Lesson 1 Introduction to PowerPoint

Transcription

1 Lesson 1 Introduction to PowerPoint What It Is-- Presentation tool that allows you to view slides Can include text, graphics, animation, sound, video, charts, and transitions Can create handouts, speaker s notes, and outlines Can save as HTML and upload presentations to the Internet What It Is NOT-- Not intended to be a substitute for public speaking PowerPoint should ACCOMPANY the presentation, not BE the presentation Not a showcase for animation, sound, and special effects Not a showcase for fonts and colors Before you begin your PowerPoint presentation 1. Plan your show. a. Only one topic per slide. b. Only 3 points per slide c. Rule of 6 by 6 by 6 i. No more than 6 lines of text per slide ii. No more than 6 words per bullet point or line iii. No more than 6 text-filled slides in a row. 2. Have all text that you intend to use pre-written. 3. Have all graphic images sketched out or collected. 4. Use one color scheme all the way through. 5. Be sure to include: a. Introductory slide i. Title or Topic line ii. Name(s) of all presenters b. Conclusion slide i. 3-5 summary points ii. Thank you iii. Copy of opening slide with no text OR black slide PowerPoint presentations can really eat up memory, so keep in mind that you need to SAVE OFTEN as you work on your PowerPoint presentations. Slides an individual screen in a slide show Presentation File file saved to disk that contains all slides, speaker s notes, handouts, etc. that make up presentation Object any element that appears on a slide (clip art, text, drawings, sounds, charts, etc.) Slide Show series of slides displayed in sequence; controlled manually or automatically To start a new presentation Click on the shortcut on your Desktop called Microsoft Office Powerpoint and the following screen will appear

2 Template presentation design that defines color, background, and font of slides Design Themes lets you begin a presentation by selecting a general color scheme to use DESIGN Ribbon THEMES Section down arrow Move your cursor over the different themes and the slide will change to that theme as a preview and the name of the theme will appear. Click on the theme you want to change it in your document. To add text to the slide click in the box and type the text you want - 2 -

3 Introductory slide should include the name of the topic and the names(s) of the presenter(s) Name(s) of presenters Slide viewer lets you see the order of your slides and lets you move from one slide to another. Name of topic contrast between text and background Add a New Slide When you have your title slide finished, you can add another slide. HOME Ribbon - INSERT- NEW SLIDE arrow. Choose a slide layout that will help display the type of information you will be putting on your slide. Second slide will show up in the slide viewer

4 Saving Save your PowerPoint presentations in your B drive: your name on HASD in your PowerPoint folder. Just like in any other program, be sure to save your work OFTEN, especially if you use graphics, sounds, or animations. Working with Text Boxes Text boxes are automatically set up with bullets if you don t want bullets, click on the bullet button on the toolbar Formatting bullets HOME Ribbion PARAGRAPH section BULLET icon Each Enter will give you a new bullet point. Remember, no more than 6 words per bullet. To nest bullets, press Tab and then type. Have at least two subpoints; never just one. You can customize your bullets if you want. Remember the color schemes. To move or resize text boxes, treat them just like a graphic

5 Add another text box Click on INSERT Ribbon TEXT section TEXT BOX icon. OR Click on HOME Ribbon DRAWING section SHAPES icon Select the Text box under basic shapes Your cursor will turn into a plus sign, left click and drag to create your box. Once you start typing in the text box you will be able to reshape it. OR Select all of the text in the existing text box, copy it, click outside the text box, and paste in a new box. You will need to format the text and bullets in the new box so that it matches your existing text box. If you add or move text boxes on a page, remember to give your presentation a consistent look. All text boxes should be similar sizes and in the same place from page to page. Delete a text box Click on it to select it, and then use either the Backspace or Delete keys to delete it

6 Outline a text box Click on the text box to make it active. Click on DRAWING TOOLS FORMAT ribbon. Choose a line color from the color scheme listed with the Shape Outline arrow. Move your cursor over the color you want and text box border will change to that color as a preview and the name of the color will appear. Click on the color you want to change it to in your document or you can click No Outline, for no line to show. WEIGHT arrow - allows you to change the thickness of your line. DASHES arrow allows you to change your line to a different style. Color a text box Click on the text box to make it active. Choose a fill color from the Shape Fill arrow. Stick with the colors listed in the color scheme. Remember the readability guidelines. If you fill the text box with a darker color, change your text to a light color for good contrast. Or you can choose from the Shape Styles which is a number of predefined formats you can use to change borders, text, and shading of the text box. DRAWING TOOLS - FORMAT Ribbon- Shape Styles Section arrow. Available styles/formats Light 1 Outline, colored filled Accent Screen tips tells you the name of the style

