810 Invoice. Version: 1.0 Final. X12/V4010/810: 810 Invoice. Company: Baker & Taylor Modified: 10/26/2010 Notes:
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1 810 Invoice X12/V4010/810: 810 Invoice Version: 1.0 Final Author: Baker & Taylor Company: Baker & Taylor Modified: 10/26/2010 Notes:
2 Table of Contents 810 Invoice... 1 ISA Interchange Control Header... 2 GS Functional Group Header (Start)... 4 ST Transaction Set Header... 6 BIG Beginning Segment for Invoice... 7 N1 Loop Name... 8 N1 Name... 9 N2 Additional Name Information N3 Address Information N4 Geographic Location ITD Terms of Sale/Deferred Terms of Sale IT1 Loop Baseline Item Data (Invoice) IT1 Baseline Item Data (Invoice) CTP Pricing Information TDS Total Monetary Value Summary CTT Transaction Totals SE Transaction Set Trailer GE Functional Group Trailer IEA Interchange Control Trailer Baker & Taylor, Inc. i Publisher 810 Version 4010
3 810 Invoice Functional Group=IN Purpose: This Standard for Baker & Taylor partners, contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided. Not Defined: Pos Id Segment Name Req Max Use Repeat Notes Usage ISA Interchange Control Header M 1 Must use GS Functional Group Header M 1 Must use (Start) Heading: Pos Id Segment Name Req Max Use Repeat Notes Usage 010 ST Transaction Set Header M 1 Must use 020 BIG Beginning Segment for Invoice M 1 Must use LOOP ID - N N1 Name M 1 Used 080 N2 Additional Name Information O 2 Used 090 N3 Address Information O 2 Used 100 N4 Geographic Location O 1 Used 130 ITD Terms of Sale/Deferred Terms of Sale O >1 Used Detail: Pos Id Segment Name Req Max Use Repeat Notes Usage LOOP ID - IT IT1 Baseline Item Data (Invoice) M 1 Used 050 CTP Pricing Information M 25 Used Summary: Pos Id Segment Name Req Max Use Repeat Notes Usage 010 TDS Total Monetary Value M 1 Must use Summary 070 CTT Transaction Totals M 1 N3/070 Used 080 SE Transaction Set Trailer M 1 Must use Not Defined: Pos Id Segment Name Req Max Use Repeat Notes Usage GE Functional Group Trailer M 1 Must use IEA Interchange Control Trailer M 1 Must use Notes: 3/070 Number of line items (CTT01) is the accumulation of the number of IT1 segments. If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment. Baker & Taylor, Inc. 1 Publisher 810 Version 4010
4 ISA Interchange Control Header Pos: Max: 1 Not Defined - Mandatory Loop: N/A Elements: 14 User Option (Usage): Must use Purpose: To start and identify an interchange of one or more functional groups and interchange-related control segments. ISA01 I01 Authorization Information Qualifier M ID 2/2 Must use Description: Code to identify the type of information in the Authorization Information. CodeList Summary (Total Codes: 2, Included: 1) 00 No Authorization Information Present (No Meaningful Information in I02) ISA03 I03 Security Information Qualifier M ID 2/2 Must use Description: Code to identify the type of information in the Security Information. CodeList Summary (Total Codes: 2, Included: 1) 00 No Security Information Present (No Meaningful Information in I04) ISA05 I05 Interchange ID Qualifier M ID 2/2 Must use Description: Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified. CodeList Summary (Total Codes: 11, Included: 4) 01 DUNS (Dun & Bradstreet) 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) ZZ Mutually Defined ISA06 I06 Interchange Sender ID M AN 15/15 Must use Description: Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element. ISA07 I05 Interchange ID Qualifier M ID 2/2 Must use Description: Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified. CodeList Summary (Total Codes: 11, Included: 4) 01 DUNS (Dun & Bradstreet) 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) ZZ Mutually Defined ISA08 I07 Interchange Receiver ID M AN 15/15 Must use Description: Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them. ISA09 I08 Interchange Date M DT 6/6 Must use Description: Date of the interchange. Baker & Taylor, Inc. 2 Publisher 810 Version 4010
