Division of Alcoholic Beverages and Tobacco. Beer Manufacturer s Monthly Report

Transcription

1 Division of Alcoholic Beverages and Tobacco Beer Manufacturer s Monthly Report

2 Logging Into EDS Log in with the user id and password provided through the EDS registration process and click on the Login button. If a user has not registered, click on the New User? link. If a user cannot remember password, click on Forgot Password?

3 Filing a New Report Choose the license that you are filing the report for from the drop down menu. If you are using the FTP bulk upload process then you can click on the Upload to FTP Server link. If you are entering the detail manually or uploading only Transaction Data, click the correct report link under File a New report.

4 Upload to FTP Server The FTP Bulk Upload process to file your reports is detailed here. If you are using this method and click on the Upload to FTP Server link you will see this screen. From here you would click Browse and choose the file that you wish to upload. This is one optional method for filing reports and is complete at this step. If you are Manually entering data or uploading Transaction Data See the rest of the Tutorial below.

5 Completing the General Information Tab The General Information tab will auto populate with information provided during the registration process. A Reporting Period month and year must be selected. A selection from the Amended? pull down menu is also required. Only if the report gets amended, should Yes be selected from the drop down box. Add the Report Submitted By name, which is the person verifying the submitted information. Once completed, click on the Save button.

6 Detail Screens Information needed: Transaction type Florida license number or Name of supplier/purchaser Invoice number Invoice date Quantity of product Beer: Report per individual units(cans/bottles). Do not enter per case.

7 License Filtering EDS filters licenses to only allow those that should be associated with a specific report. If submission of transaction detail with an incorrect license type or an expired license is attempted, EDS will reject it and return an error message. For the Beer Manufacturer s Report only the following license types will be allowed based upon the type of transaction: Beer Manufacturers Retailers (Package Stores) Consumption on Premises (COPs) (International) (Out of State Military) (Samples)

8 Invoice Information The invoice date and invoice number must match exactly what is printed on the invoice. This is for any invoice for product you receive or selling and invoicing to another licensee. No other data should be used in these fields.

9 Transaction Filtering After a license has been selected for a product transaction, the transaction type control will be changed to indicate which transactions are allowed for the license selected. The items in white and do not have an x are allowable transaction types. The items that have an x and are highlighted yellow indicate the transaction type is not allowed for the license selected. If the user selects an invalid transaction type, they will see the above validation error message.

10 Report Detail Overview In the Report Detail there is a drop down box for Transaction Type. Select the appropriate transaction and complete the required fields, designated by the asterisks. Add Transaction should be selected. After each entry has been added, they will be listed individually. Under Product Transaction Summary, the entries will be summed up.

11 Using the Lookup Feature There are two ways to search for licensees via the Lookup feature. If the license number is known, enter the number in the Florida License/Permit # field and select the Lookup button. If the name of the licensee is known, enter the entire name or enter the first part of the name followed by the % sign in the Name of Supplier/Purchaser field. Select Lookup. The % will start a wildcard search and provide a greater chance of finding the licensee.

12 No Results Using the Lookup Feature If an invalid or unrecognized license number is entered, a red error message displays, Enter a Valid License Number A licensee s name and/or their license number can be verified by navigating to the list of beverage distributors on the Division s site. Located here

13 Multiple Lookup Results In the event of multiple returns from using the Lookup feature, a popup window will appear with possible options based upon the search criteria. Select the appropriate row and the fields on the Detail tab will populate with the licensee s information. The Valid Until column will only return a status of Active or an expired date value. An expired date in this column means that the actual license expired two months prior to that date and can no longer be used in EDS. If a transaction occurred within that two month time frame, contact EDS Support at EDS.SUPPORT@MYFLORIDALICENSE.COM. The columns can now be sorted using the triangles in the column headers, but the default sort is by business name. The triangle of a sorted column will appear grey and only one column can be sorted at a time. An arrow pointing down shows a sort in descending order. A upward arrow represents an ascending order sort.

14 Multiple Lookup Results - Continued Search Within Results allows the user to filter the search results locally. The filter functionality will hide rows that don t match the filter criteria. The filter will match across any column value. If the user does not see the needed license, select Cancel and contact the EDS Help Desk at EDS.SUPPORT@MYFLORIDALICENSE.COM. Supply the name and address of the business if possible. TIP: Make sure that your browser s pop up blocker is turned off as multiple results come up in a pop up window.

