection Step Procedure Expected Result 1 Go to Login page appear. 2 View the reservation detail Equip Id : B008 Matric Number : Admin will approve the reservation with priority of 1 Date Reserve : 20/8/2018 Date Return : 27/8/2018 Time Reserve : PM Time Return : PM Quantity : 2 Priority : 1 3 Click Approve button Reservation status will change from Pending to Reservation Approved 4 Click Reject button Reservation status will change from Pending to 47

64 Reservation Not Approved Table 16 : Approval or Rejection Damage Equipment Step Procedure Expected Result 1 Go to Damage page appear. 2 Enter the detail Id : B008 Name : Bola Futsal Admin need to enter the quantity of damaged equipment Quantity : 2 3 Click In Maintenance button Popup message will appear Table 17 : Damage Equipment 48

65 Report Step Procedure Expected Result 1 Go to Report page appear. 2 View the detail Equipment Name : Bola Futsal User Name : Nabilah Date Reserve : 20/8/2018 Date Return : 27/8/2018 Time Reserve : PM Time Return : PM Quantity : 2 Status : Reserve Table 18 : Report 4.5 CONCLUSION The system had been implemented to help the user to make reservation easily. The system had been designed to help the system operate better, efficiently and effectively. Each scope of this system which is user and admin has their own interface. It will help the admin to keep the data efficiently and there will be no data redundancy. 49

66 CHAPTER 5 DISCUSSION AND CONCLUSION 5.1 INTRODUCTION In this chapter, it will present the conclusion, constraint when developed this system and the future work of the proposed project. Aim for this chapter is to summarize the project. The constraints when developed this system will be stated in this chapter. Then, there are several improvements for the future work of this project. 50

67 5.2 PROJECT CONTRIBUTION At the end of this project, it can be assumed that the objective of this project is achieved. This project produces a system that user will know about their reservation application status. This system will show the list of equipment based on the equipment status and it also show the status of reservation application to the user. 5.3 PROJECT CONSTRAINT When the project fully developed, there are a few constraints in this project. When the user already reserved the equipment, the quantity of equipment will not reduce in database. Next, when the user returned the equipment, it did not view the receipt of reservation to the user. The project constraint can be prevented in the future work in the next section. 5.4 FUTURE WORK In this section, there are several suggestions to improve the system in the future. The project constraints that had been mentioned in previous section can be improve in the future. In the future, this system can be develop in mobile application. 5.5 CONCLUSION The reservation management are important in UniSZA especially for students in UniSZA Kampus Besut. This project can help the student in Kampus Besut to make the reservation application easily and reduced time. 51

68 REFERENCES [1] Calgary. Davis Jr, T. L., & Doser, D. E. (2013). U.S. Patent Application No. 13/758,933. [2] Haupt, R. (1989). A survey of priority rule-based scheduling. Operations- Research-Spektrum, 11(1), [3] Ramsaran, R. M. (2000). Development of a mobile equipment management system. [4] Thean, L. K. (2008). A Tool for the Automation of Membership Services and Equipment Management (Doctoral dissertation, University of Wisconsin--La Crosse). 52

69 APPENDIX 53

70 APPENDIX Gantt Chart FYP 1 ACTIVITY WEEK Topic Discussion and Determination Project Title Proposal Introduction Literature Review Proposal presentation and review Discussion and correction proposal Methodology Proof of concept Draft Report Draft submission to 54

71 supervisor Seminar Presentation Report correction Final report submission FYP 2 Activity Week Presentation 1 Documentation Presentation 2 55

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