Information on using ChurchApp

Transcription

1 Infrmatin n using ChurchApp 1. Intrductin What is ChurchApp? ChurchApp is an nline system which enables us t d many things at its mst simple level it serves as an nline address bk fr Emmanuel; we are als using it t send grup messages, hld/cmmunicate ur Sunday rtas, hld hmegrup details, enable nline sign-up (and payment) fr events, and keep track f the children/yung peple and which grups they are in. What is MyChurchApp? MyChurchApp is the windw thrugh which each f us can see & edit ur wn infrmatin and can have read-nly access t lk up infrmatin that thers have made visible t ther Emmanuel users f the system. Every Emmanuel member wh is n Churchapp has their wn lgin and can set their wn passwrd. The url fr MyChurchApp is The main page has the fllwing sectins: My details see a summary f yur wn recrd. By clicking n the pencil icn yu can edit/update yur infrmatin as required, including setting yur visibility preferences hw much f yur infrmatin can ther Emmanuel members see? [mre infrmatin abut updating yur recrd belw] My cmmunicatins - see a recrd f s sent t yu frm Emmmanuel staff/clergy via Churchapp all messages can be re-read/pened frm here My children see the recrds fr yur child(ren); add new recrds (fr new children!) and edit their details as required. My rtas if yu serve n any f the Sunday service rtas, yu can easily see when yu are next serving, see wh is serving with yu, and tell us when yu are nt available. Search fr thers a simple directry, t lk-up cntact infrmatin fr ther Emmanuel members Church website link t the Emmanuel website There is als an andrid and iphne app which can be dwnladed t give yu access frm yur mbile. Mychurchapp can link t ggle/apple calendars t autmatically shw rta & event dates in yur calendar.

2 2. Step by step guide Hw t lgin All members have been sent a ChurchApp reminder . Fllw the links within this t lgin. If yu are reading this and are nt n ChurchApp, please cntact the church ffice (ffice@emmanuelcrydn.rg.uk) if yu d like t be setup n churchapp and we will send an invitatin t yu via . Username yur address (as stred in yur churchapp prfiles). Passwrd yur initial passwrd was sent with the riginal invitatin . If yu have frgtten yur passwrd, click n help I ve frgtten my passwrd and yu ll be sent a passwrd reset. We recmmend that nce yu re lgged in yu change yur passwrd t smething yu can remember. Hw t update my details Once lgged in t MyChurchApp select Hme frm the left-hand menu. The middle panel shws a summary f yur details click n the pencil icn t edit yur details. Please keep yur details up-t-date as they change t make the infrmatin mst useful fr all. Yu can link yur recrd t yur spuse/partner s (if they are als n Churchapp). Please use the green tick-bxes t indicate hw much f yur infrmatin yu wish ther Emmanuel members t see thrugh the nline directry functin. Yur name shuld always be set as visible - this is s that yu shw as visible n rtas that yu serve n. Hwever, yu d have the ptin decide which ther cntact infrmatin yu will allw thers t see. As a tl t help us cmmunicate with all ur members it s helpful t at least set a cntact phne number and/r address, fr example. Please add a pht t yur recrd, t help us all t put faces t names in such a big church. Hw t update my child(ren) s details Please nte, children s recrds/details are nly seen by their parents and the church ffice/staff they cannt be searched in the directry by thers. Hwever, it s imprtant fr us t have these details as we use them fr grup registers.

3 Once lgged in t MyChurchApp select My Children frm the left-hand menu Any children already in ChurchApp will be shwn click n the pencil icn t edit each child s recrd Fr children, the date f birth, gender, schl, medical details and pht cnsent fields are really imprtant as they help us t ensure that we put yur children int the crrect grups, knw their schl links, can invite them t the apprpriate activities, are aware f medical needs & allergies, and can celebrate their birthday. If/when they change schl, it s really helpful t update the schl field Please indicate yur cnsent regarding internal and external use f phts etc. If yu have a child t add, please click add new child and enter the relevant details Hw is my infrmatin kept secure MyChurchApp is nly available/viewable by Emmanuel members wh are registered with the system nbdy else can access the infrmatin. Invitatins and lgins t MyChurchApp are created by the Church Office, s we have verall cntrl f wh has access t the system. Cntacts cannt access r edit each ther s recrds r details nly the persn themselves and ffice staff can edit details. Children s recrds/details are nly seen by their parents and the church ffice/staff they cannt be searched in the directry by thers. We can each set ur wn privacy/visibility settings, t decide which f ur cntact details are visible t ther church members. This means that if yu dn t wish thers t see yur mbile number, yu shuld include it in yur prfile (s that the ffice/clergy/staff can cntact yu if required) but untick the make my mbile visible bx. Church ffice staff can see all details, but will never share infrmatin which yu have asked t be hidden withut yur permissin. Hw t lk up ther peple s cntact details (directry) Once lgged in t MyChurchApp select Search fr thers frm the left-hand menu. Yu will see an alphabetical list f all adults (children are nt included and cannt be searched).

4 T find smebdy s recrd yu can either scrll thrugh the list, r use the search facility in the tp-right hand f the screen. Enter sme letters frm the frename r surname press enter. All matching recrds will be listed. E.g. putting heath int the search bx will display all recrds cntaining these letters within the name. Try a few searches t see what happens! Fr each f the selected recrds a summary f visible details will be shwn (name, phne number and address). Click n a cntact s name t see further details (pstal address, map f address, pht etc). Only infrmatin which that persn has permitted t be shared/seen (in their privacy settings) will be visible t yu. Hw t access rtas: Once yu re lgged in t My ChurchApp yu ll see n the left a tab called 'My Rtas (indicated with the image f a star). Clicking n this will take yu t a page shwing yur rta, the dates yu are scheduled fr, which service, and what yu re ding at each service. If there are n services/dates listed in My Rtas yu are nt (yet!) n the rta fr the next perid. What else can ChurchApp d? We will cntinue t develp ur use f ChurchApp sme f these develpments will be visible t yu, thers will be in the backgrund helping us t carry ut ur ministries. Rtas mst Sunday service rtas are nw held and cmmunicated via ChurchApp Life Grups details f these are held n ChurchApp and linked t the website. We plan that details f these and ther events will be viewable via MyChurchApp. Hme Grups members, leaders and details are held n ChurchApp. This helps us t knw which grups are running and helps us t cnnect new members with existing grups etc Church calendar and calendar integratin this will help key dates (PCC meetings etc) t be viewable mre widely, including the ability t integrate the church calendar t yur wn ggle/apple calendar.

5 Children rganize children s grups, track attendance, help ministry staff t fllw-up with children as required and cmmunicate the right infrmatin t the right parents! Cmmunicatin - use f tags t identify members wh belng t certain grups, imprve hw we re able t cmmunicate with each ther, cnsidering use f text messages fr thse wh wuld appreciate this Access MyChurchApp via yur mbile - My ChurchApp is als available is an ios and Andrid app s yu can have it n yur phne r tablet. Here are the links t dwnlad the app: Apple ios Andrid CH May 2017 \\ABEDNEGO\Shared Data\Churchapp\HwtGuide (May 2017).dcx