Where to store research data during and after a project. Dr. Chris Emmerson Research Data Manager

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1 Where to store research data during and after a project Dr. Chris Emmerson Research Data Manager

2 Welcome Research Data Service Data Lifecycle Data Storage Questions 1

3 Research Data Service 2

4 Research Data Service (RDS) Library NUIT RSD Faculties 3

5 Research Data Service (RDS) Find out more Contact us 4

6 Data lifecycle 5

7 Research data lifecycle Plan Research Activity Reuse Create Dispose Public Storage Active Storage Share Archival Storage Process Dispose RDM is the active management and appraisal of data over the lifecycle of scholarly and scientific interest Preserve 6

8 Research data lifecycle Plan Research Activity Reuse Create Dispose Public Storage Active Storage Share Archival Storage Process Dispose Preserve 7

9 Data lifecycle 8

10 Data Management Plans Create Reuse Public Storage Active Storage Process Archival Storage Share Preserve 9

11 Data storage 10

12 Project storage active data Where are you going to store your research data? 11

13 Project storage active data Scale and formats of your datasets 12

14 University storage active data Quality assurances of data storage Newcastle University s filestore H: drive (4GB) Funded projects up to 500GB Back up procedures, security Data access Where has the data originated from? Regulations 13

15 Active data the reality De-centralised storage USB devices, external hard disks, laptops, PCs, instrument servers, cloud storage Data fragmented on different devices/servers Often 1 copy in 1 location Issues No standard approach, data at risk or loss of data No realisation that the data are the real asset of research Estimating volume of data is unfamiliar 14

16 Cloud storage Cloud Storage 15 Credit: Patty-photos Flickr

17 University cloud storage Office 365 OneDrive Providing secure online cloud storage Can access offline One off sharing Groups Collaborative tool Inbox, calendar, file library, OneNote 16

18 Handling of personal & sensitive data Legal requirements consent Data Protection Act 2018 & GDPR Research purposes Don t cause damage or distress to participants Don t identify research participants Anonymising data Only collect it if you need it Can t identify subjects Code sheet held separately Resources at the end 17

19 Archive & sharing data 18

20 Why archive and share data? Encourages scientific enquiry and debate Promotes innovation and potential new data uses Leads to new collaborations between data users and data creators Maximises transparency and accountability Enables scrutiny of research findings 19

21 Why archive and share data? Encourages scientific enquiry and debate Promotes innovation and potential new data uses Leads to new collaborations between data users and data creators Maximises transparency and accountability Enables scrutiny of research findings Encourages the improvement and validation of research methods Reduces the cost of duplicating data collection Increases the impact and visibility of research Provides credit to the researcher as a research output in its own right Provides great resources for education 20 and training

22 Why archive and share data? 21

23 Archiving and sharing data Obligations to share Funder/ institution / personal What data will be archived Not all data Publication End of project data of value Timescales Data restrictions 22

24 Archiving and sharing data 23

25 Archiving and sharing data Data can be shared by: deposit in a specialist data centre or archive deposit in an institutional research data repository submitting to a journal to support a publication dissemination via a project or institutional website informal peer-to-peer exchange 24

26 Research data repository Persistent identifier (digital object identifier) Provides a link from the research output to the data 25

27 Research data repository 26

28 Research data repository 27

29 Archiving and sharing data Outline access criteria for the datasets as open as possible as closed as necessary Justify any restrictions Ethical / commercial / IP Period of exclusive use 28

30 Archiving and sharing For Against Sharing is encouraged, but not suitable for all data: Ethical duty Informed consent Enable researcher to gain maximum benefit from findings Meet funder obligations Encourage research uptake Higher citation rate Encourage validation of results for Commercial implications Data can t be anonymised 3 rd party constraints Reduced participant involvement against 29

31 Archiving and sharing data Open file formats, supporting software Supportive metadata Documentation Recipe for the data 30

32 Archiving and sharing data Type of data Recommended formats Acceptable formats Tabular data Comma-separated values (.csv), tabdelimited file (.tab) PSS (.por) SPSS (.sav), MS Access (. Widely-used formats: MS Excel (.xls/.xlsx) mdb/.accdb) Textual data Rich Text Format (.rtf), plain text (.txt) Hypertext Mark-up language (.html) Widely-used formats: MS Word (.doc/.docx) Image data TIFF 6.0 uncompressed (.tif) JPEG (.jpeg,.jpg,.jp2) if original created in this format PNG (.png) Audio data Free Lossless Audio Codec (FLAC) (.flac) MPEG-1 Audio Layer 3 (.mp3) if original created in this format Audio Interchange File Format (.aif) Video data MPEG-4 (.mp4) AVCHD video (.avchd) Documentation and scripts Rich Text Format (.rft) PDF/A (.pdf/a) 31 Plain text (.txt) Widely-used formats: MS Word (.doc/docx), MS Excel (.xls/.xlsx)

33 Summary RDM: the active management and appraisal of data over the lifecycle of scholarly and scientific interest Research data storage requirements change during the course of the programme Consider the nature of the data and the storage needs at each stage Archiving and potentially sharing data is part of research activity 32

34 RDM Support Find out more Contact us Chris Emmerson Research Data Manager

35 Handling NHS data NHS Digital Data andsensitivedata/nhs%20data/ 34

36 Summary RDM: the active management and appraisal of data over the lifecycle of scholarly and scientific interest Research data storage requirements change during the course of the programme Consider the nature of the data and the storage needs at each stage Archiving and potentially sharing data is part of research activity 35

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