5 ISA10 I09 Interchange Time M TM 4/4 Must use Description: Time of the interchange. ISA11 I10 Interchange Control Standards Identifier M ID 1/1 Must use Description: Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer. CodeList Summary (Total Codes: 2, Included: 1) U U.S. EDI Community of ASC X12, TDCC, and UCS ISA12 I11 Interchange Control Version Number M ID 5/5 Must use Description: This version number covers the interchange control segments only. Position: 1-3 of the field = major version number, 4-5 of the field = release level of the version. CodeList Summary (Total Codes: 2, Included: 1) Draft Standards for Trial Use Approval for Publication by ASC X12 Procedures Review Board through October 1997 ISA13 I12 Interchange Control Number M N0 9/9 Must use Description: This number uniquely identifies the interchange data to the sender. It is assigned by the sender. Together with the sender ID, it uniquely identifies the interchange data to receiver. It it suggested that the sender, receiver, and all third parties be able to maintain an audit trail if interchanges using this number. ISA14 I13 Acknowledgment Requested M ID 1/1 Must use Description: Code sent by the sender to request an interchange acknowledgment. All valid standard codes are used. (Total Codes: 2) ISA15 I14 Test Indicator M ID 1/1 Must use Description: Code to indicate whether data enclosed by this interchange envelope is test or production. CodeList Summary (Total Codes: 2, Included: 1) P Production Data ISA16 I15 Sub Element Separator M AN 1/1 Must use Description: This is a field reserved for future expansion in separating data element subgroups. (Currently this should be the same as the data element separator.) Baker & Taylor, Inc. 3 Publisher 810 Version 4010
6 GS Functional Group Header (Start) Pos: Max: 1 Not Defined - Mandatory Loop: N/A Elements: 8 User Option (Usage): Must use Purpose: To start and identify a functional group of related transaction sets and provide control and application identification information.. GS Functional Identifier M ID 2/2 Must use Description: Code identifying a group of application related Transaction Sets. CodeList Summary (Total Codes: 6, Included: 1) IN Invoice Related Transaction GS Application Sender's Code M ID 2/12 Must use Description: Identification number of party sending transmission (as mutually agreed between parties). GS Application Receiver's Code M ID 2/12 Must use Description: Identification Code of party receiving transmission (as mutually agreed between parties). GS04 29 Data Interchange Date M DT 6/6 Must use Description: Date sender generated a functional group of transaction sets. Date expressed as CCYYMMDD GS05 30 Data Interchange Time M TM 4/4 Must use Description: Time expressed in 24-hour clock time when the sender generated a functional group of transaction sets (local time at sender's location). GS06 28 Data Interchange Control Number M N0 1/9 Must use Description: Assigned number originated and maintained by the sender. GS Responsible Agency Code M ID 1/2 Must use Description: Code used in conjunction with the element 480 to identify the issuer of the standard. CodeList Summary (Total Codes: 2, Included: 1) X Accredited Standards Committee X12 GS Version M ID 1/12 Must use Description: The Version Code is used in conjunction with the Functional Identifier to specify an exact version of an EBDI standard. Format of the version is: Positions: 1-3 = Major Version Number, 4-6 = Release Level of Version, 7-12 = Industry or Trade Association ID (Optionally assigned by user). CodeList Summary (Total Codes: 3, Included: 1) Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997 Baker & Taylor, Inc. 4 Publisher 810 Version 4010
7 Semantics: 1. The data interchange control number (GS06) in this header must be identical to the same data element in the associated Functional Group Trailer (GE02). Comments: 1. A functional group of related transaction sets, within the scope of X12 standards, consists of a collection of similar transaction sets enclosed by a functional group header and a functional group trailer. The functional group ID's (GS01) are listed below along with the transaction sets included in each functional group. "QG" = Quotation Related Transactions Price/Sales Catalog Request for Quote Response to Request for Quote "PO" = Purchase Order Related Transactions Planning Schedule Purchase Order Purchase Order Acknowledgment Order Change Request Order Change Request Acknowledgment Order Status Inquiry Order Status Report "IN" = Invoice Related Transaction Invoice Remittance/Payment Advice "SH" = Shipment Related Transactions Notice of Readiness to Ship Ship Notice Shipping Documentation Post Shipment Documentation Receiving Advice "FA" = Functional Acknowledgment Transaction Functional Acknowledgment "EF" = Electronic Form