CM26: Missing Child Report May 12, 2017

Transcription

1 CM26: Missing Child Report May 12, 2017 Topic Paper Page 1 of 56

2 Change History Release # or CR# or Change Description Author(s) Section Modified Date Incident # 10/23/2015 Updates resulting from Supported Platforms review Ibrahim Allison Throughout 11/03/2015 Supported Platforms peer review Robert Thornton Throughout 02/03/2016 Final Review for Supported Platforms 04/20/2017 Applied publication date and formatting issue fixes Kortney Rudd Leah Dienger Entire Document Entire Document Topic Paper Page 2 of 56

3 Table of Contents 1.1. Introduction Pages Pop-up Child Confirmation page Pop-up Child Confirmation page Overview Background Processing: Save Processing: CRUD Matrix: Page Missing Child Report Page Overview Tab Child Information Tab Overview: Background Processing: Save Processing: CRUD Matrix: Tab Caller/Law Enforcement Tab Overview Background Processing Save Processing CRUD Matrix: Tab Narrative Tab Overview Tab Information Background Processing Save Processing CRUD Matrix: Tab Companion/Abductor/Vehicle Tab Overview: Tab Information: Background Processing: Save Processing: CRUD Matrix: Pop-up Companion/Abductor page Pop-Up Overview Pop-Up Page Information Background Processing Save Processing CRUD Matrix: Pop-up Vehicles page Pop-Up Page Overview Background Processing Save Processing CRUD Matrix: Tab Final Submission Tab Overview Tab Information Background Processing Topic Paper Page 3 of 56

4 Save Processing CRUD Matrix: Pop-up Resolve Pop-up Overview Background Processing Save Processing CRUD Matrix: Inventories Table Descriptions Reference Data Drop Downs Automated Messages Checklists Ticklers Notifications Text Templates Reports Triggers Batch Programs Requirements Topic Paper Page 4 of 56

5 1.1. Introduction The Missing Child Report design topic supports the means of documenting when a child under the care of the department goes missing. A child should be considered missing from the Department s care in the following scenarios: 1. The child has been adjudicated dependent and placed in out-of-home or inhome care; and/or 2. The child is the subject of an active protective supervision case; and/or 3. The child is the subject of an active or emergency shelter order; and/or 4. The child is the subject of an active abuse investigation in which a preponderance of the evidence indicates that the child is as risk of abuse, abandonment, or neglect; and/or 5. The child s location becomes unknown. A child should NOT be considered missing from the care of the department in the following scenarios: 1. The child is receiving Voluntary Protective Services (VPS); or 2. The child is the subject of an active abuse investigation in which no determination has been made as to the overall validity of allegations; or 3. The child s whereabouts are known and a social service provider or law enforcement agency has physically confirmed the child s whereabouts; or 4. A child, age 12 or older, states they are going to a location unsupervised and no effort is made to confirm that the child is at that location, or any other location where the child might have gone. 5. The child returns to their placement within four (4) hours. The Missing Child Report process involves the gathering of information regarding the locating and recovering of the missing child. The missing child report will allow for all of the Department of Children and Families (DCF)/Community-Based Care/Sheriff s Office responsibilities to be documented. The case manager is required to provide law enforcement with a recent photo of the child, copy of the child s fingerprints, and dental records. The case manager must enter efforts on a weekly basis for the first three months (this is the minimum requirement). After three months, efforts to locate are entered monthly for every additional month thereafter. The case manager must notify law enforcement of any leads regarding the child s possible whereabouts. The case manager will make the child s case file available to law enforcement upon request. Once a child is recovered (physically seen by a social service professional or a law enforcement official), the law enforcement agency who initiated the missing child report must be contacted and updated on the child s recovery, including Topic Paper Page 5 of 56

6 information as to the recovery address. This will ensure that valuable investigative time is not wasted on a child that is no longer missing. Once the child is recovered, the episode in Florida Safe Families Network must be resolved in a timely manner. This ensures that the child s Florida Safe Families Network (FSFN) alert is ended and that the child is taken off of the Florida Department of Law Enforcement (FDLE) Missing Children Information Clearinghouse (MCIC) website. The Missing Child Report is first generated by selecting Create > Case Work off of the main menu, selecting the Missing Child Report value in the Missing Child (MCR) dropdown field, selecting a Case Name and a case participant and clicking the Create button. If the case participant selected is 18 and over an error message will display stating that the Selected Participant s age cannot be greater than 18 years. If the case participant selected has an existing open missing child report then an error message will display stating that an open MCR record already exists for the selected Participant. If an existing Missing child report does not exist for the child then the Missing Child Report confirmation popup page will display. The page will display the person ID, full name, SSN, gender, and DOB. The validation message displays: If any of the demographic information is incorrect, please correct within the child s Person Management record. Please make all corrections prior to proceeding with entry of the Missing Child Report. Do you want to continue?. The user is then given the option to continue to the missing child report or to cancel the creation of the missing child report. If the user elects to continue, by selecting Yes, then the Missing Child Report page is displayed with the five tabs and the General Information group box at the top of the page. The General Information group box displays key information about the child including the ability to view the child s photo if there is an existing photo on file for the child. The General Information group box also displays the name of the Worker creating the record and the status of the Missing Child Report. If any updates need to be made to the child s information the worker must click on the name hyperlink for the child and make updates to the child s person management record. The Missing Child Report is comprised of one main page, the Missing Child Report page, which contains the following tabs: Child Information Caller/Law Enforcement Narrative Companion/Abductor/Vehicle Final Submission Each of these tabs will be described in detail throughout the topic paper. Topic Paper Page 6 of 56

