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1 2017 REQUEST FOR PROPOSALS WORKFORCE YOUTH SERVICES PROPOSAL CHECKLIST Thank yu fr yur interest in submitting a prpsal in respnse t the 2017 Request fr Prpsal (RFP) fr Wrkfrce Yuth Services issued by the Office f Ecnmic Develpment (OED) n behalf f the Denver Wrkfrce Develpment Bard (OED/WDB). The fllwing instructins and checklist f attachments are prvided as tls t assist yu in ensuring that adequate infrmatin is available as yu begin the applicatin submissin prcess. The nline applicatin includes requests fr attachments that must be upladed t the WizeHive system t cmplete yur prpsal. A. WizeHive System Requirements In rder t begin, yu must: Have a valid address, and Use a cmputer with Internet Access t cmplete the nline applicatin. If yu d nt have a cmputer, visit r a Denver Public Library r a Denver Wrkfrce Center Resurce Rm. Lcatins are listed here: nt/lcatins/tabid/435817/default.aspx. Als, we recmmend that yu: Utilize Ggle Chrme 22, Internet Explrer 10/11, Firefx 27, Safari Desktp r Safari Mbile, r MS Edge All versins Use Micrsft Office 2007 r abve, and Adjust the reslutin n yur cmputer screen t a minimum f 1024 x 768. B. Using the WizeHive System t Create an Applicatin 1. Lgins: The first time yu enter the WizeHive system ( 2017WrkfrceYuth), yu can create a lgin by entering an and passwrd in the Signup Page 1 f 5

2 area. In subsequent visits, yu will be required t enter the same and passwrd in the Lgin area. 2. Navigating thrugh WizeHive: As with any webpage, yu can navigate thrugh the nline frm using yur muse r the scrllbar n the right side f the page. In additin, yu can click n ne f the links under the Table f Cntents t quickly access a sectin f the WizeHive frm. 3. Dwnlading and uplading required frms: In rder t fully cmplete a prpsal, yu must dwnlad a number f required frms; cmplete them and then uplad them int the nline applicatin. All f the required frms are accessed by links indicated in green bxes. Be sure t save the dwnladed file lcally s that yu may enter and save yur respnses. Cmpleted dcuments must be saved as a single PDF, with exceptin f the Budget Cst Allcatin Plan dcument, and upladed int the next item in the nline frm. Multiple pages must be upladed as a single attachment in PDF frmat. Be careful when uplading an attachment, as the WizeHive system will nly accept ne attachment per individual respnse if yu uplad mre than ne PDF per item, WizeHive will nly retain the last dcument upladed. In the example belw, the Organizatinal Overview respnse wrksheet can be dwnladed by clicking the Click here link and then upladed int item A.1.a. (as test.pdf is in the example) by clicking the Select a file buttn and navigating t the saved PDF s lcatin. 4. Saving Prpsals: In an effrt t help yu save the data that yu ve entered int the nline applicatin, the WizeHive system will autmatically save yur wrk every ten (10) minutes. This actin will create a pp up bx in the middle f the screen that indicates that the frm is being saved and will fade away in a few secnds In additin, n an intermittent basis, we recmmend that yu take the fllwing tw steps t be sure t save all f yur wrk: a. Select BOTH Save Draft AND Cntinue Editing by clicking the radi buttn t the left f each f thse ptins, and b. ALSO CLICK the Save Draft and Cntinue Editing buttn. Page 2 f 5

3 Since this will take yu back t the tp f the webpage, we recmmend that, as yu are waiting fr the draft t be saved, yu place yur muse cursr ver the scrll bar indicating yur current lcatin n the page. When WizeHive has saved yur draft, click and hld the scrll bar t bring the frame back t yur previus psitin. 5. Submitting Prpsals: Once yu have cmpleted the nline applicatin and upladed all attachments, yu may prceed t submit yur applicatin by fllwing the next tw steps: a. Select Submit Applicatin. The radi buttn will autmatically appear selected next t AND Submit Applicatin. b. Prceed t ALSO PRESS the Submit Applicatin and Submit Applicatin buttn. The fllwing message will display: NOTE: WizeHive will nt allw yu t submit the applicatin until yu have cmpleted all required fields. It will indicate the missing infrmatin with the fllwing message after the first incmplete field: Please enter all required fields. Once all fields have been cmpleted, yu may try t submit the applicatin again. NOTE: If yu just submitted an applicatin, and it remains under the drafts list, yu may nt have cmpleted all the required fields. Use the Edit buttn t g back and review fr any incmplete fields indicated by the Please enter all required fields message. c. When yu have checked ut and fully submitted the applicatin, yu will be redirected t the WizeHive entry cnfirmatin page. Print a cpy f this page that displays yur Order ID fr yur recrds. It will display as: d. Yur submissin is nw cmplete. Yu shuld als receive an frm the WizeHive system cnfirming the submissin f yur prpsal. At this pint yu can either click the Return t Main Menu r Lgut. If yu click the Return t Main Menu yu will be directed t this screen: Page 3 f 5