Transfer Structure Electronic Form Transfer Structure The use of identical data interchange control numbers in the associated functional group header and trailer is designed to maximize functional group integrity. In some instances, by mutual agreement between interchange partners, the application sender's code (GS02) and the applications receiver's code (GS03) may be used to identify interchange parties. However, the N1 loop within the transaction set normally provides the most efficient method of organizational identification, and is recommended for this purpose. (This note will be changed in the next version/release in accordance with DM #174 - See Change Summary) Baker & Taylor, Inc. 5 Publisher 810 Version 4010
8 ST Transaction Set Header Pos: 010 Max: 1 Heading - Mandatory Loop: N/A Elements: 2 User Option (Usage): Must use Purpose: To indicate the start of a transaction set and to assign a control number ST Transaction Set Identifier Code M ID 3/3 Must use Description: Code uniquely identifying a Transaction Set CodeList Summary (Total Codes: 298, Included: 1) 810 Invoice ST Transaction Set Control Number M AN 4/9 Must use Description: Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set Semantics: 1. The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set). Baker & Taylor, Inc. 6 Publisher 810 Version 4010
9 BIG Beginning Segment for Invoice Pos: 020 Max: 1 Heading - Mandatory Loop: N/A Elements: 3 User Option (Usage): Must use Purpose: To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates BIG Date M DT 8/8 Must use Description: Date expressed as CCYYMMDD BIG02 76 Invoice Number M AN 1/22 Must use Description: Identifying number assigned by issuer BIG Purchase Order Number M AN 1/22 Used Description: Identifying number for Purchase Order assigned by the purchaser Semantics: 1. BIG01 is the invoice issue date. 2. BIG03 is the date assigned by the purchaser to purchase order. 3. BIG10 indicates the consolidated invoice number. When BIG07 contains code CI, BIG10 is not used. Comments: 1. BIG07 is used only to further define the type of invoice when needed. Baker & Taylor, Inc. 7 Publisher 810 Version 4010
10 Loop Name Pos: 070 Repeat: 200 Mandatory Loop: N1 Elements: N/A User Option (Usage): Used Purpose: To identify a party by type of organization, name, and code Loop Summary: Pos Id Segment Name Req Max Use Repeat Usage 070 N1 Name M 1 Used 080 N2 Additional Name Information O 2 Used 090 N3 Address Information O 2 Used 100 N4 Geographic Location O 1 Used Baker & Taylor, Inc. 8 Publisher 810 Version 4010
11 N1 Name Pos: 070 Max: 1 Heading - Mandatory Loop: N1 Elements: 4 User Option (Usage): Used Purpose: To identify a party by type of organization, name, and code N Entity Identifier Code M ID 2/3 Must use Description: Code identifying an organizational entity, a physical location, property or an individual CodeList Summary (Total Codes: 1312, Included: 2) SF Ship From (Madatory only if the Publisher's SAN is not sent in the GS02) ST Ship To N Name M AN 1/60 Used Description: Free-form name: Optional, not required by B&T N Identification Code Qualifier M ID 1/2 Used Description: Code designating the system/method of code structure used for Identification Code (67) CodeList Summary (Total Codes: 215, Included: 1) 15 Standard Address Number (SAN) N Identification Code M AN 2/80 Used Description: Code identifying a party or other code: Description: SAN Numbers To Be Used To Identifying a Ship To Location: B&T Service Center Ship To Locations: Momence Service Center 501 S. Gladiolus Momence, IL Bridgewater Service Center (formally Somerville) 1120 Route 22 East P.O. Box 6885 Bridgewater, NJ Reno Service Center 1160 Trademark Drive, Suite 103 Reno, NV Commerce Service Center 251 Mt. Olive Church Road Commerce, GA Indianapolis Service Center (Purchase Order Prefix "TXS") 5045 W. 79TH STREET Indianapolis, IN Note 1: If the proper Ship To SAN is not provided in the 810, it will be rejected by our system. Baker & Taylor, Inc. 9 Publisher 810 Version 4010
12 Note 2: Please be advised that all purchase orders for the Indianapolis Service Center will have the prefix "TXS" Syntax Rules: 1. R At least one of N102 or N103 is required. 2. P If either N103 or N104 is present, then the other is required. Comments: 1. This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. 2. N105 and N106 further define the type of entity in N101. Baker & Taylor, Inc. 10 Publisher 810 Version 4010