7 The following pop-up pages are accessed directly from the Missing Child Report page: Missing Child Report Template Rapid Recovery Approval. Topic Paper Page 7 of 56

8 1.2. Pages Pop-up Child Confirmation page Pop-up Child Confirmation page Overview A missing child report is created through the Create Case Work page, in which the user selects the Missing Child Report value in the Missing Child Report (MCR) dropdown field, selects the appropriate case, the appropriate case participant, and then selects the Create button. The first page the user sees after exiting the Create Case Work page, in the process of creating a missing child report, is the Child Confirmation pop-up page. The Child Confirmation page displays demographic data for the selected child. After the user reviews the information, the user can either continue with the process of creating a missing child report or cancel the creation of the new Missing Child Report Pop-up page Information Group Child Information Box: Fields Person ID Unique Person ID for the child; system derived; read only; disabled; not user modifiable. Topic Paper Page 8 of 56

9 Child s name The name of the child; system derived from Person Management record; read only; disabled; not user modifiable. Displayed as Last Name, Suffix, First Name, and Middle Name format. Child s SSN The child s social security number; system derived from Person Management record; read only; disabled; not user modifiable. Child s DOB The date of birth for the child; system derived from Person Management record; read only; disabled; not user modifiable. Child s Gender The gender of the child; system derived from Person Management record; read only; disabled; not user modifiable. Verify Verify correctness of information message. Buttons Yes Accesses the main Missing Child Report page, transferring information from the selected Child to the new Missing Child Report. No Standard close processing Background Processing: Upon opening Missing Child Report from the Create Case Work feature, the system displays a listing of key demographic information for the child selected Save Processing: When the user clicks the Yes button, information for the selected child is carried forward to and pre-filled in the Missing Child Report page. Topic Paper Page 9 of 56

10 CRUD Matrix: Table Name Create Read Update Delete PERSON X Topic Paper Page 10 of 56

11 Page Missing Child Report Page Overview Navigation The Missing Child Report page is accessed in create mode by selecting Create > Case Work off of the main menu, selecting the Missing Child Report option in the Missing Child Report dropdown field, selecting the Case Name, selecting a case participant, and then selecting the Create button. This will display the Child Confirmation pop-up page, where the user will either select Yes to continue onto the Missing Child Report page or select No to cancel the creation of the Missing Child Report. By selecting the Yes button off of the Child Confirmation pop- up page, the Missing Child Report page will be displayed. Once created and saved, the Missing Child Report is accessed by expanding the selected Case under the Cases expando on the Desktop, expanding the Missing Child Topic Paper Page 11 of 56

12 Report Icon, and then selecting the desired Missing Child Report hyperlink. Page Summary The Missing Child Report page is the main page in the Missing Child Report design topic, and is composed of a tab folder with five tabs and a header group box. The header, which is visible from all the individual tabs, contains basic child and report information. The user does not enter information into this header. It has already been captured by the processes that created the associated Missing Child Report. The Episode Number is a unique system generated number for the Missing Child record, while the child s Person ID, Name, and DOB are all pre-filled from the child s person management record. The View Photo link will only be visible if a photograph exists for the child. The Worker Creating Record is pre-filled based on the logged in user and the status changes as the Missing Child Report goes through various stages and approval levels. The five tabs in the Missing Child Reporting page are titled: Child Information; Caller/Law Enforcement; Narrative; Companion/Abductor/Vehicle; and Final Submission. The user has the ability to switch easily between these tabs by selecting the name of each tab folder Page Information Group General Information Box: Fields Episode Number The system generated identification number for the Missing Child Record (once the record is saved); read only; disabled; not user modifiable. Person ID The system generated identification number for the person associated with the missing child report; read only; disabled; not user modifiable. Name The name of the child; system derived; read only; disabled; not user modifiable. Worker The name of the logged in user creating the record; system derived; read only; disabled; not user modifiable DOB The date of birth of the child; system derived; read only; disabled; not user modifiable. Status Status of the missing child report; system derived; value will be vary based on the current approval status; read only; disabled; not user modifiable. Topic Paper Page 12 of 56

