Word Training - Maintaining Consistency Supporting Handout Designing Styles within a Word Template Version: Windows
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1 Word Training - Maintaining Consistency Supporting Handout Designing Styles within a Word Template Version: Windows 1. File > New > Blank Document 2. View styles pane in the Styles group Click the styles launcher to display the Styles pane. 3. The Styles pane lists the complete suite of styles available in Word. 4. Options > Select Styles to show:> All Styles 5. Click on <New Style> button located in the bottom of the Styles pane 6. Name: type Body Text Thesis 7. Style for Following Paragraph: Body Text Thesis 8. Select font: Arial 11 point 9. Set Line spacing: 1.5 spacing
2 10. At bottom of New Style box select Format > Paragraph 11. General > Alignment> change to: Justified Format > Paragraph> Spacing:> Before: 0 point Modify drop down location: 12. Modify style already created - Title Title is used for the declaration, acknowledgements, abstract, abbreviations, chapter titles, bibliography, and appendices Style for Following Paragraph: Body Text Thesis Select font: Arial 16 point Bold Select Format > Paragraph: Outline Level: Change to Level 1 Spacing After: set to Before: 12 point 13. Modify style already created Caption Style for Following Paragraph: Body Text Thesis Select font: Arial 10 point bold Font Colour change to Automatic Select Format > Paragraph: Spacing After: set to Before: 6 point After: 6 point Digital literacy training 2
3 14. Modify style already created Quote Style for Following Paragraph: Body Text Thesis Select font: Arial 11 point Font Colour change to Automatic Select Format > Paragraph: General > Alignment> change to: Justified Indentation Justified 1.52cm Right 1.52cm Spacing After: set to Before: 0 point 15. Modify style already created Heading 1 Style for Following Paragraph: Body Text Thesis Select font: 14 point Arial Bold Font Colour change to Automatic Set Line spacing: 1.0 spacing Select Format > Paragraph: Spacing After: set to Before: 12 point 16. Modify style already created Heading 2 Style for Following Paragraph: Body Text Thesis Select font: 14 point Arial Bold Font Colour change to Automatic Set Line spacing: 1.0 spacing Select Format > Paragraph: Spacing After: set to Before: 12 point 17. Modify style already created Heading 3 Style for Following Paragraph: Body Text Thesis Select font: 12 point Arial Bold Font Colour change to Automatic Set Line spacing: 1.0 spacing Select Format > Paragraph: Spacing After: set to Before: 12 point 3 Digital literacy training
4 18. Modify style already created Heading 4 Style for Following Paragraph: Body Text Thesis Select font: 12 point Arial Italic Font Colour change to Automatic Set Line spacing: 1.0 spacing Select Format > Paragraph: Spacing After: set to Before: 12 point 19. Create new style based on Title for Chapter Text Headings New Style change drop down Style based on: Title Step 1 Style for Following Paragraph: Body Text Thesis Select font: 14 point Arial Bold 20. FOR DOUBLE SIDED Document (to create odd and even headers) Set Margins Layout tab > Margins > Custom Margins: Pages > Mirror Margins Set Top: 2cm Bottom: 2cm Inside: 4cm Outside: 2cm 21. Place cursor at top of page 1: Press enter/return twice Insert two page breaks with Select Insert> Page Break 22. This will create three pages in the template. Digital literacy training 4
5 23. Select Insert > Header > Edit Header - Select Different odd and even pages. Select Different first page (this will avoid the top header from displaying on the first page of your chapters and the page number will remain at the bottom). 24. Set space from top and bottom of page as 2cm 25. First Page Header remain blank. Place cursor at First page Footer Select Footer Header & Footer Tools> Design> Page Number Select Bottom of Page > Plain Number Place cursor on page 2 in the Even Page Header. Select Layout Tab Spacing After 12 point <press Enter> Home Tab Select bottom border Left align the text in font Arial 9 point: Chapter # (this is a placeholder and will be adjusted each time a new chapter is created ie. Chapter 1, Chapter 2) 5 Digital literacy training
6 27. Place cursor on page 2 in the Even Page Footer Select > Header & Footer Tools> Page Number drop down> Bottom of page >Plain Number Place cursor on page 3 in the Odd Page Footer Select > Header & Footer Tools> Page Number drop down> Bottom of page >Plain Number Select each of the page numbers: Change font to Arial 9 point with Paragraph Spacing 12 point before 30. Place cursor on page 3 in Odd Page Header and right align the text: Chapter Title. (this is a placeholder and will be adjusted each time a new chapter is created) Change font to Arial 9 point with Paragraph Spacing 12 point After Add a bottom border 31. Close Header and Footer 32. Place cursor at top of document > Select Chapter Text Style from the Style pane this will active the style to be set when template in use. Saving the template STEP 1: Change Save as type: from Word Document to Word Template STEP 2: Browse> Documents/Thesis Template/Thesis Chapter Template Save as type: Word Template Select Save Close File and Exit Word Digital literacy training 6
7 Changes to the Template Open Word > File > Open > locate Microsoft Word Template file in Type column Make changes such as: Margins Header or Footer Modify Styles: o font type o font size o indentation o line spacing before or after Place cursor at top of document > Select style Chapter Text Style from the Style pane this will active the style to be set when template in use. Select Save Close File and Exit Word Tip: You can access files saved in Documents folder after the workshop at 7 Digital literacy training
8 Using the Template Open File Explorer Double click the template file located at: Documents/Thesis Template/Thesis Chapter Template.dotx View styles pane in the Styles group Click the styles launcher Styles pane. to display the The document now needs to be saved as a Chapter Word document Select File >Save - Documents/Thesis/Chapter 1.docx Begin typing your chapter using the styles as required: Chapter Text for Chapter label (Chapter 1 followed by title) Headings 1, 2, 3 & 4 Body Text Thesis (for paragraphs) Quote Caption style is used by selecting Reference Tab > Insert Caption and turn on Numbering > Format > tick include chapter number (Figure 2-1) Digital literacy training 8
9 Numbering Place cursor on first instance of Heading 1 > Home tab in the Paragraph Group select drop down of the Multilevel list icon Select 1 Heading 1 option Styles will look like this: Start a new document for Chapter 2 Double click the template file located at: Documents/Thesis Template/Thesis Chapter Template.dotx Select File >Save - Documents/Thesis/Chapter 2.docx To change the numbering to 2 Click the Multilevel list icon select Define New Multilevel List select More 9 Digital literacy training
10 Select Start at: change to 2 Same for remaining chapters when saved as separate files. Digital literacy training 10
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