13 N2 Additional Name Information Pos: 080 Max: 2 Heading - Optional Loop: N1 Elements: 2 User Option (Usage): Used Purpose: To specify additional names or those longer than 35 characters in length N Name M AN 1/60 Must use Description: Free-form name N Name O AN 1/60 Used Description: Free-form name Baker & Taylor, Inc. 11 Publisher 810 Version 4010
14 N3 Address Information Pos: 090 Max: 2 Heading - Optional Loop: N1 Elements: 2 User Option (Usage): Used Purpose: To specify the location of the named party N Address Information M AN 1/55 Must use Description: Address information N Address Information O AN 1/55 Used Description: Address information Baker & Taylor, Inc. 12 Publisher 810 Version 4010
15 N4 Geographic Location Pos: 100 Max: 1 Heading - Optional Loop: N1 Elements: 3 User Option (Usage): Used Purpose: To specify the geographic place of the named party N City Name O AN 2/30 Used Description: Free-form text for city name N State or Province Code O ID 2/2 Used Description: Code (Standard State/Province) as defined by appropriate government agency N Postal Code O ID 3/15 Used Description: Code defining international postal zone code excluding punctuation and blanks (zip code for United States) Syntax Rules: 1. C If N406 is present, then N405 is required. Comments: 1. A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location. 2. N402 is required only if city name (N401) is in the U.S. or Canada. Baker & Taylor, Inc. 13 Publisher 810 Version 4010
16 ITD Terms of Sale/Deferred Terms of Sale Pos: 130 Max: >1 Heading - Optional Loop: N/A Elements: 5 User Option (Usage): Used Purpose: To specify terms of sale ITD Terms Type Code O ID 2/2 Used Description: Code identifying type of payment terms CodeList Summary (Total Codes: 65, Included: 11) 01 Basic 02 End of Month (EOM) 03 Fixed Date 05 Discount Not Applicable 07 Extended Days After End of Month (10 EOM) 14 Previously agreed upon 18 Fixed Date, Late Payment Penalty Applies Description Sales terms specifying a past due date, and a late payment percentage penalty applies to unpaid balances past this due date 22 Cash Discount Terms Apply: Description: Contract terms specify that a cash discount is applicable CO Consignment NC No Charge ITD Terms Basis Date Code O ID 1/2 Used Description: Code identifying the beginning of the terms period CodeList Summary (Total Codes: 17, Included: 4) 1 Ship Date 3 Invoice Date - should be the date the product was shipped 4 Specified Date 8 Invoice Transmission Date ITD Terms Discount Percent O R 1/6 Used Description: Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date ITD Terms Discount Due Date X DT 8/8 Used Description: Date payment is due if discount is to be earned expressed in format CCYYMMDD ITD Terms Discount Days Due X N0 1/3 Used Description: Number of days in the terms discount period by which payment is due if terms discount is earned Syntax Rules: 1. L If ITD03 is present, then at least one of ITD04, ITD05 or ITD13 is required. 2. L If ITD08 is present, then at least one of ITD04, ITD05 or ITD13 is required. 3. L If ITD09 is present, then at least one of ITD10 or ITD11 is required. Baker & Taylor, Inc. 14 Publisher 810 Version 4010
17 Semantics: 1. ITD15 is the percentage applied to a base amount used to determine a late payment charge. Comments: 1. If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required. Baker & Taylor, Inc. 15 Publisher 810 Version 4010
18 Loop Baseline Item Data (Invoice) Pos: 010 Repeat: Mandatory Loop: IT1 Elements: N/A User Option (Usage): Used Purpose: To specify the basic and most frequently used line item data for the invoice and related transactions Loop Summary: Pos Id Segment Name Req Max Use Repeat Usage 010 IT1 Baseline Item Data (Invoice) M 1 Used 050 CTP Pricing Information M 25 Used Baker & Taylor, Inc. 16 Publisher 810 Version 4010