7 Working with fonts It is always best to stick with the default color scheme given to you, especially if you are a new PowerPoint user. You can change fonts by blocking out the text and using the menu or toolbar buttons. You have the standard features in the HOME Ribbon for font changes and you can expand that with the WordArt Styles. You have several options in this section: Text Fill will fill text with a solid color, gradient, picture or texture. There are several templates for the selected text, from outline to shadow and 3-D. Text Outline specify the color, width and line style for the outline of the text Text Effect Apply a visual effect to the text, such as glow, reflection or 3-D rotation. Keep these text guidelines in mind Keep the text easy to read at a distance Always use a Sans Serif font (no feet ) Preferred colors- Black (dark) text on a white background - 7 -

8 White (light) text on a dark blue or dark purple background Dark blue text on a yellow background Use sizes that can be seen from a distance No CAPS LOCK (all capitals) All body text left aligned No more than two fonts in entire presentation Italic is hard to read emphasize with bigger size, bold, or color No punctuation in bullet points Begin each line with a capital letter Only use numbering if the order of the information is important (rank or sequence) Remember to save often and use the Spell Check option. You also need to proofread all slides carefully. Finally, be sure to test drive your entire presentation before you show it. Make sure each slide works just the way you want it to. About Me Assignments 1. This presentation will have a total of seven slides. The following is the outline for each slide, read further down to get the detail to apply to each slide. Slide 1 Title slide About Me Name of presenter Computer Ed Period and Day Slide 2 Biographical information Date of Birth (month, day, year) Where you were born (city, state) Current age Grade and school Slide 3 Family information Parents first names (include step-parents) Number of brothers and first names (or No brothers) Number of sisters and first names (or No sisters) Any pets (kind of animal and name) Slide 4 Hobbies (2) Name of hobby Equipment needed How often you participate How long (years) you have been participating Who you participate with (friends names, family, etc.) Slide 5 Friends Two friends First name only - 8 -

9 How long you have known them Two reasons why they are a good friend Slide 6 Hopes for the future What do you want to do after high school 3 career choices What do you like about this career What is a down point of this career Slide 7 Closing slide (Thank you) 2. Save the presentation as About Me. Be sure to save the presentation in the PowerPoint folder on your B:\ drive. Slide One 3. The computer will give you a blank Title Slide. Choose a Design Theme from the DESIGN Ribbon Theme Section. 4. Click in the box that says Click to add title. Type in the words About Me (no period on the end). 5. Click in the box that says Click to add subtitle. Type in your first and last names. Press Enter. Type in Computer Ed. Press Enter. Type in Period - Day (fill in the period and day numbers for your class. USE ALL DEFAULT FONTS AND COLORS. DO NOT MAKE ANY CHANGES SO FAR. Save your work at this point. Slide Two 6. Insert a new slide (Slide 2). Choose Title and Content. Click in the Title box. Type in Biographical Information. Use the default font and color. 7. Click in the box that says Click to add text. Type in your date of birth (Month Day, Year) after the first bullet point. Press Enter 8. Type in the City, State where you were born. Press Enter. 9. Type in your age and the words years old. Press Enter. 10. Type in 8 th Grade, Greenville Middle School. Click outside the text box. Save your work again. Slide Three 11. Insert a new slide (Slide 3). Choose Two Content. Click in the Title box. Type in Family Information. (Use the default font and color). 12. Click in the LEFT box that says Click to add text. Type in your father s first name. (If you have a step-father, type in that name. If you have a father and a step-father, type in one first name, a comma, and then the other first name. Press Enter. 13. Type in your mother s first name. (If you have a step-mother, type in that name. If you have a mother and a step-mother, type in one first name, a comma, and then the other first name. Press Enter. 14. Click in the RIGHT box that says Click to add text. If you have no brothers (or stepbrothers) type No brothers and press Enter. If you have brothers, type the word Brothers, - 9 -