13 Links Name Hyperlink, display Name of Child. Hyperlink launches person management for the selected person; read only; not user modifiable. The Name is displayed in the following View Photo Hyperlink to display the most recent photograph of the child; read only; Only visible if child has photo in the system; not user modifiable. Topic Paper Page 13 of 56

14 Tab Child Information Tab Overview: The Child Info tab is the default tab in the Missing Child Report page. This tab contains information regarding the Child that has been reported missing Tab Information: Child Information Topic Paper Page 14 of 56

15 Group None Box Fields Date Reported to DCF/CBC The date the child was reported missing to the DCF/CBC agency; user entered date field; required; no default value. Date Entered Date the record was entered into FSFN; system derived; read only; not user modifiable. District The District the child was under the care of; user selected dropdown; required; no default Eye Color Eye Color of the child; user selected dropdown; required; default value is Unknown. Hair Color Hair Color of the child; user selected dropdown; required; default value is Unknown. Height Height of the child; user entered text field; required; no default value. Weight Weight of the child; user entered text field; required; no default value. Build Build of the child; user selected dropdown; not required; no default value. Complexion Complexion of the child; user selected dropdown; not required; no default value. Teeth Teeth description of the child; user selected dropdown; not required; no default value. Scar/Marks Scar/Marks of the child; user selected dropdown; not required; no default value. Marks Description Marks description of the child; user entered text field; not required; no default value. Case Type Case type used by FDLE; user selected dropdown; required; no default value. Alert Type Type of the Alert that will be created in FSFN; values available are Abducted, Parent/ Caregiver Absconded and Runaway. Missing From Date The date the child went missing; user entered date field; required; no default value. Group Alias/Nicknames Box Fields Entry Date Display of the entry date of the other names from the person management record. If no other names are present in person management, display blank. System derived; read only; Topic Paper Page 15 of 56

16 disabled; not user modifiable. Type Display of the type of the other names from the person management record. If no other names are present in person management, display blank. System derived; read only; disabled; not user modifiable. Last Name Display of the last name of the other names from the person management record. If no other names are present in person management, display blank. System derived; read only; disabled; not user modifiable. First Name Display of the first name of the other names from the person management record. If no other names are present in person management, display blank. System derived; read only; disabled; not user modifiable. Middle Name Display of the middle name of the other names from the person management record. If no other names are present in person management, display blank. System derived; read only; disabled; not user modifiable. Group Missing From Address Box Fields Missing from Location The location from which the child went missing. User selected dropdown; required; no default value. Street Address street number and name - two lines are provided. User entered text field; not required; no default value. Unit Designator Unit Designator. User selected dropdown; not required; no default value. Unit Designator Number Unit Designator Number. User entered text field; not required; no default value. FL City User selected dropdown; List of Florida Cities; not required; no default value. County User Selected dropdown; List of Florida Counties; required; no default value. Non-Florida County User entered text field; not required unless Topic Paper Page 16 of 56

17 City State Zip plus 4 Country Missing from Location Street Unit Designator Unit Designator Number FL City County Non-Florida County City State Other US County is selected as the county; no default value. User entered text field; required; default value is FL City selected. If no FL City is selected then there is no default value. U.S. state of the missing from address. The list includes entries for 54 U.S. states and territories. User selected drop down; required; default value of FL. Missing from Address zip code. User entered text field; not required; no default value. Missing from Address Country. User selected drop down; required; defaults to United States. Group Box: <None> The location from which the child went missing. User selected dropdown; required; no default value. Address street number and name - two lines are provided. User entered text field; not required; no default value. Unit Designator. User selected dropdown; not required; no default value. Unit Designator Number. User entered text field; not required; no default value. User selected dropdown; List of Florida Cities; not required; no default value. User Selected dropdown; List of Florida Counties; required; no default value. User entered text field; not required unless Other US County is selected as the county; no default value. User entered text field; required; default value is FL City selected. If no FL City is selected then there is no default value. U.S. state of the missing from address. The list includes entries for 54 U.S. states and Topic Paper Page 17 of 56

18 territories. User selected drop down; required; default value of FL. Zip plus 4 Missing from Address zip code. User entered text field; not required; no default value. Country Missing from Address Country. User selected drop down; required; defaults to United States. Group Box: <None> Fields: Has Runaway Before? Has the child runaway before. User selected radio button; required; default value is No unless child has a previous Missing Child Report then the default value is Yes. Medical Condition? Child has a medical condition. User selected Medical Condition Life Threatening? radio button; required; default value is No. Child has a medical condition that is life threatening. User selected radio button; required; default value is No. On Medications? Child is on medications. User selected radio button; required; default value is No. Drug or Alcohol Use? Child is using drugs or alcohol. User selected radio button; required; default value is No. Suicidal? Child is suicidal. User selected radio button; required; default value is No. With Someone Who May Harm? Child is with someone who may harm him/her. User selected radio button; required; default value is No. Has Weapons? Child has weapons. User selected radio button; required; default value is No. Involved in Gangs? Child is involved in gangs. User selected radio button; required; default value is No. Involved in Prostitution? Child is involved in prostitution. User selected radio button; required; default value is No. Internet Related? Child is missing and it s internet related. User selected radio button; required; default value is No. Links: Validate Address Hyperlink; launches the address normalization window to validate the missing from address. Options User selected drop down box; not required: Rapid Recovery; or Standard Recovery Topic Paper Page 18 of 56

