870 Order Status Report

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1 870 Order Status Report X12/V4010/870: 870 Order Status Report Version: 2.1 Final Author: Insight Direct USA, Inc. Modified: 10/12/2006

2 870 Order Status Report Functional Group=RS This Draft Standard for Trial Use contains the format and establishes the data contents of the Order Status Report Transaction Set (870) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to report on the current status of a requirement forecast, an entire purchase order, selected line items on a purchase order, selected products/services on a purchase order, or purchase orders for a specific customer in their entirety or on a selection basis. The transaction set can also be used to report on the current status of single or multiple requisitions. The report format allows for the inclusion of "reasons" relative to the status. This transaction set may also be used to update the supplier's scheduled shipment or delivery dates. This transaction set can result from either an inquiry or a prearranged schedule agreed to by the trading partners. Not Defined: Pos Id Segment Name Req Max Use Repeat Notes Usage Heading: ISA Interchange Control Header M 1 Must use GS Functional Group Header M 1 Must use Pos Id Segment Name Req Max Use Repeat Notes Usage 010 ST Transaction Set Header M 1 Must use 020 BSR Beginning Segment for Order Status Report M 1 Must use 045 DTM Date/Time Reference O 10 Must use Detail: Pos Id Segment Name Req Max Use Repeat Notes Usage LOOP ID - HL HL Hierarchical Level M 1 Must use 020 PRF Purchase Order Reference O 1 Must use LOOP ID - REF >1 087 REF Reference Identification O 1 Must use 088 DTM Date/Time Reference O >1 Must use LOOP ID - HL HL Hierarchical Level M 1 Must use LOOP ID - PO PO1 Baseline Item Data O 1 Must use LOOP ID - ISR ISR Item Status Report O 1 Must use 230 QTY Quantity O 4 Must use Summary: Pos Id Segment Name Req Max Use Repeat Notes Usage 010 CTT Transaction Totals O 1 N3/010 Used 020 SE Transaction Set Trailer M 1 Must use Not Defined: Insight Direct USA, Inc. 2 X12V4010

3 Pos Id Segment Name Req Max Use Repeat Notes Usage GE Functional Group Trailer M 1 Must use IEA Interchange Control Trailer M 1 Must use Insight Direct USA, Inc. 3 X12V4010

4 ISA Interchange Control Header Pos: Max: 1 Not Defined - Mandatory Loop: N/A Elements: 16 To start and identify an interchange of zero or more functional groups and interchange-related control segments ISA01 I01 Authorization Information Qualifier M ID 2/2 Must use Description: Code to identify the type of information in the Authorization Information 00 No Authorization Information Present (No Meaningful Information in I02) ISA02 I02 Authorization Information M AN 10/10 Must use Description: Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01) ISA03 I03 Security Information Qualifier M ID 2/2 Must use Description: Code to identify the type of information in the Security Information 00 No Security Information Present (No Meaningful Information in I04) ISA04 I04 Security Information M AN 10/10 Must use Description: This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03) ISA05 I05 Interchange ID Qualifier M ID 2/2 Must use Description: Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified All valid standard codes are used. ISA06 I06 Interchange Sender ID M AN 15/15 Must use Description: Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element ISA07 I05 Interchange ID Qualifier M ID 2/2 Must use Description: Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified 01 Duns (Dun & Bradstreet) Insight Note: Insight Test ID Qualifier 12 Phone (Telephone Companies) Insight Note: Insight Direct USA, Inc. 4 X12V4010

5 Insight Production ID Qualifier ISA08 I07 Interchange Receiver ID M AN 15/15 Must use Description: Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them Insight Note: Test ID: T Production ID: ISA09 I08 Interchange Date M DT 6/6 Must use Description: Date of the interchange ISA10 I09 Interchange Time M TM 4/4 Must use Description: Time of the interchange ISA11 I10 Interchange Control Standards Identifier M ID 1/1 Must use Description: Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer All valid standard codes are used. ISA12 I11 Interchange Control Version Number M ID 5/5 Must use Description: Code specifying the version number of the interchange control segments Code Name Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997 ISA13 I12 Interchange Control Number M N0 9/9 Must use Description: A control number assigned by the interchange sender ISA14 I13 Acknowledgment Requested M ID 1/1 Must use Description: Code sent by the sender to request an interchange acknowledgment (TA1) All valid standard codes are used. ISA15 I14 Usage Indicator M ID 1/1 Must use Description: Code to indicate whether data enclosed by this interchange envelope is test, production or information P T Production Data Test Data ISA16 I15 Component Element Separator M 1/1 Must use Description: Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator Insight Direct USA, Inc. 5 X12V4010