15 Adding a Transaction Once the required data have been entered, select the Add Transaction button. If all data have been entered correctly, then a message stating, Successfully added beer transaction. will be displayed. The transaction types and quantities will be summed within the Product Transaction Summary at the bottom of the screen under the individual transactions. If data have been incorrectly entered into the fields at the top of the screen, Clear All will remove the information above that button. If all of the required fields have not been completed, EDS will flag those empty fields and block the transaction. These steps should be duplicated for any other type of beverage transaction.

16 Upload Multiple Transactions EDS now allows for the upload of multiple transactions as long as they are formatted in the correct way. To begin click the Upload Multiple Transactions button. To begin formatting your Transactions correctly, first download the template.

17 The Template is in.csv format. Manipulate your data in Spreadsheet form to fit the labeled columns correctly

18 For Transaction type and Product Size ID codes you will need to Download Lookup Legend.

19 The lookup legend shows what all the transaction codes are that need to be used to format any type of report.

20 Download these two files to look up Business Entities. Page link

21 When your file has been formatted and saved click the Browse button to find the file. Choose your file and click Upload. The dialog box will show if records are accepted as valid. Valid records may be added but if there are any invalid records you may want to correct them and upload again before adding. Any transactions added will be duplicated if added again.

22 If records are rejected the dialog box will show which ones with the reasons why so that it may be corrected and uploaded again. Any accepted uploads will show in the Transaction Detail. You can enter the detail that was not accepted manually or correct the indicated errors in the file and upload again. It is necessary to remove the correct records from the file before uploading a new file that corrects the previous errors. EDS will duplicate transactions if they are uploaded multiple times.

23 Tip: Save your upload templates and use them to help with filling in subsequent reports.

24 Inline Sorting of Detail To help with finding detail that has already been entered EDS offers sorting by certain fields. Any column with a darker labeled header may be clicked on and the data will be sorted in ascending or descending order by that field.

25 Changing and Deleting Entries An entry can be changed or deleted using the radio buttons at the far right of each entry.

26 Changing an Entry Click on the Icon to change an Entry. You can change any of the fields shown in white. When complete click on the Icon to save changes. You will see a notice that the transaction was added successfully. If You did not need to make a change click the Icon to cancel.

27 Deleting an Entry To delete an entry click the Icon. You will see a notice that it has been deleted successfully.

28 Taxable Product On the Taxable Product tab, enter the figures for any Taxable Consumption, Gifts to Employees, Shortage on Inbound Transfers, Transferred for Tasting and/or Less Returned from Tasting. EDS will automatically calculate and display the total taxable sales.

29 Summary On the Summary tab Click the Load Prior Inventory button to Import the previous month s ending balance to the current month s Beginning Balance. Then enter applicable data into the white, editable fields. Select Save when done. EDS will display a message if the save was successful.

30 Computation of Tax The data from the previous screens will automatically be calculated on the Computation of Tax tab. Any authorized credit will be automatically applied. The credits applied may be viewed by clicking the View Credits link. The total tax due will be displayed in the Net Amount fields. Select Save when done.

31 Saving Your Report When the Save button is selected, EDS will display a red message stating the Data has been saved successfully. If exiting the report do so only after you see this message!

32 Accessing a Saved Report Screen shot of home page showing Saved Work link. To access a saved report, select this link.

33 Review & Confirm Verify that the information is accurate. Select Save and the click Submit Report.

34 Successful Submission After Submit Report is selected, a confirmation message will display stating You have successfully submitted the report.

35 Accessing a Submitted Report A submitted report can be accessed either through selecting the Home or My Reports link at the top of the screen.

36 Amending a Submitted Report To amend a submitted report, open the link under Submitted Work. On the General Information tab, change the Amended? field to Yes and proceed to make the necessary report changes before saving again and then resubmitting.

37 Resources You may research license/permit numbers from the Alcoholic Beverages and Tobacco s webpage. Follow this link More information on filing electronically: EDS Information

38 Technical Support Contact EDS Support for technical questions or to report a problem. If you need assistance filling out a report, contact your district office.