19 Approval Missing Child Report Template Buttons Save Standard save processing Close Standard close processing Go Executes the Selected option Background Processing: The Options drop down box will display Standard Recovery, Rapid Recovery, Approval and Missing Child Report Template. Either Standard Recovery or Rapid Recovery will be available for selection based on the Report s Status. Both types of Recovery cannot be available simultaneously. Selecting Rapid Recovery launches the Resolve form. Selecting Approval launches the standard FSFN Approval window. Selecting and completing Rapid Recovery approves and grayed out the Missing Child Report Selecting Missing Child Report Template launches the Missing Child Report Template Save Processing: Save Processing is initiated by selecting the Save command button. Save processing is also initiated when selecting the Close button, and then answering Yes when the system asks the user if they would like to Save changes before closing the page. All required fields from all tabs must be populated for a successful save to occur. Upon selecting the Save command button, information from this page is saved to the Missing Child report record CRUD Matrix: Table Name Create Read Update Delete PERSON X MISSING_CHLD_MAIN X X X Topic Paper Page 19 of 56

20 Tab Caller/Law Enforcement Tab Overview The Caller/Law Enforcement tab collects information about the caller and the local law enforcement agency. When filling out the MCR, the caller (Worker Name) is always an employee of DCF/Community-Based Care/Sheriff s Office worker or an employee of an agency that has a contractual agreement with DCF or Lead Agency. In general, the information contained on the caller page should be viewed as the primary contact information for the individual that has primary responsibility for conducting efforts to locate the child and would be the lead individual Topic Paper Page 20 of 56

21 in initiating recovery efforts for the child, for example, picking up the child when located. Local policies will determine whose personal information should appear on this page. It is important to note that personal information for a foster parent, school employee, group home employee, non- custodial parent, and so on should never be entered into this page. Topic Paper Page 21 of 56

22 In the case of children who go missing while under courtesy supervision, the personal information associated with the primary case worker assigned from the sending District should be used to fill out the information on this page. The law enforcement page of the MCR is designed to capture information as it relates to the local law enforcement agency that has taken the missing child report. FDLE and NCMEC will utilize this information to forward potential leads and recovery information to the local law enforcement agency. It is extremely important that information be entered as accurately as possible Tab Information Caller/Law Enforcement Group Caller Information Box Fields Date of Call The date the worker filled out the form; system derived; read only; not user modifiable; value is the same as the date reported to DCF/Community-Based Care/Sheriff s Office. Relationship The Relationship the worker has with the child; system derived; not user modifiable; default value is Social Services. Worker Name The Name of the worker responsible for attempting to locate the missing child; default value derived from Primary Assigned worker; modified via the Search hyperlink and selection of an alternate worker. Agency The Agency of the worker responsible for attempting to locate the missing child; default value derived from Primary Assigned worker; modified via the Search hyperlink and selection of an alternate worker. Address The Address of the agency of the worker responsible for attempting to locate the missing child; default value derived from Primary Assigned worker; modified via the Search hyperlink and selection of an alternate worker. Phone The Phone Number of the agency of the worker responsible for attempting to locate the missing Topic Paper Page 22 of 56

23 child; default value derived from Primary Assigned worker; modified via the Search hyperlink and selection of an alternate worker. Alternate Phone The alternate agency phone number; user entered; conditionally required if the Phone field is blank. Address The Address of the worker responsible for attempting to locate the missing child; default value derived from Primary Assigned worker; modified via the Search hyperlink and selection of an alternate worker. Group Law Enforcement Information Box Fields Case Number [OCA Number] The Local Law Enforcement agency s missing child report case number; user entered text field; required; no default value. Date Law Enforcement was Notified LE Agency (Pick List) LE Agency Name Address The date the local law enforcement agency took the missing child report; user entered date field; required; no default value. The name of the local law enforcement agency that took the missing child report; user selected dropdown; required; no default value. The name of the local law enforcement agency that took the missing child report; user entered text field; enabled and required when Other is selected in the LE Agency no default value. The Address of the local law enforcement agency that took the missing child report; system derived when agency is selected from the dropdown; user entered text field; enabled when Other is selected in the LE Agency no default value. Address includes City, State, and Zip. Phone The Phone Number of the local law enforcement agency that took the missing child report; system derived when agency is selected from the dropdown; user entered text field; enabled when Other is selected in the LE Agency dropdown; no default value. Links Search Hyperlink; launches the Worker Search page to Topic Paper Page 23 of 56

