Counselor Instructions for Genius SIS

Transcription

1 Counselor Instructions for Genius SIS To begin, log in to the NSO Genius page: There is also a link from the NSO website: Username: your address Password: set by you If you forget your password, you can have it reset here. Note: Students can create their own accounts on the site, and should be encouraged to begin the process here once the system has become familiar. Counselor accounts will need to be created by the online program so they can be linked to the correct school and district. Parent accounts will be created when student accounts are set up. Parents will receive an notification when an account has been created for them.

2 Counselor welcome page On the welcome page, you can navigate to a number of key areas: View a list of all students Click the Students tab View a list of all enrollments Click the Enrollments tab Run a report: Click the Reports tab Change your account info: (Click Edit Account ) Go to Course Requests: Click the link to go right to the request list Find a student: Enter part of the student s name and click the blue icon

3 Course Request Page To view all course requests, choose Course Requests under Favorite Reports. Click Get Data to view all course requests for the year Use the filter menus to narrow the list by category Click a student s name to go right to their account Sort by clicking on any column heading to sort by that column View student requests and the status of sign- offs from guardians and counselors

4 Student Page To approve a request, enter a request, or check student information: click on a student s name from any of the previous locations. The student page will appear. Review basic student contact and guardian info Go to other functions: Edit student info Check and approve requests Check and approve drops View and Print Transcripts Go to specific screens for further detailed progress info View key student activity information: Enrollments Assignments completed Communications Activity

5 Student Information The entry of basic student information (MARSS#, demographics, etc.) is done under Edit Information. Once this is done, it will not need to be done again for any further requests, adds, or drops, which should save considerable time. Review key student and guardian contact information, grade level, date of birth, etc., and edit as necessary Add district- level demographic info: MARSS# Home Language Ethnic Code ELL At- risk IEP Be sure to click Submit to save the changes. Note: This only needs to be done the first time a student enrolls, or if they need information updated.

6 Course Request Entry, Review and Sign- off Click on Requested Courses from the student page to see their requests. To enter a new request for a student, click: Add new course request To review, edit, or sign off on an existing request, choose from the drop- down menu Page can be printed for paper sign- offs or review Basic course request info pre- loaded based on student entry can be edited School info needs to be entered here based on regular state form checks Be sure to click Save to keep the record and your sign- off. Sign- off done electronically by choosing option drop- down, and entering initials Note: Parent approval is also necessary for course requests to be accepted.

7 Drop Request Page Click on Drop Requests to view, edit and approve student requests to drop courses. To enter a new drop request To review, edit, or sign off on for a student, click: an existing request, click the Request new drop icon next to the request Note: Parent approval is also necessary for drops to be accepted. To sign off on a request, choose from the drop- down options, then click Save.

8 View Transcript Page Click View Transcript to view and print student transcript. To print or save copy, click Export to PDF Notes on transcript headings: Course: Subject studied Segment: Portion of the course CONTENT that was studied Section: Section heading that combines course, segment and term Term: Time of year the work was done Grade: Final grade assigned by teacher Attempted: Credits normally associated with the segment Earned: Credits earned based on work completed For further grade information, see