6 GS Functional Group Header Pos: Max: 1 Not Defined - Mandatory Loop: N/A Elements: 8 To indicate the beginning of a functional group and to provide control information GS Functional Identifier Code M ID 2/2 Must use Description: Code identifying a group of application related transaction sets RS Order Status Information (869, 870) GS Application Sender's Code M AN 2/15 Must use Description: Code identifying party sending transmission; codes agreed to by trading partners GS Application Receiver's Code M AN 2/15 Must use Description: Code identifying party receiving transmission; codes agreed to by trading partners Insight Note: Test ID: T Production ID: GS Date M DT 8/8 Must use Description: Date expressed as CCYYMMDD GS Time M TM 4/8 Must use Description: Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99) GS06 28 Group Control Number M N0 1/9 Must use Description: Assigned number originated and maintained by the sender GS Responsible Agency Code M ID 1/2 Must use Description: Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480 X Accredited Standards Committee X12 GS Version / Release / Industry Identifier Code M AN 1/12 Must use Description: Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed Insight Direct USA, Inc. 6 X12V4010

7 Code Name Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997 Insight Direct USA, Inc. 7 X12V4010

8 ST Transaction Set Header Pos: 010 Max: 1 Heading - Mandatory Loop: N/A Elements: 2 To indicate the start of a transaction set and to assign a control number ST Transaction Set Identifier Code M ID 3/3 Must use Description: Code uniquely identifying a Transaction Set 870 Order Status Report ST Transaction Set Control Number M AN 4/9 Must use Description: Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set Insight Direct USA, Inc. 8 X12V4010

9 BSR Beginning Segment for Order Status Report Pos: 020 Max: 1 Heading - Mandatory Loop: N/A Elements: 4 To indicate the beginning of an Order Status Report Transaction Set BSR Status Report Code M ID 1/2 Must use Description: Code indicating the reason for sending the report 2 Prearranged Schedule or Agreement BSR Order/Item Code M ID 1/2 Must use Description: Code identifying a group of orders and items PP Selected Orders - Selected Items BSR Reference Identification M AN 1/30 Must use Description: Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier BSR Date M DT 8/8 Must use Description: Date expressed as CCYYMMDD Example: BSR~2~~001~ Insight Direct USA, Inc. 9 X12V4010

10 DTM Date/Time Reference Pos: 045 Max: 10 Heading - Optional Loop: N/A Elements: 2 To specify pertinent dates and times DTM Date/Time Qualifier M ID 3/3 Must use Description: Code specifying type of date or time, or both date and time 079 Promised for Shipment DTM Date X DT 8/8 Must use Description: Date expressed as CCYYMMDD Insight Note: This is the date the order will ship. If an individual line item will not be shipping with the rest of the order, the date for that line item to ship should be reflected at the line level in the ISR segment. Insight Direct USA, Inc. 10 X12V4010

11 HL Hierarchical Level Pos: 010 Max: 1 Detail - Mandatory Loop: HL Elements: 2 To identify dependencies among and the content of hierarchically related groups of data segments HL Hierarchical ID Number M AN 1/12 Must use Description: A unique number assigned by the sender to identify a particular data segment in a hierarchical structure HL Hierarchical Level Code M ID 1/2 Must use Description: Code defining the characteristic of a level in a hierarchical structure O Order Example: HL~1~~O Insight Direct USA, Inc. 11 X12V4010

12 PRF Purchase Order Reference Pos: 020 Max: 1 Detail - Optional Loop: HL Elements: 2 To provide reference to a specific purchase order PRF Purchase Order Number M AN 1/22 Must use Description: Identifying number for Purchase Order assigned by the orderer/purchaser Insight Note: Insight Purchase Order Number PRF Date O DT 8/8 Used Description: Date expressed as CCYYMMDD Insight Note: Insight Purchase Order Date Insight Note: Only one Insight PO is allowed per 870. Example: PRF~ ~~~ Insight Direct USA, Inc. 12 X12V4010

13 REF Reference Identification Pos: 087 Max: 1 Detail - Optional Loop: REF Elements: 2 To specify identifying information REF Reference Identification Qualifier M ID 2/3 Must use Description: Code qualifying the Reference Identification VN Vendor Order Number REF Reference Identification X AN 1/30 Must use Description: Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier Example: REF~VN~ Insight Direct USA, Inc. 13 X12V4010

14 DTM Date/Time Reference Pos: 088 Max: >1 Detail - Optional Loop: REF Elements: 2 To specify pertinent dates and times DTM Date/Time Qualifier M ID 3/3 Must use Description: Code specifying type of date or time, or both date and time 938 Order Insight Note: This is the vendor order date. DTM Date X DT 8/8 Must use Description: Date expressed as CCYYMMDD Insight Note: DTM~938~ Insight Direct USA, Inc. 14 X12V4010