19 IT1 Baseline Item Data (Invoice) Pos: 010 Max: 1 Detail - Mandatory Loop: IT1 Elements: 9 User Option (Usage): Used Purpose: To specify the basic and most frequently used line item data for the invoice and related transactions IT Assigned Identification M AN 1/20 Used Description: Alphanumeric characters assigned for differentiation within a transaction set IT Quantity Invoiced M R 1/10 Used Description: Number of units invoiced (supplier units) IT Unit or Basis for Measurement Code M ID 2/2 Used Description: Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken CodeList Summary (Total Codes: 794, Included: 1) UN Unit IT Unit Price M R 1/17 Used Description: Price per unit of product, service, commodity, etc. IT Basis of Unit Price Code M ID 2/2 Used Description: Code identifying the type of unit price for an item CodeList Summary (Total Codes: 91, Included: 1) PE Price per Each IT Product/Service ID Qualifier M ID 2/2 Used Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234) CodeList Summary (Total Codes: 477, Included: 1) EN International Standard Book Number (ISBN) IT Product/Service ID M AN 1/48 Used Description: Identifying number for a product or service: ISBN digit ISBN IT Product/Service ID Qualifier M ID 2/2 Used Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234) NOTE: Used when an alternate ISBN was shipped. The ISBN shipped should be reflected in the IT107 and ISBN ordered in the IT109 CodeList Summary (Total Codes: 477, Included: 1) AI Alternate ISBN IT Product/Service ID M AN 1/48 Used Description: Identifying number for a product or service: Baker & Taylor, Inc. 17 Publisher 810 Version 4010
20 ISBN - 13 digit ISBN Syntax Rules: 1. P If either IT102, IT103 or IT104 are present, then the others are required. 2. P If either IT106 or IT107 is present, then the other is required. 3. P If either IT108 or IT109 is present, then the other is required. 4. P If either IT110 or IT111 is present, then the other is required. 5. P If either IT112 or IT113 is present, then the other is required. 6. P If either IT114 or IT115 is present, then the other is required. 7. P If either IT116 or IT117 is present, then the other is required. 8. P If either IT118 or IT119 is present, then the other is required. 9. P If either IT120 or IT121 is present, then the other is required. 10. P If either IT122 or IT123 is present, then the other is required. 11. P If either IT124 or IT125 is present, then the other is required. Semantics: 1. IT101 is the purchase order line item identification. Comments: 1. Element 235/234 combinations should be interpreted to include products and/or services. See the Data Dictionary for a complete list of IDs. 2. IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU. Baker & Taylor, Inc. 18 Publisher 810 Version 4010
21 CTP Pricing Information Pos: 050 Max: 25 Detail - Mandatory Loop: IT1 Elements: 6 User Option (Usage): Used Purpose: To specify pricing information CTP Price Identifier Code M ID 3/3 Used Description: Code identifying pricing specification CodeList Summary (Total Codes: 164, Included: 2) NET Net Item Price SLP Retail/List/Suggested Selling Price CTP Unit Price M R 1/17 Used Description: Price per unit of product, service, commodity, etc. If CTP02 is SLP, then CTP03 is the price of the book to B&T before the discount is applied. Price will include a decimal point when needed. Ex. "15.95" Rounding of.01 per Qty is acceptable. CTP Quantity M R 1/15 Used Description: Numeric value of quantity CTP05 C001 Composite Unit of Measure M Comp Used Description: To identify a composite unit of measure(see Figures Appendix for examples of use) CTP Unit or Basis for Measurement Code M ID 2/2 Must use Description: Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken CodeList Summary (Total Codes: 794, Included: 1) UN Unit CTP Price Multiplier Qualifier M ID 3/3 Used Description: Code indicating the type of price multiplier User: The multiplier is used to compute the price after the discount is applied (e.g. A multiplier of ".8" reflects a 20% discount.) DIS Discount Multiplier CodeList Summary (Total Codes: 6, Included: 1) DIS Discount Multiplier CTP Multiplier M R 1/10 Used Description: Value to be used as a multiplier to obtain a new value NOTE: Mandatory even if no discount is 0. Multiplier = 1.0 User: This value is a REAL number. The value is represented in decimal form. A discount Baker & Taylor, Inc. 19 Publisher 810 Version 4010
22 of 20% would have a value in this element of.8 Syntax Rules: 1. P If either CTP04 or CTP05 is present, then the other is required. 2. C If CTP06 is present, then CTP07 is required. 3. C If CTP09 is present, then CTP02 is required. 4. C If CTP10 is present, then CTP02 is required. 5. C If CTP11 is present, then CTP03 is required. Semantics: 1. CTP07 is a multiplier factor to arrive at a final discounted price. A multiplier of.90 would be the factor if a 10% discount is given. 2. CTP08 is the rebate amount. Comments: 1. See Figures Appendix for an example detailing the use of CTP03 and CTP See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07. Baker & Taylor, Inc. 20 Publisher 810 Version 4010
