9/29/2010. Slide title. Bulleted text. Clip art. SmartArt graphic. Microsoft Office Illustrated Introductory, Premium Video Edition

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1 Microsoft Office Illustrated Introductory, Premium Video Edition Creating A in PowerPoint 2007 A Typical Slide Bulleted text Slide title Clip art SmartArt graphic 2 Planning an Effective When planning a presentation, keep in mind copyright laws Intellectual property is any idea or creation of the human mind Copyright law is a type of intellectual property law that protects works of authorship Examining the PowerPoint Window PowerPoint opens in Normal view (the default view) Normal view is the primary view for writing, editing and designing your presentation Normal view is divided into three panes 3 4 1

2 Slides and Outline tabs Slide pane The Ribbon organizes all of PowerPoint s primary commands Office Button Quick Access Toolbar Ribbon Notes pane 5 6 Each set of primary commands is identified by a tab Commands are further arranged into groups based on their function Tabs Groups 7 8 2

3 The Outline tab displays the text of your presentation in the form of an outline The Slides tab displays the slides of your presentation as small images, called thumbnails Slides tab Thumbnail Outline tab Creating a in PowerPoint The Quick Access toolbar provides immediate access to common commands that you use all the time, such as Save, Undo, and Redo Click to add or remove buttons to the toolbar The status bar,, located at the bottom of the PowerPoint window, shows messages about what you are doing and seeing in PowerPoint which slide you are viewing the design theme applied Quick Access Toolbar Left side of status bar

4 The status bar displays Zoom slider controls, Fit slide to current window button View Shortcuts Entering Slide Text A new presentation starts with one blank title slide which has two text placeholders Title text placeholder View shortcuts Zoom slider Fit slide to current window button Subtitle text placeholder Entering Slide Text Entering Slide Text Click in placeholder to type text Placeholder becomes a text object An object is any item that can be modified When you click inside a placeholder, the insertion point appears Selection box Indicates that text placeholder is selected and can accept text Text entered in placeholder Insertion point

5 Adding a New Slide Table Graph chart SmartArt graphic Adding a New Slide To enter text in the form of a bulleted list, type the first word or phrase, then press [Enter] Press [Tab] to create a second-level bullet 1 st level bullet Content placeholder Picture Clip art Movie or video clip 2 nd level bullet Apply a Design Theme Apply a Design Theme A design theme incorporates sets of colors for fill, line, and shadow, called theme colors; ; fonts for titles and other text, called theme fonts; ; and effects for lines and fills, called theme effects Design themes give your presentation a cohesive look Design themes are found on the Design tab on the Ribbon

6 Apply a Design Theme Comparing Views Design tab Design themes More button Normal view is the primary editing view Slide Sorter view is used for rearranging slides and adding slide effects Notes Page view is for typing notes to yourself Slide show view is used to give your presentation Slide Sorter View Slides appear as thumbnails and can be rearranged Formatting Text Once text is entered, you can format it with fonts, colors and sizes Formatting text allows you to make specific points stand out and grab the audience s attention To format text Select a text box or Highlight a word or phrase Use buttons on the Mini toolbar to format selected text 23 6

7 Formatting Text Highlighted text Formatting Text You can also remove bullets from a bulleted list by selecting the text, then clicking the Bullets button on the Paragraph tab Use the Paragraph tab to change the alignment of text Bullets buttons Mini toolbar Alignment buttons Formatting Text You can replace fonts in a presentation Use the Replace command Enter text to replace Enter new text Checking Spelling in a To check spelling in a presentation, click the Review tab, then click Spelling The Spelling dialog box appears and identifies the first misspelled word The misspelled word may be a proper name that the electronic dictionary does not recognize 7

8 Checking Spelling in a Spelling dialog box This word is not in the dictionary Checking Spelling in a Click Change or Change All to correct a misspelled word Use the correctly spelled suggested word For proper names you can click Ignore All The spellchecker will not question any more occurrences of the word Checking Spelling in a You should always proofread your work even after you spell check it The spellchecker will not correct words that are spelled correctly but used incorrectly The spellchecker does not check the text in inserted pictures or objects Insert Clip Art PowerPoint has access to many professionally designed graphics, called clip art Clip art includes: Clip art Photographs Movies Sounds 8

