2013 NDI American Express Online Reservation System Step-By-Step Instructions

Transcription

1 2013 NDI American Express Online Reservation System Step-By-Step Instructions Hyperlink to sign in page:

2 Login Page Enter your User Name ( address included in from AIR)* Note: in most cases this is the same as your address. However, if you already have an American Express Online Portal account then AIR created a unique User Name for you so that your travel for NDI doesn t connect to your regular American Express Online Portal. Enter Password: NDI2013

3 Update Your Personal Information Put your curser on Profile and select Personal Information

4 Update Your Personal Information Your Name and Airport Security:Please make certain that the first, middle, and last names shown here are identical to those on the photo identification that you will be presenting at the airport. Due to increased airport security, you may be turned away at the gateif the name on your identification does not match the name on your ticket. Company Information: Add your Employee Position/Title and enter your cell phone number as your profile pin. Other fields in this section should be greyed out as non-editable. Note: Click Save button after you update anything on the Personal Information to make sure the system records your information as you go.

5 Update Your Personal Information Complete the following sections: Work Address, Home Address, Contact Information, Addresses, and Emergency Contact Information Note: Click Save button after you update anything on the Personal Information to make sure the system records your information as you go.

6 Update Your Personal Information Complete this section Do NOT complete this section-air will take care of this outside of the American Express Travel Portal Do NOT complete this section Complete this section Do NOT complete this section Note: Click Save button after you update anything on the Personal Information to make sure the system records your information as you go. Complete this section

7 Update Your Personal Information Do NOT edit any of the following sections: International Travel: Passports and Visas, Assistants and Travel Arrangers, Credit Cards This is pre-filled with AIR s credit card information for direct billing purposes. Note: Click Save button after you update anything on the Personal Information to make sure the system records your information as you go.

8 Building a Flight Schedule Once you have updated and saved your personal information, put your curser on Travel and select Home

9 Building a Flight Schedule Leave this section blank System defaults to AIR/Rail tab. You will NOT be using/accessing the Caror Hotel tabs for your NDI travel. Only access the Rail tab if you will be traveling to Washington D.C. via train from your home. Type the city/airport you would like to depart from (your home airport) Type DCA here. Note: when you do, a pop-up menu appears with other Washington DC airport options. You should only select DCA. Insert 7/14/2013, (unless pre-approved for an earlier date), pull down arrive, pull down 1:00 pm, and change +/- from 1 to 3 Insert 7/20/2013 (unless pre-approved for a later date), pull down depart, pull down 3:00 pm, and change +/- from 1 to 3 Leave these 3 sections blank Leave this set to Economy class Change this to Price Click Search

10 Building a Flight Schedule If you see a pop-up like this, click no. It means there is a non-stop flight, but it arrives after the time AIR set for you to arrive in Washington D.C. You may also see a second pop-up if there is a non-stop flight, but it departs earlier than the time AIR set for you to leave Washington D.C. Please click no. 10

11 Building a Flight Schedule All flight itineraries that meet AIR s price requirements are listed at the top of the list and include a green box with a check mark. Choose the flight schedule that is most appealing to you. Note: make sure the arrival time into DCA is no later than 2:30 p.m. and the departure time going home is no earlier than 2:30 p.m. In this example, you could choose from these itineraries and AIR would approve any of them. If you chose any of these AIR would not approve them because arrival or departure times are outside of AIR s hours.

12 Building a Flight Schedule If you select any itinerary that does NOT include a green box with a check markthen you are selecting an itinerary that does NOT meet AIR s price requirements.

13 Building a Flight Schedule You will only see this if you have selected an itinerary that does NOT meet AIR s price requirements. If you would like to proceed with this itinerary, complete these 2 sections and continue moving forward in the online travel system to complete your request. You will then be contacted by AIR to discuss your request and financial implications.

14 Building a Flight Schedule If you see this pop-up, click OK

15 Review/Edit Flight Schedule Do NOT add any of these items to your itinerary Review/edit your reservation. When satisfied, scroll to the bottom of the page.

16 Review/Edit Flight Schedule Do NOT add to your itinerary When ready, click Next

17 Review/Edit Flight Schedule Click OK

18 Finalize Flight Schedule Type NDI Select National Data Institute from drop-down menu Click Next

19 Finalize Flight Schedule Your trip isn t booked yet-scroll down and review everything one last time before clicking on Confirm Booking button at bottom of the screen.

20 Schedule Ready To Be Reviewed BY AIR You may want to print this page. You will also receive an confirming your requested itinerary. NOTE: An is also sent to AIR. AIR has 24 hours to review and approve your itinerary. If AIR staff are not able to approve your requested itinerary or have questions you will be contacted via phone to discuss.

21 Questions or Concerns? If you have any questions or if you encounter any technical difficulties, please contact AIR at (850) x106 or Tinsley Smith at