24 search for the name of the worker. Buttons Validate Launches the address normalization window to validate the law enforcement agency address entered by the user if Other is selected in the LE Agency dropdown. Go Executes the Selected option. Save Standard Save processing Close Standard Close processing Topic Paper Page 24 of 56

25 Background Processing The Worker information will all pre-fill based on the Worker selected from the Worker search page. If the agency does not have a phone number a text field will be enabled and required for the worker filling out the form to enter a phone number. The address for Law Enforcement Agency selected from the Law Enforcement Agency dropdown will pre-fill based on the Law Enforcement Agency selected. If Other is selected from the dropdown, the fields for Other, Address, and phone number fields will be user entered text fields, enabled, and required Save Processing Save Processing is initiated by selecting the Save command button. Save processing is also initiated when selecting the Close button, and then answering Yes when the system asks the user if they would like to Save changes before closing the page. All required fields from all tabs must be populated for a successful save to occur. Upon selecting the Save command button, information from this page is saved to the Missing Child report record CRUD Matrix: Table Name Create Read Update Delete MISSING_CHILD_MAIN X X X WORKER X MCR_AGENCY_ADDRESS X Topic Paper Page 25 of 56

26 Tab Narrative Tab Overview The narrative tab requires a narrative of at least 25 characters to be entered. The narrative is to include only information that is relevant to the missing episode and which would assist in the recovery of the child. The user should not put placement issues, issues with Law Enforcement, or the reason why an MCR was not entered timely in this section. Relevant information for this section would include: 1) Information on where the child was last seen that is not included in another section of the MCR. 2) The child s direction of travel. 3) What the child was last seen wearing. Topic Paper Page 26 of 56

27 4) The child s possible destination. 5) Information regarding any prior recovery locations from earlier missing child episodes. 6) Any information that could not be listed on the MCR, but might be helpful in the recovery of the child. An example of this would be, child s hair is naturally brown, but is currently dyed pink or child frequents local area video arcades. If there is no information available that would help in the recovery of the child, please use the following narrative exactly as is appears here: The child ran away from placement. Direction of travel is unknown. Clothing description is unknown Tab Information Narrative Please check for prior missing child recovery information related to any previous missing child events. This information is located within the case umbrella section of FSFN. Remember to forward all information related to prior recoveries to the local law enforcement agency that has the current missing child case in an effort to ensure that they have information on the locations that the child has frequented in the past. Fields Narrative User entered text field. Required; no default value; minimum number of characters is 25, the maximum is 32,000 characters. Buttons Go Executes the selected option. Save Standard Save processing Close Standard Close processing Background Processing The system will verify that at least 25 characters have been entered for the narrative. If less than 25 characters have been entered then a data validation error will display stating Minimum number of characters for the narrative is 25. Topic Paper Page 27 of 56

28 Save Processing Florida Safe Families Network Save Processing is initiated by selecting the Save command button. Save processing is also initiated when selecting the Close button, and then answering Yes when the system asks the user if they would like to Save changes before closing the page. All required fields from all tabs must be populated for a successful save to occur. Upon selecting the Save command button, information from this page is saved to the Missing Child Report record CRUD Matrix: Table Name Create Read Update Delete MISSING_CHILD_MAIN X X X Topic Paper Page 28 of 56

29 Tab Companion/Abductor/Vehicle Tab Overview: If a child is believed to have left their placement with another individual(s), information pertaining to the individual(s) should be entered on this page. This should include information on custodial and non-custodial parents who have absconded from the supervision of the department with a child. An entry for each individual that the child may be with is required in this section. For example, if a child and his three siblings are abducted by both parents, an entry will be needed for each of the three siblings as a companion, as well as for each parent as an abductor. If you have any information on any vehicle that might be involved in the child s disappearance please enter the information in this section. If you have information on more than one vehicle each vehicle will require an entry. Topic Paper Page 29 of 56

30 Tab Information: Companion/Abductor/Vehicle Group Box Companion/Abductor Information Fields Companion/Abductor The type, which is either companion or abductor. System derived; not user modifiable. Name The name of the companion/abductor. System derived; not user modifiable. The Name is displayed in the following format: Last Name, Suffix, First Name, and Middle Name. Group Vehicle Information Box Fields Make The Make of the vehicle; read only; disabled; not user modifiable. Model The Model of the vehicle; read only; disabled; not user modifiable. Links Edit Hyperlink launches the Companion/Abductor entry page or Vehicle entry page. Delete Hyperlink to delete the corresponding Companion/Abductor record or Vehicle record. Buttons Insert Accesses the Companion/Abductor pop-up page or the Vehicle pop-up page; used to add a companion/abductor or vehicle to the MCR Companion/Abductor/Vehicle data page. Go Executes the selected option. Save Standard Save processing Close Standard Close processing Background Processing: Companion and Vehicle Information are populated from the Companion and Vehicle Tables Save Processing: Save Processing is initiated by selecting the Save command button. Save processing is also initiated when selecting the Close button, and then answering Yes when the system asks the user if they would like to Save changes before closing the page. Topic Paper Page 30 of 56