9 Insert Clip Art Microsoft Office clip art is stored in the Microsoft Clip Organizer and is recognized using keywords Microsoft Clip Organizer Insert Clip Art You can customize the Clip Organizer by: adding clips to a collection moving clips from one collection to another creating a new collection Collections Insert Clip Art Clip Art button Clip art is also available on the Clip Art task pane Click the Insert tab on the Ribbon, then click the Clip Art button or Click the Clip Art icon in a content placeholder Insert Clip Art Keyword Examples of sunshine found in All collections When you find the clip art you want, click it to insert it on the slide Clip Art can be modified like other PowerPoint objects Clip Art icon 9

10 Insert Clip Art Insert Clip Art Sunshine clip art To modify clip art, click the clip art, then click the Drawing Tools tab above the Format tab Use the Picture Styles and Adjust groups on Ribbon Sunshine clip art Use the Size group to crop or change the width and height of the clip art Insert and Style a Picture In PowerPoint, a picture is artwork created in another program and inserted into a PowerPoint digital photograph a piece of line art or clip art other artwork Insert and Style a Picture There are 17 types of picture formats that you can insert into PowerPoint Examples include: JPEG BMP TIFF 10

11 Insert and Style a Picture There are 17 types of picture formats that you can insert into PowerPoint Examples include: JPEG BMP TIFF Insert and Style a Picture To insert a picture, click the Picture button in the Illustrations group or Click Picture icon in a content placeholder Look for a picture in the Insert Picture dialog box, then click Insert Insert and Style a Picture Crop a picture to remove unwanted areas Crop pointer position over corners or sides Insert and Style a Picture The Crop button is in the Size group of the Format tab The cropped portion of a picture, when you save unless you change the setting in the Compression Settings dialog box 11

12 Insert a Text Box Sometimes you need an extra text box in addition to the text box placeholders Label Small phrase To insert a text box, click the Text Box button in the Text group on the Insert tab Insert a Text Box Text Box button Text group Insert a Text Box Drag Text Box tool to create a text box where you want it on the slide Text boxes can be moved to new locations Insert a Text Box When finished, cursor is flashing so that you can enter text Format text just as you would text in other placeholders Text box being created Text box Flashing cursor 12

13 Customize the Background Style Every theme has it own theme colors Theme colors are used for text, lines, hyperlinks, shadows, accents, and backgrounds Theme colors Customize the Background Style To view Background Styles, click the Design tab, choose a theme, then click the Background Styles button Selected theme Background Styles button (in the Background group) Backgrounds available for selected theme Customize the Background Style Click the Format Background button to modify the background The Format Background dialog box opens Format Background button Customize the Background Style In the Format Background dialog box, you can change Fills Textures Tiling options Transparency Format Background dialog box 13

14 Use Slide Show Commands With PowerPoint, you can show a presentation on any compatible computer using Slide Show view Slide Show view fills the entire screen Set Slide Show Transitions Slide transitions determine how a slide moves in and out of view during the slide show Transitions are organized by type into five groups Click the Animations tab on the Ribbon, then choose a transition Set Slide Show Transitions Set Slide Show Transitions Animations tab Transition settings Transition categories Click More button to see more transition choices 14

15 Set Slide Animation Effects Animation effects define how the objects in your presentation appear on the screen during a slide show For example, you can have each bullet in a list appear one at a time You can animate text, graphics, sounds, hyperlinks, SmartArt diagrams, charts and chart elements Set Slide Animation Effects Standard animation effects: Fade Wipe Fly In Custom animation effects: Entrance Emphasis Exit Motion Paths Set Slide Animation Effects To set animation, select object, then click the Animation tab on the Ribbon Click the Animation list arrow, then click Fade, Wipe, Fly In, or Custom Animation Animation tag indicates order that objects will animate on slide Set Slide Animation Effects Animated objects appear in the Custom Animation list Type of animation applied This information refers to the sunshine clip art 15

16 Set Slide Animation Effects To choose a custom animation, choose one of the four types in the Custom Animation task pane Exit category Types of Exit animations Set Slide Animation Effects Custom Animation Entrance causes causes an object to enter the slide with an effect Emphasis already already visible object has an effect Exit causes an object to exit slide with an effect Motion Paths causes object to move on specified path on slide Checking Spelling in a You should always proofread your work even after you spell check it The spellchecker will not correct words that are spelled correctly but used incorrectly The spellchecker does not check the text in inserted pictures or objects Printing a PowerPoint Before you print your presentation, you should review it and preview it To preview your presentation, click the Office Button, point to Print, then click Print Preview 64 16

17 Printing a PowerPoint The Print Preview window offers options for previewing and printing your presentation The Print Preview tab appears on the Ribbon Print Preview tab Printing a PowerPoint Print dialog box Click list arrow to choose what to print

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