23 TDS Total Monetary Value Summary Pos: 010 Max: 1 Summary - Mandatory Loop: N/A Elements: 2 User Option (Usage): Must use Purpose: To specify the total invoice discounts and amounts TDS Amount M N2 1/15 Must use Description: Monetary amount: NOTE: This amount should be the discounted amount TDS Amount O N2 1/15 Used Description: Monetary amount Semantics: 1. TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable). 2. TDS02 indicates the amount upon which the terms discount amount is calculated. 3. TDS03 is the amount of invoice due if paid by terms discount due date (total invoice or installment amount less cash discount). 4. TDS04 indicates the total amount of terms discount. Comments: 1. TDS02 is required if the dollar value subject to discount is not equal to the dollar value of TDS01. Baker & Taylor, Inc. 21 Publisher 810 Version 4010
24 CTT Transaction Totals Pos: 070 Max: 1 Summary - Mandatory Loop: N/A Elements: 2 User Option (Usage): Used Purpose: To transmit a hash total for a specific element in the transaction set CTT Number of Line Items M N0 1/6 Must use Description: Total number of line items in the transaction set CTT Hash Total M R 1/10 Used Description: Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element. Example: First occurrence of value being hashed..18 Second occurrence of value being hashed. 1.8 Third occurrence of value being hashed Fourth occurrence of value being hashed Hash total prior to truncation. 855 Hash total after truncation to three-digit field. Syntax Rules: 1. P If either CTT03 or CTT04 is present, then the other is required. 2. P If either CTT05 or CTT06 is present, then the other is required. Comments: 1. This segment is intended to provide hash totals to validate transaction completeness and correctness. Baker & Taylor, Inc. 22 Publisher 810 Version 4010
25 SE Transaction Set Trailer Pos: 080 Max: 1 Summary - Mandatory Loop: N/A Elements: 2 User Option (Usage): Must use Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments) SE01 96 Number of Included Segments M N0 1/10 Must use Description: Total number of segments included in a transaction set including ST and SE segments SE Transaction Set Control Number M AN 4/9 Must use Description: Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set Comments: 1. SE is the last segment of each transaction set. Baker & Taylor, Inc. 23 Publisher 810 Version 4010
26 GE Functional Group Trailer Pos: Max: 1 Not Defined - Mandatory Loop: N/A Elements: 2 User Option (Usage): Must use Purpose: To indicate the end of a functional group and to provide control information GE01 97 Number of Transaction Sets Included M N0 1/6 Must use Description: Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element GE02 28 Group Control Number M N0 1/9 Must use Description: Assigned number originated and maintained by the sender Semantics: 1. The data interchange control number GE02 in this trailer must be identical to the same data element in the associated functional group header, GS06. Comments: 1. The use of identical data interchange control numbers in the associated functional group header and trailer is designed to maximize functional group integrity. The control number is the same as that used in the corresponding header. Baker & Taylor, Inc. 24 Publisher 810 Version 4010
27 IEA Interchange Control Trailer Pos: Max: 1 Not Defined - Mandatory Loop: N/A Elements: 2 User Option (Usage): Must use Purpose: To define the end of an interchange of one or more functional groups and interchange-related control segments IEA01 I16 Number of Included Functional Groups M N0 1/5 Must use Description: A count of the number of functional groups included in a transmission. IEA02 I12 Interchange Control Number M N0 9/9 Must use Description: This number uniquely identifies the interchange data to the sender. It is assigned by the sender. Together with the sender ID it uniquely identifies the interchange data to the receiver. It is suggested that the sender, receiver, and all third parties be able to maintain an audit trail of interchanges using this number. Baker & Taylor, Inc. 25 Publisher 810 Version 4010
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