31 All required fields from all tabs must be populated for a successful save to occur. Upon selecting the Save command button, information from this page is saved to the Missing Child report record CRUD Matrix: Table Name Create Read Update Delete MISSING_CHILD_MAIN X X X MISSING_CHILD_COMPANION X X MISSING_CHILD_VEHICLE X X Topic Paper Page 31 of 56

32 Pop-up Companion/Abductor page Pop-Up Overview The Companion/Abductor pop-up page is used to add companions and abductors to the missing child report. It is accessed through the Insert command button on the Companion/Abductor/Vehicle Information tab of the missing child report page. The popup displays all fields which would be beneficial in describing the companion or abductor and to aid the locating of the missing child. The Companion Type is a user selected dropdown and is the only required field on the pop-up. Topic Paper Page 32 of 56

33 Pop-Up Page Information Group Box Companion/Abductor Information Fields Companion Type The type of companion or abductor; user selected dropdown; required field; no default value. Relationship The relationship of the companion/abductor to the child; user selected dropdown; not required; no default value. First Name The first name of the companion/abductor; user entered text field; not required; no default value. Middle Name The middle name of the companion/abductor; user entered text field; not required; no default Last Name value. The last name of the companion/abductor; user entered text field; not required; no default value. SSN The Social Security Number of the companion/abductor; user entered text field; not required; no default value. Gender DOB Perceived Age Alias First Name Alias Middle Name Alias Last Name The gender of the companion/abductor; user selected dropdown; not required; no default value. The date of birth of the companion/abductor; user entered text field; not required; no default value. The perceived age of the companion/abductor if the date of birth is not known; user entered text field; not required; no default value. The companion/abductor s alias first name if applicable; user entered text field; not required; no default value. The companion/abductor s alias middle name if applicable; user entered text field; not required; no default value. The companion/abductor s alias last name if applicable; user entered text field; not required; Topic Paper Page 33 of 56

34 no default value. Race The companion/abductor s race; user selected dropdown; not required; no default value. Eye Color The companion/abductor s eye color; user selected dropdown; required; no default value. Hair Color The companion/abductor s hair color; user selected dropdown; required; no default value. Height The companion/abductor s height; user entered text field; required; no default value. Weight The companion/abductor s weight; user entered text field; required; no default value. Build The companion/abductor s build; user selected dropdown; not required; no default value. Complexion The companion/abductor s complexion; user selected dropdown; not required; no default value. Teeth The companion/abductor s teeth; user selected dropdown; not required; no default value. Scars/Marks The companion/abductor s scars/marks; user selected dropdown; not required; no default value. Marks Description The description of the companion/abductor s scars/marks; user entered text field; not required; no default value. Buttons Save Returns the information to the Companion/Abductor/Vehicle tab on the Missing Child Report page, displaying the companion type and name for the newly added companion/abductor. Close Standard Close processing; returns the user to the Companion/Abductor/Vehicle tab with no additions Background Processing Navigation to the page is invoked when the user selects the Insert command button on the Companion/Abductor/Vehicle tab or the edit hyperlink next to an existing record. Topic Paper Page 34 of 56

35 Save Processing Save Processing is initiated by selecting the Save command button. Save processing is also initiated when selecting the Close button, and then answering Yes when the system asks the user if s/he would like to Save changes before closing the page CRUD Matrix: Table Name Create Read Update Delete MISSING_CHILD_COMPANION X X X Topic Paper Page 35 of 56

36 Pop-up Vehicles page Pop-Up Page Overview The vehicles pop-up page is used to add any information on any vehicle that might be involved in the child s disappearance. If the user has information on more than one vehicle each vehicle will require an entry Pop-Up page Information Group Vehicle Information Box Fields Vehicle Make The make of the vehicle; User selected dropdown; not required; no default value. Model The model of the vehicle; user entered text field; not required; no default value. Year The year of the vehicle; user entered text field; not required; no default value. Vehicle Style The style of the vehicle; user selected Topic Paper Page 36 of 56