15 HL Hierarchical Level Pos: 010 Max: 1 Detail - Mandatory Loop: HL Elements: 2 To identify dependencies among and the content of hierarchically related groups of data segments HL Hierarchical ID Number M AN 1/12 Must use Description: A unique number assigned by the sender to identify a particular data segment in a hierarchical structure HL Hierarchical Level Code M ID 1/2 Must use Description: Code defining the characteristic of a level in a hierarchical structure I Item Example: HL~1~~I Insight Direct USA, Inc. 15 X12V4010

16 PO1 Baseline Item Data Pos: 150 Max: 1 Detail - Optional Loop: PO1 Elements: 9 To specify basic and most frequently used line item data PO Assigned Identification O AN 1/20 Must use Description: Alphanumeric characters assigned for differentiation within a transaction set Insight Note: This is the line item number from the original Purchase Order. This number must match the line item number on the original purchase order. PO Quantity Ordered X R 1/15 Must use Description: Quantity ordered Insight Note: This must equal the quantity from the original purchase order line. PO Unit or Basis for Measurement Code O ID 2/2 Must use Description: Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken EA Each PO Unit Price X R 1/17 Used Description: Price per unit of product, service, commodity, etc. PO Basis of Unit Price Code O ID 2/2 Used Description: Code identifying the type of unit price for an item CP Current Price (Subject to Change) PO Product/Service ID Qualifier X ID 2/2 Must use Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234) BP Buyer's Part Number PO Product/Service ID X AN 1/48 Must use Description: Identifying number for a product or service PO Product/Service ID Qualifier X ID 2/2 Must use Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234) VP Vendor's (Seller's) Part Number Insight Direct USA, Inc. 16 X12V4010

17 PO Product/Service ID X AN 1/48 Must use Description: Identifying number for a product or service Example: PO1~000010~1~EA~9.99~CP~BP~ ~VP~C8140A1 Insight Direct USA, Inc. 17 X12V4010

18 ISR Item Status Report Pos: 210 Max: 1 Detail - Optional Loop: ISR Elements: 2 To specify detailed purchase order/item status ISR Shipment/Order Status Code M ID 2/2 Must use Description: Code indicating the status of an order or shipment or the disposition of any difference between the quantity ordered and the quantity shipped for a line item or transaction BP ED IC Shipment Partial, Back Order to Ship on (Date) Expect to Ship By (Date) Item Canceled ISR Date O DT 8/8 Must use Description: Date expressed as CCYYMMDD Example: ISR~ED~ Insight Direct USA, Inc. 18 X12V4010

19 QTY Quantity Pos: 230 Max: 4 Detail - Optional Loop: ISR Elements: 3 To specify quantity information QTY Quantity Qualifier M ID 2/2 Must use Description: Code specifying the type of quantity 01 Discrete Quantity QTY Quantity X R 1/15 Must use Description: Numeric value of quantity QTY03 C001 Composite Unit of Measure O Comp Must use Description: To identify a composite unit of measure(see Figures Appendix for examples of use) 355 Unit or Basis for Measurement Code M ID 2/2 Must use Description: Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken EA Each Example: QTY~01~1~EA Insight Direct USA, Inc. 19 X12V4010

20 CTT Transaction Totals Pos: 010 Max: 1 Summary - Optional Loop: N/A Elements: 1 User Option (Usage): Used To transmit a hash total for a specific element in the transaction set CTT Number of Line Items M N0 1/6 Must use Description: Total number of line items in the transaction set Example: CTT~1 Insight Direct USA, Inc. 20 X12V4010

21 SE Transaction Set Trailer Pos: 020 Max: 1 Summary - Mandatory Loop: N/A Elements: 2 To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments) SE01 96 Number of Included Segments M N0 1/10 Must use Description: Total number of segments included in a transaction set including ST and SE segments SE Transaction Set Control Number M AN 4/9 Must use Description: Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set Insight Direct USA, Inc. 21 X12V4010

22 GE Functional Group Trailer Pos: Max: 1 Not Defined - Mandatory Loop: N/A Elements: 2 To indicate the end of a functional group and to provide control information GE01 97 Number of Transaction Sets Included M N0 1/6 Must use Description: Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element GE02 28 Group Control Number M N0 1/9 Must use Description: Assigned number originated and maintained by the sender Insight Direct USA, Inc. 22 X12V4010

23 IEA Interchange Control Trailer Pos: Max: 1 Not Defined - Mandatory Loop: N/A Elements: 2 To define the end of an interchange of zero or more functional groups and interchange-related control segments IEA01 I16 Number of Included Functional Groups M N0 1/5 Must use Description: A count of the number of functional groups included in an interchange IEA02 I12 Interchange Control Number M N0 9/9 Must use Description: A control number assigned by the interchange sender Insight Direct USA, Inc. 23 X12V4010

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