Microsoft Word 2016 Basics Unit 1

Transcription

1 Directions: Fill in the blanks. Creating Professional Documents Segment 1. Microsoft Word Is a word processing which allows users to create polished, professional documents - word processing the act of, editing and producing a text document 2. Steps for Document Creation 1. Plan 2. Create and 3. Format Planning Involves: - determining - organizing information in a logical manner - determining how the document 4. Creating & Editing Involves: the text of the document - reading the document - adding, or moving text - correcting errors 5. Formatting Involves: - enhancing readability and organization adjusting setting line spacing applying Accompanies: Microsoft Word 2016 Basics Unit 1 1

2 6. Distributing Involves: the document - sending the document electronically the document Microsoft Word in the Workplace Segment 1. Play icev Video Show Microsoft Word in the Workplace video segment. Layout & Inside the Ribbon & Backstage View Segment 1. Word Window Layout 2. Ribbon Is the organizational unit of the programs Contains tabs, and commands Accompanies: Microsoft Word 2016 Basics Unit 1 2

3 3. File Tab When clicked opens - automatically opens the Info option by default Holds the following options: - Info - New - Open - Save - Save As - Print - Share - Close - Account - Options 4. File Tab/Backstage View Info - contains commands to, inspect and manage the document - shows of the document 5. File Tab/Backstage View New - contains: which can be clicked to create a new document from: - a blank document - a template for more templates Accompanies: Microsoft Word 2016 Basics Unit 1 3

4 6. File Tab/Backstage View Open - contains the commands for: opening in a variety of locations such as: - recent locations - locations on the computer browsing for files opening recently opened files 7. File Tab/Backstage View Save - if the file has been saved before, when clicked the command saves the file in its - if not previously saved, when clicked it opens the screen 8. File Tab/Backstage View Save As - shows sites where files can be such as: the computer recently used locations - offers the command to browse for other 9. File Tab/Backstage View Print - shows properties associated with printing the document such as: of the file number of copies selected printer and properties settings to be applied to the printed file - contains the to start printing Accompanies: Microsoft Word 2016 Basics Unit 1 4

5 10. File Tab/Backstage View Share - contains commands to share the document by: sharing to a location ing presenting online posting to a 11. File Tab/Backstage View Export - contains the commands for: creating a version of the document changing the 12. File Tab/Backstage View - if clicked will the program 13. File Tab/Backstage View Account - shows: user information customization options for programs connected product information 14. File Tab/Backstage View Options - opens the window where users can edit various 15. File Tab/Backstage View Can be by clicking on the arrow at the Accompanies: Microsoft Word 2016 Basics Unit 1 5

6 16. Home Tab holds commands for cutting, copying, pasting, formatting painter and opening the clipboard contains commands for formatting text such as specifying font type, size, case, color, effects and highlight 17. Home Tab holds commands for formatting paragraphs such as adding bulleted or numbered lists, alignment, paragraph indent and spacing, paragraph background color and borders and visibility of non-printing characters - Styles contains styles which can be applied to text holds commands to find, replace and select text 18. Insert Tab Is composed of the following groups: - Pages holds commands to insert various types of pages and page breaks contains commands to insert tables holds commands to insert pictures, shapes, SmartArt, charts and screenshots - Media consists of the command to locate online videos to add to documents Accompanies: Microsoft Word 2016 Basics Unit 1 6

7 19. Insert Tab Is composed of the following groups: contains commands to insert hyperlinks, bookmarks and cross-reference lists - Comments holds the command for inserting a comment consists of commands to add a headers and footers - Text holds commands to insert text boxes, quick parts, WordArt, drop caps, signature lines, time stamps and objects - Symbols contains commands to insert equations and symbols 20. Design Tab consists of commands which can be used for editing document themes, styles, colors, fonts and paragraph spacing as well as set a default document formatting settings holds commands which can add a watermark, page background color and page borders 21. Layout Tab Is composed of the following groups: contains commands to set page margins, page orientation, page size, columns, insert page breaks and line numbers and specify hyphenation settings - Paragraph holds commands to adjust the left and right paragraph indents as well as specify the spacing before and after paragraphs consists of commands which can be used to position objects in a document, wrap text around objects in a document, align objects, group objects and rotate objects in a document Accompanies: Microsoft Word 2016 Basics Unit 1 7

8 22. References Tab holds commands to create a table of contents - Footnotes contains commands to insert and edit footnotes and endnotes holds commands to insert citations, manage sources and create a bibliography 23. References Tab consists of commands to insert captions, create a table of figures and cross-reference materials - Index holds commands to create an index and mark entries for the index contains commands to create a table of authorities and mark citations for the table of authorities 24. Mailings Tab Is composed of the following groups: contains commands to develop personalized envelopes and labels - Start Mail Merge holds commands to start a mail merge and select and edit a recipient list contains commands to highlight fields, add an address block, insert a greeting, add merge field, create rules for the merge, match fields and update the merge Accompanies: Microsoft Word 2016 Basics Unit 1 8

9 25. Mailings Tab Is composed of the following groups: contains commands to preview how the mail merge will look when the merge fields are replaced with the recipient s information holds the command to complete the merge 26. Review Tab - Proofing holds the spelling and grammar check tool, thesaurus and word count tool consists of commands to translate words or paragraphs and set other language options holds commands to add, edit, navigate through and show comments - Tracking contains commands to track changes made to a document as well as open the Reviewing Pane 27. Review Tab - Changes holds commands to accept or reject changes as well as navigate through changes in the document consists of the command to compare versions of a document contains commands which allows users to place restrictions on the types of changes which can be made to a document Accompanies: Microsoft Word 2016 Basics Unit 1 9

10 28. View Tab Consists of the following groups: - Views contains different viewing options which can be applied - Show holds commands to show rulers, gridlines and the Navigation Pane contains commands to view the file at different zoom levels and the number of pages viewed at once - Window holds commands for viewing a document in the program window consists of the command to create a macro Customizing the Word Window Segment 1. Play icev Video Show Customizing the Word Window video segment. Accompanies: Microsoft Word 2016 Basics Unit 1 10