37 dropdown; not required; no default value. Vehicle Color The color of the vehicle; user selected dropdown; not required; no default value. Description The description of the vehicle; user entered text field; not required; no default value. Tag Number The tag number of the vehicle; user entered text field; not required; no default value. Tag Year The year the tag was issued; user entered text field; not required; no default value. State The state of the license place; user selected dropdown; not required; default value is FL. Buttons Save Returns the information to the Companion/Abductor/Vehicle tab on the Missing Child Report page, displaying the make and the model for the newly added vehicle. Close Standard Close processing; returns the user to the Companion/Abductor/Vehicle tab with no additions Background Processing Navigation to the page is invoked when the user selects the Insert command button on the Companion/Abductor/Vehicle tab or the edit hyperlink next to an existing record Save Processing Save Processing is initiated by selecting the Save command button. Save processing is also initiated when selecting the Close button, and then answering Yes when the system asks the user if s/he would like to Save changes before closing the page CRUD Matrix: Table Name Create Read Update Delete MISSING_CHILD_VEHICLE X X X Topic Paper Page 37 of 56

38 Tab Final Submission Tab Overview The final submission tab is the final tab prior to the submission of the Missing Child Report for approval. The user is supposed to printout the Missing Child Report template as well as read all text on this screen and then check the I AGREE checkbox. The option to approve the record will not be available until the I AGREE checkbox has been checked. Topic Paper Page 38 of 56

39 Tab Information Final Submission Group None Box Check Box I AGREE User selected checkbox; modifiable; required; defaults to unchecked. Buttons Go Executes the selected option. Save Standard Save processing Close Standard Close processing Topic Paper Page 39 of 56

40 Background Processing The status for the Missing Child Report once saved will be Pending until it is submitted for approval. Only after the I AGREE checkbox is checked and the MCR Record saved will the Rapid Recovery and the Approval values be present in the Options dropdown. Selecting Approval from the options dropdown will launch the standard FSFN approval page. The Worker creating the record should ALWAYS select Other and route the approval to the Regional\District\CBC approver. If the Worker does not, then the Missing Child Report will be sent to their Supervisor for approval. The Supervisor will then have to reroute the Approval to the Regional\District\CBC Approver. The status for the Missing Child Report will be At Regional\District\CBC Approver when it is submitted for approval. The alert for the child in FSFN will be automatically generated when the Regional\District\CBC approver approves the Missing Child Report. The Alert begin date is the system-derived date of approval by the Regional\District\CBC approver. The alert that is generated by the system will not have a renewal date and the Alert Expiration date is calculated to 18 years. The alert text will always read as follows See Missing Child Report for details or contact the Case Manager. The Alert generated by the system is frozen and cannot be edited. The status for the Missing Child Report will be At MCR HQ Specialist when it has been approved by the Regional\District\CBC approver. The Regional\District\CBC Approver should ALWAYS select Other and route the approval to the MCR HQ Specialist. If the Regional\District\CBC Approver does not then the Missing Child report will be sent to their supervisor for approval. The Supervisor will then have to reroute the Approval to the MCR HQ Specialist Selecting Missing Child Report from the options dropdown will launch the Missing Child Report template Save Processing Save Processing is initiated by selecting the Save command button. Save processing is also initiated when selecting the Close button, and then answering Yes when the system asks the user if they would like to Save changes before closing the page. All required fields from all tabs must be populated for a successful save to occur. Upon selecting the Save command button, information from this page is saved to the Missing Child report record. Topic Paper Page 40 of 56

41 CRUD Matrix: Table Name Create Read Update Delete MISSING_CHILD MAIN X X X MISSING_CHILD_COMPANION X X MISSING_CHILD_VEHICLE X X Topic Paper Page 41 of 56

42 Pop-up Resolve Pop-up Overview The Resolve pop-up page is used to document when a child has been recovered. The page is used for both the Standard Recovery and the Rapid Recovery. A Rapid recovery will not require any approval and expires the Alert in FSFN with the date the page is saved. Saving the Rapid Recovery will lock and freeze the MCR. A Standard Recovery will require an approval by the worker and should be routed to the MCR HQ Specialist. The MCR HQ Specialist will notify provide FDLE with the Recovery Topic Paper Page 42 of 56

43 information. Once FDLE has processed the Recovery on the FDLE system, FDLE will write the DT_FDLE_CLSD value to the MCR via the FDLE Interface process. The Alert in FSFN will expire when the FDLE Interface process writes the DT_FDLE_CLSD value to the MCR. When a child is recovered; the following steps should be followed: 1) See the child as quickly as possible to assess safety and well-being. 2) Make sure basic/immediate needs are met and obtain any needed medical care, counseling and/or other services. 3) Immediately notify law enforcement. This is especially important if law enforcement did not assist in the recovery of the child. Law Enforcement may need to physically see the child unless there is an agreement between the law enforcement agency and the department/provider that law enforcement will accept a Child Location notification in lieu of seeing the child face to face. A child is not considered recovered until the child is seen by law enforcement or a child welfare processional. 4) Notify the child s parents, legal custodian, relatives, substitute caregivers, guardian ad litem, and the court of the child s recovery. 5) Document the recovery in FSFN. 6) Complete and Submit a recovery form in the Missing Child Report. The child s FSFN Alert will not be ended until the DT_FDLE_CLSD value is populated onto the MCR via the FDLE interface process for a Standard Recovery. For a Rapid Recovery the FSFN Alert will end when the worker completes and Saves the Rapid Recovery form Popup Information Group General Information Box Fields Person ID The system generated identification number for the person associated with the missing child report; read only; disabled; not user modifiable. Name The name of the child displays as a hyperlink, if selected the user is taken to the child s Person Management page; system derived; read only; disabled; not user modifiable; displayed in the following format: Last Name, Suffix, First Name, Middle Name. Worker The name of the logged in user creating the Topic Paper Page 43 of 56