4 C. Creating Multiple Applicatins in the WizeHive System Organizatins may submit mre than ne prgram prpsal. We recmmend that yu submit the first applicatin utilizing the cmplete prcess utlined in B. abve. Additinal prpsals fr different prgram services can be created frm the Main Menu by clicking the Create a New Submissin buttn (this may say Create anther Submissin if yu have nt yet fully submitted a first prpsal. As an aid in creating additinal applicatins, basic infrmatin frm the prir applicatin will pre ppulate in several f the text fields. Review the pre ppulated data fields, as ne r mre may be incrrect and will need t be adjusted fr the new applicatin. D. Required Attachments in the WizeHive System The attachments belw are itemized accrding t the Sectin names at the tp f each part f the applicatin. Multiple pages must be upladed as a single attachment in.pdf frmat. Be careful when uplading an attachment, as the WizeHive system will nly accept ne attachment per individual respnse. If a dcument is upladed incrrectly, press the Select a File buttn t replace the incrrect dcument. Yu may then brwse the dcuments n yur cmputer t select and uplad the crrect dcument (the system will nly retain the last attachment upladed per respnse). Sectin I: Prgram Details N attachment required Sectin II: Organizatin Infrmatin J. Attach Federal Tax Exemptin Determinatin Letter, if applicable K. Attach Certificate f Gd Standing with the Secretary f State L. Attach IRS W 9 Frm Sectin III: Cntact Infrmatin N attachment required Sectin IV: Executive Directr / CEO infrmatin J. Attach ED/CEO Résumé Sectin V: Organizatinal Capacity A. Attach Bard f Directrs list Sectin VI: Financials A. Attach mst recent fiscal year end financial statements (audited statements preferred) B. Attach fiscal year end financial statements fr the previus year (audited statements preferred) C. Attach mst recently filed IRS Frm 990 (if applicant is nn prfit rganizatin) Page 4 f 5

5 D. Attach the rganizatins budget fr the current fiscal year. S. Attach CFO s Résumé Sectin VII: Prpsal and Respnse Requirements A. General Organizatinal Overview: A.1.a. Attach cmpleted Organizatinal Overview respnse wrksheet A.1.b. Attach three letters f reference A.1.c. Attach staffing plan (if nt prvided n respnse wrksheet) A.1.d. Attach jb descriptins A.1.e. Attach key staff résumés A.1.f. Attach Organizatinal Chart Sectin VII: Prject Infrmatin B. General Prgram Requirements: B.1.a. Attach the cmpleted Prgram Requirements respnse wrksheet B.1.b. Attach branding and marketing material Sectin VII: Prject Infrmatin C.1 Out f Schl Yuth Services: C.1.a. Attach cmpleted OSY respnse wrksheet C.1.b. Attach custmer flw/prcess map and lading plan C.1.c. Attach MOUs fr Prgram Design C.1.d. Attach MOUs fr WIOA Service Elements C.1.e. Attach MOUs fr Partnerships and Prgram Delivery Sectin VII: Prject Infrmatin C.2 Summer Yuth Emplyment Prgram Services: C.2.a. Attach cmpleted SYEP respnse wrksheet C.2.b. Attach custmer flw/prcess map and lading plan C.2.c. Attach jb readiness and placement activities calendar C.2.d. Attach MOUs fr Prgram Design Sectin VII: Prject Infrmatin D. Prpsed Budget (All Prpsals): D.1.a. Attach Budget Spreadsheet fr OSY D.1.b. Attach Budget Spreadsheet fr SYEP D.2.a. Attach Budget Narrative fr OSY D.2.b. Attach Budget Narrative fr SYEP Sectin VIII: Required Certificatins (All Prpsals): B.2. Attach cmpleted Lbbying Certificatin C.2. Attach cmpleted Drug Free Wrkplace Certificatin E.1. Cmplete Diversity and Inclusiveness in City Slicitatins Infrmatin Request e Frm via the link prvided in the applicatin F.2. Attach Certificates f Insurance Sectin IX: Optinal Infrmatin (nt required) A. Cmmunity Supprt Letters (nt required) C. Prject Brchures, Marketing Materials, etc. (nt required) Page 5 f 5