10 press Enter, and then press Tab to get a sub-point. Type in the first name of your oldest brother (or step). Press Enter. Continue in this way until you have all of your brothers first names listed. After the name of the last brother, press Enter and then Shift + Tab (to go back to bullet points). 15. If you have no sisters (or step-sisters) type No sisters and press Enter. If you have sisters, type the word Sisters, press Enter, and then press Tab to get a sub-point. Type in the first name of your oldest sister (or step). Press Enter. Continue in this way until you have all of your sisters first names listed. After the name of the last sister, press Enter and then Shift + Tab (to go back to bullet points). 16. If you have no pets, type No pets and press Enter. If you have pets, type the word Pets, press Enter, and then press Tab to get a sub-point. Type in the kind of pet you have (Dog or Cat or Parrot, etc.). Type a hyphen (-), another space, and the name of one pet of that type. If you have more pets of the same type (two dogs, for example), type a comma, a space, and the name of the other pet. Continue in this fashion until all of the pets of one type are listed. Press Enter, type in the name of another type of pet (if you have one) and continue in the same fashion until all of your pets are listed. 17. Remember the rule of 6 by 6. You may only have 6 bullet points in this box. You will have to be selective if you have a lot of brothers and sisters or a lot of different kinds of pets. Some of them may have to be left out. 18. Click outside the text box. Save your work again. Slide Four 19. Insert a new slide (Slide 4). Choose Two Content. Click in the Title box. Type in Hobbies. (Use the default font and color). 20. Click in the LEFT box that says Click to add text. Type in the name of one of your hobbies (Skateboarding, Basketball, etc.). Press Enter, and Tab to get a sub-point. Type in the names of the equipment you need for this hobby (Skateboard, helmet, kneepads, etc.). Press Enter. Type in the frequency you participate in this hobby (Once per year, Weekly, Daily, etc.). Press Enter. Type in how long you have been participating in this hobby (One week, One Year, Seven years, etc.). Press Enter. Type in who you participate with (Family, Friends, etc.). 21. Click in the RIGHT box that says Click to add text. Repeat all of the steps from 20 for a second hobby. 22. Select the Left Text box. Fill it with a color from the Shape Fill arrow on the DRAWING TOOLS FORMAT Ribbon Shape Styles section. Be sure to use one of the theme colors listed. Outline the Text box using the Shape Outline arrow on the DRAWING TOOLS FORMAT Ribbon Shape Styles section. Be sure to use of the theme colors listed. Look for a color that will contrast with your fill color. Using the Shape Outline icon on the DRAWING TOOLS FORMAT Ribbon Shape Styles section, go to weight and make the outline 6 pt. You may have to block out the text and change the color using the Font Color button on the Draw Toolbar. Make the font color the same as the outline color. Repeat these steps and use the same color scheme for the right text box. 23. Click outside the text box. Save your work again

11 Slide Five 24. Insert a new slide. (Slide 5). Choose Title and Content. Click in the Title box. Type in Friends. (Use the default font and color.) 25. Click in the box that says Click to add text. Type in the first name only of one of your friends. Press Enter. Press Tab to get a sub-point. For the first sub-point, type in how long you have known this person (One year, All my life, etc.). Press Enter. For the second subpoint, type one reason why this person makes a good friend. Press Enter. Type a second reason why this person makes a good friend. 26. Press Enter. Press Shift + Tab to go back to bullet points. Repeat step 25 for a second friend (bullet plus sub-points). Slide Six 31. Insert a new slide (Slide 6). Choose Title and Content. Click in the Title box. Type in Hopes for the Future. (Use the default font and color.) 32. Click in the box that says Click to add text. Type in the name of one career you would like to pursue after high school. You could also use College or Tech School for this bullet point. Press Enter, and Tab to get to sub-points. You will have two sub-points under this career one thing you would like about this career, and one thing you would dislike about this career. 33. Press Shift + Tab to go back to bullet points. Type in the name of a second career you would like to pursue. Repeat Step 32 for the second career. 34. Repeat Step 33 for a third career. 35. Select the Text box. Change the text box color, outline, and font color like you did in Step 22. Use different colors than you did in Step Click outside the text box. Save your work again. Slide Seven 37. This is your final slide. Insert a new slide (Slide 7). Choose a Blank Slide. Add a text box by clicking on the INSERT Ribbon TEXT section TEXT BOX button.. Draw the box on the slide. Don t worry if it is not exactly the right size you can re-size it later. 38. Click in the text box. Type Thank you for viewing my presentation. (Do not put a period at the end of the text.) Make the text the same font, size, and color as the Subtitle text on your first slide. If you don t remember what this is, use the slide viewer to go back to the first slide. Click in the subtitle box. The HOME Ribbon FONT section should tell you the font, size, and color. Use these same formats on the text of the last slide. You should place this text box approximately in the center of the last slide. 39. Click outside of the text box. Save your work one last time. You can Spell Check the presentation. Be sure to proofread carefully. Use the guidelines in the chapter to be sure you are following PowerPoint suggestions. 40. In the Slide Viewer pane, click on your first slide. Use the Slide Show button to run through your show