44 record; system derived; read only; disabled; not user modifiable. DOB The date of birth of the child; system derived; read only; not user modifiable. Status Status of the missing child report; system derived; value will be vary based on the current approval status; read only; disabled; not user modifiable. Group Resolve Information Box Fields Episode Number The episode number of the MCR; system derived; not user modifiable. Recover Date The date of the recovery; user entered date field; required; no default value. Recover Type The type of recovery; user selected dropdown; not required; no default value. Group Recover From Address Box Fields Street Address street number and name - two lines are provided. User entered text field; not required; no default value. Unit Designator User selected dropdown; not required; no default value. Unit Designator Number. User entered text field; not required; no default value. FL City User selected dropdown; List of Florida Cities; not required; no default value. County User Selected dropdown; List of Florida Counties; required; no default value. Non-Florida County User entered text field; not required unless; no default unless Other is selected as the county; no default value. City User entered text field; required; default value is FL City selected. If no FL City is selected then there is no default value. State U.S. state of the missing from address. The list includes entries for 54 U.S. states and territories. User selected drop down; required; default value of FL. Zip Missing from Address zip code. User entered Topic Paper Page 44 of 56

45 text field; not required; no default value. Country Missing from Address Country. User selected drop down; required; defaults to United States. Recover Narrative User entered text field. Required; no default value; minimum number of characters is 25, the maximum is 32,000 characters. Buttons Validate Hyperlink; launches the address normalization window to validate the law enforcement agency address. Save Standard Save processing Close Standard Close processing Topic Paper Page 45 of 56

46 Background Processing The system will verify that at least 25 characters have been entered for the narrative. If less than 25 characters have been entered then a data validation error will display stating Minimum number of characters for the narrative is 25. For a Rapid Recovery: o When the worker saves the Rapid Recovery form, the Rapid Recovery form will be locked and Frozen. The Status of the MCR will be Closed - Rapid Recover o The FSFN Alert will expire with an Expiration Date equal to the date the Rapid Recovery form is saved. For a Standard Recovery o The worker will complete and Save the Standard Recovery form. o When the worker Approves the Standard Recovery form, they should always select other to select a MCR HQ Specialist to route the Approval to. If the worker does not route the Approval to the MCR HQ Specialist, then the person to whom the approval is routed (either the worker s supervisor or the Regional\District\CBC Specialist) should Re-Route the approval to the MCR HQ Specialist. o The Status of the MCR will be Standard Recover at HQ Specialist. o The MCR HQ Specialist will notify and provide FDLE with the Recovery information. o Once FDLE has processed the Recovery on the FDLE system, FDLE will write the DT_FDLE_CLSD value to the MCR via the FDLE Interface process. o The Alert in FSFN will expire when the FDLE Interface process writes the DT_FDLE_CLSD value to the MCR. The Standard Recovery form will be locked and frozen. o The status for the MCR will be Closed - Standard Recover. o The FSFN Alert will expire with an expiration date equal to the DT_FDLE_CLSD value. Topic Paper Page 46 of 56

47 Save Processing Save Processing is initiated by selecting the Save command button. Save processing is also initiated when selecting the Close button, and then answering Yes when the system asks the user if s/he would like to Save changes before closing the page. If a Rapid Recovery, on save: the MCR Status will be set to Closed Rapid Recover and the MCR Record will be locked and frozen CRUD Matrix: Table Name Create Read Update Delete MISSING_CHILD_MAIN X APROVAL X X X Topic Paper Page 47 of 56

48 1.3 Inventories Table Descriptions Table Name MISSING_CHILD _MAIN MISSING_CHILD _COMPANION MISSING_CHILD _VEHICLE MCR_AGENCY _ ADDRESS Description This table maintains all Missing Child information as well as Recover Information. This table maintains Companion and Abductor information recorded as part of the Missing Child Report. This table maintains Vehicle information recorded as part of the Missing Child Report. This table serves as Reference Data for the Law Enforcement Agency that was notified, as well as the Law Enforcement Agency s address information. Topic Paper Page 48 of 56